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ITP Media Group

<div>
 
 ITP Media Group
 
 reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, and Construction Week.
 
 
 
 The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we&rsquo;d like to meet you.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 The
 
 Executive Assistant
 
 will primarily be responsible for but not limited to the following:
 
 
 <ul>
 <li>
 Manage the senior management&rsquo;s calendar, schedule meetings and produce agendas
 
 </li>
 <li>
 Take meeting actions points and follow them up with the senior management team
 
 </li>
 <li>
 Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
 
 </li>
 <li>
 Maintain a high level of awareness of internal priorities and support required
 
 </li>
 <li>
 Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
 
 </li>
 <li>
 Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
 
 </li>
 <li>
 Manage senior management's expenses and petty cash
 
 </li>
 <li>
 General admin support to senior management including drafting letters, emails, reports, bill payments
 
 </li>
 <li>
 Conduct ad hoc comprehensive research
 
 </li>
 <li>
 Attend high profile events as requested by senior management
 
 </li>
 <li>
 Build relations with key staff in order to glean updates and data quickly upon request
 
 </li>
 <li>
 Support corporate team with duties including content updates, event management, research and other ad hoc duties
 
 </li>
 <li>
 Support ad-hoc projects requested by senior management
 
 </li>
 </ul>
 
 Person Requirements
 
 
 <ul>
 <li>
 Knowledge of office management systems and procedures
 
 </li>
 <li>
 Proficiency in MS Office (MS Word and MS Excel)
 
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 
 </li>
 <li>
 Attention to detail and problem-solving skills
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 
 </li>
 <li>
 Ability to take initiative and be proactive
 
 </li>
 <li>
 Ability to work independently and as part of a team
 
 </li>
 <li>
 Ability to handle confidential information with discretion
 
 </li>
 <li>
 Flexible schedule to accommodate occasional evening and weekend hours
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 4+ years of experience in a similar position
 
 </li>
 <li>
 Min. High School Diploma/GCSE
 
 </li>
 </ul>
</div>

Executive Assistant

APCO

<div>
 
 Position Summary
 
 
 
 
 JOB DESCRIPTION
 
 
 
 The Staffing Assistant deliver best-in-class resourcing for our offices/practice areas. The Staffing Assistant will partner with MDs and practice leads, clients and new business opportunity leaders to provide full operational and strategic resourcing support, as required by the business, for multiple markets. This role is designed to add business value to the company by maximizing the efficiency and effectiveness of the process of deploying staff, yielding stronger utilization and realization, ensuring client needs are met, and driving retention by ensuring staff are meeting their professional development goals. The role will work closely with the Senior Staffing Associate, finance and talent teams to ensure open lines of communication on staff strength, areas of improvement and partner on developing recommendations for adjusting capacity to ensure the business is hitting its utilization and realization goals.
 
 
 
 Primary Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Oversee the strategic deployment of all staff across the offices and practice areas you support, ensuring alignment with a wide variety of skill sets and capabilities.
 </li>
 <li>
 Support APCO in becoming more agile by placing the right people on the right projects at the right time to optimize headcount, increase utilization, and enhance employee engagement.
 </li>
 <li>
 Drive medium- and long-term workforce planning for the offices and practices under your remit.
 </li>
 <li>
 Understand the region&rsquo;s growth plans and strategic priorities, and align headcount planning accordingly.
 </li>
 <li>
 Allocate teams with the appropriate balance of skills and experience, considering individual strengths, development areas, team dynamics, personalities, and client profitability.
 </li>
 <li>
 Contribute to an efficient staffing process that results in balanced, optimized teams and a sense of fairness in workload and opportunity.
 </li>
 <li>
 Be accountable to the Senior Staffing Associate for all deployment and planning activities, including resourcing for new business pitches and proposals.
 </li>
 <li>
 Anticipate stakeholder concerns and provide strategic advice and support to address them.
 </li>
 <li>
 Deliver long-term, sustainable resourcing solutions while balancing short-term business needs.
 </li>
 <li>
 Proactively address global supply and demand challenges and opportunities in deployment, collaborating closely with resourcing peers.
 </li>
 <li>
 Communicate regularly with the Senior Staffing Associate, MDs, practice leads, and finance and talent teams to optimize staffing and explore innovative sourcing strategies, while flagging any resourcing risks.
 </li>
 <li>
 Foster positive working relationships and promote collaboration across the firm.
 </li>
 <li>
 Understand the individual development goals of staff and align deployment opportunities to support their growth.
 </li>
 <li>
 Promote the use of key resourcing systems to enable effective and efficient staffing outcomes.
 </li>
 <li>
 Analyze data to identify trends, make connections, and uncover opportunities to improve profitability, while advising the business on resourcing strategies.
 </li>
 <li>
 Balance the needs of multiple stakeholders to deliver outcomes that build strong relationships and support both individual and business goals.
 </li>
 <li>
 Recognize potential conflicts early and work to resolve them through appropriate support and escalation when necessary.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Hold a degree in Business Administration, Human Resources, or a related field.
 </li>
 <li>
 Demonstrate a strategic and forward-planning mindset with strong commercial awareness.
 </li>
 <li>
 Bring 1&ndash;2 years of relevant experience; agency or management consulting experience is a plus.
 </li>
 <li>
 Understand and empathize with client demands and expectations.
 </li>
 <li>
 Promote resource management as a key business partner contributing to organizational success.
 </li>
 <li>
 Reside in Dubai or be willing to relocate.
 </li>
 <li>
 Be willing to travel as required.
 </li>
 <li>
 Be open to working additional or irregular hours as needed and permitted by local regulations.
 
 
 </li>
 </ul>
 
 Careers at APCO
 
 
 
 Through our recruitment, hiring and retention efforts, APCO is committed to building teams to bring the best possible expertise and robust perspectives to our clients. We embrace differences in experience, viewpoint and ideas, starting with our values and extending to our behaviors, policies and practices. We aim to create a positive work experience and welcoming environment where everyone feels they belong and can thrive.
 
 
 
 About APCO
 
 
 
 
 ABOUT US
 
 
 
 APCO is a global advisory and advocacy firm helping leading corporations, foundations and governments navigate a complex world and create lasting impact.
 
 
 Founded in 1984, with one woman&rsquo;s vision and bold action, APCO has grown into an independent, majority women-owned firm of more than 1,200 employees with work spanning 80 markets around the world.
 
 
 Headquartered in Washington, D.C., APCO is comprised of strategic advisers, consultants and creators, working together across borders and functions, to provide services and expertise on financial, competitive, political and societal issues.
 
 
 APCO is a trusted partner to bold purpose-led leaders, lawmakers, government officials, NGOs, the media and other stakeholders in the health, energy, technology, transportation &amp; infrastructure and food &amp; consumer products sectors. For 40 years, the firm has provided public affairs, crisis &amp; reputation, impact, corporate reputation and global solutions services.
 
 
 APCO is renowned for its ability to champion clients&rsquo; interests and permission to operate , build their reputation and strengthen their standing. APCO&rsquo;s integrated approach and team of tenacious and empathic talent create connections and winning strategies that accelerate progress and deepen impact.
 
 
 By bringing diverse people and ideas together, and working beyond traditional boundaries, APCO builds the un/common ground upon which progress is made.
</div>

Staffing Assistant

Marina Retail Corporation

Role SummaryThe Executive Assistant (EA) provides high-level administrative and operational support to the Board of Directors (BODs), ensuring effective time management, communication, and coordination across business and personal matters. This role goes beyond traditional executive support and includes responsibilities across HR administration, stakeholder coordination, invoices and payments, BOD meetings and travel and other mandatory documentation. The role requires exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Job Responsibilities· Provide comprehensive administrative and executive support to the Board of Directors, including managing complex calendars, scheduling meetings, and coordinating appointments.· Arrange end-to-end travel logistics, flights, accommodations, visas, and immigration requirements — ensuring seamless execution of all travel-related plans.· Act as the primary liaison between the BODs and internal/external stakeholders, ensuring effective and professional communication.· Maintain up to date record of BOD’s personal portfolios, tenancy contracts, renewals, organize and maintain filing systems, digital and physical for invoices, contracts and other critical documents.· Coordinate with Showroom Managers to prepare and consolidate daily discount and daily sales return reports for BOD review.· Support preparation of meeting materials, agendas, and minutes; track follow-up actions and ensure timely completion of assigned deliverables.· Maintain an updated BOD contact directory of all key contacts including doctors, lawyers, agents, tenants, and personal staff.· Oversee front desk and office assistants, ensuring efficient administrative support across Head Office.· Provide administrative coordination and assist in the execution of company-wide events, including the Annual Staff Party and Warehouse Sale.· Act as a trusted representative of the BOD’s office, exercising discretion, initiative, and sound judgment in managing day-to-day matters and communications.What do we need?· Proven experience as an Executive Assistant to GM or Board of Directors.· Excellent communication and interpersonal skills with confidence to deal with people at all levels· Should have an ability to multi-task and handle queries efficiently.<ul><li>Exceptional time management, organizational, and multitasking skills.</li><li>Willing to adapt to a rapidly changing environment and new processes and responsibilities</li></ul>· Discreet and experienced in handling sensitive and confidential information.· Resourceful, solution-oriented, and always ready to step up and make things happen.

The Role
 Role Overview The Executive Assistant provides one-to-one executive, strategic, and administrative support to the Founder and CEO of VCA. This role requires exceptional organizational skills, emotional intelligence, and the ability to manage high-level communication and coordination across global cultural and brand partnerships. The EA acts as a key liaison between the CEO and internal teams, clients, and external stakeholders, ensuring seamless alignment, prioritization, and execution across all initiatives. Core Responsibilities Executive Support • Serve as the first point of contact for the CEO, handling all correspondence and phone calls with professionalism and discretion. • Prepare working files, briefing materials, and documentation required by the CEO. • Manage and maintain various databases, including contact lists, calendars, and key dates (e.g., birthdays, anniversaries). • Proactively manage the CEO’s calendar, prioritizing and organizing internal and external meetings, and ensuring timely preparation of all necessary briefing materials. • Liaise with internal team members to coordinate business matters, communicate instructions from the CEO, and monitor execution and follow-up. Communication & Meetings • Act as CEO’s first point of contact, filtering correspondence and managing daily communications with discretion and professionalism. • Draft, review, and edit high-level correspondence, presentations, and briefing notes. • Prepare agendas, talking points, and briefing materials for all key meetings and events. Travel & Logistics • Arrange all aspects of international travel, including flights, transfers, hotel accommodations, and visa support. • Liaise directly with global partners and suppliers to ensure smooth arrangements for all business trips. Personal Support • Assist in coordinating personal and family matters on behalf of the CEO. • Oversee property-related tasks and ensure smooth management of personal logistics. Project & Partner Coordination • Track project milestones and deliverables related to CEO’s scope and ensure timely execution. • Manage relationships and communications with high-level vendors, VIP contacts, and brand partners. • Oversee bookings, invitations, and external coordination for events and projects directly involving the CEO. Administrative & Organizational Tasks • Maintain efficient filing systems (digital and physical), ensuring easy retrieval of documents and emails. • Provide comprehensive personal assistant support, handling a wide range of administrative responsibilities. • Work effectively in a multitasking environment, managing competing priorities with accuracy and efficiency. Culture & Engagement • Support a positive and collaborative office culture. • Coordinate internal communications, key moments, and team engagement initiatives.
 
Requirements
 Skills & Attributes • High emotional intelligence and adaptability. • Excellent written and verbal communication in English; Arabic proficiency is a strong plus. • Outstanding attention to detail and ability to manage competing priorities. • Strategic thinker with proactive problem-solving skills. • Grace under pressure and strong interpersonal awareness. • Ability to maintain confidentiality and discretion at all times. • Strong organizational skills with the ability to multitask and coordinate across global teams. Experience Required • Minimum 5 years’ experience as a senior Executive Assistant or Chief of Staff, preferably within luxury, art, cultural, or creative industries. • Proven experience supporting C-level executives in dynamic, fast-paced environments. • Experience managing international travel, complex schedules, and high-level stakeholder communications. • Demonstrated ability to coordinate multi-disciplinary projects and manage sensitive personal and professional matters. Overall Goal To enable the CEO to operate strategically and efficiently across all global partnerships, ensuring that her time, focus, and communications are fully optimized, while maintaining seamless operational and administrative support for both professional and personal matters.
 
About the company
 VCA is a global events agency committed to creating positive cultural impact. Our mission is to promote culture and to support talents via collaborations and partnerships between brands, cultural institutions and independent creative initiatives. VCA works with an international team of multidisciplinary professionals across offices in London and Dubai. Together, we unite creativity, inspiration and partnership to bring ideas to life.

Executive Assistant to Chief Executive Officer

Egis Group

<div>Company Description 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
Job Description 
We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide crucial support to ensure smooth office operations and contribute to the overall success of our organization.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members</li><li>
Prepare and edit various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, such as processing invoices and expense reports</li><li>
Organize and maintain physical and digital filing systems for easy retrieval of information</li><li>
Coordinate office supplies inventory and place orders as needed</li><li>
Assist in planning and organizing company events and meetings</li><li>
Provide general administrative support to various departments as required</li><li>
Greet and assist visitors, ensuring a professional and welcoming office environment</li></ul> 

Qualifications 
<ul><li>
Must be a UAE National</li><li>
1-3 years of experience in an administrative role</li><li>
Strong organizational and time management skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent verbal and written communication skills in English and Arabic</li><li>
Attention to detail and ability to multitask in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge</li><li>
Familiarity with office equipment operation and maintenance</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Knowledge of UAE business practices and culture</li></ul> 

Additional Information 
A Valid UAE Driving License</div>

Administration Assistant ( UAE National )

Venture Search - Valdere Group

The Role
 Team Assistant – Investment Management | Dubai, DIFC Location: Dubai International Financial Centre (DIFC) Industry: Investment Management Employment Type: Full-time, On-site About the Role An investment management firm in the DIFC is seeking an organised, proactive, and highly professional Team Assistant to support its investment and operations teams. This is an excellent opportunity for a dynamic individual with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, high-performance environment. You’ll play a key role in ensuring the smooth day-to-day running of the office and supporting senior team members with scheduling, coordination, and administration. Key Responsibilities •Provide full administrative support to investment and operations professionals, including diary management, meeting coordination, and travel arrangements. •Act as a central point of contact for internal and external communications, ensuring timely and professional correspondence. Organise and prepare documentation, reports, and presentations as required. •Assist with expense management, invoice processing, and vendor coordination. •Support event logistics, client meetings, and roadshows, ensuring smooth execution and attention to detail. •Maintain and update internal filing systems, contact databases, and document templates. •Collaborate closely with the Executive Assistant and Office Manager to ensure efficient workflow across the office. •Provide general administrative and project support as needed, demonstrating flexibility and initiative.
 
Requirements
 <ul>
<li>2–6 years’ experience in an administrative or team assistant role within financial services, investment management, or professional services. •Excellent verbal and written communication skills in English. •Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment. •Professional, polished, and discreet with a high level of integrity. •Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). •Confident, service-oriented attitude with strong interpersonal skills and a collaborative mindset. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.</li>
</ul>
About the company
 Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process. By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector. Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Ventures focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms.

Team Assistant

Omada Rail Systems

<div><ul><li>Services &amp; Operations
</li></ul><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services has been a trusted leader in the UAE construction industry for over 50 years. Headquartered in Dubai, the company specializes in delivering innovative engineering and construction solutions for both government and private sector clients. Backed by a highly skilled team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services provides comprehensive services that span design, construction, and ongoing maintenance. Known for its integrated approach and commitment to quality, the company has set a benchmark for excellence in construction engineering across the region.
For more information, visit: https://waagnerbiro-bridgeservices.com 
About the Role 
We are seeking an organized and efficient Administration Assistant to join our team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide crucial support to ensure smooth office operations and contribute to the overall success of our organization.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members</li><li>
Prepare and edit various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, such as processing invoices and expense reports</li><li>
Organize and maintain physical and digital filing systems for easy retrieval of information</li><li>
Coordinate office supplies inventory and place orders as needed</li><li>
Assist in planning and organizing company events and meetings</li><li>
Provide general administrative support to various departments as required</li><li>
Greet and assist visitors, ensuring a professional and welcoming office environment</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National</li><li>
1-3 years of experience in an administrative role</li><li>
Strong organizational and time management skills</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Excellent verbal and written communication skills in English and Arabic</li><li>
Attention to detail and ability to multitask in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge</li><li>
Familiarity with office equipment operation and maintenance</li><li>
Bachelor's degree in Business Administration or related field (preferred)</li><li>
Knowledge of UAE business practices and culture</li></ul> 
What's in it for you? 
A Valid UAE Driving License</div>

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2749 staff assistant jobs IN Dubai

Executive Assistant

Staffing Assistant

Executive Assistant

Executive Assistant to Chief Executive Officer

Administration Assistant ( UAE National )

Team Assistant

Administration Assistant ( UAE National )