executive assistant

admin assistant

administration coordinator Jobs in Saudi Arabia

administration coordinator

administrative assistant Jobs in Saudi Arabia

administrative assistant

executive secretary

admin assistant secretary

Al Tamimi

<div><div>Role: Bilingual Admin Assistant / Secretary
</div>Reporting line: Team Leader
Requirements:
<ul><li>5+ years of secretarial experience with a professional services company
</li><li>Familiarity with legal documents and terminology
</li><li>Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
</li><li>Experience with legal technology (document management systems, transcription software, dictaphone, etc)
</li><li>Superior written and oral communication skills in English
</li><li>Ability to work with a team of lawyers and other colleagues
</li><li>Outstanding time-management and accurate typing skills
</li><li>Capability to effectively prioritize and meet deadlines
</li><li>Strong interpersonal skills with an ability to build relationships with senior executives
</li><li>Good problem-solving and decision-making skills
</li><li>Exceptional organizational skills
</li><li>Demonstrate a courteous and professional demeanour
</li></ul>Duties and Responsibilities:
<ul><li>Provide administrative support to one or more lawyers
</li><li>Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
</li><li>Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
</li><li>Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
</li><li>Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
</li><li>File, organize, scan, copy and fax legal documents promptly
</li><li>Screen, direct, and prioritize incoming calls and emails to lawyers
</li><li>Adhere to the Firm&rsquo;s policies and procedures
</li></ul>Relationships:
<ul><li>Lawyers
</li><li>Team Leader
</li><li>Business Support Teams
</li><li>Secretaries
</li></ul>Diversity, Equity &amp; Inclusion :
<ul><li>Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
</li><li>We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
</li><li>Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.</li></ul></div>

Admin Assistant / Secretary

Al Tamimi & Company

<div>
 
 
 
 Role:
 
 
 Bilingual Admin Assistant / Secretary
 
 
 
 
 
 
 
 Reporting line:
 
 
 Team Leader
 
 
 
 
 
 
 
 Requirements:
 
 
 
 
 
 
 <ul>
 <li>
 5+ years of secretarial experience with a professional services company
 </li>
 <li>
 Familiarity with legal documents and terminology
 </li>
 <li>
 Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
 </li>
 <li>
 Experience with legal technology (document management systems, transcription software, dictaphone, etc)
 </li>
 <li>
 Superior written and oral communication skills in English
 </li>
 <li>
 Ability to work with a team of lawyers and other colleagues
 </li>
 <li>
 Outstanding time-management and accurate typing skills
 </li>
 <li>
 Capability to effectively prioritize and meet deadlines
 </li>
 <li>
 Strong interpersonal skills with an ability to build relationships with senior executives
 </li>
 <li>
 Good problem-solving and decision-making skills
 </li>
 <li>
 Exceptional organizational skills
 </li>
 <li>
 Demonstrate a courteous and professional demeanour
 </li>
 </ul>
 
 
 
 
 
 
 Duties and Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Provide administrative support to one or more lawyers
 </li>
 <li>
 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
 </li>
 <li>
 Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
 </li>
 <li>
 Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
 </li>
 <li>
 Maintains lawyer&rsquo;s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
 </li>
 <li>
 File, organize, scan, copy and fax legal documents promptly
 </li>
 <li>
 Screen, direct, and prioritize incoming calls and emails to lawyers
 </li>
 <li>
 Adhere to the Firm&rsquo;s policies and procedures
 </li>
 </ul>
 
 
 
 
 
 
 Relationships:
 
 
 
 
 
 
 <ul>
 <li>
 Lawyers
 </li>
 <li>
 Team Leader
 </li>
 <li>
 Business Support Teams
 </li>
 <li>
 Secretaries
 </li>
 </ul>
 
 
 
 
 
 
 Diversity, Equity &amp; Inclusion
 
 
 :
 
 
 
 
 <ul>
 <li>
 Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
 </li>
 <li>
 We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
 </li>
 <li>
 Al Tamimi &amp; Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
 </li>
 </ul>
</div>

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Jobstronaut

<div>
 
 The client is looking to hire a Technical Coordinator Cum Admin Secretary for their team at Al Khobar.
 
 
 
 
 
 
 Responsibilities :
 
 
 
 
 
 <ul>
 <li>
 Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
 </li>
 <li>
 Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
 </li>
 <li>
 Manage communication channels, such as phone calls and emails.
 </li>
 <li>
 Supervise office staff, including clerical and administrative personnel.
 </li>
 <li>
 Maintain filing systems and ensure the proper retention, protection, and disposal of records.
 </li>
 <li>
 Manage data entry and other record-keeping tasks.
 </li>
 <li>
 Oversee office supplies to ensure resources are available when needed.
 </li>
 <li>
 Establish and implement office policies and procedures to maintain order and efficiency.
 </li>
 <li>
 Review and update office policies as necessary to reflect changing needs.
 </li>
 <li>
 Assist with budget preparation and track expenditures.
 </li>
 <li>
 Process invoices and manage accounts payable and receivable.
 </li>
 <li>
 Coordinate with building management for office maintenance and repairs.
 </li>
 <li>
 Ensure a safe and clean work environment.
 </li>
 <li>
 Provide regular office operations reports to management and identify areas for improvement.
 </li>
 <li>
 Support the recruitment, onboarding, and training of new employees.
 </li>
 </ul>
 
 
 
 
 
 Qualifications :
 
 
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to multi-task, organize, and prioritize work
 </li>
 </ul>
 
 
</div>

Technical Coordinator Cum Admin Secretary

NOURA ALKHENAINI INTERIORS

Job Description&ndash; Secretary to CEOPosition Title:Secretary to CEOReports To:Chief Executive Officer (CEO)Position Summary:We are seeking a proactive and highly organized Secretary to support the CEO in managing daily schedules, handling customer communications, coordinating marketing activities, and serving as the main point of contact between the CEO and the internal team. The ideal candidate must be fluent in Arabic and English, demonstrate strong communication skills, and have the ability to manage multiple tasks with professionalism and discretion.Key Responsibilities:Executive Support &amp; Scheduling- Manage the CEO&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements. - Ensure timely reminders and follow-ups for the CEO&rsquo;s commitments. - Prepare agendas, minutes, and necessary documentation for meetings.Communication &amp; Customer Handling- Act as the first point of contact for customers and partners via phone calls, emails, and in-person visits. - Handle inquiries professionally, filter calls, and redirect messages as needed. - Draft, proofread, and translate correspondence in English and Arabic.Team Coordination &amp; Follow-Up- Serve as the point of contact with all employees regarding tasks or instructions from the CEO. - Follow up with staff on all assignments delegated by the CEO until completed, and provide progress updates. - Ensure smooth communication and accountability across departments.Marketing &amp; Coordination- Support the execution of marketing activities, including social media posts, client communications, and promotional campaigns. - Assist in preparing presentations, proposals, and reports for business development. - Coordinate with marketing and design teams for brand visibility and engagement.Administrative Duties- Maintain filing systems (digital and physical) for the CEO&rsquo;s office. - Handle confidential documents with a high level of discretion. - Track and follow up on key tasks assigned by the CEO to different departments.Qualifications &amp; Skills:- Bachelor&rsquo;s degree in Business Administration, Communications, or related field (preferred). - Proven experience as a Secretary, Executive Assistant, or similar role. - Excellent verbal and written communication in Arabic and English. - Strong organizational and time management skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Knowledge of basic marketing activities (social media, email campaigns, branding). - Professional appearance, high level of integrity, and confidentiality.Personal Attributes:- Highly organized and detail-oriented. - Ability to multitask and prioritize under pressure. - Strong interpersonal skills and customer-oriented approach. - Proactive problem solver with a positive attitude.&#1575;&#1604;&#1608;&#1589;&#1601; 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&#1580;&#1583;&#1608;&#1604; &#1605;&#1608;&#1575;&#1593;&#1610;&#1583; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610; &#1576;&#1605;&#1575; &#1601;&#1610; &#1584;&#1604;&#1603; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1575;&#1578; &#1608;&#1575;&#1604;&#1585;&#1581;&#1604;&#1575;&#1578;. - &#1590;&#1605;&#1575;&#1606; &#1575;&#1604;&#1578;&#1584;&#1603;&#1610;&#1585; &#1608;&#1575;&#1604;&#1605;&#1578;&#1575;&#1576;&#1593;&#1577; &#1601;&#1610; &#1575;&#1604;&#1608;&#1602;&#1578; &#1575;&#1604;&#1605;&#1606;&#1575;&#1587;&#1576; &#1604;&#1575;&#1604;&#1578;&#1586;&#1575;&#1605;&#1575;&#1578; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;. - &#1573;&#1593;&#1583;&#1575;&#1583; &#1580;&#1583;&#1575;&#1608;&#1604; &#1575;&#1604;&#1571;&#1593;&#1605;&#1575;&#1604; &#1608;&#1605;&#1581;&#1575;&#1590;&#1585; &#1575;&#1604;&#1575;&#1580;&#1578;&#1605;&#1575;&#1593;&#1575;&#1578; &#1608;&#1575;&#1604;&#1608;&#1579;&#1575;&#1574;&#1602; &#1575;&#1604;&#1604;&#1575;&#1586;&#1605;&#1577;.&#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604;&#1575;&#1578; &#1608;&#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1605;&#1593; &#1575;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569;- &#1571;&#1606; &#1610;&#1603;&#1608;&#1606; &#1606;&#1602;&#1591;&#1577; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1575;&#1604;&#1571;&#1608;&#1604;&#1609; &#1604;&#1604;&#1593;&#1605;&#1604;&#1575;&#1569; &#1608;&#1575;&#1604;&#1588;&#1585;&#1603;&#1575;&#1569; &#1593;&#1576;&#1585; &#1575;&#1604;&#1605;&#1603;&#1575;&#1604;&#1605;&#1575;&#1578; &#1575;&#1604;&#1607;&#1575;&#1578;&#1601;&#1610;&#1577; &#1608;&#1575;&#1604;&#1576;&#1585;&#1610;&#1583; &#1575;&#1604;&#1573;&#1604;&#1603;&#1578;&#1585;&#1608;&#1606;&#1610; &#1608;&#1575;&#1604;&#1586;&#1610;&#1575;&#1585;&#1575;&#1578;. - &#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1605;&#1593; &#1575;&#1604;&#1575;&#1587;&#1578;&#1601;&#1587;&#1575;&#1585;&#1575;&#1578; &#1576;&#1575;&#1581;&#1578;&#1585;&#1575;&#1601;&#1610;&#1577; &#1608;&#1578;&#1581;&#1608;&#1610;&#1604; &#1575;&#1604;&#1605;&#1603;&#1575;&#1604;&#1605;&#1575;&#1578; &#1571;&#1608; &#1575;&#1604;&#1585;&#1587;&#1575;&#1574;&#1604; &#1593;&#1606;&#1583; &#1575;&#1604;&#1581;&#1575;&#1580;&#1577;. - &#1589;&#1610;&#1575;&#1594;&#1577; &#1608;&#1605;&#1585;&#1575;&#1580;&#1593;&#1577; &#1608;&#1578;&#1585;&#1580;&#1605;&#1577; &#1575;&#1604;&#1605;&#1585;&#1575;&#1587;&#1604;&#1575;&#1578; &#1576;&#1575;&#1604;&#1604;&#1594;&#1578;&#1610;&#1606; &#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1608;&#1575;&#1604;&#1573;&#1606;&#1580;&#1604;&#1610;&#1586;&#1610;&#1577;.&#1575;&#1604;&#1578;&#1606;&#1587;&#1610;&#1602; &#1605;&#1593; &#1575;&#1604;&#1601;&#1585;&#1610;&#1602; &#1608;&#1575;&#1604;&#1605;&#1578;&#1575;&#1576;&#1593;&#1577;- &#1571;&#1606; &#1610;&#1603;&#1608;&#1606; &#1606;&#1602;&#1591;&#1577; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1605;&#1593; &#1580;&#1605;&#1610;&#1593; &#1575;&#1604;&#1605;&#1608;&#1592;&#1601;&#1610;&#1606; &#1601;&#1610;&#1605;&#1575; &#1610;&#1582;&#1589; &#1575;&#1604;&#1578;&#1593;&#1604;&#1610;&#1605;&#1575;&#1578; &#1571;&#1608; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1605;&#1608;&#1603;&#1604;&#1577; &#1605;&#1606; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;. - &#1605;&#1578;&#1575;&#1576;&#1593;&#1577; &#1573;&#1606;&#1580;&#1575;&#1586; &#1580;&#1605;&#1610;&#1593; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1605;&#1608;&#1603;&#1604;&#1577; &#1605;&#1606; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610; &#1581;&#1578;&#1609; &#1575;&#1604;&#1575;&#1606;&#1578;&#1607;&#1575;&#1569; &#1605;&#1606;&#1607;&#1575;&#1548; &#1608;&#1578;&#1602;&#1583;&#1610;&#1605; &#1578;&#1602;&#1575;&#1585;&#1610;&#1585; &#1593;&#1606; &#1575;&#1604;&#1578;&#1602;&#1583;&#1605;. - &#1590;&#1605;&#1575;&#1606; 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&#1601;&#1610; &#1573;&#1593;&#1583;&#1575;&#1583; &#1575;&#1604;&#1593;&#1585;&#1608;&#1590; &#1575;&#1604;&#1578;&#1602;&#1583;&#1610;&#1605;&#1610;&#1577; &#1608;&#1575;&#1604;&#1605;&#1602;&#1578;&#1585;&#1581;&#1575;&#1578; &#1608;&#1575;&#1604;&#1578;&#1602;&#1575;&#1585;&#1610;&#1585; &#1604;&#1578;&#1591;&#1608;&#1610;&#1585; &#1575;&#1604;&#1571;&#1593;&#1605;&#1575;&#1604;. - &#1575;&#1604;&#1578;&#1606;&#1587;&#1610;&#1602; &#1605;&#1593; &#1601;&#1585;&#1602; &#1575;&#1604;&#1578;&#1587;&#1608;&#1610;&#1602; &#1608;&#1575;&#1604;&#1578;&#1589;&#1605;&#1610;&#1605; &#1604;&#1578;&#1593;&#1586;&#1610;&#1586; &#1607;&#1608;&#1610;&#1577; &#1575;&#1604;&#1593;&#1604;&#1575;&#1605;&#1577; &#1575;&#1604;&#1578;&#1580;&#1575;&#1585;&#1610;&#1577;.&#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1610;&#1577;- &#1575;&#1604;&#1581;&#1601;&#1575;&#1592; &#1593;&#1604;&#1609; &#1571;&#1606;&#1592;&#1605;&#1577; &#1575;&#1604;&#1605;&#1604;&#1601;&#1575;&#1578; (&#1575;&#1604;&#1573;&#1604;&#1603;&#1578;&#1585;&#1608;&#1606;&#1610;&#1577; &#1608;&#1575;&#1604;&#1608;&#1585;&#1602;&#1610;&#1577;) &#1604;&#1605;&#1603;&#1578;&#1576; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;. - &#1575;&#1604;&#1578;&#1593;&#1575;&#1605;&#1604; &#1605;&#1593; &#1575;&#1604;&#1605;&#1587;&#1578;&#1606;&#1583;&#1575;&#1578; &#1575;&#1604;&#1587;&#1585;&#1610;&#1577; &#1576;&#1605;&#1587;&#1578;&#1608;&#1609; &#1593;&#1575;&#1604;&#1613; &#1605;&#1606; &#1575;&#1604;&#1587;&#1585;&#1610;&#1577;. - &#1605;&#1578;&#1575;&#1576;&#1593;&#1577; &#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587;&#1610;&#1577; &#1575;&#1604;&#1605;&#1608;&#1603;&#1604;&#1577; &#1605;&#1606; &#1575;&#1604;&#1585;&#1574;&#1610;&#1587; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610; &#1604;&#1604;&#1571;&#1602;&#1587;&#1575;&#1605; &#1575;&#1604;&#1605;&#1582;&#1578;&#1604;&#1601;&#1577;.&#1575;&#1604;&#1605;&#1572;&#1607;&#1604;&#1575;&#1578; &#1608;&#1575;&#1604;&#1605;&#1607;&#1575;&#1585;&#1575;&#1578;:- &#1583;&#1585;&#1580;&#1577; &#1575;&#1604;&#1576;&#1603;&#1575;&#1604;&#1608;&#1585;&#1610;&#1608;&#1587; &#1601;&#1610; &#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1571;&#1593;&#1605;&#1575;&#1604; &#1571;&#1608; &#1575;&#1604;&#1575;&#1578;&#1589;&#1575;&#1604; &#1571;&#1608; &#1571;&#1610; &#1605;&#1580;&#1575;&#1604; &#1584;&#1610; &#1589;&#1604;&#1577; (&#1605;&#1601;&#1590;&#1604;). - &#1582;&#1576;&#1585;&#1577; &#1605;&#1579;&#1576;&#1578;&#1577; &#1603;&#1587;&#1603;&#1585;&#1578;&#1610;&#1585;/&#1577; &#1571;&#1608; &#1605;&#1587;&#1575;&#1593;&#1583;/&#1577; &#1578;&#1606;&#1601;&#1610;&#1584;&#1610;/&#1577; &#1571;&#1608; &#1583;&#1608;&#1585; &#1605;&#1588;&#1575;&#1576;&#1607;. - &#1573;&#1580;&#1575;&#1583;&#1577; &#1575;&#1604;&#1578;&#1608;&#1575;&#1589;&#1604; &#1575;&#1604;&#1588;&#1601;&#1607;&#1610; &#1608;&#1575;&#1604;&#1603;&#1578;&#1575;&#1576;&#1610; &#1576;&#1575;&#1604;&#1604;&#1594;&#1578;&#1610;&#1606; 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سكرتيرة للرئيس التنفيذي

Vanderlande

<div>
 Job Title
 
 
 Project Admin Assistant
 
 
 
 Job Description
 
 
 
 External Job Description
 
 
 
 Job Purpose Statement
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and logistical support to ensure
 
 
 </li>
 </ul>
 smooth and efficient operations at the site.
 
 
 <ul>
 <li>
 Coordinating with various stakeholders and maintaining essential
 
 
 </li>
 </ul>
 documentation and supplies.
 
 
 
 Scope
 
 
 
 <ul>
 <li>
 Covering site administration and logistics operations at the airport.
 </li>
 <li>
 Interfacing with management, technical teams, vendors, and finance,
 
 
 </li>
 </ul>
 while ensuring compliance with airport and organizational regulations.
 
 
 
 Qualification And Abilities
 
 
 
 <ul>
 <li>
 A bachelor's degree or equivalent with strong computer skills.
 </li>
 <li>
 At least 2-3 years of relevant administrative or office management
 
 
 </li>
 </ul>
 experience.
 
 
 <ul>
 <li>
 Excellent communication skills (in English and Arabic).
 </li>
 <li>
 Experience handling multiple tasks in a high-performing environment.
 </li>
 <li>
 MS Office skills (Word, Excel, PowerPoint).
 </li>
 <li>
 Detail-oriented, self-starter, and proactive personality.
 </li>
 <li>
 Must be punctual, dedicated, and responsible.
 </li>
 <li>
 Decision-making ability.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative assistance to management.
 </li>
 <li>
 Track, log, and up-keep of documentation, records of work visas,
 
 
 </li>
 </ul>
 passports, and resident IDs.
 
 
 <ul>
 <li>
 Manage airport pass applications and renewals.
 </li>
 <li>
 Manage vendor coordination for timely delivery of orders/supplies.
 </li>
 <li>
 Collect POs, payment cheques, and deposit in the bank.
 </li>
 <li>
 Collaborate with Finance for billing.
 </li>
 <li>
 Prepare entry/exit gate passes.
 </li>
 <li>
 Keep tracked records of work visas, passports, and resident IDs.
 
 
 </li>
 </ul>
 Supervise security Team if required.
</div>

Project Admin Assistant

Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div> 
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div> 
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div> 
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

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سكرتيرة للرئيس التنفيذي

Project Admin Assistant

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