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Support Export Documentation
Job Purpose
Key Result Areas/Accountabilities
Supporting Actions
- Overseeing daily business operations of Export Documentation & Export Benefits activity.
- Follow operational & compliance SOP.
- Managing daily business activities.
- Maintaining Export business process.
- Evaluating performance and productivity.
- Maintaining Export record, data.
- External Coordination with Customers, Banks, Shipping Lines/CHA, Various Govt. agencies, 3 rd Party Vendors & Internal Coordination with Plants, Accounts, Logistics, Marketing, IT teams.
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Submission of Doc to bank, ensure payment on time, ensure on time GR regularization to close SB closure.
Key Result Areas/Accountabilities
Supporting Actions
- Pre-shipment activities and documentation:
- LC draft checking, follow up and ensure LC receipt from banks.
- Advance record keeping.
- Indent approval of containers basis financial arrangements and SBU-H approvals.
- LC entry in module, MIS and linkage with SO on receipt of LC.
- Generate customs invoice & Packing List
- Ensure Shipping Bill filing as per checklist and customs formalities
- Co-ordinate and finalize BL drafts/ Truck Receipt with CHA and Shipping Lines.
- Co-ordinate and finalize ISPM, Fumigation, Physto certificates, Safta certificate through third party via emails.
- Check FTA/COO certificates as per checklist and ensure issuance through Third party vendor.
- Share Estimated vessel details/ border crossing details, pre-shipment docs to Agents / Buyers.
- Post shipment activities and documentation:
- Share vessel sailing confirmation to Agents / Buyers.
- Co-ordinate and ensure issuance of OBLs/ Truck receipt & BCP signed stamped customs documents from Shipping Lines/CHA.
- Apply and get FTA/COO certificates issued through Third party vendor.
- Sales booking system.
- Preparation and submission of Documents to bank as per LC terms & conditions, or CAD (as per PFI) and CAFD scan docs to Buyers for payment release as per Payment terms.
- Ensure release of original docs from Bank and share DHL details with buyer.
- Payment to be received from customer and release documents to customer.
- Follow up with Agents and Buyers for payments release on due dates.
- Ensure release of original docs directly to Buyer or telex on receipt of funds.
- Ensure release of original docs from Bank and share DHL details.
- Advance and Payment Record keeping.
- FEEMA Compliance
- GR regularization with Bank and deal generation.
- Payment regularization with bank against deals.
- Issuance of e-BRC.
- Ensure IRM and EDPMS closures.
- MIS to management.
- Update and maintain Export MIS.
- Validate sales booking as per Ex India report thrice in a month.
- Daily & Monthly report
- Audit queries
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