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executive assistant Jobs in San Francisco United States

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executive administrative assistant Jobs in San Francisco United States

executive administrative assistant

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dental office manager/treatment coordinator Jobs in San Francisco United States

office manager

ClearView Healthcare Partners

<div>
 ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.
 
 
 
 Role Overview
 
 
 
 ClearView Healthcare Partners is seeking an Office Manager (OM) for our San Francisco office to ensure a comfortable and efficient working environment. This role includes vendor management, administrative support for various team members, meeting and event logistics, leading office moves or expansions and supporting core internal functions. Our administrative team is critical to their local office and operates as a global team, embodying the company values and contributing to the office environment. Employees are encouraged to join internal initiatives to drive company culture, engage with colleagues, and gain new skills and experiences. This role will report directly to the Chief Operating Officer with dotted line reporting to the Local Office Lead.
 
 
 
 General office management responsibilities
 
 
 
 Office Managers are responsible for ensuring that the office runs smoothly, is welcoming, and coordinated with all stakeholders.
 
 
 <ul>
 <li>
 Serve as a lead in the office and collaborate with local office leadership to ensure a positive experience for employees (e.g., getting to know local employees, walking around proactively to identify opportunities to ensure safety and positive experience, sharing observations with HR and the Local Office Lead, etc)
 </li>
 <li>
 Support the Local Office Lead with general administrative tasks
 </li>
 <li>
 Communicate relevant office updates and changes to the broader organization
 </li>
 <li>
 Suggest office improvements for approval by leadership team (e.g. snack /beverage vendors, etc.)
 </li>
 <li>
 Ensure admins or receptionists keep all office and kitchen supplies stocked
 </li>
 <li>
 Run office programs (e.g. company-wide meetings, ergonomic supplies, etc.)
 </li>
 <li>
 Act as liaison to external vendors (e.g., building management/maintenance, office supplies, services, etc.)
 </li>
 <li>
 Responsible for creating a welcoming environment for all; includes ensuring the setup of new hire desks, office access, etc.
 </li>
 <li>
 Maintain updated office seating chart and understand forward-looking space planning
 </li>
 <li>
 Coordinate meetings as needed &ndash; compile /distribute the agenda; take and distribute minutes; hold time on calendars / Reserve and set up space for catered events &amp; order lunch or coordinate with food vendor
 </li>
 <li>
 Partner with other corporate departments on initiatives that affect the local office (e.g., with IT on support for desks and call rooms; with HR on predicting headcount; with compliance on business continuity planning, etc.)
 </li>
 <li>
 Have visibility into all events in the office and ensure the calendar of programming is appropriate
 </li>
 <li>
 Manage the budget for the office; coordinate with the finance department annually on the budget process
 
 
 </li>
 </ul>
 
 Dedicated administrative support for aligned leadership and extended leadership team members
 
 
 
 The OM will also have a specific set of aligned leadership and extended leadership team members that they will provide support to at an Executive Assistant level.
 
 
 <ul>
 <li>
 Manage travel (includes aligned project team if managing client-based travel)
 </li>
 <li>
 Manage and submit expenses in a timely manner
 </li>
 <li>
 Support statement of work (SOW) tracking inclusive of ensuring full execution on behalf of our client
 </li>
 <li>
 Ensure accurate calendar and scheduling support (internal and external as needed)
 </li>
 <li>
 Provide other support as needed
 
 
 </li>
 </ul>
 
 Leadership within the Global Support Team
 
 
 
 All OMs are expected to work as a global management team to ensure that the Global Support Team is operating as a coordinated unit, achieving goals, and providing superior support to the organization. OMs will split the following responsibilities:
 
 
 <ul>
 <li>
 Lead, manage, and coach administrative assistant(s) and/or receptionist(s)
 </li>
 <li>
 Invest in support team specific cross-office initiatives such as support team training programs, etc.
 </li>
 <li>
 Ensure there is an appropriate amount of coverage for all leadership and all initiatives via team capacity planning
 </li>
 <li>
 &ldquo;Listen to clients&rdquo; proactively and recommend changes/additions to the service model to continually improve and evolve service of the team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 3-5 years of experience in an office manager or equivalent role
 </li>
 <li>
 5-7 years of experience supporting leadership of an organization
 </li>
 <li>
 Experience coaching and managing others
 </li>
 <li>
 Strong written and oral communication skills
 </li>
 <li>
 Ability to adapt, multi-task, and prioritize effectively
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)
 </li>
 <li>
 Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce)
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to lift 50 pounds
 </li>
 <li>
 Willingness to work in our San Francisco office at least 50% (2-3 days per week)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Willingness to take on various tasks
 </li>
 <li>
 Strong interpersonal skills and desire to build relationships
 
 
 </li>
 </ul>
 The base salary range for this position is between $90,000 and $120,000.
 
 
 In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.
 
 
 
 What We Value
 
 
 
 We recognize that not every candidate will meet every qualification listed. If you&rsquo;re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.
 
 
 
 Equal Opportunity Employer
 
 
 
 ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
</div>

Office Manager

Pacific Dental Grou[p

Job Overview We are seeking a highly organized and dynamic Dental Office Manager/Treatment Coordinator to lead our dental practice operations and enhance patient care experiences. The ideal candidate will possess extensive medical office management expertise, including proficiency with electronic health record (EHR) systems, practice management software, and billing procedures. This role demands strong leadership skills, a comprehensive understanding of dental and medical terminology, and the ability to coordinate treatment plans effectively. The successful candidate will ensure smooth clinic operations, foster excellent patient relationships, and oversee administrative functions with precision and professionalism.Duties<ul><li>Manage daily office operations, including scheduling, patient flow, and administrative workflows to optimize efficiency.</li><li>Coordinate patient treatment plans by explaining procedures, financial options, and insurance coverage clearly and compassionately.</li><li>Oversee billing, coding, and collections processes utilizing dental practice management software such as Eaglesoft or Dentrix.</li><li>Supervise staff including front desk personnel, dental assistants, and hygienists to promote a collaborative team environment.</li><li>Ensure compliance with HIPAA regulations and maintain the confidentiality of medical records and patient information.</li><li>Monitor financial performance through budgeting, fiscal management, and resource allocation to support practice growth.</li><li>Implement policies related to medical administrative support, human resources, and clinic standards aligned with JCAHO or other accreditation requirements.</li><li>Maintain up-to-date knowledge of dental clinic best practices, healthcare management protocols, and EMR/EHR systems like eClinicalWorks or Epic.</li></ul>Experience<ul><li>Proven experience in dental office management or healthcare administration within a clinical setting.</li><li>Demonstrated supervisory experience overseeing multidisciplinary teams in a medical or dental environment.</li><li>Extensive knowledge of dental office workflows, billing practices, and insurance claims processing.</li><li>Familiarity with practice management software such as Eaglesoft or Dentrix is essential; experience with EMR/EHR systems like Epic or eClinicalWorks is highly desirable.</li><li>Strong understanding of medical terminology, medical records management, and HIPAA compliance standards.</li><li>Background in fiscal management including budgeting, financial reporting, and resource planning within healthcare settings.</li><li>Prior experience in medical administrative support roles involving acute care or hospital environments is advantageous but not mandatory. Join us in delivering exceptional dental care by leading our team with professionalism, innovation, and dedication to patient satisfaction!</li></ul>Pay: $30.00 - $35.00 per hourWork Location: In person

Dental Office Manager/Treatment Coordinator

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT: 
 
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Administrative Assistant

<div>
 
 Job Description
 
 
 
 Become an integral part of Commercial &amp; Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As an Executive Assistant in Commercial &amp; Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Maintain complex and detailed calendars
 </li>
 <li>
 Screen incoming calls and determine the level of priority, while using caution in dispensing information
 </li>
 <li>
 Manage the coordination and logistics of both internal and external meetings
 </li>
 <li>
 Arrange and coordinate complicated domestic and international travel
 </li>
 <li>
 Organize all aspects of internal and external events, including catering and transportation
 </li>
 <li>
 Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
 </li>
 <li>
 Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
 </li>
 <li>
 Produce high quality emails and messages to individuals at all levels of the organization
 </li>
 <li>
 Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
 </li>
 <li>
 Handle regular activities without prompting, and advise in advance with issues or delays
 </li>
 <li>
 Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 At least five years of administrative experience
 </li>
 <li>
 Advanced ability to organize
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with senior management
 </li>
 <li>
 Strong interpersonal, written, and oral communication skills
 </li>
 <li>
 Strong proficiency in Microsoft Office
 </li>
 <li>
 Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above
 </li>
 <li>
 College degree is a plus
 
 
 </li>
 </ul>
 
 Federal Deposit Insurance Act
 
 
 
 This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
 
 
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Executive Administrative Assistant

<div>JOB DESCRIPTION 
Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant supporting Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives&rsquo; time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects.
Job Responsibilities:
<ul><li>Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.</li><li>
Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.</li><li>
Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times</li><li>
Maintain confidential data, enforce internal controls, and comply with policies and procedures</li><li>
Support Catalyst or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards</li><li>
Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed</li><li>
Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed</li><li>
Provide service-oriented support by greeting clients, distributing packages, restocking pantry items, and performing other floor duties as required.</li><li>
Exhibit strong knowledge of invoice payment processing and/or Sponsorship and Donation processes</li><li>
Commit to exceptional customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem solving skills</li></ul>
Required qualifications, capabilities and skills:
<ul><li>Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment</li><li>
Effective travel planning skills and knowledge</li><li>
Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented</li><li>
Effective interpersonal skills and excellent communication - confident, organized, and clear</li><li>
Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies quickly</li><li>
At least three years of administrative support experience with background in a client facing sales and financial services environment</li></ul>
Preferred qualifications, capabilities, and skills:<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT:
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
ABOUT US 
<div>
<div>JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
</div><div>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
<div>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans 
</div></div></div> 
 
ABOUT THE TEAM 
 
J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.</div>

SF Perio & Implants

Position Name: Hygiene Coordinator Check-in Front Desk EmployeeStatus: Non ExemptReports to: Office ManagerJob Summary: Coordinate, integrate and represent all facets of patient services. Greet exiting patients and make them feel taken care of and relaxed. Answer the telephone, schedule appointments, communicate with patients regarding scheduling options, maintain patient records and coordinate patient flow. Manage and control the daily, weekly, and monthly hygiene schedule in order to meet the practice production and collection goals. Compile data and operate office equipment to maintain business records and reports.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Education and Experience High school diploma or equivalent.Job Type: Full-timePay: $25.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Dental office: 1 year (Preferred)</li><li>Customer service: 1 year (Required)</li><li>Computer skills: 1 year (Required)</li></ul>Work Location: In person

Dental Hygiene Coordinator

ASHBY

<div>I&rsquo;m Megan, the Revenue Accounting Manager at Ashby. I am thrilled to be hiring our first Billing Specialist to join our team! I joined Ashby about a year and a half ago, and have really appreciated the collaborative environment and the energy that comes with being part of a fast-growing company. We are looking for a detail-oriented and motivated Billing Specialist to support the end-end billing process for a high-growth SaaS business. The ideal candidate is detail-oriented, organized, and thrives in a dynamic environment focused on long-term impact and timely execution.
As we prepare for our first financial audit and continue to scale, this role offers strong growth potential. You&rsquo;ll play a key role in ensuring billing accuracy, process improvement, responding to customer inquiries, and partnering cross-functionally on revenue-related initiatives. We&rsquo;re seeking someone who embraces change and brings a proactive, solutions-focused mindset to evolving our billing practices.
Key Responsibilities<ul><li>
Review customer contracts and ensure accurate billing setup in the system</li><li>
Process subscription changes, upgrades, downgrades, and renewals</li><li>
Ensure billing completeness on a monthly basis</li><li>
Apply customer payments</li><li>
Assist with collections efforts, including monitoring aging reports and following up with customers</li><li>
Respond to customer billing inquiries in a timely and professional manner</li><li>
Support revenue-related reporting and analysis</li><li>
Assist with audit requests and documentation</li><li>
Partner cross-functionally on process improvements related to quote-to-cash</li><li>
Support ad-hoc accounting and finance projects as needed</li></ul>
Qualifications<ul><li>
2+ years of billing experience (SaaS experience strongly preferred)</li><li>
Experience with subscription billing models</li><li>
Strong excel skills and comfort working with data</li><li>
Excellent attention to detail and organizational skills</li><li>
Ability to manage multiple priorities in a high-growth environment</li></ul>
You Should Apply If:<ul><li>
You are solutions oriented. You balance creative problem-solving with strong operational follow-through. You don&rsquo;t just identify issues, you take ownership and drive them to resolution.</li><li>
You are detail oriented. Accuracy and precision are critical in this role. You take pride in clean data, well-documented processes, and getting the numbers right.</li><li>
You are adaptable. You embrace continuous learning and actively apply new insights to improve your work. You&rsquo;re comfortable refining processes as the business evolves.</li></ul>
This Role May Not Be a Fit If:<ul><li>
You prefer a fully in-office environment. This is a remote role and is best suited for self-starters who thrive in an independent setting and manage their time effectively.</li><li>
You&rsquo;re uncomfortable with change. We are a rapidly growing company. Processes will evolve, systems may change, and priorities may shift. Flexibility and resilience are critical to success.</li></ul>
Interview Plan
At Ashby, we design our interview process to help you show your best self. Here&rsquo;s what to expect:<ul><li>
A 30-minute intro call with Michelle (Recruiter)</li><li>
A 45-minute interview with Megan (Hiring Manager)</li><li>
A take-home assignment, which you&rsquo;ll have 30 mins to discuss with the hiring team.</li><li>
A 30-minute interview with Emily (Director of Accounting)</li><li>
A final round with a panel of interviewers.</li></ul>
Benefits<ul><li>
Competitive salary and equity.</li><li>
Opportunity to work with a talented and passionate team.</li><li>
10-year exercise window for stock options. You shouldn&rsquo;t feel pressure to purchase stock options if you leave Ashby &mdash;do it when you feel financially comfortable.</li><li>
Unlimited PTO. Expect &ldquo;Vacation?&rdquo; in our one-on-one agenda until you start taking it .</li><li>
Twelve weeks of fully paid family leave in the US. We plan to expand this to employees in other countries as situations arise.</li><li>
Generous equipment, software, and office furniture budget. Get what you need to be happy and productive!</li><li>
$100/month education budget with more expensive items (like conferences) covered with manager approval.</li></ul>
Ashby provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.
Compensation Range: $60K - $85K</div>

Billing Specialist

Explore 195+ Office manager in San Francisco United States this March. Find roles across top companies and apply now to boost your career.

195 office manager jobs In San Francisco United States

Office Manager

Dental Office Manager/Treatment Coordinator

Senior Administrative Assistant

Executive Administrative Assistant

Executive Administrative Assistant

Dental Hygiene Coordinator

Billing Specialist