administrative assistant

dental assistant

executive assistant

office assistant

warehouse assistant

staff assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience.
As an Administration Assistant you will, provide general administrative services and/or secretarial support. This role is typically focussed on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
In this role, you will:
<ul><li>Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
</li><li>Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
</li><li>Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
</li><li>Complete timekeeping activities such as input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
</li><li>Maintain department records for timekeeping and highlight attendance trends or issues to management.
</li><li>Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
</li><li>Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
</li><li>Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax).
</li><li>Order and maintain office stationery supplies, with logs of daily activity.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<ul><li>10 years of schooling or equivalent and 1+ year of experience in Administration.
</li><li>Experience in an administrative or office environment.
</li><li>Computer literate with working knowledge of Word, Excel etc.
</li></ul>P&amp;L Requirement
<div><ul><li>Recommended International Qualifications: MCIPS, CIPS, CPP, CSMP, CPSM, IPSCMI qualifications (CIPP, CPPP, CISCP, CICCM, CIPN, CITLP, CISM, CMPO)
</li><li>Master Degree or bachelor&rsquo;s degree in Procurement, Finance, Engineering, MBA equivalent to CIPS or MCIPS.
</li></ul></div>Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers to make.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Administration Assistant

Egis

<div>
 
 Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
 
 
 
 
 For more information, visit: https://waagnerbiro-bridgeservices.com
 
 
 
 
 
 
 Job Description
 
 
 
 
 We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide crucial support to ensure smooth office operations and contribute to the overall success of our organization.
 
 
 
 <ul>
 <li>
 Manage and maintain office schedules, including appointments, meetings, and travel arrangements
 </li>
 <li>
 Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members
 </li>
 <li>
 Prepare and edit various documents, reports, and presentations using Microsoft Office Suite
 </li>
 <li>
 Assist with basic accounting and bookkeeping tasks, such as processing invoices and expense reports
 </li>
 <li>
 Organize and maintain physical and digital filing systems for easy retrieval of information
 </li>
 <li>
 Coordinate office supplies inventory and place orders as needed
 </li>
 <li>
 Assist in planning and organizing company events and meetings
 </li>
 <li>
 Provide general administrative support to various departments as required
 </li>
 <li>
 Greet and assist visitors, ensuring a professional and welcoming office environment
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must be a UAE National
 </li>
 <li>
 1-3 years of experience in an administrative role
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent verbal and written communication skills in English and Arabic
 </li>
 <li>
 Attention to detail and ability to multitask in a fast-paced environment
 </li>
 <li>
 Basic accounting and bookkeeping knowledge
 </li>
 <li>
 Familiarity with office equipment operation and maintenance
 </li>
 <li>
 Bachelor's degree in Business Administration or related field (preferred)
 </li>
 <li>
 Knowledge of UAE business practices and culture
 
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 A Valid UAE Driving License
 
 
 
</div>

Administration Assistant ( UAE National )

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 Learn more: www.waagnerbiro-bridgesystems.com 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

IDC&C - Architects & Interiors Design Consultancy

We are looking for Secretary cum Accounts AssistantQualifications:&middot; Analytical thinker and problem solver.&middot; High level of accuracy.&middot; Good organizational &amp; time management skills&middot; Good communication, interpersonal and customer service skills.&middot; Able to handle calls and queries.&middot; Knowledge in office works.&middot; Administrative skills.Job description:&middot; Validates all incoming and outgoing invoices.&middot; Accounts receivables &amp; payables.&middot; Petty cash bills booking. Disbursement of petty cash by recording entry; verifying documentation as per company expense reimbursement policy.&middot; Prepares and arrange invoices.&middot; Prepares the company&rsquo;s daily, monthly and yearly report.-- Please attached your CV --Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>Accounts Assistant: 2 years (Preferred)</li></ul>

Secretary cum Accounts Assistant

Major Best Real Estate

Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative support, including complex calendar management, meeting coordination, and detailed travel arrangements.</li><li>Communication Management: Act as the primary point of contact for the executive, handling and prioritizing communication in Russian and English, including email correspondence, phone calls, and client interaction.</li><li>Project Coordination: Assist with project management tasks, including tracking deliverables, organizing documents, and maintaining project timelines.</li><li>Research &amp; Reporting: Conduct in-depth research, prepare executive summaries, and compile detailed reports to support decision-making processes.</li><li>Confidentiality &amp; Discretion: Handle sensitive and confidential information with the utmost discretion.</li><li>Event &amp; Meeting Preparation: Coordinate internal and external meetings, including preparing agendas, managing logistics, and documenting key takeaways and follow-up actions.</li><li>Personal Assistance: Oversee personal tasks, manage household arrangements, and assist with family and travel arrangements when needed.</li></ul>Qualifications:<ul><li>Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant in a high-paced environment.</li><li>Skills:</li><li>Exceptional organizational and multitasking abilities.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.</li><li>Proactive approach with a high degree of flexibility and adaptability.</li><li>Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.</li></ul>Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>What is your expected salary for the role?</li></ul>Experience:<ul><li>executive personal assistant: 2 years (Required)</li></ul>Language:<ul><li>Russian (Required)</li></ul>Work Location: In person

Executive Assistant (Russian Speaker)

Exante

<div><div>Company &amp; Culture

EXANTE is a pioneering wealth tech company that delivers cutting-edge centralized trading solutions and robust B2B financial infrastructure, driving value through innovative technology. Our proprietary trading platform provides seamless access to a diverse range of financial instruments, including stocks, ETFs, bonds, futures, and options, all within a single, multi-currency account.

As a rapidly expanding global firm with over 600 talented employees from 65 nationalities across 70 locations, we are a frontrunner in the financial sector. Our investment priorities are clear: We prioritize investing in our most valuable asset&mdash;our people. Join us in shaping the future of finance.</div>
About the Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Executive Director across both business and personal matters. The role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a trusted partner to the Executive Director, ensuring seamless coordination of professional and personal commitments. 


Reporting Line: Executive Director

Worksite: On Site 


Responsibilities

Executive Support
<ul>
<li>Own and manage the business and private agenda of the Executive Director, ensuring all commitments and priorities are well-organized and executed efficiently. 
</li>
<li>Provide high-level executive assistance in a one-on-one working relationship, including managing calendars, scheduling meetings, taking notes, and following up on action items. 
</li>
<li>Serve as the primary point of contact for internal and external stakeholders, maintaining professional and timely communication.</li>
</ul>
Coordination &amp; Administration
<ul>
<li>Organize and coordinate executive outreach, external relations, and special projects, ensuring alignment with strategic objectives. 
</li>
<li>Manage all aspects of travel arrangements, including itineraries, logistics, and related documentation. 
</li>
<li>Handle correspondence, documentation, and reports with a high degree of accuracy and confidentiality.</li>
</ul>
Personal &amp; Household Management
<ul>
<li>Oversee household operations, including scheduling, vendor management, and supervision of household staff. 
</li>
<li>Coordinate personal appointments, errands, and family-related logistics as needed.</li>
</ul>
Confidentiality &amp; Professionalism
<ul>
<li>Maintain strict confidentiality and discretion in all matters related to the Executive Director's business and personal affairs. 
</li>
<li>Uphold the highest standards of professionalism, integrity, and trust in all interactions.</li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree preferred.</li>
<li>Minimum 5+ years of experience in a similar Executive Assistant or Personal Assistant role, ideally supporting C-level executives.</li>
<li>Exceptional organizational and multitasking skills, with strong attention to detail.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to handle sensitive information with absolute discretion.</li>
<li>Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.</li>
<li>Demonstrated ability to work independently, anticipate needs, and exercise sound judgment.</li>
<li>Flexibility to manage occasional after-hours tasks or travel coordination.</li>
</ul>
Personality / Mindset
<ul>
<li>A natural organizer who hates loose ends and loves getting things done.</li>
<li>Someone who can think fast, prioritize hard, and still keep a smile when the pressure's on.</li>
<li>Confident communicator who's not afraid to speak up.</li>
<li>A decision-maker.</li>
<li>Resilient, adaptable, and comfortable working with management with high expectations.</li>
<li>Integrity &amp; loyalty.</li>
<li>Team player with advanced communication and collaboration skills.</li>
<li>A hands-on, &quot;can do&quot; attitude - always looking for solutions and thinking &quot;out of the box.&quot;</li>
<li>Overachiever mentality.</li>
<li>Capability to work and succeed in the fast pace and ever-changing environment.</li>
</ul>
We Offer*
<ul>
<li>Competitive salary &amp; performance-based bonus programs.</li>
<li>Corporate benefits (choose your preferred options).</li>
<li>Truly inspiring culture, pleasant and informal work environment.</li>
<li>Ongoing education &amp; training programs.</li>
<li>Opportunity to network and connect in the Corporate Events.</li>
<li>Global career opportunities.</li>
</ul>
<ul><li>Benefits/perks can vary depending on the nature of your employment with the company and the country where you work.
</li></ul><div>A group of disruptive technology experts created EXANTE. With an impressive track record in the industry and knowledge of the markets, our systems are built to democratize access to global financial instruments for professional traders and institutional investors.

Through our robust, cutting-edge trading platforms, you can offer clients access to comprehensive, global financial instruments and investment possibilities while keeping their data safe and private. 


EXANTE is a global prime broker backed by proprietary technology and dedicated service. All regulated group companies and fully controlled affiliates and subsidiaries are committed to compliance with data protection laws, including the GDPR. We process personal data in line with the GDPR principles of fairness, purpose limitation, transparency, data minimisation, storage limitation and deletion, accuracy, confidentiality and integrity, and accountability. We rely on legitimate interests to assess and manage your application, after determining that our interests are not overridden by your rights and interests. You have the rights of access, rectification, data portability, erasure, restriction of processing, and objection to processing. To exercise your rights or contact our Data Protection Officer, please see our GDPR policy at https://exante.eu/gdpr/.

We retain recruitment data only for as long as necessary for the purposes described above, after which it will be securely deleted unless we are required to keep it longer to comply with law or you consent to a longer retention.

Where personal data is transferred outside the EEA, it will be protected to a standard at least equivalent to that sought by the GDPR. Personal data is safeguarded by technical and organisational measures that are reviewed and updated regularly. This website is not intended for individuals under 18 and we do not knowingly collect data relating to children .</div></div>

Executive Assistant - Dubai

Egis Group

<div>Company Description 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
Learn more: www.waagnerbiro-bridgesystems.com 
Job Description 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 

Qualifications 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Explore 1100+ Staff assistant in Dubai this March. Find roles across top companies and apply now to boost your career.

1100 staff assistant jobs In Dubai

Administration Assistant

Administration Assistant ( UAE National )

Administration Assistant ( UAE National )

Secretary cum Accounts Assistant

Executive Assistant (Russian Speaker)

Executive Assistant - Dubai

Administration Assistant ( UAE National )