it support engineer

project manager

technical sales engineer

technician

project coordinator

technical coordinator

Tricircle Technical Services 

SAPTECH is a fast-growing specialist contractor delivering waterproofing, GRP lining, flooring and protective coating solutions across the UAE. We are seeking a proactive, detail-oriented and technically competent Technical Coordinator to support our tendering, technical documentation and project coordination activities.The successful candidate will play a key role in assisting the Division Manager by coordinating tender submissions, preparing technical documentation, liaising with suppliers and consultants and ensuring efficient document control throughout the project lifecycle.Key Responsibilities- Review project drawings, specifications, BOQs and tender documents.- Prepare quantity take-offs and assist in cost estimation.- Prepare technical and commercial quotations.- Coordinate with suppliers and manufacturers to obtain quotations, technical data and product information.- Prepare material submittals, technical submittals, prequalification (PQ) documents, method statements and compliance statements.- Prepare and update basic AutoCAD shop drawings and as-built drawings.- Prepare Requests for Information (RFIs) and assist in responding to consultant technical queries.- Coordinate with clients, consultants, main contractors, suppliers and internal project teams.- Maintain tender documentation, project records, revision logs and technical correspondence.- Follow up on material submittal approvals and technical documentation.- Maintain supplier databases, price lists and tender records.- Support procurement activities by comparing supplier quotations and technical compliance.- Assist the Division Manager throughout the tendering, project execution and project close-out stages.- Support continuous improvement by maintaining organized project documentation and contributing to lessons learned and knowledge management.Requirements- Diploma or Bachelor's Degree in Civil Engineering or a related discipline.- 3&ndash;6 years of relevant experience (UAE experience preferred).- Ability to read and interpret construction drawings, project specifications and BOQs.- Good working knowledge of AutoCAD, Microsoft Excel, Microsoft Word and PDF editing software.- Strong communication, coordination, documentation and organizational skills.- Experience in waterproofing, GRP lining, flooring or protective coatings will be a distinct advantage.- Familiarity with AI productivity tools such as ChatGPT, Microsoft Copilot or similar platforms will be an added advantage.What We Offer- Opportunity to grow with a dynamic and expanding specialist contracting company.- Exposure to prestigious construction projects across the UAE.- Professional, supportive and performance-driven work environment.- Long-term career growth and increasing responsibilities for the right candidate.Salary will be commensurate with the candidate's qualifications, relevant experience and overall suitability for the role.Interested candidates may send their CV to operations@saptech.ae with the subject:Application &ndash; Technical CoordinatorJob Type: Full-timePay: AED1.00 - AED2.00 per monthWork Location: In person

Technical & Estimation Coordinator – Waterproofing / GRP / Flooring / Protective Coatings

World Food Programme

<div>DEADLINE FOR APPLICATIONS
30 September 2026-23:59-GMT+04:00 Gulf Standard Time (Dubai)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. 
ABOUT WFP 
 
The World Food Programme is the world&rsquo;s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. 
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. 
 
To learn more about WFP, visit our website: https://www.wfp.org
WHY JOIN WFP?<ul><li>
WFP is a 2020 Nobel Peace Prize Laureate.</li><li>
WFP offers a highly inclusive, diverse, and multicultural working environment.
</li><li>WFP invests in the personal &amp; professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.</li><li>
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.</li><li>
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).</li></ul>
JOB TITLE: IT Emergency Coordinator 
TYPE OF CONTRACT: WAE International Consultant (Level 2) 
UNIT/DIVISION: IT Emergency Preparedness and Response Branch, Technology Division 
DUTY STATION (City, Country): Admin Dubai, UAE (Remote) 
DURATION: 11 Months 
BACKGROUND AND PURPOSE OF THE ASSIGNMENT: 
The United Nations World Food Programme (WFP) IT Emergency Preparedness and Response Branch (TECF) is responsible for preparing for, coordinating and managing WFP&rsquo;s Information Technology response to emergencies, including global and often local leadership of the Emergency Telecommunications Cluster (ETC), rapid deployment of FITTEST, and support Digital Assistance operations. 
The Fast IT, Telecommunications and Coordination Support Services Team (FITTEST) is the IT emergency response capacity of WFP. FITTEST has the overall mandate to rapidly assess, build, enhance and restore communications services during emergency and steady-state operations, often within 48 hours of the onset of an emergency. 
The IT Emergency Coordinator (IT EC) is to support a coordinated response to crises by effectively collaborating with other stakeholders and cluster members to ensure that urgent communication needs of humanitarian responders are met, while at the same time facilitating recovery. The IT EC will serve as an active member of the ICT Working Group, will be responsible for supporting the delivery of Technology services by consulting and supporting decision-making of the Humanitarian Coordinator and Humanitarian Country Team project initiatives. The IT EC will contribute to planning and development objectives that directly affect the realization of the response&rsquo;s strategic priorities, including Digital Assistance activities and Services to Affected Communities (S4C), setting priorities, and contributing to the HC&rsquo;s humanitarian funding proposals. The IT EC will monitor, evaluate and report on performance, activities and needs against the humanitarian (e.g. cluster) plans and agreed results, recommending corrective actions where necessary. 
The implementation of this TOR will take place through long-term field missions, often in hardship duty stations.<div>
ACCOUNTABILITIES/RESPONSIBILITIES: 
<ul><li>Support the Senior IT Emergency Coordinator ensuring an efficient and effective management of the scale up response</li><li>Lead Emergency Response Technology Projects in field operations, in support of the full humanitarian community and in collaboration with humanitarian partners;</li><li>Manage field projects, with a specific focus on Emergency Telecommunications Cluster (ETC), Security Telecommunication Services (TESS) and Service Agreements on behalf of FITTEST and the Technology Division;</li><li>Represent the Technology Division towards Country Management in the operation. Escalate issues when required;</li><li>Lead the identification/assessment and prioritization of key Technology needs required to deliver assistance to the Affected Communities;</li><li>Write Concept of Operations (CONOPS), full staffing plans and budgets, draw up implementation plans, adjust it as per needs and closure reports;</li><li>Negotiates budgets with emergency operations management;</li><li>Provide leadership to IT EPR, including ETC, by organizing and chairing IT and ETC meetings to coordinate the identification of communication needs and solutions;</li><li>Represent WFP and ETC at all relevant events (e.g. Inter-Cluster and other related coordination meetings) and advocate for funding with donors in the operation, if required;</li><li>Ensure adequate emergency technology preparedness, through WFP and the Inter-Agency contingency planning process;</li><li>Coordinate preparation, ensure proper dissemination of information and full participation of cluster participants to Flash Appeals, SRPs and other funding proposals for common funds and donor funding mechanisms;</li><li>Identify and mobilize resources (human, financial and assets) for services to be provided;</li><li>Lead or support the creation of local capacity to ensure operational sustainability;</li><li>Liaise and coordinate with governments in any telecommunication related issues on behalf of humanitarian community;</li><li>Support Digital Assistance interventions;</li><li>Supervise national personnel, TDY, Stand-by Partners, FITTEST and Partners as required;</li><li>Perform any other related duty as required.</li></ul></div><div>
QUALIFICATIONS &amp; EXPERIENCE REQUIRED: 
Education &amp; Experience: 
University degree in Technology, Business Management in relevant field and minimum 8 years of experience in relevant field or relevant post-secondary education with extensive relevant practical field work experience. 
Technical Knowledge &amp; Skills: 
Skills may include but are not limited to the following: 
<ul><li>Ability to design, plan and execute projects in the field, and specifically in emergency situations;</li><li>Ability and willingness to operate in hard, at times extreme, living conditions, to respond and travel to emergencies within 24 hours, to operate in distributed / decentralized teams and to engage with and support partners;</li><li>Ability to work independently through appropriate personal initiative and regular follow-ups;</li><li>Highly developed written and oral communication skills with the ability to influence and adapt communication styles to different situations and individuals;</li><li>Collaborative hands-on team member and relationship-builder with a facilitative nature and strong business partnering skills towards colleagues and stakeholders;</li><li>Highly developed Cognitive Capacity;</li><li>Behavioral Flexibility.</li></ul>
Languages: 
Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP&rsquo;s working language, Portuguese is desirable.</div>
WFP LEADERSHIP FRAMEWORK 
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. 
REASONABLE ACCOMMODATION 
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER 
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. 
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION<ul><li>
All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
</li><li>We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.</li><li>
If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.</li><li>
At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.</li><li>
Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.</li></ul>
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. 
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.</div>

IT Emergency Coordinator - Roster

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskPay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>FM Coordinator: 2 years (Preferred)</li><li>CAFM Coordinator: 2 years (Preferred)</li><li>Facilities management: 2 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

Facilities Management

Job Title: Freelance HR &amp; Invoicing CoordinatorLocation: Remote / Hybrid (as required)Employment Type: Freelance / Part-TimeSalary: AED 4,000 per monthJob SummaryWe are looking for a detail-oriented and organized Freelance HR &amp; Invoicing Coordinator to support our day-to-day administrative, HR, and finance operations. The ideal candidate should be experienced in handling HR documentation, preparing invoices, tracking payments, and maintaining accurate records.Key ResponsibilitiesHuman Resources<ul><li>Maintain employee records and HR documentation.</li><li>Prepare employment-related letters and documents.</li><li>Monitor employee attendance, leave, and probation periods.</li><li>Coordinate onboarding and offboarding processes.</li><li>Ensure HR records are accurate and up to date.</li></ul>Invoicing &amp; Payment Tracking<ul><li>Prepare and issue customer invoices.</li><li>Track customer payments and outstanding balances.</li><li>Follow up on overdue payments professionally.</li><li>Maintain invoice and payment records.</li><li>Coordinate with the finance team to reconcile payments.</li></ul>Administration<ul><li>Prepare reports using Microsoft Excel or Google Sheets.</li><li>Maintain organized digital filing systems.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Perform other administrative tasks as assigned.</li></ul>Requirements<ul><li>Previous experience in HR administration and invoicing.</li><li>Good knowledge of Microsoft Excel, Google Sheets, and Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal English communication.</li><li>High level of accuracy and attention to detail.</li><li>Ability to work independently and meet deadlines.</li></ul>Preferred Qualifications<ul><li>Experience working with UAE HR processes.</li><li>Knowledge of payroll and basic accounting principles.</li><li>Familiarity with HRMS or ERP systems is an advantage.</li></ul>Compensation: AED 4,000 per month (Freelance)Only shortlisted candidates will be contacted.Pay: AED3,500.00 - AED4,000.00 per monthWork Location: In person

HR Executive freelancing

CLINICA SABAH

Job SummaryClinica Sabah Group is seeking a qualified and motivated HR Coordinator to join our Human Resources team.If you have previous Human Resources experience in a hospital, medical center, or healthcare facility, and are looking to grow your career in a professional healthcare environment, we would like to hear from you.Key Responsibilities<ul><li>Coordinate and support daily Human Resources operations and administrative activities.</li><li>Maintain and update employee records, personnel files, and HR documentation.</li><li>Assist with recruitment, onboarding, and new employee orientation.</li><li>Prepare employment contracts, HR letters, certificates, and other HR-related documentation.</li><li>Monitor employee attendance, leave requests, and maintain accurate HR records.</li><li>Administer employee medical insurance, including enrollments, renewals, amendments, and cancellations.</li><li>Assist with employment visa, residency, and Emirates ID processes.</li><li>Prepare HR reports and maintain HR databases.</li><li>Ensure compliance with company policies, UAE Labour Law, and internal HR procedures.</li><li>Maintain strict confidentiality of employee information and HR records.</li></ul>Requirements<ul><li>Previous HR experience in a hospital, medical center, or healthcare facility is mandatory.</li><li>Fluency in Arabic (spoken and written) is mandatory.</li><li>Good command of English (spoken and written).</li><li>Bachelor's degree in Human Resources, Business Administration, or a related field.</li><li>Proficiency in Microsoft Office applications.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Ability to work efficiently in a fast-paced healthcare environment.</li></ul>LocationDubai, United Arab Emirates.If you meet the above qualifications and are interested in joining Clinica Sabah Group, we encourage you to apply.Experience:<ul><li>HR Coordinator: 1 year (Required)</li></ul>Language:<ul><li>native or fluent Arabic speake (Required)</li></ul>Work Location: In person

HR Coordinator (Arabic Speaker)

Accor

<div>Company Description 
&quot;Why work for Accor? 
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities. 
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/ 
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS&quot; 
Job Description 
Recruitment &amp; Onboarding<ul><li>
Compensation &amp; Salary Survey Benchmarking: Conduct regular salary and benefits surveys of competitor properties within the local market to benchmark compensation structures; analyze regional data to ensure that proposed offer packages remain competitive and aligned with current hospitality market trends.</li><li>
Job Description Maintenance &amp; Updates: Partner with Department Heads to systematically review, update, and draft accurate job descriptions for all positions within the property, ensuring that roles reflect current operational requirements, corporate structures, and brand standards before vacancies are published.</li><li>
Manning Requisitions &amp; Budgetary Tracking: Proactively monitor, track, and follow up on all departmental manning requisitions across the property; verify that all requests align with budgeted headcounts and operational seasonal needs, ensuring that proper, mandatory leadership approvals are secured before initiating any active recruitment processes.</li><li>
Strategic Job Posting Management: Coordinate, publish, and manage active job openings across approved applicant tracking systems (ATS), prominent professional networks (such as LinkedIn), and specialized local or international recruitment platforms to maximize brand visibility and consistently attract high-caliber hospitality talent.</li><li>
Rigorous Sourcing &amp; Full-Lifecycle Screening: Manage the complete, end-to-end lifecycle of high-volume hospitality recruitment; strategically source pipelines for diverse operational roles, post vacancies across approved platforms, meticulously review incoming applications, and conduct thorough initial pre-screening interviews to evaluate candidate capabilities, language proficiency, and cultural alignment.</li><li>
Candidate Assessment Follow-Up: Systematically administer, track, and follow up on all pre-employment technical, language, or behavioral assessments; ensure candidates complete required testing within designated timelines and compile result metrics.</li><li>
Offer Letter Generation &amp; Issuance: Prepare, review, and issue formal employment offer letters and contracts in accordance with company standards, corporate structures, and UAE labor laws; manage candidate communication during the negotiation phase to ensure high acceptance rates.</li><li>
Rigorous Collection of Proper Documents: Take full ownership of collecting, verifying, and tracking all mandatory pre-employment documentation from selected candidates; ensure the strict receipt of valid passports, attested educational certificates, previous experience letters, visa cancellations, or home-country clearances prior to official deployment.</li><li>
Comprehensive Reference Checking: Conduct detailed and formal professional reference checks and extensive background verifications for all shortlisted candidates, communicating with past employers to maintain strict hiring quality standards, verify integrity, and protect the property's service reputation.</li><li>
New Hire Sign-In &amp; Structured Onboarding: Facilitate, organize, and administer the complete, end-to-end &quot;New Hire Sign-In&quot; process; serve as the primary point of contact on day one to ensure that all mandatory legal, financial, and internal corporate onboarding paperwork is signed, verified, and processed correctly into the HR system.</li><li>
Proactive Visa Coordination: Visa Processing Support &amp; Compliance: Compile, organize, and submit all necessary medical records, certificates, and background documentation for employees of all levels; partner closely with the Government Relations to ensure all files are audit-ready for the seamless preparation and securing of UAE employment visas. Manage the end-to-end visa application timeline for overseas and local hires; ensure smooth coordination between the candidate, the hiring department, and the Government Relations to expedite entry permits and residence visa approvals.</li><li>
Onboarding Logistics: Coordinate closely with the Learning &amp; Development to schedule new hires for their formal property orientations, and collaborate with the Housing/Accommodation team to pre-allocate staff rooms and ensure a seamless, welcoming arrival experience for incoming colleagues.</li></ul>
Payroll Administration &amp; Leave Tracking<ul><li>
Data Entry: Complete monthly payroll data entry into the HR information system in a highly precise and timely manner.</li><li>
Action Form Verification: Review and process Employee Forms to ensure that salary adjustments, department transfers, re-hires, and termination payouts are completely accurate.</li><li>
Leave Management: Track, and report accumulated leave balances, including annual leave, unpaid leave, and sick leave, ensuring proper authorizations are secured before dates are updated.</li><li>
Policy Compliance: Inform Director of People &amp; Culture of any internal updates regarding leave parameters, and payroll cutoff updates. Any change is the system must be approved by Director of People &amp; Culture.</li></ul>
Medical Insurance &amp; Wellness<ul><li>
Enrollment &amp; Deletions: Manage the administration of the group medical insurance plan, processing timely enrollments for new hires and prompt deletions for separating employees.</li><li>
Claims Assistance: Assist between colleagues and insurance underwriters, assisting staff with complex medical reimbursement claims and health card processing.</li><li>
Health &amp; Safety: Coordinate and promote health, safety, and wellness programs, including injury prevention awareness and the property's modified work programs.</li></ul>
Travel Logistics &amp; Flight Ticket Booking<ul><li>
Flight Bookings: Assist People &amp; Culture Coordinator with designated corporate travel agencies to handle end-to-end flight ticket bookings for annual vacation leave, official business travel, deployment, and repatriations.</li><li>
Refund Processing: Assist People &amp; Culture Coordinator to oversee the submission and tracking of cancelled tickets to secure applicable refunds or travel credits from vendors.</li></ul>
Employee Engagement &amp; Communications<ul><li>
Activity Planning: Plan, organize, and execute a diverse monthly calendar of employee engagement events, team building, and recognition programs to bolster morale.</li><li>
Lifestyle Classes: Direct and oversee internal Lifestyle Classes (such as yoga, healthy eating, or educational workshops), taking full responsibility for booking guest speakers and securing required materials.</li><li>
Community Initiatives: Plan and coordinate corporate community service campaigns, such as blood drives, environmental cleanups, or Earth Hour initiatives, in alignment with local municipal guidelines.</li><li>
Confidential Document Management: File all general correspondence and personnel records systematically, enforcing total confidentiality in all matters relating to the Human Resources department.
Recruitment &amp; Onboarding</li><li>
Compensation &amp; Salary Survey Benchmarking: Conduct regular salary and benefits surveys of competitor properties within the local market to benchmark compensation structures; analyze regional data to ensure that proposed offer packages remain competitive and aligned with current hospitality market trends.</li><li>
Job Description Maintenance &amp; Updates: Partner with Department Heads to systematically review, update, and draft accurate job descriptions for all positions within the property, ensuring that roles reflect current operational requirements, corporate structures, and brand standards before vacancies are published.</li><li>
Manning Requisitions &amp; Budgetary Tracking: Proactively monitor, track, and follow up on all departmental manning requisitions across the property; verify that all requests align with budgeted headcounts and operational seasonal needs, ensuring that proper, mandatory leadership approvals are secured before initiating any active recruitment processes.</li><li>
Strategic Job Posting Management: Coordinate, publish, and manage active job openings across approved applicant tracking systems (ATS), prominent professional networks (such as LinkedIn), and specialized local or international recruitment platforms to maximize brand visibility and consistently attract high-caliber hospitality talent.</li><li>
Rigorous Sourcing &amp; Full-Lifecycle Screening: Manage the complete, end-to-end lifecycle of high-volume hospitality recruitment; strategically source pipelines for diverse operational roles, post vacancies across approved platforms, meticulously review incoming applications, and conduct thorough initial pre-screening interviews to evaluate candidate capabilities, language proficiency, and cultural alignment.</li><li>
Candidate Assessment Follow-Up: Systematically administer, track, and follow up on all pre-employment technical, language, or behavioral assessments; ensure candidates complete required testing within designated timelines and compile result metrics.</li><li>
Offer Letter Generation &amp; Issuance: Prepare, review, and issue formal employment offer letters and contracts in accordance with company standards, corporate structures, and UAE labor laws; manage candidate communication during the negotiation phase to ensure high acceptance rates.</li><li>
Rigorous Collection of Proper Documents: Take full ownership of collecting, verifying, and tracking all mandatory pre-employment documentation from selected candidates; ensure the strict receipt of valid passports, attested educational certificates, previous experience letters, visa cancellations, or home-country clearances prior to official deployment.</li><li>
Comprehensive Reference Checking: Conduct detailed and formal professional reference checks and extensive background verifications for all shortlisted candidates, communicating with past employers to maintain strict hiring quality standards, verify integrity, and protect the property's service reputation.</li><li>
New Hire Sign-In &amp; Structured Onboarding: Facilitate, organize, and administer the complete, end-to-end &quot;New Hire Sign-In&quot; process; serve as the primary point of contact on day one to ensure that all mandatory legal, financial, and internal corporate onboarding paperwork is signed, verified, and processed correctly into the HR system.</li><li>
Proactive Visa Coordination: Visa Processing Support &amp; Compliance: Compile, organize, and submit all necessary medical records, certificates, and background documentation for employees of all levels; partner closely with the Government Relations to ensure all files are audit-ready for the seamless preparation and securing of UAE employment visas. Manage the end-to-end visa application timeline for overseas and local hires; ensure smooth coordination between the candidate, the hiring department, and the Government Relations to expedite entry permits and residence visa approvals.</li><li>
Onboarding Logistics: Coordinate closely with the Learning &amp; Development to schedule new hires for their formal property orientations, and collaborate with the Housing/Accommodation team to pre-allocate staff rooms and ensure a seamless, welcoming arrival experience for incoming colleagues.</li><li>
Payroll Administration &amp; Leave Tracking</li><li>
Data Entry: Complete monthly payroll data entry into the HR information system in a highly precise and timely manner.</li><li>
Action Form Verification: Review and process Employee Forms to ensure that salary adjustments, department transfers, re-hires, and termination payouts are completely accurate.</li><li>
Leave Management: Track, and report accumulated leave balances, including annual leave, unpaid leave, and sick leave, ensuring proper authorizations are secured before dates are updated.</li><li>
Policy Compliance: Inform Director of People &amp; Culture of any internal updates regarding leave parameters, and payroll cutoff updates. Any change is the system must be approved by Director of People &amp; Culture.</li><li>
Medical Insurance &amp; Wellness</li><li>
Enrollment &amp; Deletions: Manage the administration of the group medical insurance plan, processing timely enrollments for new hires and prompt deletions for separating employees.</li><li>
Claims Assistance: Assist between colleagues and insurance underwriters, assisting staff with complex medical reimbursement claims and health card processing.</li><li>
Health &amp; Safety: Coordinate and promote health, safety, and wellness programs, including injury prevention awareness and the property's modified work programs.</li><li>
Travel Logistics &amp; Flight Ticket Booking</li><li>
Flight Bookings: Assist People &amp; Culture Coordinator with designated corporate travel agencies to handle end-to-end flight ticket bookings for annual vacation leave, official business travel, deployment, and repatriations.</li><li>
Refund Processing: Assist People &amp; Culture Coordinator to oversee the submission and tracking of cancelled tickets to secure applicable refunds or travel credits from vendors.</li><li>
Employee Engagement &amp; Communications</li><li>
Activity Planning: Plan, organize, and execute a diverse monthly calendar of employee engagement events, team building, and recognition programs to bolster morale.</li><li>
Lifestyle Classes: Direct and oversee internal Lifestyle Classes (such as yoga, healthy eating, or educational workshops), taking full responsibility for booking guest speakers and securing required materials.</li><li>
Community Initiatives: Plan and coordinate corporate community service campaigns, such as blood drives, environmental cleanups, or Earth Hour initiatives, in alignment with local municipal guidelines.</li><li>
Confidential Document Management: File all general correspondence and personnel records systematically, enforcing total confidentiality in all matters relating to the Human Resources department.</li></ul> 

Qualifications 
**Required Qualifications:**<ul><li>
Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>
Minimum one (1) year of professional experience in a People &amp; Culture, Human Resources, or Recruitment Executive role</li><li>
Demonstrated expertise in recruitment lifecycle management, including sourcing, screening, and candidate assessment</li><li>
Strong organizational and management capabilities with the ability to manage high-volume, concurrent recruitment initiatives</li><li>
Excellent written and verbal communication skills in English; additional language proficiency is advantageous</li><li>
Proven ability to maintain strict confidentiality and handle sensitive personnel information with discretion</li></ul>
**Preferred Qualifications:**<ul><li>
Bachelor's Degree in Human Resources, Business Administration, or related field</li><li>
Prior experience with Smart Recruiter / Accor systems</li><li>
Background in hospitality, hotel, or luxury service industry recruitment</li><li>
Experience with payroll administration and leave management systems</li><li>
Demonstrated success in employee engagement and wellness program coordination</li></ul> 

Additional Information 
Directly opposite to The Dubai Mall, the iconic Burj Khalifa, 10 minutes walk to the Dubai Metro Station and within a few minutes&rsquo; drive to DIFC, World Trade Centre and just 15 minutes&rsquo; drive from Dubai International Airport, Swissotel Al Murooj is located in downtown Dubai, one of the city&rsquo;s favoured destinations for business or leisure.</div>

People & Culture Executive

Ferrero

<div><div><div><div>Sales</div>
<div>Job ID:
<div>77088</div>
</div></div><div><div>Dubai, DU, AE (Hybrid)</div>
<div><div>Permanent</div></div></div></div></div><div></div>
 <div><div><div>About the Role:
</div><div>As the Sales Coordinator / Administrator, you will support the team in a variety of administrative and coordination activities that help ensure the smooth day-to-day running of Sales operations. This role offers an excellent opportunity to gain exposure to commercial processes, claims administration, trade spend management, customer and vendor master data, reporting, and business systems.
</div></div><div><div>Main Responsibilities:
</div><div>In this role, you will assist with the collection, organization, scanning, uploading, and archiving of customer claims, contracts, invoices, credit notes, proposal letters, vendor forms, and other supporting documentation. You will support claims administration activities by tracking deductions, updating claim statuses, and following up on pending actions to help ensure timely resolution.

You will be responsible for maintaining operational trackers and supporting the accuracy of customers, vendor, claims, and trade spend data. This role will also involve assisting with customer and vendor creation requests by ensuring all required documents are complete and accurately recorded.

Working closely with Sales, Finance, customers, and vendors, you will contribute to maintaining accurate records, supporting operational processes, and following up on documentation requirements, approvals, and outstanding requests. You will also help coordinate document approvals, manage documentation through company systems such as Docusign, and support Goods Receipt Voucher (GRV) processing activities.

In addition, you will support reporting and data consolidation activities, maintain organized filing systems, and contribute to audit and compliance requirements. Through these activities, you will gain valuable experience in commercial operations, business processes, and stakeholder management.
</div></div><div><div>About You:
</div><div>We are looking for a motivated individual who enjoys working with data, documentation, and administrative processes. You have strong organizational skills, good attention to detail, and the ability to manage multiple tasks in a structured manner. You are comfortable communicating with different stakeholders and following up to ensure actions are completed on time.

Basic knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook, is required. Exposure to SAP or other ERP systems would be an advantage but is not essential, as training and support will be provided.

Most importantly, you are proactive, willing to learn, and excited about developing your skills within a fast-paced commercial environment. If you are organized, detail-oriented, and eager to learn, we would love to hear from you! 
 
#LI-DNI</div></div><div><div> 
</div></div><div><div>About Ferrero:
</div><div>Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world&rsquo;s largest sweet-packaged food companies, with many iconic brands sold in countries all over the world. Find out more about Ferrero at ferrero.com.
</div></div><div><div>DE&amp;I at Ferrero:
</div><div>Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative, and highly rewarding. 
Find out more here.</div></div></div>
 <div><h2 class="jobSectionHeader">Our Application Process</h2><div><div>
We&rsquo;re constantly looking for talented individuals who are ready to be part of our dynamic and growing organization. Ferrero is a company with a global presence and family values. Join us!</div></div><div><div><div><div><div><h5 class="jobSectionHeader">
1. Apply</h5>
Complete your online application, upload your CV and include brief cover letter to help us understand your experience and interests</div></div></div><div><div><div><h5 class="jobSectionHeader">
2. Assess</h5>
Our HR team will arrange a phone or video interview if we feel your qualifications are a good match for the job</div></div></div><div><div><div><h5 class="jobSectionHeader">
3. Interview</h5>
If the first interview goes well, you&rsquo;ll be invited to speak with a Ferrero manager to assess your competencies, technical aptitude and fit within our dynamic organization</div></div></div></div></div></div><div></div>

Admin Sales Coordinator - UAE National

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