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MENA Recruit Pty Ltd

Our client is expanding their Legal Secretary team in Abu Dhabi and is looking to hire an experienced support professional for a full-time, permanent role. This is a fantastic opportunity to join a high-performing legal office and provide essential administrative support to senior lawyers.Key Responsibilities:<ul><li>Manage monthly billing cycles: input, review, edit, and close attorney time entries</li><li>Perform narrative edits and coordinate with billing specialists for transfers</li><li>Submit and track expense claims through Chrome River</li><li>Process payments and cheque requests using correct client/matter codes</li><li>Arrange complex travel itineraries through the firm's travel provider</li><li>Format documents to house style and support general secretarial tasks</li><li>Maintain discretion, confidentiality, and responsiveness in a fast-paced legal setting</li></ul>Candidate Profile:<ul><li>Minimum 4 years' experience as a Legal Secretary in an international law firm</li><li>Resilient, proactive, and dependable</li><li>Strong billing experience is essential</li><li>Excellent working knowledge of Microsoft Word, Outlook, and Windows-based tools</li><li>Familiarity with spreadsheet, database, and presentation software is a plus</li></ul>Salary: AED 25,000 - 27,000 per month Location: Abu Dhabi, UAE

Legal Secretary (Abu Dhabi)

Clifford Chance

<div>
 
 
 
 Who we are
 
 
 
 
 Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; Corporate and M&amp;A; finance and banking; real estate; tax, pensions and employment; litigation and dispute resolution.
 
 
 Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in our Business Professionals Group, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still. Business professionals are integral to the running of the firm and are critical to its success.
 
 
 The Middle East practice mainly comprises of Financial Markets, Corporate, Litigation and Real Estate Departments. The role of the Legal Support Secretary (LSS) is to provide a first-class professional support service to the Middle East Partner's/Lawyers in the Abu Dhabi office.
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 
 
 The role
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 The support provided will be as part of a team with shared responsibilities, and the LSS will be expected to refocus tasks and priorities periodically as required by the practice area. The LSS reports to the Office Manager whilst predominantly supporting the Abu Dhabi Managing Partner, as well as Associates in the wider GF team. The LSS is also expected, on a daily basis, to create a positive working relationship with the fee earner(s) and the team with whom they work. Below describes the core areas of the support service which an LSS provides.
 
 
 
 
 
 
 Core Services
 
 
 <ul>
 <li>
 Calendar/Meeting Management - maintain and manage fee earner schedules and act as the key contact point for fee earners both internally and externally.
 </li>
 <li>
 Travel &ndash; organize complex travel bookings in liaison with the local travel agent together with any visa applications and transport bookings.
 </li>
 <li>
 Time &amp; Expenses &ndash; oversee time entries and amendments for fee earners on a timely basis; timely submission of expense reports.
 </li>
 <li>
 Liaising with Reception for meeting and video conference set-up.
 </li>
 <li>
 Draft emails and letters, printing/copying/scanning, updates to client contacts in InterAction.
 </li>
 <li>
 Submit annual mandatory training summary for Dubai fee earners on CLPD portal.
 </li>
 <li>
 Client Support - support client activities and requirements in a proactive manner.
 </li>
 <li>
 Team Support - work collaboratively with other LSS team members to provide a responsive and professional support service to fee earners; covering for team members during absences with some occasional Reception cover.
 </li>
 <li>
 Onboarding &ndash; assist with onboarding of new fee earners through scheduling of onboarding sessions with various departments, office introductions, practice area introduction event, explanation of matter lifecycle processes, time recording, expenses and overview of LSS support.
 </li>
 </ul>
 
 
 
 
 
 Practice Support Services
 
 
 
 
 
 
 
 Clearance, Risk and Compliance
 
 
 <ul>
 <li>
 Handle client conflict checks and clearance with the conflicts team based in London.
 </li>
 <li>
 Coordinate matter set up in liaison with Partner/fee earner to ensure minimum mandatory information has been provided and liaising with HR regarding client secondment setup.
 </li>
 <li>
 Follow-up with Partners/fee earners in respect to compliance around engagement letters and MTM.
 </li>
 </ul>
 
 
 
 
 
 Matter Management
 
 
 <ul>
 <li>
 Matter project administration, organize client &amp; matter team meetings, regular document archiving drives, create matter folders, upload documents to matter site and create working parties lists.
 </li>
 <li>
 Monitor and recommend matters that would benefit from a project management resource or the use of certain Best Delivery tools to matter team.
 </li>
 <li>
 Notify Billing, Business Development and Best delivery when a Partner instructs a matter to be closed.
 </li>
 </ul>
 
 
 
 
 
 Matter Team Support
 
 
 <ul>
 <li>
 Document Management/Production - manage document processing from beginning to end including edits, formatting, house styles and proofreading, liaising with the Document Production Unit in London if required.
 </li>
 <li>
 Assist the originals team with the original process (soft &amp; hard copies) when necessary.
 </li>
 <li>
 Liaise with the print room staff regarding printing of bibles and bundles together with any other bulk printing requests.
 </li>
 <li>
 Liaise with clients on behalf of the matter team when necessary.
 </li>
 <li>
 Attend practice area meetings or client calls, taking notes and providing other administrative support.
 </li>
 </ul>
 
 
 
 
 
 Business Development
 
 
 <ul>
 <li>
 Utilize Powerpoint skills to assist Business Development and Partners with creating and amending pitches.
 </li>
 <li>
 Coordinate updates to fee earner master CV's as per information received in Deal Updates.
 </li>
 <li>
 Monitor Live Pitch emails from Business Development and update all teams should there be any missing pitches/offers.
 </li>
 <li>
 Notify Business Development, Finance and Best Delivery of pitches that are won or lost if Business Development are not aware through their updates.
 </li>
 </ul>
 
 
 
 
 
 Finance
 
 
 <ul>
 <li>
 Update and maintain all system information for fee earners' clients including working with the local billing team to generate monthly bills, running matter financial reports, amending billing narratives and invoice mark-ups.
 </li>
 <li>
 Add phases, tasks, rates and debtors to matter financial information.
 </li>
 </ul>
 
 
 
 
 
 Key Working Relationships
 
 
 
 
 
 
 Along with all Secretarial Services staff, a key attribute of the LSS's success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships for the LSS will be:
 
 
 
 
 <ul>
 <li>
 Fee earners to whom they provide first-line support and cover support
 </li>
 <li>
 Fee earners' clients
 </li>
 <li>
 Office Manager
 </li>
 <li>
 Local Finance, Business Development, Best Delivery and IT teams
 </li>
 <li>
 Local Offices Services team including other LSS and Reception
 </li>
 <li>
 London Document Production Unit
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 
 
 Your experience
 
 
 
 <ul>
 <li>
 Minimum typing speed of 60+ wpm
 </li>
 <li>
 Advanced knowledge of Microsoft Word, Excel and Powerpoint
 </li>
 <li>
 Previous work experience in a professional services environment
 </li>
 <li>
 A-Level standard or equivalent
 </li>
 <li>
 Excellent Communication skills
 </li>
 <li>
 Self-Management and Organisation
 </li>
 <li>
 Problem solving, judgment and decision making
 </li>
 <li>
 Working with others as a part of a team and on your own initiative
 </li>
 <li>
 Client focus
 </li>
 <li>
 Networking and organisational awareness
 </li>
 </ul>
 
 
 
 
 Please note, this role is based in Abu Dhabi full-time.
 
 
 
 
 
 
 Additional Information
 
 
 
 
 
 
 
 
 Equal Opportunities
 
 
 
 
 At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
 
 
 We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
 
 
 We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
 
 
 Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
 
 
 Find out more about our inclusive culture here
 
</div>

Legal Support Secretary

Career Legal

<div>
 
 
 COMPANY SECRETARY
 
 
 
 
 ABU DHABI
 
 
 
 
 UP TO 25,000 DIRHEM PER MONTH
 
 
 
 
 
 
 My client, a leading international law firm are looking for an experienced company secretary to join their growing team.
 
 
 
 
 
 
 The Role
 
 
 
 The Company Secretary will have a variety of tasks.
 
 <ul>
 <li>
 Serve as the main contact for the board, shareholders, and regulatory bodies on governance matters.
 </li>
 <li>
 Coordinate and facilitate board meetings, including preparing agendas and minutes.
 </li>
 <li>
 Ensure compliance with statutory and regulatory requirements.
 </li>
 <li>
 Draft and file statutory documents and maintain corporate records.
 </li>
 <li>
 Advise management and the board on governance best practices.
 </li>
 <li>
 Manage shareholder communications and organise annual general meetings.
 </li>
 </ul>
 
 
 
 
 
 The Candidate
 
 
 
 The ideal Company Secretary will possess:
 
 <ul>
 <li>
 Advanced skills in Microsoft Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent communication, organisational, and team skills.
 </li>
 <li>
 Strong attention to detail and ability to work under pressure.
 </li>
 <li>
 Flexibility, initiative, and dependability.
 </li>
 <li>
 Ability to build confidence and trust quickly with others.
 </li>
 </ul>
 
 We are looking for a Company Secretary to be based in our Abu Dhabi office only (We will not consider our Dubai Office). Minimum 3 days in the office each week.
 
 
 Must have a bachelor&rsquo;s degree in law, Business Administration, or a related field (Corporate Governance or Company Secretary certification is highly desirable
 
 
 Proven experience in corporate governance, company secretarial work, or corporate law (minimum of two years preferred). Not suitable for a Legal PA, with no Company Secretarial experience.
 
 
 
 
 
 
 APPLY TODAY FOR IMMEDIATE CONSIDERATION!
 
 
</div>

Company Secretary

AL ZAABI GROUP

Location: Abu Dhabi, UAE Industry: Legal / Corporate Services / Group of Companies Experience Required: 6&ndash; 8 Years Language : ArabicAbout the Role:We are looking for a diligent and detail-oriented Arabic Legal Assistant to support our in-house legal department in managing contracts, documentation, and compliance matters across the Al Zaabi Group of Companies. The ideal candidate should possess excellent Arabic and English communication skills, with a strong understanding of UAE labor law, corporate documentation, and legal processes.Key Responsibilities:<ul><li>Draft, review, and translate legal documents, contracts, and correspondence in Arabic and English.</li><li>Assist in preparing legal notices, agreements, and internal memos.</li><li>Coordinate with external law firms, government departments, and notary offices.</li><li>Maintain organized records of legal documents and case files.</li><li>Support in company licensing, renewal processes, and document attestations.</li><li>Research and summarize legal information or updates relevant to UAE laws.</li><li>Handle official communications and submissions in Arabic with ministries and authorities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Law, Legal Studies, or related field.</li><li>3&ndash;5 years of experience as a Legal Assistant or Legal Secretary in the UAE.</li><li>Strong command of both Arabic and English (written &amp; verbal).</li><li>Knowledge of UAE Labor Law, Civil Law, and Corporate Governance.</li><li>Excellent organizational and administrative skills.</li><li>Ability to handle confidential information with discretion.</li></ul>What We Offer:<ul><li>Competitive salary based on experience.</li><li>Professional development within a reputed business group.</li><li>Supportive and multicultural work environment in Abu Dhabi.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED10,000.00 per month

Arab Legal Assistant

Trifecta Advisory Group Limited

<div>
 
 Trifecta Advisory Group is a consultancy firm proudly based in the Abu Dhabi Global Market. Rooted in excellence and collaboration, Trifecta provides meticulous guidance and effective solutions,&nbsp;empowering entities to navigate ADGM, DIFC, VARA, and Onshore regulatory frameworks seamlessly.&nbsp;As architects of success, we blend expertise and innovative strategies, ensuring our clients thrive in&nbsp;the dynamic business landscape while complying with regulations.&ZeroWidthSpace;
 
 
 
 
 
 
 Duties &amp; Responsibilities
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Lead the corporate services team and undertake the function of Company Secretary for Trifecta clients, coordinating the requisite meeting logistics, including notice circulation, agenda preparation, and minutes finalisation.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage communications with the ADGM Registration Authority and provide guidance on the required documentation and reporting requirements.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensuring timely filing of statutory notices and resolutions within regulatory deadlines, including commercial licences and PO Box leases.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide consultancy services and advice to Trifecta clients.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Act as Deputy MLRO for Trifecta clients and, in the absence of the MLRO, fulfilling the requirements of the Controlled Function of MLRO.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support the Consultancy team in carrying out KYC checks on clients.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Undertake regulatory horizon scanning and analyses, identifying the impact of regulatory changes across a portfolio of clients and Trifecta.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide coaching, mentoring, and support to other employees of Trifecta.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Completion of weekly and monthly timesheets to ensure accurate and efficient charging to Trifecta clients.
 
 
 
 
 
 
 
 Key Competencies
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong ethical and moral individual, who is able to build relationships with clients, regulators and the wider Trifecta group.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to communicate effectively and confident, with external and internal stakeholders, in both written and verbal communications.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Exceptional attention to detail.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Able to multi-task and handle a book of clients, with a wide range of business needs.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Good commercial awareness, with the ability to determine good outcomes for all parties involved.
 
 
 
 
 
 
 
 Education
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;An internationally recognised professional qualification.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A strong academic background, including a degree in a relevant field, including but not limited to Law/Economics/Finance, or equivalent thereof.
 
 
 
 
 
 
 
 Experience
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A minimum of 5 years&rsquo; experience in financial services in a compliance or financial crime role, or at a financial services regulator.
 
 
 <ul>
 <li>
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;The individual should have a solid understanding of the compliance and data protection space, in addition to company secretarial duties, who is able to act in an independent and confident manner to develop policy and culture across the Trifecta group.
 
 </li>
 </ul>
</div>

Head of Corporate Services - Company Secretary

Koshan Development & Investment

Position Title: Paralegal Assistant Reports To: Senior Legal Counsel / Managing PartnerSeeking a detail-oriented individual with strong communication skills; must be an Arabic and English speaker.Position Summary: The Paralegal Assistant provides essential support to attorneys by drafting documents, conducting research, organizing case files, and ensuring compliance with deadlines. The role requires attention to detail, professionalism, and the ability to manage confidential information effectively.Duties &amp; Responsibilities:&middot; Draft, edit, and review legal documents and correspondence.&middot; Conduct research on laws, regulations, and case precedents.&middot; Organize and maintain case files and electronic records.&middot; Support attorneys in trial and hearing preparation.&middot; Liaise with clients, courts, and external parties.&middot; Perform administrative tasks including scheduling and document management.&middot; Handle day-to-day Management task from other business subsidiaries.Qualifications:&middot; Diploma/Degree in Paralegal Studies, Law, or related field.&middot; Prior experience as a legal assistant or paralegal preferred.&middot; Excellent communication and research skills.&middot; Strong organizational abilities and time management.&middot; Proficient in Microsoft Office and legal research software.&middot; With 3-4 years of experience in similar fieldJob Type: Full-time

Legal Assistant

<div>
 
 Overview
 
 
 
 
 About AIQ:
 
 
 
 AIQ is an Abu Dhabi based joint venture company between Presight and ADNOC, which focuses on developing artificial intelligence technologies. AIQ develops and commercializes AI products and applications for energy world. It aims in providing end-to-end solutions by using its data, cloud and talents to develop AI solutions that seek to reduce costs and generate revenue for its clients. AIQ embodies an innovative and entrepreneurial spirit that embraces challenges to push boundaries and seeks to welcome professionals to its team that share the desire to make meaningful and impactful contributions to its mission. Always on the cutting edge of technology, AIQ provides its talent all the opportunities to thrive and excel. Working at AIQ includes dealing with massive data sets, an AI infrastructure that is powered by the latest NVIDIA GPU cloud computing platform and access to limitless computing, storage and network resources.
 
 
 
 About The Role
 
 
 
 AIQ is looking for a General Counsel to plan, lead and direct the Legal, Governance &amp; Compliance Function, providing expert advice to AIQ on all legal, governance &amp; compliance matters to mitigate risks and resolve disputes, provide expert advice and ensuring AIQ stakeholders abide with applicable laws and regulations as well as AIQ internal policies.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Lead and direct the development of the Legal, Governance, Compliance and ESG strategies in line with AIQ&rsquo;s strategy, ensuring alignment and integration with other interfacing function strategies across AIQ (including provision of strategic advice for AIQ vision, mission and objectives, to meet UAE National Strategies for AI, Sustainability and Net Zero.
 </li>
 <li>
 Develop and implement AIQ&rsquo;s delegating authority.
 </li>
 <li>
 Implement and enhance AIQ governance model and framework and manage AIQ governance practices including policies &amp; procedure, ESG and ISO certification.
 </li>
 <li>
 Establish and implement AIQ Legal, Governance and Compliance policies and procedures including code of conduct, and assume responsibility for raising awareness and ensure proper compliance of these rule/codes of conduct.
 </li>
 <li>
 Hold the responsibility of AIQ Board Secretary and manage the Board secretarial function., establish and manage AIQ Board and Management committees and ensure necessary resolutions and approvals occur in a timely manner.
 </li>
 <li>
 Negotiate key transactions and manage legal risks including offering expert legal advice to senior management (including in respect of advanced technologies including AI, cloud, at-the-edge and on-prem software, SaaS, PaaS, licensing, data).
 </li>
 <li>
 Oversee and advise on IP protection and registration and manage AIQ IP portfolios.
 </li>
 <li>
 Keep up to date with regulatory policies and laws, be aware of legislative requirements around tech law and keep AIQ up to date with regulatory requirements including developing training programs for applicable stakeholders.
 </li>
 <li>
 Manage AIQ Compliance activities including ensure that AIQ acts in compliance with relevant laws and regulations by providing effective support to all divisions and ensuring the lawful administration of the organization&rsquo;s activities.
 </li>
 <li>
 Distribute and allocate day-to-day activities to direct team members and supervise execution and delivery of tasks and assignments by providing on-the-job guidance and support.
 </li>
 <li>
 Negotiate key transactions and manage legal risks.
 </li>
 <li>
 Manage relationships with shareholders, Board of Directors, and key stakeholders including meeting reporting requirements.
 </li>
 <li>
 Manage LGC budget and related processes.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualification and Years of Experience
 
 
 
 <ul>
 <li>
 Master&rsquo;s Degree in Law or related degree
 </li>
 <li>
 Min. 10 years of experience required
 </li>
 <li>
 Experience in Technology Law (preferred)
 
 
 </li>
 </ul>
 
 Essential Knowledge And Skills
 
 
 
 <ul>
 <li>
 Proficient leadership and communication skills
 </li>
 <li>
 Ability to proactively prioritize workloads, working both independently and as part of a team
 </li>
 <li>
 Advanced knowledge of country legal processes and regulatory bodies
 </li>
 <li>
 Advanced knowledge of technology law, intellectual property and trademarks
 </li>
 </ul>
</div>

General Counsel (AIQ)

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