executive assistant

administrative assistant

admin assistant

assistant sales manager

personal assistant

team assistant

Venture Search - Valdere Group

The Role
 Team Assistant – Investment Management | Dubai, DIFC Location: Dubai International Financial Centre (DIFC) Industry: Investment Management Employment Type: Full-time, On-site About the Role An investment management firm in the DIFC is seeking an organised, proactive, and highly professional Team Assistant to support its investment and operations teams. This is an excellent opportunity for a dynamic individual with strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced, high-performance environment. You’ll play a key role in ensuring the smooth day-to-day running of the office and supporting senior team members with scheduling, coordination, and administration. Key Responsibilities •Provide full administrative support to investment and operations professionals, including diary management, meeting coordination, and travel arrangements. •Act as a central point of contact for internal and external communications, ensuring timely and professional correspondence. Organise and prepare documentation, reports, and presentations as required. •Assist with expense management, invoice processing, and vendor coordination. •Support event logistics, client meetings, and roadshows, ensuring smooth execution and attention to detail. •Maintain and update internal filing systems, contact databases, and document templates. •Collaborate closely with the Executive Assistant and Office Manager to ensure efficient workflow across the office. •Provide general administrative and project support as needed, demonstrating flexibility and initiative.
 
Requirements
 <ul>
<li>2–6 years’ experience in an administrative or team assistant role within financial services, investment management, or professional services. •Excellent verbal and written communication skills in English. •Strong organisational skills with the ability to multitask and prioritise in a fast-paced environment. •Professional, polished, and discreet with a high level of integrity. •Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). •Confident, service-oriented attitude with strong interpersonal skills and a collaborative mindset. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.</li>
</ul>
About the company
 Venture Search is an international banking & financial services search firm, combining technology and human skill to enhance all aspects of the hiring process. By combining advanced search technology and a market-leading team, we are able to attract the most talented candidates in the banking and financial services sector. Here at Venture Search, we are passionate about building world-class teams and delivering long-term recruitment solutions. Ventures focus spans multiple facets of the global Financial Services industry, including Banking, Non-Banking Financial Institutions, Buyside, Fintechs, and Advisory firms.

Team Assistant

Charles & Darwish Associates

<div>
 
 
 Job Description
 
 
 
 
 
 <ul>
 <li>
 Assist the PRO team in preparing and submitting government documents (e.g., visa applications, labor cards, Emirates ID, company license renewals, etc.).
 </li>
 <li>
 Maintain accurate and organized records of all PRO-related documents.
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 Track and monitor document expiry dates and ensure timely renewals.
 </li>
 <li>
 Coordinate with internal departments (HR, Finance, Operations) to gather required information for government processes.
 </li>
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 Manage correspondence with government offices, embassies, and other authorities.
 </li>
 <li>
 Follow up with freezone authorities for the requests status
 </li>
 <li>
 Prepare letters, memos, and reports related to PRO activities.
 </li>
 <li>
 Support audits and compliance checks by ensuring all required documentation is up to date.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 Qualification and Skills:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related field (preferred).
 </li>
 <li>
 Minimum 2&ndash;3 years of administrative experience, preferably in a PRO or HR department.
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 Knowledge of UAE labor system, immigration procedures, and government portals is an advantage.
 </li>
 <li>
 Strong communication skills in English (Arabic is a plus).
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Detail-oriented, proactive, and able to work independently under minimal supervision.
 </li>
 </ul>
 
 
 
 
 
 Vacancies: 1
 
 
 
 
 Location: On site
 
 
</div>

Administrative Assistant - PRO Team

Haven Holding

Job Title: Personal Assistant / Executive AssistantLocation: Business Bay, Dubai (Hybrid: Office + Work from Home)Salary: AED 4,000 &ndash; 6,000 per monthJob Type: Full-Time (One-Month Trial, Three-Month Review, then Two-Year Contract)About Us:Haven is an innovative, fast-growing startup at the intersection of technology, blockchain, and fintech. We are seeking our first Personal Assistant / Executive Assistant to support our management team and help drive the growth of our company.Job Description:We are looking for a proactive and highly organized Personal Assistant / Executive Assistant to join us on a hybrid basis. You will work from our co-working space in Business Bay and remotely, helping to manage day-to-day tasks and support our leadership team.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and follow up on action points.</li><li>Assist with expense tracking, receipts, and financial forecasts using Excel or Google Sheets.</li><li>Place job ads and assist with initial candidate screening for future hires.</li><li>Coordinate project tasks, keep track of timelines, and ensure everyone is aligned with company goals.</li><li>Provide general admin support to the management team as needed.</li></ul>Requirements:<ul><li>Fluency in English and Arabic (additional languages are a plus).</li><li>Strong organizational skills and a proactive mindset.</li><li>Proficiency with spreadsheets and basic financial tracking.</li><li>Interest or background in technology, marketing, crypto, or blockchain is a bonus.</li></ul>Why Join Us?This is an exciting opportunity to be the first hire in a rapidly growing startup. You&rsquo;ll have the chance to grow your career as we expand and shape the future of Haven together.Apply now to join us on this journey!Job Types: Full-time, Contract Contract length: 12 monthsPay: AED4,000.00 - AED6,000.00 per month

Personal Assistant to Managing Director

Capgemini - Zcomme

The Role
 We are seeking enthusiastic and motivated fresh graduates to join our dynamic team in Dubai, UAE. This role offers an excellent opportunity to kickstart your career in the banking, financial, or computer science sectors and local Emirati people. You will gain hands-on experience while contributing to innovative projects and services that impact our clients positively. • UAE Nationals (Emirati) with valid Khulasat Al Qaid and Emirates ID • Holders of a bachelor’s or master’s degree in computer science, Engineering, Data Science, Business, or related fields • Curious, driven, and passionate about technology and innovation • Strong communicators with a collaborative mindset • Fluent in English (Arabic is a plus) • Immediate Joiners
 
Requirements
 <ul>
<li>Recent graduate or final year student in Banking, Finance, Computer Science, or related fields. - Strong interest and passion for building a career in the banking, financial, or technology sectors. - Excellent communication and interpersonal skills with a proactive attitude. - Ability to learn quickly and adapt to a fast-paced professional environment. - Proficient in basic computer applications and eager to develop technical skills further. - Commitment to professionalism and upholding company values. - Looking Local Emirati People What You’ll Gain • Hands-on experience in emerging technologies and methodologies • Exposure to AI, data platforms, cloud, and agile delivery models • Career development through certifications and training • Opportunities to contribute to national and regional transformation initiatives • A diverse and inclusive workplace culture</li>
</ul>
About the company
 Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of 350,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering and platforms. The Group reported in 2022 global revenues of 22 billion.

Team Associate - Freshers

Quantity Takeoff

World's top most engineering design firm AECOM is seeking a assistant project manager in Dubai AECOM, world's no 1 engineering design firm recognized as a top most Admired Company by fortune magazine, is going to recruit a assistant project manager in Dubai. The Assistant Project manager has to supervise and organize project activities for project development goals concerning quality, budget, and program. He has to work in tandem with the project managers and coordinate with other AECOM team members, consultants, agencies and clients to keep an eye on the development of the projects as well as manage communication, evaluate design works and maintain reliability of design and corresponding to the need of client and AECOM quality standards. Take part in preparing project budget and commercial invoicing, and preparing the correspondence and reports associated with the project. The main job responsibility of the Assistant Project Manager is to coordinate the design activities of the project as necessary. The work will be executed under the supervision of the BLL, but freedom will be given for applying self judgment and initiative. The Assistant Project Manager will ensure and keep up good working relationships with all AECOM staff. The deserving candidate should possess Bachelor's degree in Engineering and atleast 5 years of related experience. The ideal candidate must have the following qualities:- <ul> <li>Confident, capability for performing either by yourself or as a team member.</li> <li>Sound knowledge written and verbal english.</li> <li>Perfectness & accuracy of work.</li> <li>Good knowledge in resolving problem.</li> <li>Analytical thinking.</li> <li>Should have nice presentation skills.</li> <li>Sound knowledge in writing report.</li> </ul><img src="https://www.jobg8.com/Tracking.aspx?D9MLp94I7TOCawD%2fM3ECyzVi0iAtwwsid" width="0" height="0" />

Assistant project manager

Confidential Company

HR and Administrative Assistant Job Title: HR Administrative AssistantLocation: DubaiWorking Days/Hours: Monday to Friday | 9:00 AM – 6:00 PMSalary: AED 2,500 – AED 3,000 (Based on experience) Job Summary:We are seeking a detail-oriented and organized HR Administrative Assistant to join our team. The successful candidate will report directly to the HR Manager and provide vital support in recruitment, administrative duties, and day-to-day HR operations. Key Responsibilities:<ul><li>Assist in screening CVs and shortlisting candidates</li><li>Schedule and call candidates for interviews</li><li>Maintain and update employee attendance and leave records</li><li>Handle general administrative tasks and documentation</li><li>Order and manage office supplies</li><li>Support HR Manager in daily operations and projects</li></ul>

HR Administrative Assistant

King’s College Hospital London, Dubai

<div>
 
 Position Overview:
 
 
 
 
 
 The Assistant to the Executive Assistant (EA) to the CEO provides vital administrative and operational support to help ensure the seamless functioning of the Office of the CEO. This role supports the EA in managing the CEO&rsquo;s complex schedule, coordinating communications, and executing a variety of administrative tasks with a high degree of discretion, professionalism, and attention to detail.
 
 
 
 
 
 Acting as a key contributor to the executive support team, the Assistant enables the CEO to remain focused on high-level strategic and leadership priorities by ensuring daily operations run smoothly and efficiently. The ideal candidate is proactive, organized, and adaptable, with strong time management and multitasking abilities. This position plays a critical role in maintaining the overall effectiveness of executive operations through thoughtful logistical, administrative, and organizational support.
 
 
 
 
 
 1. Executive Administrative Support
 
 
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 Reports directly to the Executive Assistant to the CEO and the CEO, supporting both in managing administrative priorities.
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 </ul>
 
 
 2. Calendar and Meeting Management
 
 
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 Supports the coordination and maintenance of the CEO&rsquo;s calendar, including scheduling and confirming meetings, appointments, and events.
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 </ul>
 
 
 3. Communication and Coordination
 
 
 <ul>
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 Acts as a key point of contact on behalf of the CEO and Executive Assistant, managing and prioritizing incoming and outgoing communications including emails, letters, and packages.
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 </ul>
 
 
 4. Confidential Information Management
 
 
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 Safeguards all confidential documents and information, ensuring secure storage and access limited to authorized personnel.
 </li>
 </ul>
 
 
 5. Travel and Logistics
 
 
 <ul>
 <li>
 Manages comprehensive travel and accommodation arrangements for the CEO, including flight bookings, visa processing, hotel reservations, and ground transport.
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 </ul>
 
 
 6. Office and Administrative Management
 
 
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 <li>
 Supports basic office management responsibilities, including maintaining and replenishing office supplies.
 </li>
 </ul>
 
 
 7. Communication Preparation
 
 
 <ul>
 <li>
 Drafts, formats, and edits internal and external communications such as memos, reports, presentations, emails, and official correspondence.
 </li>
 </ul>
 
 
 8. Reporting
 
 
 <ul>
 <li>
 Prepares regular and ad-hoc reports as required by the CEO and Executive Assistant, supporting strategic planning and informed decision-making.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualifications:
 
 
 <ul>
 <li>
 Minimum of High School Diploma or Degree
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 <li>
 Bachelor&rsquo;s degree in Business Administration, Office coordination, Secretarial Studies, or a related field preferred.
 </li>
 </ul>
 
 
 Experience:
 
 
 <ul>
 <li>
 3+ years of administrative or executive support experience in an executive assistant or secretarial role, preferably supporting C-level executives (CEO, COO, CMO, etc.).
 </li>
 <li>
 Proven experience in a healthcare, corporate, or high-paced professional environment is highly desirable.
 </li>
 </ul>
 
 
</div>

Assistant to Executive Assistant to the CEO

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