Sr. Administrative Assistant

We are looking for a detail-oriented and proactive Senior Administrative Assistant to join our team in Cambridge, Massachusetts. In this Contract to permanent position, you will play a pivotal role in supporting executive leadership and departmental operations. This opportunity offers a hybrid schedule, with three remote days and two onsite days, along with occasional evening and weekend commitments.

Responsibilities:
• Manage scheduling and maintain complex calendars for executive leadership and departmental staff.
• Coordinate and plan events, including logistics and execution, to support organizational goals.
• Assist with donor relations, handling sensitive information and transactions with confidentiality.
• Oversee purchasing processes and ensure timely procurement of necessary materials and services.
• Utilize Excel to create, update, and monitor departmental reports and data.
• Provide administrative support to a team of 12-14 members, ensuring smooth daily operations.
• Facilitate meeting schedules and prepare necessary documentation for attendees.
• Plan and execute departmental initiatives and special projects, ensuring adherence to timelines.
• Support the department in maintaining compliance with organizational policies and procedures.
• Collaborate with colleagues to ensure efficient communication and workflow within the office.
• Proven experience in calendar management and scheduling for executives.
• Strong organizational skills with a background in event planning.
• Proficiency in Microsoft Excel for data management and reporting.
• Ability to handle sensitive information with discretion and professionalism.
• Exceptional communication skills, both written and verbal.
• Experience in procurement and purchasing processes.
• Flexibility to work occasional evenings and weekends as needed.
• Previous experience in supporting a team or department within an educational or similar setting.
TalentMatch ^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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