Executive Assistant - Female Arabic Nationality

We are seeking a highly professional and experienced Arabic-speaking female Executive Assistant to provide comprehensive secretarial and administrative support to the Managing Director. The ideal candidate will have a strong secretarial background, excellent organizational skills, and the ability to implement modern administrative practices.

Key Responsibilities:

• Provide high-level secretarial support to the MD including encoding correspondences, reports, and documents.
• Handle and screen incoming calls and visitors, ensuring professional and courteous communication.
• Schedule and coordinate meetings with internal departments and external stakeholders.
• Follow up with various departments, companies, and individuals on pending documents and tasks as requested by the MD.
• Coordinate with the Administration team for arrangements and follow-ups as per MD’s instructions.
• Manage all inward and outward correspondence of the MD’s office to ensure timely and accurate receipt and dispatch.
• Set up and maintain confidential filing systems for the MD’s office correspondence and documents.
• Collect reports from various departments and compile consolidated reports for the MD.
• Prioritize and follow through on issues and concerns, including those of a sensitive or confidential nature.
• Demonstrate the ability to communicate effectively and professionally with internal and external associates.
• Implement new administrative practices and streamline office procedures for efficiency.
• Maintain discretion and confidentiality in all aspects of the role.
• Proficiently use MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.

Qualifications & Skills:

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years of experience in a secretarial or executive assistant role, preferably supporting senior leadership.
• Fluency in Arabic and English (spoken and written) is mandatory.
• Strong organizational, multitasking, and time-management skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and under pressure.
• Experience in implementing modern office practices and systems.

Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: AED2,000.00 - AED2,300.00 per month

Application Question(s):

• Currently available in UAE for interview?
• Can join immediately?

Education:

• Bachelor's (Preferred)

Experience:

• Secretarial: 5 years (Required)
• MS OFFICE: 5 years (Required)

Language:

• English (Required)
• Arabic (Required)