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receptionist cum secretary Jobs in Abu Dhabi

receptionist cum secretary

site admin secretary

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 <br/>
 <br/>
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Parsons is looking for an amazingly talented
 <strong>
  Site Administrator/Secretary
 </strong>
 to join our team! In this role you will get to
 <strong>
  performs a variety of administrative/document control functions for a project or department.
  <br/>
  <br/>
 </strong>
 <strong>
  What You'll Be Doing
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
  </li>
  <li>
   Under general supervision, performs a variety of administrative and document control functions for a project or department.
  </li>
  <li>
   Responsible for greeting visitors. Maintains visitor sign-in book.
  </li>
  <li>
   Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
  </li>
  <li>
   Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.
  </li>
  <li>
   Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  </li>
  <li>
   Performs other duties commensurate with functional level and responsibilities.
  </li>
  <li>
   Contributes as a team player who is deadline driven and works well with others.
  </li>
  <li>
   Performs other responsibilities associated with this position as may be appropriate.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Required Skills You'll Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associates Degree or Diploma in Business
  </li>
  <li>
   At least 4-5 years of relevant work experience, including prior document control experience .
  </li>
  <li>
   Strong written and oral communication, organizational, and interpersonal skills are required.
  </li>
  <li>
   Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.
  </li>
  <li>
   Detail oriented and comfortable working in a fast-paced office environment
  </li>
  <li>
   Superior organization skills and dedication to completing projects in a timely manner.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 <br/>
 <br/>
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 <br/>
 <br/>
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>


Site Admin/Secretary

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Site Administrator/Secretary </b>to join our team! In this role you will get to <b>performs a variety of administrative/document control functions for a project or department.</b></p><p><b><br>
What You'll Be Doing:</b></p><ul><li><p>
Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.</p></li><li><p>
Under general supervision, performs a variety of administrative and document control functions for a project or department.</p></li><li><p>
Responsible for greeting visitors. Maintains visitor sign-in book.</p></li><li><p>
Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.</p></li><li><p>
Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list.</p></li><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Associates Degree or Diploma in Business</p></li><li><p>
At least 4-5 years of relevant work experience, including prior document control experience .</p></li><li><p>
Strong written and oral communication, organizational, and interpersonal skills are required.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel.</p></li><li><p>
Detail oriented and comfortable working in a fast-paced office environment</p></li><li><p>
Superior organization skills and dedication to completing projects in a timely manner.</p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Total Property Solutions Real Estate LLC

<p><b>Admin Secretary</b></p><p><b>Company:</b> DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC<br/><b>location:</b> Abu Dhabi<br/><b>Salary: </b>AED 3,000 &ndash; 3,500<br/>Full-Time</p><p><b>Job Overview:</b><br/>DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p>

Secretary

Baker McKenzie

<div><div><div><p>The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents).<br>
<br>
<b>Main Responsibilities:</b></p>
<ul>
<li>Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)</li>
<li>Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)</li>
<li>Provide billing support to attorneys</li>
<li>Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings</li>
<li>Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing</li>
<li>Support client activities and is in direct contact with clients and their assistants</li>
<li>Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.</li>
<li>Utilize and review materials from Service Centers to ensure efficiency and accuracy</li>
<li>Document production for urgent jobs which are not suitable to be done by Document Services</li>
<li>Manage competing deadlines</li>
<li>Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting</li>
<li>Support junior members acting as buddy/mentor</li>
<li>Undertake specific practice group tasks and requirement</li>
</ul>
<p><b>Skills and experience:</b></p>
<ul>
<li>Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment</li>
<li>Proficient, through job-related training and work experience</li>
<li>Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)</li>
<li>Able to manage complex diary and calendar management activities</li>
<li>Strong document management skills</li>
<li>Able to problem solve based on standard ways of operating</li>
<li>High-level organizational skills</li>
<li>Proactively seek to upskill</li>
<li>Able to establish and maintain effective working relationships; a team player</li>
<li>Strong communication skills, both written and verbal</li>
<li>Able to provide continual attention to detail in completing assignments</li>
</ul>
<p><b>Reports to: </b>Office Manager<br>
<b>Position Type:</b> In Market<br>
<b>Development Framework</b>: Business Support</p></div></div></div><p></p>

Legal Secretary

<div>
 <p>
  The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)
 </p>
 <p>
  <br/>
 </p>
 <p>
  This role is based in Abu Dhabi exclusively.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
  </li>
  <li>
   Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
  </li>
  <li>
   Provide billing support to attorneys
  </li>
  <li>
   Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
  </li>
  <li>
   Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
  </li>
  <li>
   Support client activities and is in direct contact with clients and their assistants
  </li>
  <li>
   Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
  </li>
  <li>
   Utilize and review materials from Service Centers to ensure efficiency and accuracy
  </li>
  <li>
   Document production for urgent jobs which are not suitable to be done by Document Services
  </li>
  <li>
   Manage competing deadlines
  </li>
  <li>
   Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
  </li>
  <li>
   Support junior members acting as buddy/mentor
  </li>
  <li>
   Undertake specific practice group tasks and requirements
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and experience:
  </strong>
 </p>
 <ul>
  <li>
   Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment
  </li>
  <li>
   Proficient, through job-related training and work experience
  </li>
  <li>
   Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
  </li>
  <li>
   Able to manage complex diary and calendar management activities
  </li>
  <li>
   Strong document management skills
  </li>
  <li>
   Able to problem solve based on standard ways of operating
  </li>
  <li>
   High-level organizational skills
  </li>
  <li>
   Proactively seek to upskill
  </li>
  <li>
   Able to establish and maintain effective working relationships; a team player
  </li>
  <li>
   Strong communication skills, both written and verbal
  </li>
  <li>
   Able to provide continual attention to detail in completing assignments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Reports to:
  </strong>
  Office Manager
 </p>
 <p>
  <strong>
   Position Type:
  </strong>
  In Market
 </p>
 <p>
  <strong>
   Development Framework:
  </strong>
  Business Support
 </p>
</div>


Emarat Aloula contracting

<p><b>Job Title: </b>Admin. Assistant (blue collar)</p><p><b>Location:</b> Abu Dhabi, United Arab Emirates</p><p>We, at Emarat Aloula is seeking a reliable and proactive <b>Admin Assistant</b> to support administrative functions related to blue-collar employees at the main office. The ideal candidate will assist in handling documentation, employee coordination, and day-to-day administrative tasks to ensure smooth workforce operations.</p><p>Hindi language proficiency is mandatory due to the nature of workforce coordination.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support for blue-collar workforce (site and camp-based employees).</li><li>Coordinate attendance, timesheets, leave records, and overtime documentation.</li><li>Assist in preparing and maintaining employee files (passport copies, visas, Emirates ID, contracts, etc.).</li><li>Coordinate with HR regarding visa renewals, medical appointments, and labor-related documentation.</li><li>Communicate effectively with workers in <b>Hindi</b> regarding company policies, instructions, and site requirements.</li><li>Prepare reports related to manpower deployment and attendance.</li><li>Assist in onboarding of new workers (documentation, inductions, camp arrangements).</li><li>Coordinate transportation, accommodation, and site mobilization requirements.</li><li>Maintain proper filing system (hardcopy and electronic).</li><li>Support procurement and store coordination when required.</li><li>Handle general office administration tasks as assigned by the HR/Admin team.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Minimum <b>3 years of relevant administrative experience in UAE</b>.</li><li>Experience handling blue-collar workforce documentation is preferred.</li><li>Background in <b>construction, infrastructure, or contracting companies will be an added advantage</b>.</li><li>Good understanding of UAE labor documentation processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Hindi language fluency is mandatory (speaking and reading).</li><li>English communication skills (basic to intermediate).</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Strong organizational and documentation skills</li><li>Ability to handle large workforce coordination</li><li>Good interpersonal and communication skills</li><li>Attention to detail and accuracy</li><li>Ability to work under pressure and meet deadlines</li><li>Professional and approachable attitude</li></ul><p><b>Preferred Attributes</b></p><ul><li>Experience in construction, infrastructure, or utility projects.</li><li>Immediate or short notice availability is an advantage.</li></ul><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>Do you have a construction or contracting experience? </li><li>Do you have a minimum 3 - 5 years experience n HR Operations mainly with blue collars / labors?</li><li>We need to fill this role at the earliest. If you are selected, can you join in 1 month or less?</li></ul>

Admin. Assistant (blue collar)

Volt Lines Electro Mechanical Services

<p>We are looking for a highly organized and proactive Secretary to support the General Manager of a leading civil contracting company. The ideal candidate must have prior experience in the construction industry and be able to manage administrative tasks, coordinate communications, and support daily operations efficiently.</p><p><b>Key Responsibilities</b></p><ul><li>Provide comprehensive administrative support to the General Manager</li><li>Manage and organize schedules, appointments, meetings, and travel arrangements</li><li>Prepare letters, reports, minutes of meetings, and other official documents</li><li>Maintain confidential records and filing systems</li><li>Coordinate with project teams, site staff, and suppliers when required</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Assist in preparing presentations, reports, and project documentation</li><li>Follow up on pending tasks and ensure timely completion</li><li>Manage office communications and ensure smooth workflow</li><li>Support HR and procurement functions when needed</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Bachelor&rsquo;s Degree or relevant diploma</li><li><b>3&ndash;5 years experience in civil contracting or construction industry (mandatory)</b></li><li>Strong knowledge of construction terminology and project documentation</li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Ability to work under pressure and maintain professionalism</li><li>Discretion and confidentiality are essential</li></ul><p><b>Preferred Skills</b></p><ul><li>Knowledge of UAE labor procedures and documentation</li><li>Experience coordinating with project managers and site engineers</li><li>Ability to draft professional letters and reports</li></ul><p>Job Type: Full-time</p>

Secretary to General Manager – Civil Contracting

Explore 458+ Site admin secretary in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

458 site admin secretary jobs In Abu Dhabi

Site Admin/Secretary

Site Admin/Secretary

Secretary

Legal Secretary

Legal Secretary

Admin. Assistant (blue collar)

Secretary to General Manager – Civil Contracting