executive assistant

office administrator

administrative assistant

personal assistant

sales assistant

staff assistant

Magic

<div>
 
 
 Department:
 
 Support &amp; Leadership
 
 
 
 Location:
 
 Global+
 
 
 
 Compensation:
 
 $7.00 / hour
 
 
 
 
 Description
 
 
 
 
 About the Client
 
 
 An e-commerce brand consolidator that acquires and scales beautiful, multi-channel consumer brands across Shopify, retail, and Amazon. Led by experienced founders and operators with multiple exits and top-tier credentials, they specialize in turning complex situations into durable growth. They partner with visionary entrepreneurs to accelerate adoption and build lasting brands.
 
 
 
 Why does this role exist?
 
 
 As the portfolio scales, the Brand Manager (CEO of a brand) needs a Chief of Staff to own operations, scheduling, and cross-functional execution so leadership can focus on high-level growth. This role turns strategy into organized, on-time delivery across logistics, finance/admin, customer experience, and creative workflows&mdash;removing bottlenecks, closing loops, and keeping the operating cadence tight. The goal is to create leverage for the Brand Manager by proactively handling day-to-day tasks and ensuring initiatives move from plan to done.
 
 
 
 The Impact you&rsquo;ll make
 
 
 
 
 Operations &amp; Logistics
 
 <ul>
 <li>
 Manage relationships with 3PL partners; oversee shipments, restocks, and freight coordination
 </li>
 <li>
 Track inventory levels, complete monthly inventory inputs, and reconcile data with 3PL reports
 </li>
 <li>
 Create, manage, and revise Purchase Orders (POs) for customers and 3PL; liaise on order statuses
 </li>
 <li>
 Ship products via Shopify and ensure order accuracy and timely fulfillment
 </li>
 </ul>
 
 Executive Enablement &amp; Program Management
 
 <ul>
 <li>
 Own the Brand Manager&rsquo;s calendar, priorities, meeting prep, and follow-ups
 </li>
 <li>
 Set up one-to-one meetings with direct reports and coordinate cross-functional meetings
 </li>
 <li>
 Translate goals into tasks/timelines in Notion or a task tool; monitor progress and surface blockers
 </li>
 <li>
 Provide weekly operational updates and KPI snapshots to keep leadership informed
 </li>
 </ul>
 
 Finance, Admin &amp; Information Management
 
 <ul>
 <li>
 Create, manage, and revise customer invoices; follow up on late payments
 </li>
 <li>
 Complete vendor onboarding docs: credit apps, engagement letters, CC and insurance forms
 </li>
 <li>
 Maintain Google Drive and Notion with proper naming conventions and organized folders
 </li>
 <li>
 Handle one-off research, supplier communication, and general administrative support
 </li>
 </ul>
 
 Customer Experience &amp; Product Operations
 
 <ul>
 <li>
 Monitor Instagram comments/DMs; triage, reply or escalate; re-post tagged stories
 </li>
 <li>
 Manage product complaint intake; summarize issues and produce Product &rarr; Solution reports
 </li>
 <li>
 Run product surveys, collate insights, and recommend CX/product improvements
 </li>
 <li>
 Help cultivate a community for high-LTV customers to delight and surprise them
 </li>
 </ul>
 
 Creative &amp; Content Coordination
 
 <ul>
 <li>
 Source/coordinate UGC and track creative flow across stakeholders
 </li>
 <li>
 Create simple mockups and assets using AI/design tools; update pamphlets, sell sheets, and marketing materials
 </li>
 <li>
 Research topics for blog/content; prepare briefs for collaborators
 </li>
 <li>
 Maintain content libraries so brand assets remain current and accessible
 
 
 </li>
 </ul>
 
 Skills, Knowledge and Expertise
 
 
 
 
 Required:
 
 <ul>
 <li>
 Shopify admin experience (order processing, shipping, basic catalog/admin tasks)
 </li>
 <li>
 Hands-on experience with task management tools (e.g., Notion, Asana, Trello)
 </li>
 <li>
 Proven operations/logistics support, including 3PL coordination, inventory tracking, POs, and invoicing
 </li>
 <li>
 Excellent written and spoken English; confident communicator with suppliers, partners, and customers
 </li>
 <li>
 Ability to work Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM Eastern Time (40 hours/week)
 </li>
 <li>
 WFH Set-Up:
 <ul>
 <li>
 Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
 </li>
 <li>
 Internet speed of at least 40MBPS
 </li>
 <li>
 Headset with an extended mic that has noise cancellation and a webcam
 </li>
 <li>
 Back-up computer and internet connection
 </li>
 <li>
 Quiet, dedicated workspace at home
 </li>
 </ul>
 </li>
 </ul>
 
 Your Superpowers:
 
 <ul>
 <li>
 Extreme organization, prioritization, and multitasking; you bring order to moving parts
 </li>
 <li>
 Proactive ownership: you fill in gaps, anticipate needs, and close loops without hand-holding
 </li>
 <li>
 Strong administrative and communication skills; crisp documentation and follow-through
 </li>
 <li>
 Google Workspace (Drive, Sheets, Docs, Calendar) and Slack proficiency
 </li>
 <li>
 Information management (file taxonomy, naming conventions) and basic accounting admin (invoices, payment follow-up)
 </li>
 <li>
 Social moderation (Instagram) and content coordination; familiarity with AI content tools/Canva is a plus
 </li>
 </ul>
 
 You should apply if&hellip;
 
 <ul>
 <li>
 You thrive in fast-paced, scaling environments and love turning strategy into action
 </li>
 <li>
 You&rsquo;re comfortable with ambiguity, escalate blockers early, and take pride in getting things done
 </li>
 <li>
 You enjoy wearing many hats&mdash;from logistics and admin to CX and light creative coordination
 </li>
 <li>
 You care about details, communicate clearly, and keep leaders focused on the highest-value work
 </li>
 </ul>
 
 What to expect...
 
 
 
 
 
 Work Setup:
 
 <ul>
 <li>
 Remote position
 </li>
 <li>
 Must have a reliable internet connection and a quiet workspace
 </li>
 <li>
 Required to provide own computer with Intel Core i5 or something similar or higher operating system
 </li>
 </ul>
 
 Working Hours:
 
 <ul>
 <li>
 40 hours per week
 </li>
 <li>
 Monday - Friday: 8:00 am - 5:00 pm (Eatern Time)
 </li>
 </ul>
 
 Compensation:
 
 <ul>
 <li>
 $7 per hour
 </li>
 <li>
 No benefits package included
 
 
 </li>
 </ul>
 
 Benefits
 
 
</div>

Chief of Staff/Executive Assistant - Freelance, Remote

Al Haktur IT Solutions

<div>At Al Haktur IT Solutions, we believe that strong organization and professional support drive business success. We are currently seeking a highly organized and proactive Executive Assistant to join our dynamic team in Dubai. The ideal candidate will provide administrative and executive support to senior management, ensuring smooth day-to-day operations and effective coordination across departments.

Key Responsibilities:
<ul>
<li>Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.</li>
<li>Prepare reports, presentations, and confidential documents with accuracy and professionalism.</li>
<li>Coordinate travel arrangements, hotel bookings, and itinerary management for executives.</li>
<li>Act as a point of contact between executives, staff, and external partners.</li>
<li>Maintain organized records, files, and confidential information.</li>
<li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li>
<li>Manage office supplies, vendor communication, and general administrative duties.</li>
<li>Support project coordination, event planning, and internal communications.</li>
<li>Handle sensitive information with discretion and professionalism.</li>
</ul>
Requirements:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>2&ndash;4 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to prioritize tasks and maintain confidentiality.</li>
<li>Professional demeanor and a high level of attention to detail.</li>
</ul>
At Al Haktur IT Solutions, we value efficiency, dedication, and trust. Joining our Dubai office as an Executive Assistant means becoming part of a team that thrives on collaboration, precision, and excellence in supporting organizational success.</div>

Executive Assistant

Zayed University

<div>
 The Opportunity
 
 The office of the Vice President seeks for an incumbent for the position of Executive Assistant. To provide operational, administrative and protocol support on the Dubai Campus to the Vice President and areas of responsibility connected to the Vice President&rsquo;s Office.
 
 
 The Responsibilities
 
 - Screens and prioritizes incoming items to ensure the Vice President and his staff are advised of current issues.
 
 - Assists in planning and organizing visits of dignitaries to the Zayed University Abu Dhabi campus with the campus Protocol Coordinator.
 
 - Ensures appropriate protocol is implemented when dealing with senior officials of the government, industry and higher education.
 
 - Facilitates implementation of directives and projects requested by the Vice President or the Executive Assistant and monitors the progress of these directives or projects.
 
 - Prepares letters, reports and speeches in Arabic for the Vice President.
 
 - Reviews sensitive Arabic documents prepared by others to ensure accuracy and propriety.
 
 - Maintains and confirms the Vice President&rsquo;s diary in cooperation with the Administrative Officers in Dubai.
 
 - Organizes and schedules meetings, notifies attendees of location and timing.
 
 - Maintains an up-to-date and accurate filing system of all documents received through the Vice President&rsquo;s Office in Abu Dhabi and works with the Administrative Officers in Dubai to ensure all the VP staff are made aware of the documents on a need-to-know basis.
 
 
 The Requirements
 
 - Must possess Bachelor&rsquo;s Degree and a minimum of 4 years of relevant administrative experience in a role at a high level of administration or an equivalent combination of educations, skills and experience.
 
 - High degree of computer competency
 
 - Excellent verbal and written skills in both English and Arabic
 
 - Strong interpersonal skills
 
 
 The Benefits
 
 The University&rsquo;s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.
 
 
 While we appreciate all applications, you will be contacted only if you are selected for an interview.
 
 
 For any inquires or issues please contact Recruitment@zu.ac.ae
</div>

ADIB - Abu Dhabi Islamic Bank

<div>
 
 
 
 Role&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; :
 
 
 Executive Assistant
 
 
 
 
 Location :
 
 DIFC - Dubai
 
 
 
 Role Purpose:
 
 
 
 Supporting the senior management and staff of ADIB Capital on various admin functions, including: calendar organization, coordinating meetings, coordinating with IT support and Vendor Management, arranging supplies for the office, maintaining filing, and other related functions as described below.
 
 
 &nbsp;&nbsp;&nbsp;
 
 Key Accountabilities of the role&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 &nbsp;Filing of work-related documentation
 
 
 <ul>
 <li>
 Filing of expenses
 </li>
 <li>
 Managing DIFC portal&nbsp;
 </li>
 <li>
 Office-related admin: stationary, liaising with IT, deliveries, coordinating with facilities management etc
 </li>
 <li>
 Sending &amp; receiving docs for signatures (fund docs, contracts with service providers, etc)
 </li>
 <li>
 Preparing client presentations (printing / binding, etc)
 </li>
 <li>
 Receiving phone calls
 </li>
 <li>
 Arranging meetings
 </li>
 <li>
 Coordinating with building maintenance for repairs
 </li>
 <li>
 Receive visitors at reception&nbsp;
 </li>
 <li>
 Process orders on SAP Ariba / Coordinate with VMCP
 </li>
 </ul>
 
 
 
 Specialist Skills / Technical Knowledge Required for this role:
 
 
 
 <ul>
 <li>
 Work experience in similar role
 </li>
 <li>
 Excellent written and verbal English communication skills (Arabic a plus)
 </li>
 <li>
 Experience in admin functions (ideally in a DIFC entity)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 </ul>
</div>

APCO

<div>
 
 Position Summary
 
 
 
 
 JOB DESCRIPTION
 
 
 
 The Staffing Assistant deliver best-in-class resourcing for our offices/practice areas. The Staffing Assistant will partner with MDs and practice leads, clients and new business opportunity leaders to provide full operational and strategic resourcing support, as required by the business, for multiple markets. This role is designed to add business value to the company by maximizing the efficiency and effectiveness of the process of deploying staff, yielding stronger utilization and realization, ensuring client needs are met, and driving retention by ensuring staff are meeting their professional development goals. The role will work closely with the Senior Staffing Associate, finance and talent teams to ensure open lines of communication on staff strength, areas of improvement and partner on developing recommendations for adjusting capacity to ensure the business is hitting its utilization and realization goals.
 
 
 
 Primary Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Oversee the strategic deployment of all staff across the offices and practice areas you support, ensuring alignment with a wide variety of skill sets and capabilities.
 </li>
 <li>
 Support APCO in becoming more agile by placing the right people on the right projects at the right time to optimize headcount, increase utilization, and enhance employee engagement.
 </li>
 <li>
 Drive medium- and long-term workforce planning for the offices and practices under your remit.
 </li>
 <li>
 Understand the region&rsquo;s growth plans and strategic priorities, and align headcount planning accordingly.
 </li>
 <li>
 Allocate teams with the appropriate balance of skills and experience, considering individual strengths, development areas, team dynamics, personalities, and client profitability.
 </li>
 <li>
 Contribute to an efficient staffing process that results in balanced, optimized teams and a sense of fairness in workload and opportunity.
 </li>
 <li>
 Be accountable to the Senior Staffing Associate for all deployment and planning activities, including resourcing for new business pitches and proposals.
 </li>
 <li>
 Anticipate stakeholder concerns and provide strategic advice and support to address them.
 </li>
 <li>
 Deliver long-term, sustainable resourcing solutions while balancing short-term business needs.
 </li>
 <li>
 Proactively address global supply and demand challenges and opportunities in deployment, collaborating closely with resourcing peers.
 </li>
 <li>
 Communicate regularly with the Senior Staffing Associate, MDs, practice leads, and finance and talent teams to optimize staffing and explore innovative sourcing strategies, while flagging any resourcing risks.
 </li>
 <li>
 Foster positive working relationships and promote collaboration across the firm.
 </li>
 <li>
 Understand the individual development goals of staff and align deployment opportunities to support their growth.
 </li>
 <li>
 Promote the use of key resourcing systems to enable effective and efficient staffing outcomes.
 </li>
 <li>
 Analyze data to identify trends, make connections, and uncover opportunities to improve profitability, while advising the business on resourcing strategies.
 </li>
 <li>
 Balance the needs of multiple stakeholders to deliver outcomes that build strong relationships and support both individual and business goals.
 </li>
 <li>
 Recognize potential conflicts early and work to resolve them through appropriate support and escalation when necessary.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Hold a degree in Business Administration, Human Resources, or a related field.
 </li>
 <li>
 Demonstrate a strategic and forward-planning mindset with strong commercial awareness.
 </li>
 <li>
 Bring 1&ndash;2 years of relevant experience; agency or management consulting experience is a plus.
 </li>
 <li>
 Understand and empathize with client demands and expectations.
 </li>
 <li>
 Promote resource management as a key business partner contributing to organizational success.
 </li>
 <li>
 Reside in Dubai or be willing to relocate.
 </li>
 <li>
 Be willing to travel as required.
 </li>
 <li>
 Be open to working additional or irregular hours as needed and permitted by local regulations.
 
 
 </li>
 </ul>
 
 Careers at APCO
 
 
 
 Through our recruitment, hiring and retention efforts, APCO is committed to building teams to bring the best possible expertise and robust perspectives to our clients. We embrace differences in experience, viewpoint and ideas, starting with our values and extending to our behaviors, policies and practices. We aim to create a positive work experience and welcoming environment where everyone feels they belong and can thrive.
 
 
 
 About APCO
 
 
 
 
 ABOUT US
 
 
 
 APCO is a global advisory and advocacy firm helping leading corporations, foundations and governments navigate a complex world and create lasting impact.
 
 
 Founded in 1984, with one woman&rsquo;s vision and bold action, APCO has grown into an independent, majority women-owned firm of more than 1,200 employees with work spanning 80 markets around the world.
 
 
 Headquartered in Washington, D.C., APCO is comprised of strategic advisers, consultants and creators, working together across borders and functions, to provide services and expertise on financial, competitive, political and societal issues.
 
 
 APCO is a trusted partner to bold purpose-led leaders, lawmakers, government officials, NGOs, the media and other stakeholders in the health, energy, technology, transportation &amp; infrastructure and food &amp; consumer products sectors. For 40 years, the firm has provided public affairs, crisis &amp; reputation, impact, corporate reputation and global solutions services.
 
 
 APCO is renowned for its ability to champion clients&rsquo; interests and permission to operate , build their reputation and strengthen their standing. APCO&rsquo;s integrated approach and team of tenacious and empathic talent create connections and winning strategies that accelerate progress and deepen impact.
 
 
 By bringing diverse people and ideas together, and working beyond traditional boundaries, APCO builds the un/common ground upon which progress is made.
</div>

Staffing Assistant

Venture Search - Valdere Group

The Role
 Team Assistant – Investment Management | Dubai, DIFC Location: Dubai International Financial Centre (DIFC) Industry: Investment Management Employment Type: Full-time, On-site About the Role An investment management firm in the DIFC is seeking an organised, proactive, and highly professional Team Assistant to support its investment and operations teams. This is an excellent opportunity for a dynamic individual with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, high-performance environment. You’ll play a key role in ensuring the smooth day-to-day running of the office and supporting senior team members with scheduling, coordination, and administration. Key Responsibilities •Provide full administrative support to investment and operations professionals, including diary management, meeting coordination, and travel arrangements. •Act as a central point of contact for internal and external communications, ensuring timely and professional correspondence. Organise and prepare documentation, reports, and presentations as required. •Assist with expense management, invoice processing, and vendor coordination. •Support event logistics, client meetings, and roadshows, ensuring smooth execution and attention to detail. •Maintain and update internal filing systems, contact databases, and document templates. •Collaborate closely with the Executive Assistant and Office Manager to ensure efficient workflow across the office. •Provide general administrative and project support as needed, demonstrating flexibility and initiative.
 
Requirements
 <ul>
<li>2–6 years’ experience in an administrative or team assistant role within financial services, investment management, or professional services. •Excellent verbal and written communication skills in English. •Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment. •Professional, polished, and discreet with a high level of integrity. •Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). •Confident, service-oriented attitude with strong interpersonal skills and a collaborative mindset. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.</li>
</ul>
About the company
 Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process. By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector. Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Ventures focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms.

Team Assistant

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1673 staff assistant jobs IN Dubai

Chief of Staff/Executive Assistant - Freelance, Remote

Executive Assistant

Executive Assistant

Executive Assistant

Staffing Assistant

Staffing Assistant

Team Assistant