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visa coordinator

RTC-1 Employment Services

The Role
 Position Title: Travel and Visa Consultant (2 vacancies) Employment Type: Full Time Salary: up to 5,500 AED all-inclusive depending on experience and qualifications Job Location: Dubai, UAE About the Client: A Dubai-based travel company with more than 20 years of experience delivering exceptional holiday experiences worldwide. Job Description: • Manage end-to-end visa applications, renewals, and cancellations for travellers and verify documents, guide applicants on visa requirements, and ensure timely submission to UAE immigration authorities. • Maintain comprehensive records for all visa applications, track status updates, generate reports, and ensure accurate documentation for internal audits and regulatory compliance. • Liaise effectively with customers and government authorities, and external service providers; provide updates, resolve queries, and ensure a seamless visa experience for all stakeholders. • Track visa expiry dates, follow up on pending approvals, enforce UAE labor and immigration regulations, and proactively communicate deadlines and requirements to both staff and travellers.
 
Requirements
 Qualifications: • Open to Asian nationalities and Arabic speakers preferably 35 years old and below. • Holder of bachelor’s degree in Travel and Tourism Management, Hospitality, Business Administration, or related field preferred. • 2–3 years of UAE experience in travel and tourism sector involving visa coordination or travel arrangements with strong knowledge of UAE immigration and visa procedures, including various entry types, renewals, and cancellation processes. • Immediate joiners are highly preferred and additional certifications in visa processing, immigration compliance, travel documentation, or tourism operations will be an advantage.
 
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Travel and Visa Consultant

Global Gases Group FZE

<ul><li>Great and assist all visitors, contractors, and vendors in a courteous and professional manner.</li><li>Manage front-desk operations including answering incoming calls, emails, and directing inquiries to the appropriate departments.</li><li>Maintain the visitor logbook and issue visitor badges as per company security protocols.</li><li> Ensure compliance with Health ,Safety and Environment &amp; security procedures for visitor access.</li><li>Coordinate meeting room bookings and support logistics for meetings (e.g., refreshments, materials).</li><li>Receive, sort, and distribute incoming mail, courier packages, and other deliveries.</li><li> Assist with general administrative tasks such as data entry, document filing, printing, and scanning.</li><li>Always maintain a clean and professional reception area.</li><li>Support HR/Admin team with event coordination, on-boarding logistics, and employee communication.</li><li>Liaise with facility management for office maintenance or safety issues.</li><li>Handle confidential information with integrity and discretion.</li><li>Ensure knowledge of staff whereabouts and maintains in and out time of staff and updates Management .HR, and accounts about the same.</li><li>Coordinate and facilitate the visa application process (business, work, and visit visas) for managers and directors Travelling internationally.</li><li> Prepare and compile all necessary documents required for visa applications, including invitation letters, company letters, financial proofs, and travel itineraries.</li><li>Liaise with embassies, consulates, and visa service agencies to ensure accurate and timely processing.</li><li>Track visa application statuses and follow up to avoid delays or rejections.</li><li>Any Other Job or Duties assigned from time to time.</li></ul>

Receptionist Cum Administrative Assistant

AMS International Search FZ-LLC

We&#x27;re looking for a bright and experienced Public Relations star to join us. Coming with 5-10 years experience. If you have experience handling visa applications, medical & Emirates ID submissions, contract processing, Emiratization Portal experience and coordination with government authorities, this is a great opportunity to put your organizational and coordination skills to work. You’ll be responsible for ensuring smooth and timely processing of employee visas, managing documentation, liaising with account managers, and supporting finance with invoicing and petty cash reconciliations.Non-Negotiables:<ol type="1"><li>Arabic speaker (Mother Tongue) with excellent command of written and spoken English.</li><li>Candidate needs to be based in the United A Emirates. No applicants from outside the country, to be considered.</li></ol>Compensation: AED 10,000 - AED 12,000 (Max) <ol type="1"><li>Processing of Visa Application - Visa Status Change.</li><li>Responsible for putting cash request.</li><li>Preparing Medical & Emirates ID Application for Submission.</li><li>Scheduling Medical & Tawjeeh time and date and Co-ordinating the same with the employees.</li><li>Contract submission.</li><li>Preparing visa stamping application.</li><li>Getting visa stamped on Passport.</li><li>Coordination with Account Managers in case of any off-beat requirement or difficult employee case.</li><li>Invoicing and sending complete set of documents to the Account Managers.</li><li>Submitting of invoices & support to the Finance Department.</li><li>Petty Cash reconciliation with Finance Department.</li><li>Answering of any queries of Finance Department.</li><li>Any other job assigned from time to time.</li></ol>

Senior Public Relations Executive

AVI-SPL Middle East

Manage and process all employee visa applications, including new visas, renewals, cancellations, medicals, and Emirates ID registrations through MOHRE, GDRFA, and related authorities. Handle all labor and immigration requirements for the company and ensure full compliance with UAE employment and residency laws. Oversee all company trade licenses, establishment cards, and Chamber of Commerce renewals for Dubai, Abu Dhabi, and Ras Al Khaimah. Coordinate the attestation, notarization, and legalization of corporate and employee documents with embassies and ministries as required. Maintain accurate and up-to-date records of all visa and license expirations, ensuring timely renewals and submissions. Manage the company vehicle registrations, renewals, and traffic fines, ensuring all company assets remain compliant with RTA and police requirements. Coordinate staff medical insurance additions and cancellations in coordination with HR. Support shipment clearance and customs documentation when required for project or logistics purposes. Develop and maintain relationships with government officials to ensure smooth and efficient processing of company documentation. Prepare and submit monthly reports on visa activities, government charges, and renewal schedules to HR and Finance. Maintain strict confidentiality and ensure all government and employee documents are handled securely. Ensure all PRO-related payments (e.g., labor fees, visa fees, fines) are processed promptly with full supporting documentation. Provide guidance to internal departments on any changes to UAE labor and immigration laws that impact business operations. Support HR and Admin in employee onboarding by preparing documentation and coordinating government formalities for new hires. Represent the company at government inspections, audits, or official meetings as required. Other duties assigned as needed Skills and Abilities In-depth knowledge of UAE Labor Law, Immigration rules, and Government e-portals (TASHEEL, GDRFA, ICP, MOI, FAWRI, E-Channel). Excellent communication in Arabic and English (verbal and written). Ability to maintain strong working relationships with government officials and internal stakeholders. Highly organized with attention to detail and the ability to manage multiple deadlines simultaneously. Integrity, discretion, and professionalism in handling confidential information. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Valid UAE driver s license preferred. Ability to adapt to changing laws and ensure continuous compliance for all company entities.

Spec, Public Relat

Emac Electromechanical LLC

<ul><li>Assist the PRO in handling all government-related documentation and transactions.</li><li>Support in applying for and renewing:</li><li>Employment visas (new, renewal, cancellation)</li><li>Emirates IDs and medical fitness tests</li><li>Labour contracts and work permits</li><li>Trade licenses (new, renewal, amendments)</li><li>Prepare and submit applications to government portals (MOHRE, GDRFA, ICP, DED, etc.).</li><li>Follow up on the status of submitted applications and ensure timely completion.</li><li>Maintain organized and up-to-date records of all company-related legal documents.</li><li>Track expiry dates for visas, licenses, IDs, and other permits.</li><li>Assist in compiling reports for management on government transactions and renewals.</li><li>File copies of all receipts, applications, and official correspondence.</li><li>Assist in onboarding new employees by handling their visa and documentation processes.</li><li>Coordinate with HR to ensure smooth completion of employee government formalities.</li><li>Schedule and arrange medical tests, Emirates ID appointments, and visa stamping.</li><li>Support in employee visa cancellations and end-of-service formalities.</li><li>Support the PRO in visiting or communicating with:</li><li>Ministry of Human Resources &amp; Emiratisation (MOHRE)</li><li>General Directorate of Residency &amp; Foreigners Affairs (GDRFA)</li><li>Federal Authority for Identity, Citizenship, Customs &amp; Port Security (ICP)</li><li>Dubai Municipality / Abu Dhabi Municipality</li><li>RTA, DEWA, Civil Defense, Chamber of Commerce, etc.</li><li>Assist in collecting and submitting required documents to relevant departments.</li><li>Ensure the company complies with UAE Labour Law, Immigration Law.</li><li>Stay updated on changes in government procedures, fees, or online systems.</li><li>Support in renewing company and branch licenses, establishment cards, and insurance documents.</li><li>Prepare letters, forms, and supporting documents for government transactions.</li><li>Help with data entry and uploading files to government online portals.</li><li>Arrange for translations, attestation, or notarization of official documents when needed.</li><li>Handle company mail, courier, and document deliveries to and from government offices.</li><li>Coordinate between employees, HR, management, and external authorities.</li><li>Maintain good relationships with government officers and service centers.</li><li>Support in scheduling appointments for PRO visits and document submissions.</li></ul>Key Skills Required<ul><li>Strong knowledge of UAE government procedures and online systems (e.g., MOHRE, GDRFA, ICP, DED).</li><li>Good communication skills.</li><li>Excellent organizational and documentation skills.</li><li>Ability to handle confidential information with discretion.</li><li>Proficiency in MS Office and digital submission portals.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you available in UAE?</li><li>Do you have relevant experience in UAE?</li><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

PRO Assistant

Venco Imtiaz Contracting Co

We are Hiring Public Relation officer ( PRO) to join our Team.Key Responsibilities:<ul><li>Ensure Ensure timely processing and renewal of employment visas, work permits, Emirates IDs, labour cards, and other mandatory government documents for all employees.</li><li>Coordinate with Tasheel, MOHRE, GDRFA, Emirates ID Authority, Municipality, DEWA, RTA, Civil Defense, and other regulatory bodies as required.</li><li>Handle new visa applications, visa cancellations, status changes, and labour contracts in line with MOL and GDRFA guidelines.</li><li>Submit online and manual applications for labour quotas, industrial licenses, and company classification updates as per the business requirements.</li><li>Monitor company&rsquo;s compliance with UAE labour laws, maintain up-to-date records, and proactively flag upcoming renewals or expiry.</li><li>Represent the company during inspections or audits by government authorities and ensure proper documentation is presented.</li><li>Support the HR and admin department in drafting NOCs, offer letters, salary certificates, and other government-related documentation.</li><li>Maintain an accurate tracker for all government transactions and ensure minimal delays or rejections due to documentation errors.</li><li>Liaise with consultants or legal representatives on PRO-related legal matters or government updates that may affect the business.</li><li>Handle all portal submissions on Smart GDRFA, eDNRD, MOHRE, Dubai Trade, DHA, and ICA as per the process requirements.</li><li>Assist in the annual renewal of trade license, tenancy contract, chamber of commerce certificate, and other establishment documents.</li><li>Stay updated with changes in visa policies, labour law amendments, and ensure implementation of the same within the organization.</li></ul>Qualifications and Experience:<ul><li>Bachelor&rsquo;s degree or equivalent.</li><li>4 or more years of experience as a PRO in a building contracting or construction company in Dubai.</li><li>In-depth knowledge of UAE labour law, immigration procedures, MOL, GDRFA, and related portals.</li><li>Proficient in handling government portals such as MOHRE, GDRFA, Emirates ID, DHA, and Dubai Municipality.</li><li>Must have Driving license</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Do you have valid UAE driving License ?</li></ul>

Public Relation Officer (PRO)

Azadea Group

<div>
 
 
 ABOUT THE COMPANY
 
 
 
 AZADEA Group is a premier lifestyle retail company that owns and operates more than 40 leading international franchise concepts in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia and beauty and cosmetics across the Middle East and Africa spread across 13 countries overseeing more than 700 stores.
 
 
 
 
 
 
 JOB PURPOSE
 
 
 
 The Government Relations Associate coordinates and manages all government-related activities, including visa processing, trade license issues, legal permits, sponsorship relations, and interactions with ministries (Labor, Immigration, Health, etc.), ensuring efficient administration processes.
 
 
 
 
 
 
 RESPONSIBILITIES
 
 
 <ul>
 <li>
 Coordinate with the relevant hierarchy to manage the visa process for future joiners.
 </li>
 <li>
 Process, validate, and submit the quarterly and yearly NSSF (National Social Security Fund) and MOF (Ministry of Finance) declarations.
 </li>
 <li>
 Process employees&rsquo; National Social Security procedures, schedule monthly payments of family allowances, and ensure timely compliance with governmental department deadlines.
 </li>
 <li>
 Manage the initiation and renewal of all employees' governmental documentation to ensure accurate filing in compliance with local regulatory requirements.
 </li>
 <li>
 Assist new joiners in completing government-related forms.
 </li>
 <li>
 Handle requests for visas, passports, work permits, residence permits, and social security, ensuring proper registration, documentation, approval, and prompt processing through appropriate authorities.
 </li>
 </ul>
 
 
 
 
 
 LANGUAGE &amp; TECHNICAL SKILLS
 
 
 <ul>
 <li>
 Fluency in English and Arabic.
 </li>
 <li>
 Proficiency in MS Office.
 </li>
 <li>
 Relevant knowledge of labor law and visa processes.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION
 
 
 <ul>
 <li>
 High school degree.
 </li>
 </ul>
 
 
 
 
 
 EXPERIENCE
 
 
 <ul>
 <li>
 Zero to two years of experience in Administration, or a similar role.
 </li>
 </ul>
 
 
 
 
 
 Azadea Group is an Equal Employment Employer &ndash;
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.
 
 
</div>

Goverment Relations Associate

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