Staff Officer/Assistant to the CEO

Position Title: Staff Officer/Assistant to the CEO

Location: Gulberg Lahore, Pakistan

Job Type: Full-Time Onsite

About the Company:

Apex Group is a diversified organization with a strong presence in real estate development, technology, investment, and business innovation. As a leader in the industry, we are committed to delivering high-quality projects and innovative solutions to our clients.

Job Summary:

We are looking for a highly organized, proactive, and professional Staff Officer / Assistant to the CEO to provide executive-level support and coordinate key strategic and administrative activities. This role requires a resourceful individual with excellent communication, analytical, and multitasking skills who can work closely with the CEO and management team to ensure seamless execution of daily operations and long-term initiatives.

Key Responsibilities:

Executive Support & Administration

• Act as the right hand to the CEO for all official, operational, and administrative matters.
• Manage the CEO’s schedule, official correspondence, meetings, and travel logistics.
• Draft letters, internal memos, and reports on behalf of the CEO.
• Coordinate with department heads and ensure timely progress on all directives and follow-ups.
• Maintain confidentiality and handle sensitive matters with discretion.

Operational Coordination & Oversight

• Supervise key projects and ensure their alignment with company objectives.
• Assist in developing operational frameworks and monitoring compliance with policies.
• Conduct research and compile strategic reports or summaries for executive decision-making.
• Ensure inter-departmental coordination and communication flow.
• Represent the CEO in meetings where required and ensure accurate reporting.

Leadership & Management Support

• Provide organizational discipline, structure, and protocol in day-to-day operations.
• Support HR and administration in policy enforcement and process improvements.
• Liaise with external stakeholders, clients, and government or regulatory bodies when needed.

Qualifications & Skills:

• Bachelor’s or Master’s degree in Business Administration / Management / Public Administration (preferred).
• 3–5 years of experience in a similar executive support or coordination role.
• Candidates with an armed forces background will be given preference.
• Excellent command of English (written and verbal).
• Proficiency in MS Office (Word, Excel, PowerPoint) and strong documentation/reporting skills.
• Strong interpersonal, leadership, and organizational abilities.
• High level of integrity, discipline, and professional ethics.

What We Offer:

• Competitive market-based salary and benefits.
• Professional working environment with exposure to executive-level operations.
• Opportunity to work directly with the CEO and top management.
• Growth prospects within a dynamic, expanding organization.

Key Performance Indicators (KPIs):

• Ensure timely scheduling and coordination of the CEO's calendar.
• Minimize scheduling conflicts and optimize time efficiency.
• Projects are executed according to schedule and within budget.
• Effective collaboration with project teams and stakeholders.
• Accuracy and timeliness in document preparation.
• Streamlined administrative processes and improved efficiency.
• Timely and clear communication on behalf of the CEO.
• Positive feedback from internal and external stakeholders

Job Type: Full-time

Pay: Rs150,000.00 - Rs200,000.00 per month

Ability to commute/relocate:

• Lahore: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative/Management: 4 years (Required)

Work Location: In person