administrative assistant

executive assistant

assistant accountant

personal assistant

executive assistant to ceo

staff assistant

VSURFACES

<div><h4 class="jobSectionHeader">Job Description</h4><div> 
<div></div>
</div>Prepare and issue purchase and sales invoices along with customs and other sales related documentation. 
Record daily operational expenses such as rent, salaries, debit notes and credit notes within the accounting records. 
Manage cash and bank reconciliations while keeping accurate daily and monthly financial entries. 
Assist in preparing financial and operational reports requested by management for review and planning. 
Maintain proper organization and filing of financial records to support audits and future reference. 
Ensure accounting data is updated regularly to support smooth financial operations.
<h4 class="jobSectionHeader">
Job Requirements</h4>

Bachelor degree in Economics, Finance, Accounting or a related discipline. 
Strong organizational skills with the ability to manage time and tasks effectively. 
Good knowledge of MS Office along with experience using Pro Data or similar accounting software. 
Strong attention to detail with the ability to handle multiple accounting tasks accurately.

About Company: 
VSURFACES is a forward-thinking company built on a simple belief &mdash; that great work comes from great people. 
We operate across multiple industries, bringing fresh ideas and a relentless commitment to quality to 
everything we do. Our culture thrives on collaboration, bold thinking, and a shared drive to build something 
meaningful. If you&rsquo;re someone who takes initiative, embraces challenges, and wants your work to actually 
matter, you&rsquo;ll fit right in here.</div>

Administrator Staff Assistant

GEMS Education

<div>
 
 Job Description
 
 
 
 We are looking for an 'Outstanding' Executive Assistant to join our dynamic and ambitious team at GEMS Jumeirah Primary School, Dubai.
 
 
 This is a unique opportunity for a passionate, highly effective assistant to contribute to a school recognised for both inclusive and outstanding learning provision, supporting every child to thrive.
 
 
 The Executive Assistant to the Principal will be responsible for managing all assistant and administrative functions as directed by the Principal and will play a crucial role in supporting the school and Senior Leadership Team (SLT).
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
 </li>
 <li>
 Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS SSC.
 </li>
 <li>
 Provide high-level administrative support to the Principal and the wider Senior Leadership Team, ensuring effective coordination and communication across the school.
 </li>
 <li>
 Manage calendars, appointments, correspondence, and documentation for the Principal, ensuring accuracy, confidentiality, and timely follow-up.
 </li>
 <li>
 Maintain efficient communication channels, liaising tactfully and diplomatically with staff, parents, students, and representatives from the GEMS SSC.
 </li>
 <li>
 Compile information from various sources to generate reports; prepare, collate and distribute weekly, monthly and annual reports, as required.
 </li>
 <li>
 Organise and coordinate office management activities and oversees school events (in conjunction with the Parent Relations Executive).
 </li>
 <li>
 Liaise with various department and key staff to ensure consistency in administrative practices and alignment with school policies and procedures.
 </li>
 <li>
 Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
 </li>
 <li>
 Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
 </li>
 <li>
 Attend staff meetings and serves on committees, as required.
 </li>
 <li>
 Perform other duties as requested by the Principal.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
 <li>
 Prior experience in a PA/EA role in the UAE is preferred.
 </li>
 <li>
 Exhibit exemplary written and spoken English language skills, including exceptional telephone etiquette.
 </li>
 <li>
 Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools (Canva, TEAMS or similar).
 </li>
 <li>
 Possess strong presentation skills and the ability to communicate effectively with stakeholders.
 </li>
 <li>
 Strong organisational skills with a keen attention to detail.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Ability to multi-task and cope with peaks of demand
 </li>
 <li>
 Excellent organisational skills
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 All positions include an excellent remuneration package, including:
 
 
 <ul>
 <li>
 Competitive tax-free salary
 </li>
 <li>
 Discount on GEMS School fees
 </li>
 <li>
 Private medical insurance
 </li>
 <li>
 Annual airfares to country of residence
 </li>
 <li>
 End-of-service gratuity
 </li>
 <li>
 Free access to GEMS Rewards loyalty app with discounts on daily life, travel, and leisure in the UAE
 
 
 </li>
 </ul>
 Please note
 
 
 <ul>
 <li>
 Interviews will be held face-to-face, where possible, or virtually on Microsoft Teams, as suitable candidates apply. We reserve the right to make appointments before the closing date of this advertisement, therefore early applications are recommended.
 
 
 </li>
 </ul>
 
 GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.
 
</div>

Executive Assistant (EA) to Principal/CEO

Cube Wooden Works

Responsibilities:<ul><li>Organising their superior&rsquo;s entire schedule</li><li>Working directly with high-level employees</li><li>Making travel arrangements</li><li>Preparing corporate documents</li><li>Maintaining strict confidentiality</li><li>Sustaining a level of professionalism among staff</li></ul>Requirements:<ul><li>Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</li><li>Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual tools.</li><li>Communication: Exceptional verbal and written communication in English and Arabic</li><li>Soft Skills: High emotional intelligence, discretion, confidentiality, strong organizational skills, and the ability to work under pressure.</li><li>Education: Bachelor&rsquo;s degree in Engineering, Architecture or a related field is often preferred.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant

Ventura Prime Stays

We are seeking a highly capable and trustworthy Female Executive Assistant and house manager to support an international family and act as a right hand to the CEO across both household and business operations.This is a senior, high-trust role combining household management, family support, and executive assistance. The successful candidate will ensure the seamless day-to-day functioning of the household while also assisting the CEO with operational coordination and administrative oversight across several business activities.The position requires an individual who is extremely organized, proactive, calm under pressure, and able to manage multiple responsibilities independently. Discretion, professionalism, and strong problem-solving ability are essential.This role is ideal for someone who enjoys being deeply involved in both family logistics and business coordination, and who thrives in a dynamic, fast-moving environment.Role ResponsibilitiesHousehold ManagementThe Household Manager will oversee the smooth operation of the family residence and ensure that all household standards are maintained at a high level. Responsibilities include coordinating with household staff such as maids, maintaining organization within the home, overseeing household supplies and logistics, and ensuring the environment remains well-structured and efficient.The candidate will also assist with family logistics and provide support with the children when required, particularly during travel periods. The role requires someone who is comfortable working around young children and can contribute to a calm, structured household environment.Executive &amp; Business SupportIn addition to managing household operations, the candidate will serve as a Personal Assistant to the CEO, supporting day-to-day business coordination.Responsibilities may include managing schedules, following up with staff on assigned tasks, assisting with operational organization, coordinating logistics, arranging meetings and appointments, and helping monitor ongoing projects or operational updates such as property occupancy and staff responsibilities.The role functions as a trusted extension of the CEO, ensuring tasks are executed efficiently and that both personal and professional responsibilities remain organized.Candidate ProfileThe ideal candidate is highly reliable, detail-oriented, and capable of managing responsibilities with minimal supervision. She must be comfortable working in a private family environment while maintaining a high level of professionalism.Key qualities include:<ul><li>Exceptional organizational and multitasking abilities</li><li>Calm and composed under pressure</li><li>Strong communication and problem-solving skills</li><li>High level of discretion and trustworthiness</li><li>Proactive mindset with the ability to anticipate needs</li><li>Professional presence and strong personal integrity</li></ul>Requirements<ul><li>Female applicants only</li><li>Excellent English communication skills</li><li>Previous experience in household management, executive assistance, or similar senior support roles</li><li>Ability to manage both household and administrative responsibilities</li><li>Flexible schedule (this is not a standard 9&ndash;5 role)</li></ul>Travel RequirementThe candidate must hold a strong passport that allows easy international travel, as occasional travel with the family may be required. European or any other strong passportJob Types: Full-time, PermanentPay: AED15,000.00 - AED25,000.00 per monthWork Location: In person

Female Executive Assistant & House manager

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Mid-Senior Level
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a leading construction and engineering company in Dubai and the UAE for over 50 years. Serving both government and private sector clients, the company delivers innovative, end-to-end solutions &mdash; from design and construction to maintenance.
Backed by a multidisciplinary team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services is committed to quality, precision, and reliable infrastructure delivery across the region. 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility to accommodate changing priorities</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite with exceptional attention to detail</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation while maintaining accuracy</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives with a collaborative and proactive approach</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs with flexibility and resilience</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues to minimize operational disruptions</li><li>
Support the team in achieving departmental goals through proactive problem-solving, analytical thinking, and collaborative teamwork</li><li>
Maintain confidentiality and handle sensitive information with discretion and transparency</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Customer service orientation with a focus on supporting internal and external stakeholders</li><li>
Ability to handle multiple priorities simultaneously while maintaining quality and efficiency</li><li>
Adaptability to changing organizational needs and evolving business requirements</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Experience with event coordination and meeting organization (preferred)</li></ul></div>

Administration Assistant ( UAE National )

Parsons Corporation

<div>
 In a world of possibilities, pursue one with endless opportunities. Imagine Next!
 
 
 At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.
 
 
 
 Job Description
 
 
 
 
 Executive Administrative Assistant (UAE National)
 
 
 
 
 Dubai, UAE
 
 
 
 Parsons is looking for an amazingly talented
 
 Administrative Assistant (UAE National)
 
 to join our team! In this role you will get to
 
 perform a variety of administrative functions for a project or department.
 
 
 
 
 What You'll Be Doing
 
 
 
 <ul>
 <li>
 Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
 </li>
 <li>
 Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
 </li>
 <li>
 Scans documents for electronic storage.
 </li>
 <li>
 Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
 </li>
 <li>
 May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
 </li>
 <li>
 Assists junior document control staff to ensure effective implementation of project-specific procedures.
 </li>
 <li>
 Performs other duties commensurate with functional level and responsibilities.
 </li>
 <li>
 Contributes as a team player who is deadline driven and works well with others.
 </li>
 <li>
 Performs other responsibilities associated with this position as may be appropriate.
 
 
 
 </li>
 </ul>
 
 What Required Skills You'll Bring
 
 
 
 <ul>
 <li>
 Diploma/ degree or High school diploma
 </li>
 <li>
 Fresh graduates are also welcome to apply.
 </li>
 <li>
 Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
 </li>
 <li>
 Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
 </li>
 <li>
 Only UAE nationals will be considered for this role
 
 
 
 </li>
 </ul>
 Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
 
 
 We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
 
 
 Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.
</div>

Executive Assistant (UAE National)

Khazna Data Centers

<div>
 
 
 JOB DESCRIPTION
 
 
 
 The Assistant Manager &ndash; CEO Office will be a critical member of the CEO's Office, providing high-caliber strategic and analytical support directly to the CEO under the guidance of the Chief of Staff. The role focuses on delivering exceptional reports, presentations, and data-driven insights that inform executive decision-making and drive organizational priorities.
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 Description
 
 
 
 
 
 <ul>
 
 <li>
 Prepare high-quality executive presentations, reports, briefing documents, and communication materials for the CEO, Board, and senior leadership, ensuring clear storytelling, professional design, logical flow, and alignment with executive preferences and branding guidelines.
 </li>
 
 <li>
 Develop and refine complex slide decks (primarily in PowerPoint) that translate detailed analyses into concise, visually compelling narratives for high-stakes meetings, including strategy reviews, board updates, and investor presentations.
 </li>
 
 <li>
 Draft and edit executive correspondence, speeches, talking points, memos, and other written materials that reflect the CEO&rsquo;s voice and strategic priorities.
 </li>
 
 <li>
 Perform market research and competitive intelligence gathering, analyzing external data sources, reports, and benchmarks to identify opportunities, risks, and emerging trends relevant to the organization.
 </li>
 
 <li>
 Gather, synthesize, and analyze quantitative and qualitative data from internal systems, external databases, stakeholder interviews, and third-party reports to produce clear, actionable insights and evidence-based recommendations.
 </li>
 
 <li>
 Transform raw data into structured summaries, dashboards, and visualizations that highlight key findings and enable rapid executive comprehension.
 </li>
 
 <li>
 Support the Chief of Staff in managing special projects and strategic initiatives originating from the CEO's Office, including defining project scope, timelines, deliverables, and success metrics.
 </li>
 
 <li>
 Track progress on multiple concurrent initiatives, coordinate cross-functional teams, facilitate working sessions, and escalate risks or blockers to ensure timely execution.
 </li>
 
 <li>
 Assist in preparing comprehensive materials for internal and external stakeholder engagements, such as board meetings, leadership offsites, investor calls, partner discussions, and regulatory updates.
 </li>
 
 <li>
 Perform ad-hoc research and rapid response analysis on emerging business opportunities, potential M&amp;A targets, new market entries, organizational performance metrics, and CEO-specific inquiries.
 </li>
 
 <li>
 Monitor key performance indicators (KPIs), prepare regular performance updates, and identify early warning signals or improvement opportunities.
 </li>
 
 <li>
 Maintain the highest standards of confidentiality when handling sensitive strategic, financial, and personnel-related information.
 </li>
 
 </ul>
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree in business administration or other related discipline
 </li>
 
 <li>
 MBA is preferred.
 </li>
 
 </ul>
 
 
 
 Minimum Experience:
 
 
 
 <ul>
 
 <li>
 5+ years of professional experience, with at least 3&ndash;4 years in management consulting (preferably with a top-tier firm)
 </li>
 
 </ul>
 
 
 
 Job-Specific Skills (Generic / Technical):
 
 
 
 
 Proven track record of working in fast-paced, high-stakes environments with exposure to C-suite executives.
 
</div>

Assistant Manager - Executive Enablement

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