executive assistant

administrative assistant Jobs in Saudi Arabia

administrative assistant

office administrator Jobs in Saudi Arabia

office administrator

admin executive

office & administration manager Jobs in Saudi Arabia

office & administration manager

admin assistant

EMDAD

Job descriptionWe are seeking a motivated and organized Administrative Assistant to provide day-to-day administrative and clerical support to our team. The ideal candidate will ensure the smooth running of office operations, maintain effective communication within the organization, and support management in various administrative tasks.SkillsDiploma or Bachelor&rsquo;s degree1&ndash;3 years of experience in an administrative or office support role.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).Strong communication skills in English (Arabic is a plus).Excellent organizational and multitasking abilities.Attention to detail and ability to handle confidential information responsibly.Job Type: Full-timePay: &#65020;2,000.00 - &#65020;4,000.00 per month

Admin Assistant

Vanderlande

Job Title Project Admin Assistant Job Description Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies. Scope <ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.</li></ul> Qualifications And Abilities <ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management experience.</li><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul> Responsibilities <ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.</li><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li><li>Supervise security team if required.</li></ul>

Project Admin Assistant

Air Products

<div>
 At Air Products, our purpose is to bring people together to reimagine what&rsquo;s possible, collaborate and innovate solutions to the world&rsquo;s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.
 
 
 
 Reimagine What&rsquo;s Possible
 
 
 
 
 Principal Accountabilities:
 
 
 
 <ul>
 <li>
 Ensure the safety aspects for the position are executed by utilizing the APQ Basic Safety Practice program, which includes office safety audits, safety work permits, management of change, etc.
 </li>
 <li>
 Comply with APQ and local safety, health, and environment standards, to fulfil the mandatory safety requirement and activities for the front office.
 </li>
 <li>
 Manage the Site Leadership&rsquo;s calendars and their direct reports as required, schedule meetings, and take meeting minutes when required.
 </li>
 <li>
 Assist with daily, weekly, monthly, and yearly reports as required.
 </li>
 <li>
 Develop Excel, Power Point, and Word Documents for meetings and correspondence.
 </li>
 <li>
 Use SAP (or equivalent platform) for travel management, purchase requisitions, and timesheet management.
 </li>
 <li>
 Utilize Project Management skills to perform the tasks for the role.
 </li>
 <li>
 Prepare and control support of monthly expenses.
 </li>
 <li>
 Organize team events.
 </li>
 <li>
 Assist with booking reservations for new arrivals and visitors to the office and sites.
 </li>
 <li>
 Manage the contracts for support services, including reviewing the monthly invoices.
 </li>
 <li>
 Arrange and plan transportation for new employees and visitors.
 </li>
 <li>
 Supervise all company cars needs and activities:
 </li>
 <li>
 Car Needs: Fuelling, cleaning, maintenance &amp; contracts.
 </li>
 <li>
 Process gate passes per the individual site&rsquo;s work processes for the Operations and Maintenance Organization, visitors, and contractors.
 </li>
 <li>
 Coordinate with the Government Relations Office to insure site employee government documents are current.
 </li>
 <li>
 Managing and tracking of site consumable items.
 </li>
 <li>
 Managing and oversee the buildings for keeping buildings properly maintained, clean, and safe work environment. Ensure that a building's services meet the needs of the staffs it houses.
 
 
 </li>
 </ul>
 
 Minimum Requirements And Qualifications
 
 
 
 <ul>
 <li>
 A 2-year diploma or higher in Business Administration or in a Technical Field.
 </li>
 <li>
 A minimum of 5 years&rsquo; working knowledge in an Administration Assistant function or equivalent in a manufacturing facility.
 </li>
 <li>
 Awareness of Quality, Occupational Health &amp; Safety and Environment Management system principles.
 </li>
 <li>
 Demonstration in Project and Time Management skills for the function.
 </li>
 <li>
 Self-starter who is achievement orientated, customer service focused, while paying attention to the details.
 </li>
 <li>
 Demonstrated practical problem-solving skills with a good business sense in the planning and scheduling.
 </li>
 <li>
 Demonstrated leadership, interpersonal and teamwork skills, and decision-making skills with the ability to communicate clearly and effectively.
 </li>
 <li>
 Strong oral and written skills with the ability to communicate front end office issues to the ASU management team daily.
 </li>
 <li>
 Knowledge of computer-based applications (Microsoft Office, SAP a plus) and a working knowledge of Scheduling and Planning tools.
 </li>
 <li>
 Proficiency in English speaking and writing.
 </li>
 <li>
 Knowledge and understanding of local environmental and health and safety requirements.
 
 
 </li>
 </ul>
 We are the world&rsquo;s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.
 
 
 At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit About Air Products.
</div>

Steel Force Building Materials Trading

POSITION: IT ADMIN ASSISTANT / CCTVAs a IT ADMIN ASSISTANT / CCTV, you will be responsible for undertaking various preplanned and reactive maintenance tasks. IT Admin works, and new installation works encompassing either, CCTV, Access Control, Security Systems equipment. You will take responsibility for all assigned projects from commencement to completion. You will be required to work on several projects and have the ability to multi task and plan critical requests from Clients.Key Responsibilities and Accountabilities:<ul><li>Installation, servicing / maintenance, testing, commissioning of Intruder Alarm Systems &ndash; IP Surveillance Systems and Access Control Systems or related equipment, following drawing of electrical layouts and building plans in accordance with NSI and relevant Codes of Practice/Policies.</li><li>Installation, servicing / maintenance, testing of Disabled Refuge, Public Address, Call System &amp; Induction Loops in accordance with relevant British Standard and other relevant Codes of Practice/Policies.</li><li>Providing a quality installation in the most methodical and efficient manner, including the ability to digest detailed scope of works and working drawings.</li><li>Liaising with ARC (Alarm receiving centres).</li><li>Responsible for Network management, switches, and servers.</li><li>Responsible for IT Admin and IT Security activities.</li><li>Maintaining safe work environment at all times and have a good understanding of Health and Safety i.e. Method, Risk assessments, safe working procedures etc.</li><li>Client training and demonstration of systems to explain the systems working and functionality.</li><li>Responding to out of hours service calls.</li></ul>Technical Competencies &ndash; Essential<ul><li>Demonstrate at least 3 years previous experience in a Systems Security role.</li><li>Relevant exp in IT Admin and IT Security activities.</li><li>Demonstrate a general knowledge of all Security Systems.</li><li>Demonstrate strong communication skills.</li><li>Sound administration skills with an understanding of the importance of paperwork and the accuracy and timeliness of submission of same.</li><li>Graduation in IT Systems.</li></ul>Technical Competencies - Desirable<ul><li>Knowledge of IP Systems / Networking is preferable.</li><li>Knowledge of any of the following Intruder Alarms, Access control, CCTV and Intercom using a range of equipment including: Paxton, Honeywell, Texecom , Bosch, Hikvision.</li><li>Manufacturers training for any of the following: Paxton, Honeywell, Texecom , Bosch, Hikvision.</li></ul>Job Types: Full-time, PermanentPay: From &#65020;1,500.00 per month

IT ADMIN ASSISTANT / CCTV

ABEC

<div>
 
 Company Description
 
 
 
 Established in 1989, ABEC was restructured in 2020 to deliver innovative buildings efficiently and provide fully integrated construction service. The company had a wide history of construction projects in various industries in the past, which now decided to take a different route focusing on specific types of buildings.
 
 
 
 Job Description
 
 
 
 
 Role Overview:
 
 
 
 The Admin Assistant will be responsible for providing administrative support to ensure efficient operation of the office &amp; site. This role will support managers and employees through a variety of tasks related to organization, communication, and documentation. The administrator is the key point of contact for internal and external stakeholders and plays a vital role in ensuring the smooth execution of daily operations.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Maintain project and company documentation, records, and filing systems.
 </li>
 <li>
 Prepare reports, presentations, and correspondence related to ongoing projects.
 </li>
 <li>
 Schedule meetings, appointments, and manage calendars for supervisors or project leads.
 </li>
 <li>
 Coordinate with suppliers, subcontractors, and vendors for documentation and compliance.
 </li>
 <li>
 Ensure administrative processes follow company policies and local Saudi regulations.
 </li>
 <li>
 Assist in preparing tender documents, contracts, and procurement paperwork.
 </li>
 <li>
 Support HR and payroll activities on site including attendance tracking and onboarding.
 </li>
 <li>
 Liaise with finance for invoice processing and petty cash handling.
 </li>
 <li>
 Handle travel arrangements and accommodation bookings for staff if needed.
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field.
 </li>
 <li>
 1&ndash;3 years of experience in administration, preferably in the construction, real state, or engineering industry.
 </li>
 <li>
 Female / Saudi Nationality
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
 <li>
 Good written and verbal communication skills in English &amp; Arabic
 </li>
 <li>
 Knowledge of Saudi labor laws and construction industry documentation is an advantage.
 </li>
 </ul>
</div>

Admin Assistant - Saudi Nationalty

Central Ventilation Systems W.L.L. (Doha

Job SummaryThis role is tasked with the management and execution of HR and administration functions of the company working with management and all levels of staff and employees to build a team work environment with best practices and best possible organizational structure to execute the long-term goal of the company. This role will require development and execution of HR policy and procedure of the company. The employee is expected to oversee all HR and Administration functions such as labor hiring, on-boarding, training and development of employee potential as well as succession planning and exit of employees.Job Description<ul><li>Planning, development and documentation of company-wide organizational structure that is in line with the long-term strategic goals of the company and allows best possible functionality.</li><li>Developing, maintaining and updating HR policy and procedure documentation that is in line with local labor laws, and organizational structure and long terms goals of the company addressing the needs of the company as well as the employees.</li><li>Development and implementation of best practices at all levels of the organization encouraging employee growth, satisfaction and best outcomes.</li><li>Coordination of process of recruitment including: posting of relevant jobs, coordinating interviews, evaluations, on-boarding and necessary inductions, training and counseling&rsquo;s.</li><li>Providing necessary support for payroll processing.</li><li>Scheduling: Coordinate meetings, appointments, and travel arrangements for staff members. Manage calendars and set up conference calls.</li><li>Handle petty cash and reconcile financial discrepancies.</li><li>Closely work with PRO to handle all company and employee related documentation.</li><li>Document Handling: Prepare, review, and manage correspondence, reports, and other documents. Ensure accurate and timely filing and record-keeping.</li><li>Development of employee-oriented culture and maintain all practices for cost containment and effectiveness.</li><li>Overlooking all exit procedures, resolution of any grievances, conducting exit interviews, and reporting on necessary information for organization and employee to assist in future cases.</li><li>Continuous development of employee skills and engage in best practices and develop employee skills in line with best industry practices.</li><li>Office Management: Oversee daily office operations, including managing office supplies, equipment, and maintenance.</li><li>Monitor and advise Managers and department heads in the progressive disciple system of the company and engage with employees to improve performance.</li><li>Requirements:</li><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field is preferred.</li><li>Experience: Minimum of 2-3 years of experience in an administrative or office management role in Saudi Arabia; preferably in Dammam.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, fax machines, etc.) and basic IT troubleshooting.</li><li>Language Skills: Fluent in English and proficiency in Arabic is highly desirable.</li><li>Communication: Excellent verbal and written communication skills. Ability to interact professionally with colleagues, clients, and visitors.</li><li>Organizational Skills: Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.</li><li>Attention to Detail: High level of accuracy and attention to detail in all administrative tasks.</li><li>Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.</li><li>Adaptability: Flexibility to adapt to changing priorities and work demands. Ability to work independently and as part of a team.</li><li>Ability to exhibit composure, patience, and confidence when facing difficult situations</li><li>Self-starter with a proven track record of multi-tasking abilities</li><li>Hands on experience with various types of HR policies design and implementation.</li><li>Good knowledge of Saudi labor law and industry practices.</li></ul>Job Type: Full-timePay: From &#65020;3,000.00 per monthApplication Question(s):<ul><li>Reason to leave the job</li><li>Is the salary posted acceptable to you?</li><li>Rate your knowledge about the execution and implementation of Policies as per the Saudi Labor Law(1 being lowest and 10 being highest)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Employee Grievance handling: 2 years (Preferred)</li><li>HR and Admin in Saudi Arabia: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>License/Certification:<ul><li>Saudi Driving License (Required)</li></ul>Location:<ul><li>Dammam (Preferred)</li></ul>

Accounts cum Admin assistant

Conmarble Concrete

How to Apply<ul><li>Please complete the application form here:</li><li>https://forms.gle/MhZQGSX6pcHonFZd6</li><li>Ensure you attach your updated CV in the form.</li></ul>A leading company specializing in architectural fit-out and high-end special finishes is looking for a proactive and well-organized Admin Assistant to support our operations in Saudi Arabia.Eligibility RequirementOnly Saudi Nationals can be considered for this role in accordance with Saudization program guidelines.Key Responsibilities<ul><li>Provide administrative and clerical support to project and office teams</li><li>Manage document filing (soft &amp; hard copies), data entry, and correspondence</li><li>Handle email communications, scheduling, and coordination with internal departments</li><li>Assist in preparing reports, letters, and project-related documentation</li><li>Preparation of commercial proposals or quotations</li><li>Maintain updated logs, trackers, and office records</li><li>Support procurement coordination, follow-ups, and basic office management tasks</li><li>Ensure timely communication and smooth workflow between departments</li></ul>Qualifications<ul><li>Saudi National &ndash; required as part of Saudization compliance</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>Minimum 2&ndash;4 years experience in an administrative role (preferably in construction, contracting, or fit-out)</li><li>Excellent communication skills. English is a plus</li><li>Strong proficiency in MS Office (Word, Excel, Outlook)</li><li>Highly organized, detail-oriented, and able to manage multiple tasks</li><li>Ability to work professionally in a fast-paced project environment</li></ul>Preferred<ul><li>Experience in document control or project administration</li><li>Background in fit-out or architectural finishes</li><li>Immediate joiners are highly preferred</li></ul>Job Type: Full-time

Admin Assistant (Saudi National – required as part of Saudization compliance)

Explore 229+ Admin assistant in Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

229 admin assistant jobs IN Saudi Arabia

Admin Assistant

Project Admin Assistant

Admin Assistant

IT ADMIN ASSISTANT / CCTV

Admin Assistant - Saudi Nationalty

Accounts cum Admin assistant

Admin Assistant (Saudi National – required as part of Saudization compliance)