administrative assistant إماراتيين (خلاصة القيد)

receptionist

administrative assistant Jobs in Abu Dhabi

administrative assistant

admin assistant

administrative assistant إماراتيين (خلاصة القيد) Jobs in Abu Dhabi

executive assistant

legal secretary

Baker McKenzie

<div><div><div>The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents). 
 
Main Responsibilities:
<ul>
<li>Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)</li>
<li>Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)</li>
<li>Provide billing support to attorneys</li>
<li>Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings</li>
<li>Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing</li>
<li>Support client activities and is in direct contact with clients and their assistants</li>
<li>Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.</li>
<li>Utilize and review materials from Service Centers to ensure efficiency and accuracy</li>
<li>Document production for urgent jobs which are not suitable to be done by Document Services</li>
<li>Manage competing deadlines</li>
<li>Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting</li>
<li>Support junior members acting as buddy/mentor</li>
<li>Undertake specific practice group tasks and requirement</li>
</ul>
Skills and experience:
<ul>
<li>Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment</li>
<li>Proficient, through job-related training and work experience</li>
<li>Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)</li>
<li>Able to manage complex diary and calendar management activities</li>
<li>Strong document management skills</li>
<li>Able to problem solve based on standard ways of operating</li>
<li>High-level organizational skills</li>
<li>Proactively seek to upskill</li>
<li>Able to establish and maintain effective working relationships; a team player</li>
<li>Strong communication skills, both written and verbal</li>
<li>Able to provide continual attention to detail in completing assignments</li>
</ul>
Reports to: Office Manager 
Position Type: In Market 
Development Framework: Business Support</div></div></div>

Legal Secretary

<div>
 
 The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)
 
 
 
 
 
 This role is based in Abu Dhabi exclusively.
 
 
 
 
 
 
 Main responsibilities:
 
 
 <ul>
 <li>
 Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
 </li>
 <li>
 Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
 </li>
 <li>
 Provide billing support to attorneys
 </li>
 <li>
 Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
 </li>
 <li>
 Manage in-box, assist with email filing into iManage, as well as supporting on hard copy filing
 </li>
 <li>
 Support client activities and is in direct contact with clients and their assistants
 </li>
 <li>
 Build and co-ordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
 </li>
 <li>
 Utilize and review materials from Service Centers to ensure efficiency and accuracy
 </li>
 <li>
 Document production for urgent jobs which are not suitable to be done by Document Services
 </li>
 <li>
 Manage competing deadlines
 </li>
 <li>
 Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
 </li>
 <li>
 Support junior members acting as buddy/mentor
 </li>
 <li>
 Undertake specific practice group tasks and requirements
 </li>
 </ul>
 
 
 
 
 
 Skills and experience:
 
 
 <ul>
 <li>
 Bilingual (Arabic / English) with strong experience working in a legal sector or other professional services environment
 </li>
 <li>
 Proficient, through job-related training and work experience
 </li>
 <li>
 Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
 </li>
 <li>
 Able to manage complex diary and calendar management activities
 </li>
 <li>
 Strong document management skills
 </li>
 <li>
 Able to problem solve based on standard ways of operating
 </li>
 <li>
 High-level organizational skills
 </li>
 <li>
 Proactively seek to upskill
 </li>
 <li>
 Able to establish and maintain effective working relationships; a team player
 </li>
 <li>
 Strong communication skills, both written and verbal
 </li>
 <li>
 Able to provide continual attention to detail in completing assignments
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Reports to:
 
 Office Manager
 
 
 
 Position Type:
 
 In Market
 
 
 
 Development Framework:
 
 Business Support
 
</div>

kMNA lAWYERS & LEGAL CONSULTANTS

Our company is looking to hire a Legal Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.Key Responsibilities:<ul><li>Preparing and formatting legal documents, letters, and case files</li><li>Managing schedules, appointments, and court dates</li><li>Handling client communications and correspondence</li><li>Filing and organizing legal documents and maintaining records</li><li>Coordinating with courts, government departments, and clients</li><li>Managing emails, phone calls, and office documentation</li></ul>Requirements:<ul><li>Previous experience as a Legal Secretary or Administrative Secretary (law firm experience preferred)</li><li>Knowledge of basic accounting and financial administrative tasks</li><li>Fluency in Arabic (required); English proficiency is an advantage</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Strong organizational and multitasking skills</li><li>Professional communication skills and ability to maintain confidentiality</li></ul>Preferred Qualifications:<ul><li>Experience with legal documentation and court procedures</li><li>Ability to handle sensitive information professionally</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Secretary

Barratt Galvin

The Role
 Legal Assistant Location: Abu Dhabi About the Firm A globally recognised, market-leading law firm with a well-established presence across the Middle East, this firm combines international reach with deep regional expertise. Supporting multinational corporates, financial institutions and government entities, the firm is known for its high-performing culture, collaborative environment and commitment to operational excellence. The Role This position will provide comprehensive support to senior fee earners within a busy Abu Dhabi practice. The role demands strong organisational capability, proactive diary and matter management, and close liaison with clients and internal stakeholders. You will operate in a fast-paced, professional environment where accuracy, discretion and initiative are highly valued.
 
Requirements
 Candidate Requirements * Fluent in English and Arabic * Fast, accurate typing skills with the ability to manage large documents efficiently * Experience with digital dictation * Proficient in Microsoft Office and InterAction * Strong diary management and travel coordination experience * Exposure to billing processes, drafting narratives and client correspondence * Experience supporting matter management including file opening/closing and WIP updates * High level of attention to detail * Ability to prioritise effectively and meet tight deadlines * Professional and confident telephone manner * Proactive, adaptable and calm under pressure * Strong team player with excellent communication skills Why Apply * Join a globally integrated law firm with a strong Abu Dhabi platform * Exposure to high-profile regional and international matters * Competitive, tax-free salary package * Stable, well-resourced and collaborative working environment * Clear career development pathways within a global organisation About Barratt Galvin Established in 2014, Barratt Galvin is a specialist legal recruitment consultancy focused on the Middle East legal market. Our founder has been recruiting across the region since 2007, bringing close to two decades of expertise and long-standing relationships with law firms throughout Dubai, Abu Dhabi, Riyadh, Jeddah and Doha. We partner with leading international and regional law firms to recruit Legal Assistants, Business Development, Marketing and HR professionals. We are recognised for our strength in Middle East law firm recruitment and regularly advise on private practice opportunities and broader international law firm business services recruitment across the GCC. With strong Australian market connections, we support both regional career progression and international relocation. Barratt Galvin delivers specialist insight, discretion and access to exclusive opportunities across the Middle East legal sector.
 
About the company
 Barratt Galvin is an Australian based business providing recruitment solutions from a global perspective. Drawing on our networks throughout Australia, the Middle East and the UK we are able to utilise our extensive experience recruiting locally within each region as well as facilitating international moves when the need arises. Our experience spans small boutiques right through to mid to top tier and global firms, as well as in-house legal departments and not for profit organisations. We recruit across a broad range of roles including: Lawyer Paralegal Legal Secretary EA/PA HR Administration/Office Support Please note, applicants are advised only to apply to Barratt Galvins job opportunities through the GulfTalent portal. All direct applications will be deleted.

Legal Assistant

<div><div>About Emirates Global Aluminium
</div><div>Emirates Global Aluminium is the world&rsquo;s biggest &lsquo;premium aluminium&rsquo; producer and the largest industrial company in the United Arab Emirates outside the oil and gas industry. EGA is an integrated aluminium producer, with operations on four continents from bauxite mining to the production of cast primary aluminium and recycling. EGA employs over 7,000 of these people including more than 1,200 UAE Nationals. EGA operates aluminium smelters in Jebel Ali and Al Taweelah in the United Arab Emirates, an alumina refinery in Al Taweelah, a bauxite mine and associated export facilities in the Republic of Guinea, a speciality foundry in high strength recycled aluminium in Germany, and a recycling plant in the United States.</div>
<div>
JOB DETAILS:</div>
<div>
Title: Junior Legal Counsel (UAE Law)</div>
<div>
JOB PURPOSE:</div>
<div>
<ul><li>Provide legal and practical advice in relation to UAE laws and legal issues;</li></ul>
<ul><li>Maintain and exercise rights of audience representing EGA and EGA Group companies in the UAE courts &ndash; both in Dubai and Abu Dhabi, and before any relevant Ministry or government entity in Dubai and Abu Dhabi;</li></ul>
<ul><li>Assist with procuring EGA Group permits and licenses (of which there are a significant number) particularly in relation to new licenses or following the introduction of a different process on renewal of an existing license;
</li></ul><ul><li>Provide transactional and operational legal support and services across the EGA Group; and
</li></ul><ul><li>Assist more senior Lawyers and carry out internal investigations on small size concerns and to assist in the investigation of significant concerns, reported or referred to EGA Ethics &amp; Business Integrity</li></ul>
</div>
<div>KEY ACCOUNTABILITIES</div>

Litigation and Disputes

Assisting and taking approval from Legal Counsel (UAE Law) with UAE litigation from start to finish including but not limited to criminal cases against employees (representing EGA and its UAE based subsidiaries in cases in which an employee of EGA and its UAE based subsidiaries has been killed, or seriously injured), (ii) defending minor labour cases brought against EGA, and (assisting Legal Counsel with more serious cases) (iii) bringing minor claims against former employees and contractors that provided services to EGA and its UAE based subsidiaries (assisting Legal Counsel with more serious claims).
<ul>
<li>Responsibility will include Assisting Legal Counsel (UAE Law) all aspects of case management in order to drive a successful outcome for EGA:</li>
<li>taking receipt of the initial statement of claims;</li>
<li>assessing the legal and practical merits of the claim/ any counterclaims, and devising the best defence for the relevant EGA company (including whether it is in EGA best interests to settle the claim(s));</li>
<li>attending preliminary hearings / hearings for directions;</li>
<li>reviewing files, deposing and taking witness statements that support EGA&rsquo;s stance;</li>
<li>legal research, drafting and filing memoranda that argue the defences / counterclaims of EGA; and
</li><li>attending court and arguing EGA&rsquo;s case; and
</li><li>filing appeals to higher courts and court of Cassation</li>
</ul>
Emergency Support
<ul>
<li>Reduce risk to EGA by providing on-scene assistance to EGA and its employees in the event of any on-site incident, fatality or other emergency that has resulted in the EMT process being invoked and/or where the authorities or the police are called to site.</li>
<li>Attending police interviews with employees which are conducted on site for something arising during the course of performing their duties.</li>
<li>Attending public prosecutor investigations with employees which are conducted on site for something arising during the course of performing their duties.</li>
<li>Liaising with Human Capital, Environmental Health &amp; Safety and Government Relations in order to deliver a seamless emergency support service.</li>
</ul>
Licenses / Permits
<ul>
<li>Assumes responsibility for procuring new permits/licenses and assists relevant areas with the renewal of existing permits and licenses.</li>
<li>Liaising with relevant Departments regarding on-site inspections and materials required to be delivered to support the license or permit application.</li>
</ul>
Provision of General UAE Legal Advice &amp; Transactional Work
<ul>
<li>Provides pragmatic advice on UAE laws /legal process for Human Capital, Health and Safety and other teams, as well as advising them on how to mitigate the risk of claims from employees /former employees.</li>
<li>Assisting Legal Counsel (UAE Law) with the management of day-to-day legal /regulatory risks arising from Human Capital&rsquo;s and other areas&rsquo; work and processes.</li>
<li>Produces all POAs required under UAE law, for EGA and UAE Subsidiaries.</li>
<li>Produces detailed and accurate work and valuably contributes to relevant transactions</li>
<li>Manages external counsel on minor matters in relation to the any UAE law matters requiring external support with a view to minimise legal spend whilst still sourcing quality advice.</li>
</ul>
Training
<ul>
<li>Arrange regular UAE law training sessions for the Legal Team.</li>
<li>Assist in preparation of training sessions and workshops for Human Capital on best practices.</li>
</ul>
Developing Template Documentation
<ul>
<li>Develops working knowledge of a broad range of legal documents</li>
<li>Assists in the continuous development of standard templates and formats for legal documents to increase speed and efficiency of documentation</li>
<li>Assists in the rollout of standard legal documentation, together with any related policies and explanatory guidelines</li>
<li>Assistance with provision of training to Human Capital and any other allocated Departments/UAE Subsidiaries in relation to standard templates for legal documents</li>
</ul>
Building and Maintaining Relationships
<ul>
<li>Acts as a point-of-contact for Human Capital and any other allocated Departments/UAE Subsidiaries on legal matters. Development of good working relationships with Human Capital and other relevant Departments</li>
<li>Satisfactory time management of allocated workflow.</li>
<li>Liaises with other members of the Legal Department in allocating and prioritising work</li>
</ul>
Legal Administration
<ul>
<li>Contributes to the management of legal matters, managing expectations by clearly communicating workload, pressure points, knowledge and resource needs</li>
<li>Manages the safe-keeping of legal documentation in accordance with the document retention policy and the document management system</li>
</ul>
Professional Development
<ul>
<li>Maintain professional qualifications</li>
<li>Maintains awareness of relevant UAE laws and regulations</li>
<li>Satisfactory attendance at relevant internal and external training</li>
</ul>
Risk and Claims Analysis &amp; Reporting
<ul>
<li>Assume responsibility for extracting from each department quarterly confirmations of any known or anticipated claims or legal disputes in that area.</li>
<li>Review quarterly confirmations and assist Legal Counsel to prepare punctual quarterly report for General Counsel setting out anticipated legal risk and exposure.</li>
</ul>
<div>AUTHORITY / DECISION MAKING:</div>
<ul>
<li>As set out in the Delegation of Authority, or as delegated by General Counsel or Head of Compliance</li>
</ul>
<div>QUALIFICATIONS &amp; SKILLS:</div>

Minimum Qualifications:
<ul>
<li>UAE Law degree from a recognised law school</li>
<li>Licensed by the Ministry of Justice in both Dubai and Abu Dhabi to appear in court and represent EGA.</li>
<li>Accreditation with either the Society of Corporate Compliance and Ethics, or an equivalent body.</li>
</ul>
 Minimum Experience:
<div>
Up to 2 years of experience of appearing in the UAE courts to argue and defend claims across a range of work including (i) criminal cases against employees, (ii) defending labour cases brought against the
</div><ul><li>company, and (iii) bringing claims against former employees and contractors that provided services to EGA.</li>
<li>Minimum of 4 years&rsquo; experience of working on general matters in a law firm or in house legal department (including any law firm training contract).
 </li></ul>Skills:
<ul>
<li>Strong interpersonal skills</li>
<li>Strong problem solver who employs strategic thinking to achieve desired results</li>
<li>Research skills</li>
<li>Fluent English-essential; Fluent Arabic-essential</li>
<li>Ability to analyse complex legal issues / consult informally with UAE judges</li>
<li>Demonstrates clear and concise verbal and written communication skills in both English and Arabic</li>
<li>Highly motivated individual with commitment to long-term career in the legal profession
</li><li>Ability to work within a team environment under time pressure</li></ul></div>

Junior Legal Counsel

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

Total Property Solutions Real Estate LLC

Admin SecretaryCompany: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC location: Abu Dhabi Salary: AED 3,000 &ndash; 3,500 Full-TimeJob Overview: DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.Key Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Explore 86+ Legal secretary in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.

86 legal secretary jobs In Abu Dhabi

Legal Secretary

Legal Secretary

Secretary

Legal Assistant

Junior Legal Counsel

Male Executive Secretary to the Director

Secretary