office administrator

assistant manager internal audit (arabic speaking) Jobs in Dubai United Arab Emirates

office administrator specialist Jobs in Dubai United Arab Emirates

office administrator specialist

sales development representative Jobs in Dubai United Arab Emirates

sales development representative

accounts receivable specialist

Oceano Apex LLC

Job Title: Office Administrator SpecialistLocation: Ontario Towers in Business Bay, Dubai, U.A.E.Reports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a start-up wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Office Administrator Specialist to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Office Administrator Specialist

Huaxia Real Estate

<div>
 
 
 Huaxia Real Estate &ndash; Off-Plan Specialist (Premium Developers)
 
 
 
 Huaxia Real Estate is a leading brokerage in Dubai, known for delivering exceptional real estate services across the UAE. Built on integrity and a strong track record, we combine advanced local and global marketing strategies to provide top-quality services for buying, selling, or leasing properties. We also offer curated investment opportunities focused on client satisfaction and strong returns.
 
 
 We are seeking
 
 dynamic, motivated, and experienced Real Estate Agents/Property Consultants
 
 to join our award-winning team. If you are passionate about real estate and driven to succeed, we want to hear from you.
 
 
 
 
 
 Key Responsibilities:
 
 
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 Promote and sell ready and off-plan properties to local and international clients
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 Build and maintain a strong portfolio of clients and investors
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 Develop and execute business development and client retention strategies
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 Provide expert advice on market trends, investment opportunities, and legal processes
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 Stay updated on Dubai real estate market developments
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 Deliver exceptional customer service throughout the sales process
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 Consistently achieve or exceed monthly and quarterly sales targets
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 </ul>
 
 
 
 
 Requirements:
 
 
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 Minimum 1 year of sales experience in the Dubai real estate market
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 RERA license
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 UAE driver&rsquo;s license and own car
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 Strong negotiation and selling skills with a proven record of achieving sales targets
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 Excellent communication skills in English, both written and spoken
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 Team player with professional presentation
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 What We Offer:
 
 
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 Competitive and flexible commission structure with high earning potential
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 Warm, fresh leads provided daily
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 Access to exclusive property listings and partnerships with top developers
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 Flexibility to work on projects across Dubai, Abu Dhabi, and Ras Al Khaimah
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 Continuous training and career development opportunities
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 Professional marketing support including photography, videography, and advertising
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 Full CRM access and administrative support
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 Company visa and comprehensive health insurance from day 1
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 RERA certification provided
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 Clear career progression from Consultant to Senior Consultant and Sales Manager
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 Regular incentives for top performers
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 Flexible working hours (in-office twice a week)
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 </ul>
 
 
 
</div>

Off-Plan Specialist (Premium Developers)

Solanki Real Estate Development LLC

Operations &amp; Admin Coordinator &ndash; Property ManagementWe are looking for a disciplined and detail-oriented professional to join our Property Management and Real Estate Development teams in a full-time, office-based coordination role. This is a structured execution role. You will not be making decisions. You will be ensuring that communications, documents, invoices, quotations, and action items are organised, tracked, and followed up without gaps. If you thrive on structure, take pride in clean records, and follow through consistently, this role is for you.You will sit at the front desk and serve as the first point of contact for the office, greeting visitors, handling walk-in tenants professionally, and answering and directing incoming calls to the right team member.You will manage the central inbox for the property management and development teams, categorise and forward emails to the relevant department, and maintain a live follow-up tracker to ensure no request goes unanswered. You will attend internal, consultant, and contractor meetings in person, prepare and circulate clear meeting minutes capturing decisions, responsibilities and deadlines, and follow up with responsible parties until every action item is closed.On the accounts side, you will raise rent and service charge invoices as instructed, send them to tenants, follow up on outstanding payments, maintain an arrears tracker, and upload payment slips and supporting documents into the system. When vendors are needed, you will collect a minimum of three quotations, prepare a comparison sheet in Excel, and follow up with vendors on anything missing or pending.You will also be responsible for document control across both teams, maintaining organised records for leases, contracts, consultant agreements, and drawing revisions, with everything properly named, dated, and filed. For development projects, you will maintain a submission log, track authority approval statuses, and follow up with consultants on delays.We are looking for someone with strong written and spoken English, solid Excel skills, a professional phone manner, and the kind of disciplined follow-through that means nothing falls through the cracks. Prior experience is not mandatory, but your CV and communication must reflect structure and attention to detail. This role reports directly to the Director and works closely with the Leasing Manager, Operations Controller, and Accounts team.Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>This role requires daily use of Microsoft Excel for trackers and comparison sheets. How would you describe your Excel skill level, and what types of spreadsheets have you worked with?</li><li>Without using AI tools, write a short email (maximum 8 sentences) from yourself to a tenant named Mr. Ahmed. Inform him that his rent invoice for the amount of AED 15,000 has been attached, that payment is due within 7 days, and that he should contact the accounts team at accounts@company.com if he has any questions. Do not use bullet points. Write it as a natural, professional email.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>administrative or coordination: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Operations & Admin Coordinator

BASIS FINANCIAL SERVICES, INC.

Key ResponsibilitiesAccounts Support &amp; Receivables<ul><li>Prepare, issue, and dispatch customer invoices.</li><li>Follow up on outstanding receivables and maintain invoicing trackers.</li><li>Coordinate with finance or external accountants as needed.</li></ul>Administration &amp; Office Management<ul><li>Oversee daily office administration.</li><li>Manage office supplies.</li><li>Maintain organized company records, contracts, and statutory documentation.</li><li>Coordinate administrative requirements with management.</li></ul>HR Administration<ul><li>Maintain employee files and HR documentation.</li><li>Provide payroll inputs to management or external consultants.</li><li>Handle employee visa applications, renewals, and cancellations via relevant portals.</li></ul>Company Renewals, &amp; Portal Management<ul><li>Manage company renewals and compliance submissions (trade license, establishment, and statutory requirements).</li><li>Liaise with free zone authorities and service providers.</li><li>Ensure timely compliance with regulatory deadlines (excluding MOHRE and GDRFA).</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>3&ndash;5 years of UAE experience in an Admin / Office Executive role.</li><li>Experience with company portals, visa processing, and renewals preferred.</li><li>Basic knowledge of invoicing, receivables.</li><li>DMCC and free zone administration experience is an advantage.</li></ul>Skills &amp; Competencies<ul><li>Ability to work independently with strong organizational and follow-up skills.</li><li>Understanding of UAE administrative and compliance processes.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Clear English communication skills (Arabic is a plus).</li><li>Detail-oriented with a strong deadline focus.</li></ul>The job is located in Dubai, UAE, and we are looking for someone who is either currently living in Dubai or willing to relocate there.Job Type: Full-timeWork Location: In person

Office Administrator

Trivium Group

<div>
 
 
 
 Job Description
 
 
 
 
 Life Manager / Founder's Right Hand
 
 
 
 
 Location: Miami (Primary) | UK (Grimsby) travel required
 
 Work Model: In-person, high-touch support
 
 Employment: Full-time
 
 Compensation: $60,000-$70,000 + performance bonus + relocation support
 
 
 
 
 About the Employer
 
 
 
 Cameron England is a founder and operator in the marketing and consulting space, leading a fast-moving, systems-driven business supporting online companies globally. The environment is entrepreneurial, performance-oriented, and execution-focused.
 
 
 This role is designed to function as an extension of the founder &mdash; someone who removes friction, owns execution, and ensures both personal and business operations run seamlessly.
 
 
 The Role
 
 
 
 
 We are hiring a high-ownership Life Manager to act as the founder's right hand across business, personal, and operational domains.
 
 
 This is not a traditional Executive Assistant role. The person in this position will operate as a trusted operator &mdash; managing logistics, building systems, coordinating people and vendors, and proactively driving execution without needing direction.
 
 
 Success in this role means the founder's time is fully protected, operations run smoothly, and nothing falls through the cracks.
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Operational Support
 
 
 
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 Own calendar, scheduling, and time optimization
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 Manage inbox and communications follow-through
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 Prepare meetings, agendas, and briefing notes
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 Coordinate stakeholders, contractors, and vendors
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 Track projects and ensure execution and completion
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 Implement systems to manage tasks and priorities (Notion-based tracking)
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 Travel &amp; Logistics
 
 
 
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 Plan and manage domestic and international travel
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 Handle full travel logistics, bookings, and advance setup
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 Accompany the founder when needed and manage on-site coordination
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 Personal &amp; Lifestyle Operations
 
 
 
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 Coordinate personal staff (chef, cleaners, hairdresser, etc.)
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 Manage appointments, errands, and personal logistics
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 Oversee household operations, maintenance, and vendors
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 Ensure the home environment is organized and operational at all times
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 Events &amp; Projects
 
 
 
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 Own event coordination from planning through execution
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 Manage logistics, vendors, and on-site delivery
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 Ensure seamless execution and post-event follow-through
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 Financial &amp; Administrative Oversight
 
 
 
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 Manage expenses, reimbursements, and documentation
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 Implement monthly financial audit processes
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 Track personal and business accounts and flag anomalies
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 Connect and manage banking/investment tracking systems
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 Systems &amp; Execution
 
 
 
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 Build and maintain a follow-through system ensuring nothing is missed
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 Implement workflows that reduce manual involvement for the founder
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 Take ownership of recurring responsibilities and optimize processes over time
 
 
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 Requirements
 
 
 
 
 
 Experience
 
 
 
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 5+ years in a high-level Executive Assistant, Life Manager, Chief of Staff, or private support role
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 Experience supporting founders, entrepreneurs, or high-net-worth individuals
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 Background in fast-paced, operationally complex environments
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 Core Traits
 
 
 
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 Extreme ownership and accountability
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 Proactive, autonomous, and execution-driven
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 Highly organized and detail-oriented
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 Resourceful and decisive
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 Discreet, loyal, and trustworthy
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 Comfortable operating across both personal and business domains
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 Skills
 
 
 
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 Calendar, travel, and operational management expertise
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 Strong project execution and follow-through
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 Vendor and stakeholder coordination
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 Financial organization and administrative oversight
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 Systems mindset and process improvement capability
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 </ul>
 
 Tools &amp; Systems
 
 
 
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 G-Suite
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 Notion
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 Monday.com or similar workflow tools
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 Event coordination platforms (bonus)
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 Content coordination experience (bonus)
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 Work Style &amp; Expectations
 
 
 
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 In-person, high-touch support role
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 Flexible schedule across time zones
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 Availability during travel and critical periods
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 High level of discretion and confidentiality required
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 Ability to operate independently without supervision
 
 
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 </ul>
 
 Benefits
 
 
 
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 Salary: $60K-$70K
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 Performance bonus tied to efficiency and cost savings
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 Health benefits
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 PTO
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 Relocation and housing support
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 Lifestyle and wellness perks
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 </ul>
</div>

Personal Assistant to CEO

Explore 5+ Accounts receivable specialist in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

5 accounts receivable specialist jobs In Dubai United Arab Emirates

Office Administrator Specialist

Off-Plan Specialist (Premium Developers)

Operations & Admin Coordinator

Office Administrator

Personal Assistant to CEO