admin assistant

executive assistant

administrative assistant

project coordinator

sales assistant

site coordinator assistant

<div>Job Summary
We are seeking a proactive and highly organized Site Coordinator / Assistant to support the daily operations of our newly established office in Egypt. This position combines administrative support with site management, ensuring smooth office functioning and compliance with local operational standards.
The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department. 
Responsibilities 
Administrative Support<ul><li>
Manage documentation workflows including contracts, onboarding forms, and HR-related paperwork.</li><li>
Wet signatures: arranging signatures from person with PoA; meeting employees and providing them with documents to be signed and distributing documents to employees.</li><li>
Coordinate scheduling, meeting logistics, and travel arrangements for local staff and visiting teams.</li><li>
Maintain records and filing systems (digital and physical), ensuring confidentiality and compliance.</li><li>
Support payroll and social insurance documentation processes in coordination with HR and external vendors.</li><li>
Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.</li><li>
Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.</li></ul>
Site Coordination<ul><li>
Act as the primary point of contact for office-related matters.</li><li>
Oversee day-one onboarding logistics including welcome kits, office tours, and badge issuance.</li><li>
Ensure compliance with local labor laws and internal policies regarding workplace setup and documentation.</li></ul>
Operational Support<ul><li>
Assist with procurement coordination, including PO creation and vendor onboarding.</li><li>
Monitor and report on office supplies, IT equipment, and facility needs.</li><li>
Support local HR and payroll teams with document collection, background checks, and onboarding timelines.</li></ul> 
Education &amp; Experience Recommended<ul><li>
Bachelor&rsquo;s degree in Business Administration, HR, or related field.</li><li>
+3 years of experience in office administration or site coordination.</li><li>
Strong organizational and multitasking skills.</li><li>
Fluent in English and Arabic. French is a plus.</li><li>
Familiarity with Egyptian labor laws and administrative procedures.</li><li>
Proficiency in Microsoft Office. Exposure to Workday and SAP is preferred.</li></ul> 
Disclaimer 
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.</div>

Wanesco Land for Medical Plants

Sales coordinator/ assistant<ul><li>Prepare, manage, and organize all sales and shipment documentations.</li><li>Provide administrative support to the sales team.</li><li>Communicate with logistics partners to coordinate shipments.</li></ul>Requirements:<ul><li>Females only</li><li>0&ndash;3 years of experience in administration or logistics</li><li>Good command of English</li><li>Eagerness to learn, develop, and improve</li><li>Team player with good communication and follow-up skills.</li></ul>Wanesco is a growing company specialized in exporting dried herbs from Egypt to markets around the world.Location: New Nozha, CairoPlease send your CV to HR@wanesco-herbs.comJob Type: Full-time

Sales coordinator (Female)

Hilton

<div>Operation Coordinator
A Hotel Operations Coordinator Assistant plays a pivotal role in supporting the daily functions of various hotel departments, ensuring seamless operations and exceptional guest experiences. Below is an overview of the key responsibilities and duties associated with this role across different departments:
1. Front Office:<ul><li>
Guest Services: Assist in administration for front desk operations, ensuring accuracy and adherence to hotel policies and procedures.</li><li>
Guest Relations: Develop guest services to enhance the guest experience.</li></ul>
2. Housekeeping:<ul><li>
Administrative Support: Provide administrative assistance to the housekeeping department, including meeting minutes and maintaining operational records.</li><li>
Communication: Serve as a liaison between housekeeping and other departments to ensure guest satisfaction and operational efficiency.</li></ul>
3. Engineering:<ul><li>
Maintenance Coordination: Assist in scheduling and tracking maintenance tasks, ensuring that all hotel facilities are in optimal working condition.</li><li>
Record Keeping: Maintain logs of maintenance activities, equipment status, and service requests.</li></ul>
4. Food and Beverage:<ul><li>
Event Support: Provide administrative support for food and beverage operations, including event planning, menu coordination, and liaising between operational departments.</li><li>
Inventory Management: Assist in tracking inventory levels, ordering supplies, and ensuring compliance with health and safety standards.</li></ul>
5. Kitchen:<ul><li>
Administrative Assistance: Support kitchen operations by managing administration requirements, ensuring accuracy and adherence to hotel policies and procedures.</li><li>
Compliance Monitoring: Ensure adherence to food safety regulations and assist in maintaining cleanliness and organization within the kitchen.</li></ul>
6. Recreation and Animation:<ul><li>
Program Coordination: Assist in planning and organizing recreational activities and entertainment programs for guests.</li><li>
Guest Engagement: Promote and manage guest participation in various activities, ensuring a memorable experience.</li></ul>
7. Hygiene:<ul><li>
Compliance Monitoring: Assist in monitoring that all hotel areas adhere to hygiene and cleanliness standards.</li></ul>
8. Security:<ul><li>
Safety Protocols: Assist in monitoring security measures to ensure the safety of guests and staff.</li><li>
Incident Reporting: Help in documenting and reporting security incidents, coordinating with law enforcement when necessary.</li></ul>
9. Director of Operations:<ul><li>
Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including scheduling, reporting, and communication with department heads.</li><li>
Project Coordination: Assist in coordinating special projects, operational improvements, and strategic initiatives across departments.</li></ul>
In summary, the Hotel Operations Administration Assistant is integral to the smooth functioning of hotel operations, providing essential support across various departments to ensure guest satisfaction and operational excellence.
Qualifications - Internal
Qualifications - Internal
What are we looking for? 
An Operation Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Excellent verbal and written communication skills</li><li>
Excellent administration and IT skills</li><li>
Committed to delivering a high level of customer service, both internally and externally</li><li>
Flexibility to respond to a range of different work situations</li><li>
Ability to work under pressure</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
Previous administrative experience in a fast paced environment</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Operation Coordinator

Goldwind

<div>
 
 
 Administrative Assistant &ndash; Ras Ghareb Site (Chinese Language Required)
 
 
 
 
 Location:
 
 Ras Ghareb, Egypt
 
 
 
 Company:
 
 Goldwind International
 
 
 
 Employment Type:
 
 Full-time
 
 
 
 About Goldwind:
 
 
 
 Goldwind is a global leader in clean energy solutions, committed to advancing sustainable development and delivering innovative wind power technologies worldwide. With operations across more than 30 countries, we focus on excellence, innovation, and supporting our teams to achieve operational success. Our Egypt operations are expanding, and we are seeking a talented Administrative Assistant to support our Ras Ghareb site.
 
 
 
 Position Overview
 
 
 
 The
 
 Administrative Assistant
 
 will play a key role in ensuring smooth day-to-day office operations and site coordination. This role requires a proactive, organized, and detail-oriented professional capable of handling administrative tasks, supporting employees, maintaining documentation, and facilitating communication across departments and international teams. The position requires
 
 fluency in English and Chinese
 
 due to continuous interaction with regional teams and documentation requirements.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative &amp; Office Management
 
 
 <ul>
 <li>
 Oversee daily office operations to ensure an efficient working environment.
 </li>
 <li>
 Prepare, review, and format reports, presentations, and internal documents.
 </li>
 <li>
 Manage office inventory, supplies, vendor coordination, and facility maintenance.
 </li>
 <li>
 Handle incoming/outgoing correspondence and maintain filing systems.
 </li>
 </ul>
 
 
 Project Coordination &amp; Documentation
 
 
 <ul>
 <li>
 Manage permits, licenses, and regulatory records for site, vehicles, and employees.
 </li>
 <li>
 Support project planning, scheduling, and progress tracking.
 </li>
 <li>
 Maintain accurate project documentation and ensure timely submissions.
 </li>
 <li>
 Coordinate meetings, prepare minutes, and follow up on action items.
 </li>
 </ul>
 
 
 Employee Support (Local &amp; Expatriates)
 
 
 <ul>
 <li>
 Maintain daily attendance records and support HR-related site activities.
 </li>
 <li>
 Coordinate company events, trainings, and employee engagement activities.
 </li>
 <li>
 Assist with site access permits and ensure alignment with local regulatory requirements.
 </li>
 <li>
 Manage visas, work permits, residency renewals, and travel arrangements for international staff.
 </li>
 </ul>
 
 
 Procurement &amp; Fleet Management
 
 
 <ul>
 <li>
 Prepare and process purchase requisitions (PRs) and purchase orders (POs).
 </li>
 <li>
 Track procurement status and liaise with suppliers for quotations and delivery timelines.
 </li>
 <li>
 Manage fleet logistics including scheduling vehicle maintenance, service records, and fuel tracking.
 </li>
 <li>
 Ensure proper documentation for all fleet and asset activities.
 </li>
 </ul>
 
 
 Communication &amp; Translation
 
 
 <ul>
 <li>
 Act as a communication bridge between site teams, regional departments, and headquarters.
 </li>
 <li>
 Provide translation support for documents, meetings, contracts, and internal communication.
 </li>
 <li>
 Ensure smooth and timely information flow across all stakeholders.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 Chinese language proficiency is mandatory
 
 (spoken and written).
 </li>
 <li>
 Strong proficiency in English.
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field preferred.
 </li>
 <li>
 Minimum 1&ndash;3 years of administrative or coordination experience.
 </li>
 <li>
 Strong organizational, multitasking, and problem-solving abilities.
 </li>
 <li>
 Professional communication skills and ability to work with multinational teams.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Opportunity to work with a leading global renewable energy company.
 </li>
 <li>
 Exposure to international teams and cross-functional collaboration.
 </li>
 <li>
 A dynamic and supportive working environment.
 </li>
 <li>
 Career growth opportunities within Goldwind Egypt and the regional organization.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

<div>
 A Hotel Operations Coordinator Assistant plays a pivotal role in supporting the daily functions of various hotel departments, ensuring seamless operations and exceptional guest experiences. Below is an overview of the key responsibilities and duties associated with this role across different departments:
 
 
 <ul>
 <li>
 Front Office:
 </li>
 <li>
 Guest Services: Assist in administration for front desk operations, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Guest Relations: Develop guest services to enhance the guest experience.
 </li>
 <li>
 Housekeeping:
 </li>
 <li>
 Administrative Support: Provide administrative assistance to the housekeeping department, including meeting minutes and maintaining operational records.
 </li>
 <li>
 Communication: Serve as a liaison between housekeeping and other departments to ensure guest satisfaction and operational efficiency.
 </li>
 <li>
 Engineering:
 </li>
 <li>
 Maintenance Coordination: Assist in scheduling and tracking maintenance tasks, ensuring that all hotel facilities are in optimal working condition.
 </li>
 <li>
 Record Keeping: Maintain logs of maintenance activities, equipment status, and service requests.
 </li>
 <li>
 Food and Beverage:
 </li>
 <li>
 Event Support: Provide administrative support for food and beverage operations, including event planning, menu coordination, and liaising between operational departments.
 </li>
 <li>
 Inventory Management: Assist in tracking inventory levels, ordering supplies, and ensuring compliance with health and safety standards.
 </li>
 <li>
 Kitchen:
 </li>
 <li>
 Administrative Assistance: Support kitchen operations by managing administration requirements, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Compliance Monitoring: Ensure adherence to food safety regulations and assist in maintaining cleanliness and organization within the kitchen.
 </li>
 <li>
 Recreation and Animation:
 </li>
 <li>
 Program Coordination: Assist in planning and organizing recreational activities and entertainment programs for guests.
 </li>
 <li>
 Guest Engagement: Promote and manage guest participation in various activities, ensuring a memorable experience.
 </li>
 <li>
 Hygiene:
 </li>
 <li>
 Compliance Monitoring: Assist in monitoring that all hotel areas adhere to hygiene and cleanliness standards.
 </li>
 <li>
 Security:
 </li>
 <li>
 Safety Protocols: Assist in monitoring security measures to ensure the safety of guests and staff.
 </li>
 <li>
 Incident Reporting: Help in documenting and reporting security incidents, coordinating with law enforcement when necessary.
 </li>
 <li>
 Director of Operations:
 </li>
 <li>
 Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including scheduling, reporting, and communication with department heads.
 </li>
 <li>
 Project Coordination: Assist in coordinating special projects, operational improvements, and strategic initiatives across departments.
 
 
 
 </li>
 </ul>
 In summary, the Hotel Operations Administration Assistant is integral to the smooth functioning of hotel operations, providing essential support across various departments to ensure guest satisfaction and operational excellence.
 
 
 
 Qualifications - Internal
 
 
 
 Qualifications - Internal
 
 
 
 What are we looking for?
 
 
 
 An Operation Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Hurghada Plaza
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

MK for Marketing and Sales Solutions

As a Marketing Coordinator, you will be the link between our creative, social media, and management teams. You&rsquo;ll help organize shoots, support marketing campaigns, attend meetings, and assist in day-to-day operations that keep our projects running efficiently.Responsibilities:<ul><li>Coordinate photoshoots, video shoots, and marketing campaigns.</li><li>Attend work meetings, shoots, and events to support with logistics and communication.</li><li>Liaise with photographers, stylists, makeup artists, and suppliers to ensure smooth production.</li><li>Support in content scheduling, planning, and approvals.</li><li>Track deliverables, follow up on timelines, and ensure tasks are completed on schedule.</li><li>Assist in preparing campaign briefs, presentations, and reports.</li><li>Help maintain brand consistency across all communication and creative materials.</li><li>Perform occasional on-site or administrative tasks related to project execution.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Marketing, Media, Business, or a related field.</li><li>1&ndash;2 years of relevant experience in marketing coordination, production, or agency work (fresh graduates are welcome if highly organized and proactive).</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills and professional presentation.</li><li>Passion for marketing, branding, and creative work.</li><li>Ability to work on-site, attend shoots, and manage multiple tasks simultaneously.</li><li>Fluent in English (written and spoken).</li></ul>What We Offer:<ul><li>A creative and collaborative work environment.</li><li>Hands-on experience with high-end brands and real projects.</li><li>Professional growth opportunities within a dynamic agency.</li><li>Supportive team culture and direct mentorship.</li></ul>Job Type: Full-timePay: E&pound;9,000.00 - E&pound;11,000.00 per monthAbility to commute/relocate:<ul><li>Cairo: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Can you attend shoots, at least 3 shoots per month?</li></ul>

Marketing Coordinator

Explore 694+ Site coordinator assistant in Egypt this November. Find roles across top companies and apply now to boost your career.

694 site coordinator assistant jobs IN Egypt

Site Coordinator / Assistant

Site Coordinator / Assistant

Sales coordinator (Female)

Operation Coordinator

Administrative Assistant

Operation Coordinator

Marketing Coordinator