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administrative assistant Jobs in Saudi Arabia

administrative assistant

admin assistant / pro (saudization) Jobs in Saudi Arabia

admin assistant / pro (saudization)

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operations assistant Jobs in Saudi Arabia

operations assistant

admin assistant

Hosuk Travel

<div>Hosuk Travels, a fast-growing and customer-focused travel solutions provider based in Riyadh, is seeking an organized and proactive Admin Assistant to support daily office operations. This role is ideal for someone who enjoys multitasking, coordinating activities, and ensuring smooth workflow within a dynamic travel industry environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative tasks, including filing, documentation, and data entry</li>
<li>Assist in handling phone calls, emails, and customer inquiries</li>
<li>Coordinate appointments, meetings, and travel-related arrangements</li>
<li>Maintain office supplies and ensure proper functioning of office equipment</li>
<li>Support finance and operations teams with documentation and basic reports</li>
<li>Organize and update company records, databases, and filing systems</li>
<li>Assist in preparing invoices, receipts, and travel documents when required</li>
<li>Coordinate with vendors and service providers for office-related needs</li>
<li>Ensure a clean and professional office environment at all times</li>
</ul>
Requirements:
<ul>
<li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>1&ndash;3 years of administrative experience, preferably in travel, hospitality, or service industries</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication skills in English; Arabic is an advantage</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Attention to detail and ability to manage time effectively</li>
<li>Professional, friendly, and customer-oriented attitude</li>
</ul>
At Hosuk Travels in Riyadh, the Admin Assistant plays a vital role in supporting office operations and ensuring seamless coordination across teams. If you are reliable, efficient, and eager to contribute to a dynamic travel company, this position offers a great opportunity to grow your administrative career.</div>

Admin Assistant

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader">Job Role
</h3>The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. The role supports management and staff by handling correspondence, coordinating schedules, preparing documents, and maintaining organized filing systems.<h3 class="jobSectionHeader">
Accountabilities</h3><ul>
<li>Manage and organize daily administrative tasks, including filing, scanning, and data entry.
</li><li>Handle incoming and outgoing correspondence (emails, letters, phone calls).
</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.
</li><li>Prepare reports, presentations, and basic documentation as required.
</li><li>Maintain office supplies inventory and coordinate with vendors when needed.
</li><li>Assist in organizing internal events, workshops, and staff meetings.
</li><li>Support HR and other departments with administrative tasks as assigned.
</li><li>Ensure proper documentation control and maintain confidential records securely.
</li><li>Greet visitors and provide professional front-desk support when required.
</li><li>Follow company policies and procedures to ensure smooth office operations.</li>
</ul>
Requirements<ul>
<li>
Bachelor&rsquo;s degree in Business Administration or related field (preferred).
</li><li>1&ndash;3 years of experience in administrative or office support roles.
</li><li>Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent written and verbal communication skills.
</li><li>Strong organizational skills with attention to detail.
</li><li>Ability to handle multiple tasks and prioritize effectively.
</li><li>Professional attitude with strong interpersonal skills.
</li><li>Ability to work independently and maintain confidentiality.
</li><li>Time-management skills and ability to meet deadlines.</li></ul></div>

Vanderlande

Job Title Project Admin Assistant Job Description Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies. Scope <ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.</li></ul> Qualifications And Abilities <ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management experience.</li><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul> Responsibilities <ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.</li><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li><li>Supervise security team if required.</li></ul>

Project Admin Assistant

Fluid Codes

<div><div><div>About the company:
Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.
Ansys is the global leader in engineering simulation, helping the world&rsquo;s most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.
About the Role:
We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.
The ideal candidate will have 1&ndash;2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.
Key Responsibilities:
PRO tasks:<ul><li>
Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).</li><li>
Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.</li><li>
Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.</li><li>
Maintain confidentiality and accuracy in all administrative and PRO tasks</li><li>
Handle inquiries and communications from government agencies and ensure timely resolution.</li><li>
Submit and follow up on government tenders through portals such as Etimad.</li></ul>
Administrative tasks:<ul><li>
Maintain and update employee records, documents, and contracts.</li><li>
Coordinate with HR for onboarding, offboarding, and document submissions.</li><li>
Assist HR for letters for employees (salary, employment, NOC, etc.).</li><li>
Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.</li><li>
Support day-to-day office administration, supplies, and logistics.</li><li>
Assist in administrative tasks across HR, Finance, and Management departments.</li></ul>
Key Requirements:<ul><li>
1&ndash;2 years of experience in administration and PRO roles, preferably within KSA</li><li>
Fluent in Arabic and English &ndash; both written and verbal</li><li>
Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)</li><li>
Ability to handle government correspondence and formal documentation</li><li>
Strong organizational and time management abilities.</li><li>
Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite</li><li>
Ability to work independently and manage multiple tasks efficiently</li><li>
Understanding of Saudi labor laws and administrative procedures</li><li>
Bachelor&rsquo;s degree or diploma in Business Administration, HR, or a related field (preferred)</li></ul></div></div><div><div><ul><li>
</li><li>
Location Saudi Arabia</li><li>
Department Administrative</li><li>
Employment Type Full Time</li></ul></div></div></div>

ADMIN ASSISTANT / PRO (SAUDIZATION)

<div>
 
 
 
 About the company:
 
 
 
 
 Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.
 
 
 Ansys is the global leader in engineering simulation, helping the world&rsquo;s most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.
 
 
 
 
 
 
 
 About the Role:
 
 
 
 
 We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.
 
 
 The ideal candidate will have 1&ndash;2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 PRO tasks:
 
 <ul>
 <li>
 Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
 </li>
 <li>
 Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
 </li>
 <li>
 Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
 </li>
 <li>
 Maintain confidentiality and accuracy in all administrative and PRO tasks
 </li>
 <li>
 Handle inquiries and communications from government agencies and ensure timely resolution.
 </li>
 <li>
 Submit and follow up on government tenders
 
 
 through portals such as Etimad.
 </li>
 </ul>
 
 
 
 
 Administrative tasks:
 
 <ul>
 <li>
 Maintain and update employee records, documents, and contracts.
 </li>
 <li>
 Coordinate with HR for onboarding, offboarding, and document submissions.
 </li>
 <li>
 Assist HR for letters for employees (salary, employment, NOC, etc.).
 </li>
 <li>
 Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
 </li>
 <li>
 Support day-to-day office administration, supplies, and logistics.
 </li>
 <li>
 Assist in administrative tasks across HR, Finance, and Management departments.
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements:
 
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in administration and PRO roles, preferably within KSA
 </li>
 <li>
 Fluent in Arabic and English &ndash; both written and verbal
 </li>
 <li>
 Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)
 </li>
 <li>
 Ability to handle government correspondence and formal documentation
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite
 </li>
 <li>
 Ability to work independently and manage multiple tasks efficiently
 </li>
 <li>
 Understanding of Saudi labor laws and administrative procedures
 </li>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, HR, or a related field (preferred)
 </li>
 </ul>
 
 
</div>

Admin Assistant / PRO (SAUDIZATION)

Marriott International

<div>
 
 Additional Information
 
 
 
 
 Job Number
 
 25186959
 
 
 
 Job Category
 
 Human Resources
 
 
 
 Location
 
 The St. Regis Riyadh, 2941 Makkah Al Mukarramah Road, Riyadh, Saudi Arabia, Saudi Arabia, 12912VIEW ON MAP
 
 
 
 Schedule
 
 Full Time
 
 
 
 Located Remotely?
 
 N
 
 
 
 Position Type
 
 Non-Management
 
 
 
 Position Summary
 
 
 
 Answer phone calls and record messages. Create and maintain filing systems. File and maintain applicant interview documentation and records. File, track, and process employment applications. Create and type office correspondence using a computer. Audit and coordinate distribution of paychecks. Communicate to all applicants receiving a job offer the necessary documentation required to bring on first day of employment in order to complete I-9 employment verification forms. Create new employee personnel file. Design and update the display and content of employee communication bulletin boards (e.g., with regard to employment, recruitment, transfers, and promotions). Post all necessary legal or regulatory notices related to Human Resources in view of all employees as required by law.
 
 
 Follow all company and safety and security policies and procedures, report accidents, injuries, and unsafe work conditions to manager. Ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Assist other employees to ensure proper coverage and prompt guest service. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Enter and locate work-related information using computers and/or point of sale systems. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
 
 
 
 Preferred Qualifications
 
 
 
 Education: High school diploma or G.E.D. equivalent.
 
 
 Related Work Experience: At least 1 year of related work experience.
 
 
 Supervisory Experience: No supervisory experience.
 
 
 License or Certification: None
 
 
 
 At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
 
 
 
 Combining timeless glamour with a vanguard spirit, St. Regis Hotels &amp; Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International.
 
 Be
 
 where you can do your best work,
 
 begin
 
 your purpose,
 
 belong
 
 to an amazing global team, and
 
 become
 
 the best version of you.
</div>

Human Resources Admin Assistant (Saudi Only)

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: ﷼3,000.00 - ﷼5,000.00 per month

HR Secretary

Explore 198+ Admin assistant in Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

198 admin assistant jobs IN Saudi Arabia

Admin Assistant

Admin Assistant

Project Admin Assistant

ADMIN ASSISTANT / PRO (SAUDIZATION)

Admin Assistant / PRO (SAUDIZATION)

Human Resources Admin Assistant (Saudi Only)

HR Secretary