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accounts assistant

Ibis Seef Manama

Job SummaryIbis Bahrain is seeking a detail-oriented Accounts Assistant to support our finance team. The successful candidate will be responsible for maintaining accurate financial records, Cash Float, Petty Cash Disbursement, and assisting the Income Auditor &amp; receivables. This role requires strong organizational skills, proficiency in accounting software, and the ability to work collaboratively in a fast-paced environment. The Accounts Assistant will play a key role in ensuring the smooth operation of our financial processes and contribute to the overall financial health of the company.Job DescriptionResponsibilities<ul><li>Monitor and supervise the accounting department&rsquo;s daily routines to ensure smooth, effective, and efficient daily work practices.</li><li>Supervising and assisting with account reconciliations, Cash Float, OC &amp; ENT, account analysis, Night Audit, and assisting the income auditor &amp; receivables, including closing procedures at month-end.</li><li>Other duties as assigned.</li></ul>Qualifications<ul><li>Must be a Finance Graduate.</li><li>Minimum 3 years of similar experience in the Hotel Industry</li><li>Ability to work under pressure</li></ul>Additional InformationYour team and working environment:<ul><li>Dynamic working environment</li><li>Defined career development path</li><li>Friendly and supportive team</li></ul>Job Types: Full-time, PermanentPay: BD180.000 per monthApplication Question(s):<ul><li>What is your Current salary and package ?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Finance in Hotel Industry: 2 years (Required)</li></ul>

Accounts Assistant

Petiole Foods

We are looking for an IT &amp; Admin Assistant to provide first-level IT support and assist with day-to-day administrative, purchasing, and basic accounts coordination. This role is ideal for a junior candidate with hands-on IT experience who is also comfortable handling office and coordination tasks.Key ResponsibilitiesIT Support (Primary)<ul><li>Provide first-level IT support for users, systems, and basic hardware/software issues</li><li>Manage user access, email accounts, and system permissions</li><li>Support employee onboarding and offboarding from IT systems</li><li>Assist in managing document storage systems (Box, shared drives, cloud platforms)</li><li>Maintain basic IT documentation and records</li><li>Coordinate with external IT vendors when required</li></ul>Admin &amp; Office Support<ul><li>Handle general administrative and office tasks</li><li>Support the purchase team with purchase requests, vendor follow-ups, and documentation</li><li>Assist the accounts team with invoice filing, document organization, and basic data entry</li><li>Manage office supplies and administrative records</li></ul>Coordination &amp; Compliance<ul><li>Ensure proper organization of digital and physical documents</li><li>Follow IT security policies and data access controls</li><li>Track tasks and ensure timely follow-up and resolution</li></ul>Requirements<ul><li>Diploma or Bachelor&rsquo;s degree in IT, Computer Science, Business Administration, or related field</li><li>Minimum 1 year of IT support or systems experience (mandatory)</li><li>Basic IT troubleshooting knowledge</li><li>Familiarity with cloud/document tools (Box, Google Drive, OneDrive, etc.)</li><li>Good working knowledge of MS Office / Google Workspace</li><li>Good communication and coordination skills</li><li>Organized, reliable, and willing to learn</li></ul>Salary &amp; Benefits<ul><li>Salary range: BHD 300 &ndash; 350</li><li>Salary based on experience and skills</li><li>Growth opportunity in IT and administration</li></ul>Job Type: Full-timePay: BD300.000 - BD350.000 per monthApplication Question(s):<ul><li>What is your Expected Salary? If above 300-350 BHD, please do not apply.</li></ul>Experience:<ul><li>IT support or systems: 1 year (Preferred)</li></ul>

IT & Admin Assistant

AM Consulting W.L.L

(Hiring for one of our clients)We are hiring an Assistant Manager / Deputy Manager / Manager (Branch Accounts) on behalf of one of our clients in the insurance sector. The role is responsible for ensuring accurate, efficient, and compliant management of all branch-level financial and accounting activities. The position plays a key role in maintaining branch accounts, managing day-to-day banking operations, preparing commission and compensation statements, controlling petty cash, and overseeing accounting aspects related to new business operations.Key Responsibilities1. Maintaining Branch Accounts<ul><li>Maintain complete, accurate, and up-to-date branch accounts within the accounting system.</li><li>Record all receipts, payments, and journal entries in accordance with company policies and accounting standards.</li><li>Perform periodic reconciliations and support month-end and year-end closing activities.</li><li>Prepare branch financial summaries and management reports for review and audit.</li><li>Ensure compliance with internal accounting controls and audit requirements.</li></ul>2. Banking Activities<ul><li>Manage branch-level banking operations including deposits, withdrawals, and fund transfers.</li><li>Prepare and maintain daily bank reconciliation statements.</li><li>Liaise with banks on account management, cheque clearances, and payment approvals.</li><li>Monitor daily cash flows and ensure adequate funds for operational requirements.</li><li>Ensure all bank transactions are properly authorized and supported with documentation.</li></ul>3. Preparation of Commission &amp; Compensation<ul><li>Calculate and prepare commission and compensation statements for agents and advisors.</li><li>Coordinate with HR and Sales teams to validate data accuracy and consistency.</li><li>Maintain detailed commission records for audit and reference.</li><li>Ensure timely processing and payment of commissions in line with company policies.</li><li>Prepare analytical reports on commission payouts and sales performance trends.</li></ul>4. Maintenance of Petty Cash<ul><li>Manage and control branch petty cash and maintain accurate records.</li><li>Process petty cash expenses supported by valid documentation and approvals.</li><li>Conduct regular petty cash reconciliations to ensure accuracy.</li><li>Ensure expenditures remain within approved limits and company policies.</li><li>Submit monthly petty cash reports and replenishment requests to the Accounts Department.</li></ul>5. Supervision of New Business Accounting<ul><li>Oversee accounting aspects related to new policy issuance and premium collections.</li><li>Ensure timely recording, reconciliation, and reporting of new business income.</li><li>Verify receipts and maintain accurate records to support underwriting and policy servicing teams.</li><li>Ensure compliance with company policies and regulatory procedures in new business processing.</li><li>Support the New Business Department in maintaining financial accuracy and operational efficiency.</li></ul>Required Skills &amp; Competencies<ul><li>Strong knowledge of accounting principles and financial record-keeping.</li><li>High level of analytical ability with strong attention to detail and accuracy.</li><li>Proficiency in accounting software (e.g. Tally, SAP, Oracle) and MS Office applications.</li><li>Excellent organizational, communication, and coordination skills.</li><li>High standards of integrity, confidentiality, and professionalism.</li><li>Ability to work independently and meet tight deadlines.</li></ul>Qualifications &amp; Experience<ul><li>Education: Master&rsquo;s degree in Accounting, Finance, or Commerce.</li><li>Experience: Minimum 5 years of experience in accounting or financial operations, preferably within the life insurance industry.</li><li>Knowledge: Strong understanding of accounting cycles, reconciliations, commission structures, and branch-level financial procedures.</li></ul>Job Type: Full-time

Asst. Manager / Dy. Manager / Manager (Branch Accounts)

Behind The Cup

Assistant Restaurant Manager &ndash; Arabic Speaker - Expat(International Experience Required | Relocation Role)Job Location: Egypt Hiring From: UAE / GCC / International Markets Employment Type: Full-timeAbout the RoleWe are hiring an Assistant Restaurant Manager (Arabic Speaker) to support daily restaurant operations at our outlet in Egypt. This role is designed for professionals currently working outside Egypt who are open to relocation and bring international or GCC F&amp;B experience.Key Responsibilities<ul><li>Support the Restaurant Manager in daily operations</li><li>Supervise service teams and ensure brand standards</li><li>Manage staff scheduling, attendance, and shift planning</li><li>Handle guest feedback and service recovery</li><li>Ensure food safety, hygiene, and SOP compliance</li><li>Monitor inventory, wastage, and stock control</li><li>Assist with staff training and performance monitoring</li></ul>Candidate Profile<ul><li>Fluent Arabic speaker (mandatory) - Should be an Expat</li><li>Minimum 2&ndash;4 years of experience in restaurant operations</li><li>Current or recent work experience outside Egypt is required</li><li>Experience in GCC or international F&amp;B brands preferred</li><li>Strong leadership and communication skills</li><li>Willingness to relocate and work in Egypt</li></ul>Important Information<ul><li>This is a relocation-based role</li><li>Candidates currently based in GCC or other international markets are strongly encouraged to apply</li><li>Only candidates meeting the international experience requirement will be shortlisted</li></ul>What We Offer<ul><li>Competitive salary based on experience</li><li>Relocation and onboarding support (as applicable)</li><li>Career growth within a growing F&amp;B group</li></ul>Job Types: Full-time, PermanentPay: From BD5,700.000 per monthExperience:<ul><li>Assistant Restaurant Manager: 1 year (Required)</li></ul>

Assistant Restaurant Manager

(Hiring for one of our clients)We are hiring an Assistant Manager / Deputy Manager / Manager (Policy Service) on behalf of one of our clients in the insurance sector. The role is responsible for ensuring the smooth day-to-day functioning of branch-level policy servicing operations. This includes managing administrative systems, coordinating across departments, maintaining office discipline, and implementing company policies and procedures.Key ResponsibilitiesGeneral Administration &amp; Branch Operations<ul><li>Oversee general administration, facilities management, and overall office upkeep.</li><li>Ensure availability and efficient utilization of office supplies and resources.</li><li>Coordinate with Head Office and other branches on administrative and operational matters.</li><li>Monitor the performance of administrative staff and provide guidance and support as required.</li><li>Ensure compliance with health, safety, and security standards within the branch.</li></ul>1. Office Services<ul><li>Manage office maintenance, repairs, and service contracts (cleaning, security, etc.).</li><li>Ensure proper functioning of utilities and office equipment.</li><li>Liaise with vendors and service providers for timely delivery of goods and services.</li><li>Oversee housekeeping, courier, transportation, and canteen services, where applicable.</li><li>Supervise front-office operations, including reception and visitor management.</li></ul>2. Policy Servicing<ul><li>Supervise policy servicing activities including renewals, endorsements, and policy updates.</li><li>Ensure adherence to company regulations, service standards, and defined turnaround times.</li><li>Provide administrative and operational support to the policy servicing team.</li><li>Review service requests and resolve procedural or administrative bottlenecks.</li><li>Coordinate with underwriting, claims, and customer service teams as required.</li></ul>3. Verification &amp; Approval of Payments<ul><li>Review and verify payment vouchers, bills, and supporting documents.</li><li>Approve operational and petty cash expenses within approved limits.</li><li>Coordinate with the Accounts Department to ensure timely processing of vendor and service payments.</li><li>Maintain financial transparency and accurate records of branch expenditures.</li><li>Monitor budget utilization and report deviations when necessary.</li></ul>4. Communication &amp; Correspondence<ul><li>Monitor and respond to official emails, telephone calls, and online queries.</li><li>Ensure timely and professional communication with internal teams and external parties.</li><li>Delegate inquiries to relevant departments and follow up for prompt resolution.</li><li>Prepare and circulate administrative reports, updates, and official correspondence as required.</li></ul>Key Skills &amp; Competencies<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Sound understanding of administrative and operational procedures.</li><li>Strong decision-making and problem-solving capabilities.</li><li>High attention to detail, accuracy, and confidentiality.</li><li>Proficiency in MS Office and office management systems.</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s degree preferred).</li><li>Experience: Minimum 5&ndash;7 years of experience in policy servicing and administration, preferably within the life insurance industry.</li><li>Proven experience in managing branch operations and administrative functions.</li></ul>Job Type: Full-time

Asst. Manager / Dy. Manager / Manager (Policy Service)

Hilton

<div>Assistant Front Office Manager
An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. 
 
 
What will I be doing? 
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:<ul>
<li>Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards</li>
<li>Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement</li>
<li>Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme</li>
<li>Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities</li>
<li>Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures</li>
<li>Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork</li>
<li>Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices</li>
<li>Maintain good communication and working relationships with all hotel departments</li>
<li>Monitor staffing levels to meet cover business demands</li>
<li>Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes</li>
<li>Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures</li>
<li>Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team</li>
<li>Act in accordance with policies and procedures when working with front of house equipment and property management systems</li></ul>
What are we looking for? 
Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Previous supervisory experience in Front Office within the hotel/leisure/retail</li>
<li>High level of IT proficiency</li>
<li>High level of commercial awareness and sales capabilities</li>
<li>Excellent leadership, interpersonal and communication skills</li>
<li>Accountable and resilient</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Ability to work under pressure</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a variety of work situations</li>
<li>Ability to work on your own and as part of a team</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Front Office Manager

(Hiring for one of our clients)We are recruiting an Assistant Manager / Deputy Manager (CRM/Admin) on behalf of one of our clients operating in the insurance sector. The role is responsible for supporting and managing operations related to policy servicing, client relationship management, compliance reporting, and day-to-day CRM functions. The position requires close coordination with internal departments including underwriting, reinsurance, finance, and administration.The role also oversees processes related to employee payments and reimbursements in line with approved recommendations, as well as estate-related administrative matters such as office rental agreements, employee accommodations, and vehicle leasing arrangements.Key Responsibilities1. Policy Servicing<ul><li>Manage all aspects of policy servicing, including Loans, Surrenders, Maturities, Death Claims, and Discounted Maturity cases.</li><li>Prepare, verify, and process policy documents and related financial calculations accurately.</li><li>Communicate with business units regarding claim decisions, pending cases, and required documentation.</li><li>Track and follow up on outstanding policy servicing and claim requirements to ensure timely resolution.</li><li>Maintain and update policy servicing databases and records for audit and compliance purposes.</li></ul>2. Office Services<ul><li>Process office bills, invoices, and operational payments in accordance with company procedures.</li><li>Prepare office notes for invoice approvals and maintain complete supporting documentation for audits.</li><li>Maintain Excel trackers to monitor financial limits and provisions for operational expenses.</li><li>Coordinate with the Accounts Department on payment approvals, reconciliations, and statutory provisions.</li></ul>3. CRM (Customer Relationship Management)<ul><li>Prepare and submit Quarterly Statement of Complaints to the Central Bank of Bahrain (CBB), ensuring timely resolution of customer complaints.</li><li>Handle IOMIS system data exports and ensure accuracy of policy and claim data uploaded to regulatory platforms.</li><li>Support data reporting and coordination between CRM, Operations, and Compliance teams.</li></ul>4. Building Institutional Memory<ul><li>Assist in maintaining the BIMPIM application by uploading relevant records for future reference.</li><li>Archive Admin and CRM documents in an organized and retrievable manner.</li><li>Support documentation of processes to strengthen corporate knowledge and operational consistency.</li></ul>5. Other Administrative Duties<ul><li>Provide administrative support across operational and HR-related activities with proper controls.</li><li>Assist in organizing reports, meetings, and internal communications within the CRM and Operations departments.</li><li>Contribute to process improvements and workflow standardization to enhance efficiency.</li></ul>Key Skills and Competencies<ul><li>Strong communication and interpersonal skills to manage internal and external stakeholders.</li><li>Good understanding of insurance operations, compliance requirements, and customer service standards.</li><li>Excellent organizational, analytical, and problem-solving skills.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and CRM/ERP systems.</li><li>High attention to detail, accuracy, and adherence to regulatory timelines.</li></ul>Qualifications and Experience<ul><li>Education: Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Finance, Insurance, or a related field.</li><li>FIII from the Insurance Institute of India is preferred.</li><li>Experience: Minimum 5&ndash;6 years of relevant experience in CRM, Operations, or Insurance Administration.</li><li>Preferred Background: Experience in insurance policy servicing, regulatory reporting, and compliance management.</li></ul>Job Type: Full-time

Asst. Manager / Dy. Manager (CRM / Administration)

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