construction manager

contract manager

fm coordinator

operations coordinator

contracts specialist

tender coordinator

Propharma Medical Supplies

About the Role: We are seeking a meticulous and proactive Tender Coordinator with expertise in unregistered pharmaceutical and medical items to join our dynamic team. The ideal candidate will manage tender submissions, coordinate with suppliers, ensure compliance with UAE regulations, and support business growth through accurate sourcing and pricing strategies.Key Responsibilities:Tender &amp; Portal Management<ul><li>Monitor UAE government tender portals daily (Rafed, Pure Health, Tejari, Cleveland, MOF).</li><li>Identify opportunities for unregistered items and ensure timely submission of tenders.</li></ul>Quotation &amp; Pricing<ul><li>Prepare and submit accurate quotations for unregistered products.</li><li>Coordinate with suppliers for competitive pricing, delivery terms, and margin optimization.</li><li>Ensure all quotations include VAT, logistics, and profitability considerations.</li></ul>Sourcing &amp; Coordination<ul><li>Liaise with international and local suppliers to source urgent unregistered products.</li><li>Negotiate favorable terms while ensuring regulatory compliance.</li><li>Coordinate with the supply chain for shipping, import permits, Tatmeen serialization, and delivery.</li></ul>Documentation &amp; Compliance<ul><li>Manage all required documentation, including COA, FSC, GMP, invoices, and packing lists.</li><li>Ensure full compliance with MOHAP/EDE regulations and Tatmeen serialization requirements.</li></ul>Account &amp; Internal Support<ul><li>Support the sales and business development team in building strong hospital account relations.</li><li>Provide regular reports on tender performance, success ratios, and profitability.</li><li>Maintain updated records of suppliers, accounts, and product opportunities.</li></ul>Key Requirements:Education:<ul><li>Bachelor&rsquo;s degree in Pharmacy, Business Administration, or a related field.</li><li>Pharmacy background preferred to understand regulatory and sourcing requirements.</li></ul>Experience:<ul><li>2&ndash;4 years&rsquo; experience in UAE pharmaceutical tenders and handling unregistered products.</li><li>Familiarity with government portals: MOHAP/EDE, Rafed, UPP, Tejari, Pure Health, Cleveland, SEHA, EHS.</li><li>Proven track record in managing quotations and sourcing unregistered items.</li></ul>Skills &amp; Knowledge:<ul><li>Strong knowledge of tender processes for unregistered pharmaceuticals and medical items.</li><li>Ability to source and negotiate with local distributors and international suppliers.</li><li>Understanding of import permits, COA, invoices, GMP/FSC documents.</li><li>Familiarity with Tatmeen system: serialization requirements, supplier coordination, compliance for imported unregistered products.</li><li>Excellent at preparing costing sheets, quotations, and profitability analysis.</li><li>Proficient in Excel, PowerPoint, and online tender platforms.</li><li>Strong English communication skills; Arabic is a plus.</li></ul>Job Type: Full-time

Tender Coordinator – Unregistered Items

TÜV Rheinland Group

Responsibilities:Tendering<ul><li>Independently preparation of bids/proposals.</li><li>Reviews all tender documents and understanding the RFQ requirements.</li><li>Coordinating with Legal, HR, Finance, business fields to collate the required inputs for the bid.</li><li>Ensures the preparation of pre-qualification bids with standard company information.</li><li>Ability to puts together technical bids.</li><li>Estimation experience and compiles commercial bids.</li><li>Handling subcontractor and gathering competitive proposals</li><li>Prepare and submit comprehensive and competitive tender proposals.</li><li>Ensure all tender documents comply with industry regulations and company policies.</li><li>Track and manage tender timelines, ensuring timely submissions.</li><li>Maintain records of all tender activities and communications.</li><li>Liaise with clients and stakeholders to clarify requirements and negotiate terms.</li><li>Monitor and report on the status of submitted tenders.</li></ul>Prequalification<ul><li>Review and assess client registration and prequalification requirements.</li><li>Gather and verify all necessary documents and information from clients.</li><li>Maintain accurate and up-to-date client records and databases.</li><li>Communicate with clients to obtain any missing information or clarification on submitted documents.</li><li>Maintain and update the company's registration with relevant government entities, municipalities, and industry regulators in the UAE.</li><li>Liaise with government agencies and PROs for compliance requirements and issue resolution.</li><li>Prepare and submit registration and prequalification packages to clients.</li><li>Follow up with clients on the status of their registration and prequalification process.</li><li>Provide support and guidance to clients on the registration and prequalification process.</li><li>Ensure compliance with all relevant laws, regulations, and company policies.</li><li>Collaborate with other team members to continuously improve the registration and prequalification process.</li></ul>Experience: 2 to 5 years&rsquo; cognate experience in a similar/relevant role.Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Tendering & Prequalification Officer

AD Ports Group

<div>
 
 
 Job Purpose
 
 
 
 This position is responsible for the accurate and on-time preparation of Requests for Quotations (RFQs)/Tenders. Responsible for the successful completion of the tendering process related to marine and logistics services. Handover of successfully awarded Tender /Enquiry to contracts department, upon securing reporting authority's approval, for implementation/execution of contract.
 
 
 
 
 
 
 About the Maritime Cluster
 
 
 
 AD Ports Group&rsquo;s Maritime &amp; Shipping Cluster is led by Noatum Maritime, a globally connected agile entity operating across multiple countries. With a fleet of over 250 vessels and decades of expertise, Noatum Maritime offers a diverse portfolio of services delivering &ldquo;everything you need on the seas.&rdquo;
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
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 Registration of RFQ/Tender to company's database for obtaining RQN Number.
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 Filing of received RFQ/Tender documents on company's server.
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 Circulation of RFQ/Tender summary to reporting authority/management.
 </li>
 <li>
 Identify along with the reporting authority/management the assets and services that will be included in the tender.
 </li>
 <li>
 Once reporting authority/management confirms participation in the RFQ/Tender and assets/services are identified, tendering officer shall circulate the tender documents to the concerned departments (Operations, HSE, Finance, insurance, contracts, legal and crewing) for completion in line with company's procedures.
 </li>
 <li>
 In the event that third party assets/services are part of the submission, tendering officer should circulate the respective tender /RFQ documents to the nominated subcontractors.
 </li>
 <li>
 In the event that tender /RFQ is regretted tendering officer shall inform the client on the same.
 </li>
 <li>
 During tender /RFQ preparation, Tendering officer along with the focal point from operations and its reporting authority shall make a gap/cost impact analysis on the assets/services included in the bid to identify additional costs related to the compliance with the tender/RFQ.
 </li>
 <li>
 Prior to submission of the bid, the tendering officer shall liaise internally with company's departments and/or subcontractors as well as with the client for any clarifications that may occur. Prior to sending the clarifications to the client, such clarifications requested and/or responses to received clarifications shall be reviewed by the reporting authority. All correspondence shall be filled in company's server.
 </li>
 <li>
 Prior to tender/RFQ submission commercial portion shall be discussed between reporting authority and management in order for a decision on the priced commercial to be made. The gap/cost impact analysis will be discussed at this stage.
 </li>
 <li>
 Prior to tender /RFQ submission contractual qualifications shall be discussed with reporting authority/management and contracts department in order to ensure risk mitigation.
 </li>
 <li>
 On receipt of all tender /RFQ documents, tendering officer shall review the received documents and ensure that are in line with client's submission guidelines.
 </li>
 <li>
 Tendering officer shall submit the bid in line with the given deadline from client.
 </li>
 <li>
 During post submission tendering stage, tendering officer shall ensure circulation of received clarifications from client, internally circulate them and/ or circulate them to subcontractors, obtain on-time response, discuss the response with the line manager and submit such response to client. All correspondence shall be saved on the company's server.
 </li>
 <li>
 On receipt of Letter of Award/ Client's confirmation, all information/correspondences/data that occurred during tendering stage shall be passed to contracts department for preparation of contract.
 </li>
 <li>
 Complete required prequalification documents with new clients.
 </li>
 <li>
 Maintain/update database of passwords to client portals.
 </li>
 <li>
 Maintain/Update local content Records (ICV, IKTVA, Tawteen etc).
 </li>
 <li>
 Regarding short term trip charters, tendering officer shall be able to calculate all voyage estimation factors such as fuel consumption, trip time, applicable dues (Canal, port charges etc), free time for loading/unloading under the supervision of reporting authority.
 </li>
 <li>
 Following the CRM/ERP process in terms of customer registration and RFQ generation for approval from reporting line.
 </li>
 <li>
 Maintaining database of third-party vessels/services.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a related field
 </li>
 <li>
 Minimum 5-years'relevant experience preferably in Logistics, Oilfield or Offshore Marine Industry
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Excellent Communication skills - both written and verbal
 </li>
 <li>
 Good network and contacts with key decisionmakers
 </li>
 <li>
 Proactiveness, ability to make quick decisions.
 </li>
 <li>
 Demonstrated analytical and methodical skills, attention to detail.
 </li>
 <li>
 Strong command of MS Office
 </li>
 </ul>
 
 
</div>

Tendering Officer - Maritime & Shipping Cluster - OFCO

Illumination Centre Electrical Contracting Est.

The Civil Engineer (Quantity Surveyor) is responsible for preparing cost estimates, tender documents, and contracts; monitoring project budgets; evaluating variations.Duties &amp; Responsibilities:<ul><li>Prepare detailed cost estimates and bills of quantities (BOQs) based on drawings and specifications.</li><li>Evaluate tenders and prepare tender documentation.</li><li>Review drawing and specification</li><li>Prepare submittal, LPO, invoices, snag list, RFI, and shop drawing.</li><li>Project coordination with the consultants.</li><li>Sourcing potential vendors and suppliers for procuring construction materials.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Civil Engineering with 2 years experience as Quantity Surveyor in UAE.</li><li>Abu Dhabi Municipality Engineer is an advantage.</li><li>Proficiency in AutoCAD, MS Office, Excel, and Adobe</li><li>Excellent analytical, negotiation, and communication skills.</li></ul>Skills &amp; Competencies:<ul><li>Attention to detail and accuracy in costing and technical analysis.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Strong organizational and project management skills.</li></ul>Job Types: Full-time, Permanent, FresherApplication Question(s):<ul><li>What is your expected salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Civil Engineer/ Quantity Surveyor: 2 years (Required)</li></ul>

Civil Engineer

PIONEER ENGINEERING CONSULTANCY

About UsPioneer Engineering Consultancy (PEC) is a leading engineering consultancy firm delivering innovative, sustainable, and cost-effective solutions across diverse sectors. We manage high-profile projects throughout the region and are seeking a motivated Tender / Proposals Engineer to join our team and support the preparation of technical and commercial proposals in response to client RFPs.Role OverviewThe successful candidate will be responsible for reviewing client RFPs, coordinating internally with technical teams, and preparing professional, competitive technical and commercial submissions that align with both client requirements and PEC&rsquo;s consultancy standards.Key Responsibilities- Review, analyze, and interpret client Request for Proposals (RFPs). - Coordinate with design, engineering, and project management teams to collect and validate all required inputs. - Prepare clear, accurate, and professional technical proposals in line with RFP requirements. - Develop commercial submissions including pricing, BOQs, and cost breakdowns. - Ensure proposals are submitted within deadlines and meet client specifications. - Participate in clarification meetings and support bid presentations when required. - Maintain and update proposal templates, ensuring consistency with PEC&rsquo;s brand and quality standards. - Track tender outcomes and provide feedback for continuous improvement.Qualifications- Bachelor&rsquo;s degree in Engineering (Civil, Architectural, Mechanical, Electrical, or related field). - 3&ndash;5 years&rsquo; proven experience in proposals/tendering within engineering consultancy firms in the UAE. - Strong understanding of consultancy requirements, UAE tendering processes, and local regulations. - Excellent skills in preparing technical and commercial documentation. - Proficiency in MS Office (Word, Excel, PowerPoint) and proposal preparation tools. - Fluency in English (Arabic Language is Must).Preferred- Experience with government projects or large-scale infrastructure/building tenders. - Familiarity with FIDIC contracts and consultancy-based tendering. - Strong communication and coordination skills, with the ability to work in multidisciplinary teams.Why Join PEC?- Contribute to high-profile consultancy projects across the UAE and region. - Work in a collaborative, growth-oriented environment. - Opportunities for career development and professional advancement.How to ApplyPlease send your CV and cover letter to procurement@pecuae.ae Subject line: &ldquo;Application &ndash; Tender / Proposals Engineer&rdquo;Job Type: Full-time

Tender / Proposals Engineer (Engineering Consultancy)

VORTEXEN DYNAMICS INDUSTRIAL SOLUTIONS - SOLE PROPRIETORSHIP L.L.C.

Provide end-to-end sales administration support to accelerate market entry and order execution: manage vendor registrations, coordinate sourcing and supplier onboarding, assist in tender participation, and arrange logistics/documentation to ensure on-time, compliant deliveries.Key ResponsibilitiesA) Vendor Registration &amp; Compliance<ul><li>Prepare, submit, and track prequalification/vendor registration files with government, semi-government, EPC, and private groups.</li><li>Maintain compliance dossiers: trade license, VAT/TRN, Chamber/ICV (if applicable), QHSE, insurances, references, bank details.</li><li>Own renewal calendars (licenses, insurances, certificates) and keep portals/profiles current.</li></ul>B) Sourcing &amp; Supplier Coordination<ul><li>Source OEMs/distributors; issue RFQs, collect quotations, and prepare commercial comparisons.</li><li>Support negotiations on price, INCOTERMS, payment terms, warranty, and lead time.</li><li>Create and track POs, follow up production/dispatch, and resolve non-conformities with suppliers.</li></ul>C) Tendering &amp; Proposal Support<ul><li>Monitor e-procurement portals/email for RFQs/RFPs; download documents and maintain a tender tracker.</li><li>Assist scope/BOQ take-offs, compliance matrices, vendor communications, and techno-commercial formatting.</li><li>Prepare submission packs (forms, declarations, bonds/guarantees coordination with Finance when applicable) and submit before deadlines.</li></ul>D) Logistics &amp; Documentation<ul><li>Coordinate local/import shipments with freight partners; arrange pickup, delivery, and site access passes.</li><li>Prepare or collect shipping &amp; quality documents (Invoice, Packing List, HS codes, COO, CoC/CoA, MTC, MSDS, warranty).</li><li>Track OTIF (On-Time/In-Full) and update stakeholders proactively.</li></ul>E) Documentation, CRM &amp; Reporting<ul><li>Generate and file quotes, POs, DOs, GRNs, invoices, warranties, service reports with proper version control.</li><li>Maintain accurate CRM/ERP entries (pipeline, activities, expiries) and weekly dashboards (RFQs, tenders, orders, deliveries).</li><li>Support collections by sharing PODs/GRNs and coordinating with Accounts where required.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree (Business/Commerce/Engineering or similar).</li><li>2&ndash;5 years UAE experience in sales administration for industrial/general trading or EPC supply chain.</li><li>Working knowledge of e-procurement portals, INCOTERMS, and basic trade/logistics documentation.</li><li>Strong Excel (comparative statements, trackers), Word, PowerPoint; CRM/ERP familiarity (e.g., Zoho) preferred.</li><li>Detail-oriented, deadline-driven, with excellent written and verbal communication.</li><li>UAE driving license is an advantage; multilingual (English required; Arabic/Hindi/Urdu/Malayalam a plus).</li></ul>Performance KPIs<ul><li>Vendor approvals/registrations completed per quarter.</li><li>RFQ &rarr; Quote turnaround time and tender submission on-time rate.</li><li>Cost savings achieved through sourcing and negotiation.</li><li>PO &rarr; Delivery OTIF and documentation accuracy (zero returns for compliance errors).</li><li>CRM data hygiene and on-time renewal tracking.</li></ul>Job Type: Full-time

Admin/Sales

Asteco

<div>
 <ul>
 <li>
 Assist in the development of all tender-related scope templates and associated documentation to ensure their compliance with Laws, regulations, Policy &amp; Procedures, prevailing market requirements and lesson learnt.
 </li>
 <li>
 Effectively communicate oral and written resolution of issues with all internal and external partners.
 </li>
 <li>
 Apply established procedures, policies, and standards.
 </li>
 <li>
 Proactively identify opportunities for sourcing and cost savings.
 </li>
 <li>
 Observe and apply established corrective actions on procurement process when required to enhance performance (reduction of time / cost).
 </li>
 <li>
 Assist in identifying and delivering commercially favorable contracts and cost savings opportunities associated with vendor agreements.
 </li>
 <li>
 Assist in delivering optimal value for all spend across the Asset MGT Business Units (Residential, Commercial &amp; Retail) by using best practices, professional tools and techniques.
 </li>
 <li>
 Ensure all vendors are providing cost-effective value-added services; periodically reviewing and evaluating all contracts.
 </li>
 <li>
 Assist in the tendering process from planning &amp; prequalification until award, ensure it is implemented as per the procurement policy and procedures.
 </li>
 <li>
 Identify saving and synergies strategies against approved budgets and transactions.
 </li>
 <li>
 Negotiate with vendors and suppliers to get the best techno-commercial values.
 </li>
 <li>
 Support (when necessary) the technical evaluation done by users.
 </li>
 <li>
 Control the commercial review of proposals to ensure obtaining best deals.
 </li>
 <li>
 Assist in the review and validation of the final award recommendation process.
 </li>
 <li>
 Ensure all products and services are delivered on time and within RFP specifications.
 </li>
 <li>
 Facilitate the procurement process and liaise between external vendors and internal Departments.
 </li>
 <li>
 Observe cross-functional responsibilities with finance payment process, ERP system enhancement, legal review, and audit recommendations.
 </li>
 <li>
 Assist in the development, implementation, and maintenance of procurement policies, participate in the review on a regular basis to ensure relevance and conformance with best practices and compliance with internal and regulatory policies.
 </li>
 <li>
 Maintain proper records for all executed contracts, respond to Audit requests, maintain active live report about open requests and provide the section manager with weekly and monthly progress report.
 </li>
 <li>
 Perform any other job-related duties as requested by the immediate Manager/Director.
 </li>
 </ul>
 
 
</div>

Procurement Engineer (Arabic Speaker)

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