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Support Export Documentation

Job Purpose

  • Overseeing daily business operations of Export Documentation & Export Benefits activity.
  • Follow operational & compliance SOP.
  • Managing daily business activities.
  • Maintaining Export business process.
  • Evaluating performance and productivity.
  • Maintaining Export record, data.
  • External Coordination with Customers, Banks, Shipping Lines/CHA, Various Govt. agencies, 3 rd Party Vendors & Internal Coordination with Plants, Accounts, Logistics, Marketing, IT teams.
  • Submission of Doc to bank, ensure payment on time, ensure on time GR regularization to close SB closure.

Key Result Areas/Accountabilities

Key Result Areas/Accountabilities

Supporting Actions

  • Pre-shipment activities and documentation:
  • LC draft checking, follow up and ensure LC receipt from banks.
  • Advance record keeping.
  • Indent approval of containers basis financial arrangements and SBU-H approvals.
  • LC entry in module, MIS and linkage with SO on receipt of LC.
  • Generate customs invoice & Packing List
  • Ensure Shipping Bill filing as per checklist and customs formalities
  • Co-ordinate and finalize BL drafts/ Truck Receipt with CHA and Shipping Lines.
  • Co-ordinate and finalize ISPM, Fumigation, Physto certificates, Safta certificate through third party via emails.
  • Check FTA/COO certificates as per checklist and ensure issuance through Third party vendor.
  • Share Estimated vessel details/ border crossing details, pre-shipment docs to Agents / Buyers.
  • Post shipment activities and documentation:
  • Share vessel sailing confirmation to Agents / Buyers.
  • Co-ordinate and ensure issuance of OBLs/ Truck receipt & BCP signed stamped customs documents from Shipping Lines/CHA.
  • Apply and get FTA/COO certificates issued through Third party vendor.
  • Sales booking system.
  • Preparation and submission of Documents to bank as per LC terms & conditions, or CAD (as per PFI) and CAFD scan docs to Buyers for payment release as per Payment terms.
  • Ensure release of original docs from Bank and share DHL details with buyer.
  • Payment to be received from customer and release documents to customer.
  • Follow up with Agents and Buyers for payments release on due dates.
  • Ensure release of original docs directly to Buyer or telex on receipt of funds.
  • Ensure release of original docs from Bank and share DHL details.
  • Advance and Payment Record keeping.
  • FEEMA Compliance
  • GR regularization with Bank and deal generation.
  • Payment regularization with bank against deals.
  • Issuance of e-BRC.
  • Ensure IRM and EDPMS closures.
  • MIS to management.
  • Update and maintain Export MIS.
  • Validate sales booking as per Ex India report thrice in a month.
  • Daily & Monthly report
  • Audit queries

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