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Acciona- Qatar

We are looking for a highly organized and proactive Admin Assistant with recruitment experience to join our growing team. 📍 Location: Jeddah, Saudi Arabia 🕒 Employment Type: Full-time 🔹 Key Responsibilities: • Provide day-to-day administrative support to the team • Assist in end-to-end recruitment processes (sourcing, screening, scheduling interviews) • Maintain and update employee records and HR databases • Coordinate meetings, prepare reports, and manage documentation • Handle correspondence and ensure smooth office operations 🔹 Requirements: • Proven experience as an Admin Assistant or in a similar role • Hands-on experience in recruitment or HR support • Strong organizational and multitasking skills • Excellent communication and interpersonal abilities • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to handle confidential information with integrity 🔹 Additional Information: • Candidates currently based in Qatar are welcome to apply if they are willing to relocate to Jeddah

Recruitment Admin Assistant

Marriott International

<div>Additional Information 
Job Number26048152 
Job CategoryAdministrative 
LocationThe St. Regis Red Sea Resort, Ummahat Island 1, Red Sea, Saudi Arabia, Saudi Arabia 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>Ingresar y recuperar la informaci&oacute;n contenida en las bases de datos de la computadora mediante la utilizaci&oacute;n de un teclado, rat&oacute;n o trackball para actualizar expedientes, archivos, reservaciones y responder a las consultas de los hu&eacute;spedes. Transmitir informaci&oacute;n o documentaci&oacute;n mediante la utilizaci&oacute;n de una computadora, el correo o un fax. Operar equipo de oficina est&aacute;ndar, aparte de las computadoras. Redactar cartas, memos y dem&aacute;s documentos a trav&eacute;s de procesadores de textos, hojas de c&aacute;lculos, bases de datos o software para presentaciones. Manejar el correo entrante y saliente, fecharlo y distribuir el correo entrante. Crear y mantener sistemas de archivo y organizaci&oacute;n en formato electr&oacute;nico y en papel para los expedientes, informes, documentos, etc. Recopilar, copiar, clasificar y archivar los expedientes de las actividades de la oficina, las transacciones comerciales y dem&aacute;s actividades. Ingresar y localizar la informaci&oacute;n relacionada con el trabajo mediante la utilizaci&oacute;n de computadoras y/o sistemas de punto de venta.</div><div> 
Cumplir con todas las pol&iacute;ticas y los procedimientos de la compa&ntilde;&iacute;a, asegurarse de que el uniforme y la apariencia personal sean pulcras y profesionales, mantener la confidencialidad de la informaci&oacute;n patentada y proteger los bienes de la compa&ntilde;&iacute;a. Recibir y reconocer a todos los hu&eacute;spedes de acuerdo con los est&aacute;ndares de la compa&ntilde;&iacute;a, anticiparse a sus necesidades de servicio y atenderlas, asistir a las personas con discapacidades y agradecer a los hu&eacute;spedes con aprecio genuino. Hablar con los dem&aacute;s utilizando un lenguaje claro y profesional, preparar y revisar los documentos escritos de manera exacta y completa y atender los tel&eacute;fonos utilizando el protocolo adecuado. Cultivar y mantener relaciones laborales positivas con los dem&aacute;s. apoyar al equipo para alcanzar los objetivos comunes y escuchar y responder de manera apropiada las inquietudes de los dem&aacute;s empleados. Mover, levantar, transportar, empujar, arrastrar y ubicar sin ayuda objetos que pesen 10 libras o menos.Ejecutar otros deberes de trabajo razonables solicitados por supervisors.</div>
<div></div>En Marriott International, nos comprometemos a ofrecer igualdad de oportunidades, a hacer que todos se sientan bienvenidos y a facilitar el acceso a oportunidades laborales. Promovemos activamente un entorno en el que se valora y celebra la diversidad de or&iacute;genes de nuestros asociados. Nuestra gran fortaleza yace en la exquisita fusi&oacute;n de culturas, talentos y experiencias de nuestros asociados. Nos comprometemos a no discriminar por motivos de discapacidad, condici&oacute;n de veterano u otras caracter&iacute;sticas protegidas por la legislaci&oacute;n vigente.
St. Regis Hotels &amp; Resorts, combinando el glamour atemporal con un esp&iacute;ritu de vanguardia, se compromete a brindar experiencias exquisitas en m&aacute;s de 50 hoteles y resorts de lujo en las mejores ubicaciones de todo el mundo. Comenzando con el debut del hotel St. Regis en Nueva York con John Jacob Astor IV a principios del siglo XX, la marca sigue comprometida con un nivel de servicio incondicional que se adelante a las necesidades de los hu&eacute;spedes, ofrecido a la perfecci&oacute;n por un equipo de amables anfitriones que combinan la sofisticaci&oacute;n cl&aacute;sica con la sensibilidad moderna, as&iacute; como el servicio de mayordomo exclusivo. Te invitamos a consultar las oportunidades de empleo en St. Regis. Al unirte a St. Regis, te unes a una cartera de marcas con Marriott International. Estar&aacute;s donde puedes llevar a cabo tu mejor trabajo, comenzar&aacute;s a cumplir tu prop&oacute;sito, formar&aacute;s parte de un incre&iacute;ble equipo mundial y te convertir&aacute;s en tu mejor versi&oacute;n.</div></div>

Admin Assistant

Nabatat Contracting Company

Provide administrative, coordination, documentation, scheduling, reporting, and office‑support functions using SABIC systems (SAP, ECM, KMP) to ensure smooth departmental operations and compliance with corporate procedures.Job Type: Full-timePay: ﷼4,000.00 - ﷼7,000.00 per monthWork Location: In person

Admin Assistant SAUDIS ONLY

Qiddiya Investment Company

<div>GENERAL SUMMARY:
The Administrative Assistant and Driver is a key support role, providing essential administrative and logistical assistance to ensure the smooth operation of the club&rsquo;s executive office and overall functioning. This role requires a dynamic individual who can efficiently manage administrative tasks while providing safe and reliable transportation services for the club&rsquo;s executives, VIP guests, and other stakeholders. The successful candidate will exhibit professionalism, discretion, and exceptional organisational skills in all aspects of their work. 
JOB OVERVIEW &ndash; PURPOSE AND SCOPE
The purpose of the Administrative Assistant and Driver position is to provide comprehensive administrative support to the executive team and ensure seamless transportation services for the club&rsquo;s high-profile members and guests. This dual-role position requires a balance of office management responsibilities and the ability to deliver a premium chauffeur experience. The role involves managing a variety of administrative tasks, such as scheduling, correspondence, and document management, while also being responsible for the safe and timely transportation of executives and guests to various destinations. The individual in this role must possess excellent time-management skills, be detail-oriented, and have a strong customer service mindset.
RESPONSIBILITIES AND DUTIES
Administrative Support:<ul><li>Provide administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Prepare, organise, and maintain important documents, reports, and records, ensuring they are easily accessible when needed.</li><li>Assist with the planning and coordination of club events, meetings, and special projects, ensuring all logistical aspects are handled efficiently.</li><li>Handle incoming calls, emails, and other forms of communication, directing them to the appropriate parties and responding on behalf of executives when required.</li><li>Manage office supplies and inventory, ensuring the executive office is well-stocked and organised.</li></ul>
Driver Responsibilities:<ul><li>Provide safe, reliable, and professional driving services for the club&rsquo;s executives, VIP guests, and other stakeholders, ensuring timely arrival at all destinations.</li><li>Maintain a high level of professionalism and discretion when interacting with passengers, ensuring a positive experience at all times.</li><li>Perform regular vehicle inspections and maintenance checks to ensure the vehicle is in top condition and ready for use at all times.</li><li>Keep the vehicle clean, both inside and out, to reflect the club&rsquo;s high standards of service.</li><li>Assist passengers with loading and unloading luggage, equipment, or other items as needed.</li></ul>
Logistics and Coordination:
<ul><li>Coordinate travel arrangements for executives and guests, including booking accommodations, flights, and other transportation as required.</li><li>Maintain a detailed log of trips, including mileage, fuel consumption, and any maintenance performed, and report any issues to the relevant department.</li><li>Ensure all legal and safety requirements for driving, such as licenses, insurance, and vehicle registrations, are up-to-date and compliant with regulations.</li></ul>
Customer Service:
<ul><li>Act as a point of contact for members and guests requiring transportation services, ensuring their needs are met with the highest level of care and attention.</li><li>Address any concerns or special requests from passengers promptly and courteously, maintaining the club&rsquo;s reputation for excellence in service.</li><li>Uphold confidentiality and discretion when handling sensitive information or when in the presence of high-profile individuals.</li></ul> 
Requirements 
ROLE QUALIFICATIONS
Educational Background<ul><li>High school diploma or equivalent; additional administrative or secretarial training is a plus.
</li><li>Valid driver&rsquo;s license with a clean driving record.</li></ul>
Experience:<ul><li>Minimum of 3-5 years of experience in a similar administrative and driving role, preferably within a high-end hospitality, luxury resort, or corporate environment.
</li><li>Proven experience in providing high-level administrative support, including handling confidential information.</li></ul>
Technical Skills:<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant office management software.
</li><li>Strong knowledge of local roads and routes, as well as GPS navigation systems.</li></ul>
Soft Skills:<ul><li>Excellent organisational and multitasking abilities, with strong attention to detail.</li><li>Strong communication skills, both written and verbal, with the ability to interact professionally with executives, guests, and team members.</li><li>High level of discretion, integrity, and professionalism.</li></ul></div>

Golf- Admin Assistant & Driver

<div>Additional Information 
Job Number26037303 
Job CategoryFinance &amp; Accounting 
LocationThe St. Regis Red Sea Resort, Ummahat Island 1, Red Sea, Saudi Arabia, Saudi Arabia 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management 
<div><div>POSITION SUMMARY 
Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures. Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved. Prepare daily consolidated deposits of cash received by all cash handling employees. Document, maintain, communicate, and act upon all Cash Variances. Prepare, maintain, and administer all cashier banks and contracts. 
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 
</div><div></div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Combining timeless glamour with a vanguard spirit, St. Regis Hotels &amp; Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Cluster Finance Admin Assistant - Saudi National

Land Laboratories

We are looking for a reliable HR and Admin Assistant to support our HR operations in Saudi Arabia. The ideal candidate should be well-organized, fast in follow-up, and confident in using Saudi HR portals.Key Responsibilities<ul><li>Manage all Saudi HR portals such as Qiwa, Mudad, GOSI, Muqeem and Labour Office systems</li><li>Handle employee onboarding and offboarding</li><li>Prepare and maintain employee files and documents</li><li>Support visa processing, contract preparation and renewals</li><li>Managing vehicle registration and importation processes.</li><li>Update employee data and ensure accuracy in all systems</li><li>Manage attendance, leaves and daily HR transactions</li><li>Assist with general administration tasks and office coordination</li><li>Coordinate with internal teams and external government offices when required</li></ul>Skills<ul><li>Bachelor&rsquo;s degree in HR, Business or related field</li><li>Minimum 5+ years of experience in HR or admin roles</li><li>Strong working knowledge of Saudi HR portals (Qiwa, Mudad, GOSI, Muqeem)</li><li>Good communication skills in English</li><li>Attention to detail and strong follow-up</li><li>Ability to work independently and handle confidential information</li></ul>Job Type: Full-timeExperience:<ul><li>Managing Qiwa, Mudad,etc..: 5 years (Required)</li><li>Managing vehicle registration and importation processes.: 1 year (Required)</li></ul>Work Location: In person

HR and Admin Supervisor in Automotive industry – KSA, Riyadh (Saudi National)

<div>Qiddiya Investment Company is seeking a diligent and organized Administration Assistant to support our teams and contribute to the seamless operation of daily activities. In this role, you will be responsible for providing administrative support to various departments, ensuring effective communication and efficient management of office tasks.
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a dynamic work environment.
Key Responsibilities<ul>
<li>Provide comprehensive administrative support including managing schedules, arranging meetings, and maintaining office records.</li>
<li>Assist with preparation and distribution of reports, correspondence, and presentation materials with accuracy and professionalism.</li>
<li>Handle incoming calls, emails, and other communications, directing them appropriately and responding when needed.</li>
<li>Maintain physical and electronic filing systems for easy retrieval of documents.</li>
<li>Coordinate logistics for departmental events, meetings, and travel arrangements as required.</li>
<li>Manage office supplies inventory and initiate purchase orders when necessary.</li>
<li>Support team members in completing special projects and administrative tasks to meet deadlines.</li>
<li>Ensure compliance with company policies and procedures in all administrative activities.</li> 
</ul> 
 
Requirements 
<ul>
<li>Bachelor&rsquo;s degree in Business Administration or related field.</li>
<li>1-3 years of experience in an administrative assistant or related role.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong organizational and multitasking skills with attention to detail.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Ability to work collaboratively within a team and independently.</li>
<li>Professional demeanor and high level of confidentiality.</li></ul></div>

Administration Assistant - 012 - CDU9

Explore 181+ Admin assistant in Saudi Arabia this April. Find roles across top companies and apply now to boost your career.