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admin coordinator

Xeluxe Fire Safety Consultancy

<div><p>We are seeking a detail-oriented and proactive <b>Accounts &amp; Admin Coordinator</b> to manage the day-to-day administrative and accounts-related operations of our KSA office. The role requires regular coordination and reporting to the Administrative Office located in Dubai, ensuring smooth communication and alignment of processes.
</p><p><b>Key Responsibilities</b></p>
<ul>
<li>Handle daily administrative and accounts-related tasks in the Saudi office.
</li><li>Maintain accurate records of financial transactions, invoices, and petty cash.
</li><li>Prepare and submit regular reports to the Dubai administrative office.
</li><li>Liaise with Dubai office teams to ensure compliance with company policies and procedures.
</li><li>Support payroll and employee attendance documentation as required.
</li><li>Manage office supplies, correspondence, and basic HR administrative tasks.
</li><li>Assist in coordinating local vendor relationships and service providers.
</li></ul><p><b>Requirements</b></p>
<ul>
<li>Diploma or bachelor&rsquo;s degree in accounting, Business Administration, or related field.
</li><li>Prior experience in accounts and administrative roles preferred.
</li><li>Good communication skills in English
</li><li>Proficiency in MS Office (Excel, Word, Outlook).
</li><li>Ability to coordinate effectively across teams in different locations.
</li><li>Strong organizational skills with attention to detail.
</li><li>Self-motivated, reliable, and adaptable.
</li></ul><p>As part of our commitment to inclusivity , <b>preference will be given to candidates with special needs</b> who meet the job requirements</p></div>

Accounts & Admin Coordinator-Saudi National

Madi International

<div>
 As a Sales Admin at Madi International, you will support the sales team in coordinating daily operations, managing client communication, and ensuring smooth and efficient workflow. The ideal candidate is organized, proactive, and has a strong background in Sales Admin or customer service within the beauty or retail industry.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinate sales orders, quotations, and deliveries between clients and the sales team.
  </li>
  <li>
   Manage client communication, appointments, and follow-ups to ensure customer satisfaction.
  </li>
  <li>
   Prepare and maintain sales reports, order tracking, and client records.
  </li>
  <li>
   Support the sales team in achieving monthly and quarterly sales targets.
  </li>
  <li>
   Assist in promoting Madi Internationals products, offers, and beauty brands.
  </li>
  <li>
   Ensure timely processing of invoices, purchase orders, and payment follow-ups.
  </li>
  <li>
   Collaborate with warehouse, logistics, and marketing teams to ensure smooth operations.
  </li>
  <li>
   Maintain a high level of professionalism, accuracy, and efficiency in all administrative tasks.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as a Sales Coordinator, Sales Administrator, or Sales Support Executive (preferably in the beauty or retail sector).
  </li>
  <li>
   Strong organizational, communication, and multitasking skills.
  </li>
  <li>
   Proficiency in Microsoft Office (Excel, Word, Outlook) and CRM systems.
  </li>
  <li>
   Fluent in English; Arabic is an advantage.
  </li>
  <li>
   Customer-oriented, detail-focused, and a strong team player.
  </li>
  <li>
   Based in or willing to relocate to Al Khobar, Saudi Arabia.
  </li>
 </ul>
</div>


Sales Admin

Bureau Veritas

<div><div><div><div><div><div><b>Long Description 1</b></div>
</div><div><p>1. Position Details</p><p>
1.1. Position</p><p>
Project Coordinator</p><p><br>
1.2. Office /Department</p><p>
Bureau Veritas/ Industry</p><p><br>
1.3. Reporting to</p><p>
Industry Manager - Jubail Opex (019535A)</p><p></p><p><br>
1.4 Operating Group</p><p>
IND-INY Industry Department</p><p></p><p><br>
1.5 Legal Entity</p><p>
Bureau Veritas Jubail</p><p></p><p><br>
1.6 State/ Province</p><p>
KSA/ Eastern Province</p><p><br>
1.6 Key Working Relationship</p><p>
Team Leader/ Project Managers/ Business Line Coordinators</p><p><br>
2. Minimum Required Qualifications</p><p><br>
2.1. Specialty</p><p>
Know the concept related to the management of a project.<br>
Knowledge of project management tools, MS Office</p><p><br>
2.2. Education</p><p>
Graduation Engineering</p><p><br>
2.3. Training</p><p>
N/A</p><p><br>
2.4. Technical knowledge</p><p>
Applicable industry standards</p><p><br>
2.5. Experience</p><p>
2 to 5 years minimum</p></div></div><div><div><div><b>
Long Description 2</b></div>
</div><div><p><b>3. Responsibilities / Authorities / Accountabilities</b></p><p><br>
3.1. Primary Functions<br>
   Coordination with the project team and collecting all the reports and<br>
documentation.<br>
   Documentation regarding project central regarding the budget and<br>
the schedule.<br>
   Liaising with team for the requirements and making sure that your<br>
team has the tools they need to execute the project.<br>
   Creating a project schedule, with milestones, due dates and<br>
estimates for those materials that are required and others resources,<br>
such as team members, which will then be submitted to<br>
management for approval.<br>
   Helping with documentation of each phase of the project, as well as<br>
making summary reports that will be presented to the organizations<br>
management team.<br>
   Working with team members in the filed or on site who have project<br>
issues.<br>
   Keep up the Marable of team members a build relationships with<br>
them to develop a strong working unit and supporting their impact on<br>
the success of a project.<br>
   Follow up for the submission of the invoices and keeping well<br>
documents records.<br>
   Acting as a backup for other back office positions.</p><p><br>
3.2. Technical Expertise<br>
   Good communication and interpersonal skills capable of maintaining strong relationships.<br>
   Strong organizational and multi-tasking skills.<br>
   Excellent agnatical and problem solving abilities.<br>
   Team-Management and leadership skills.<br>
   Documentation management and ability to use project management tools.<br>
   Attention to details even under pressure.<br>
   Time Management skills with the ability to meet deadlines.</p><p><br>
3.3. Business Requirements<br>
Detail oriented: Attention to details is critical when you&rsquo;re overseeing so many different aspects of the project, all of which are important to its well-being and success. Be sure to highlight this aspect on your project coordinator resume.<br>
Dependable: Project Coordinator is dependable and can be relied on to uphold their responsibilities without having to be micromanaged.<br>
Good Communicator: Project Coordinator shall work as bridge connecting the project manager to various other project members, then you can see the importance of having superior communications skills, thy need to understand message and deliver it clearly to target audience.<br>
Productive: The project demands productivity forms its participants and this is especially true for the project turning, so it&rsquo;s doubly important that they&rsquo;re productive.<br>
Get things Done: The project coordinator has a great deal of autonomy, but if they can&rsquo;t get things done, thin It&rsquo;s all for naught. The ability to get things done is probably the biggest regiments on a project coordinator for job description</p></div></div><div><div><div><b>
Long Description 3</b></div>
</div></div><div></div><div><div><div><b>Long Description 4</b></div></div></div></div></div></div><div></div>

Project Coordinator

PRIME MIDDL EAST FZE

<p><b>We're Hiring: Administrative Assistant</b></p><p>Location: Riyadh/Dammam/Jeddah (Willing to be relocated)</p><p>Experience: Freshers &amp; Experienced Candidates Welcome</p><p>We&rsquo;re currently looking for a reliable and organized <i><b>Administrative Assistant </b></i>to support our daily office operations. Whether you're just starting your career or already have experience, we&rsquo;d love to hear from you!</p><p><b>Key Responsibilities:</b></p><ul><li>Handle basic office duties like filing, data entry, scanning, and organizing documents</li><li>Answer phone calls, emails, and assist with scheduling and meeting coordination</li><li>Provide administrative support to different departments as needed</li><li>Maintain office supplies and coordinate with vendors</li><li>Assist with preparing reports and managing records</li><li>Help in maintaining a clean, efficient, and professional office environment</li></ul><p><b>What We&rsquo;re Looking For:</b></p><ul><li>Minimum Bachelor&rsquo;s degree</li><li>Strong organizational and communication skills</li><li>Basic computer knowledge (MS Word, Excel, Email)</li><li>Willingness to learn and take initiative</li><li>Ability to multitask and work in a fast-paced environment</li><li>Previous admin experience is a plus but <b>not required</b>.</li><li>Experience in oil/gas industry or related is a plus.</li><li>Preferably Male applicants.</li></ul><p><b>Interested applicants</b> may send their updated CV to <b>hrd@primeco.ae</b> with the subject line: <b>&ldquo;Admin Application &ndash; [Your Company Name]&rdquo;</b>.</p><p><i><b>Join our team and grow with us!</b></i></p><p>Job Types: Full-time, Permanent, New grad</p><p>Ability to commute/relocate:</p><ul><li>Dammam: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)</li></ul><p>Application Question(s):</p><ul><li>Are you in one of these cities in KSA; Dammam/Jeddah/Riyadh?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Gas/Oil/related field: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>

Administrative Assistant

Met T&S

<div><h1 class="jobSectionHeader"><b>MPC - Material Preservation Coordinator</b></h1>
<div><div><div><div><div><div><b>Date:</b></div> <div>22/10/2025</div>
</div><br>
<div><div><b>Place of work:</b></div> <div>Al Jubail</div>
</div><br>
</div></div></div><div>APPLY
</div></div><p></p><div><div><div><div><div><p><b>Job Title:</b></p><br>
</div><div><p>Material Preservation Coordinator</p><br>
</div></div><br>
<div><div><p><b>Reference:</b></p><br>
</div><div><p>PIR 439908310</p><br>
</div></div><br>
<div><div><p><b>Project</b></p><br>
</div><div><p>AMIRAL, KSA</p><br>
</div></div><br>
<div><div><p><b>Hours/rotation:</b></p><br>
</div><div><p>Rotation of 60 days on site and 10 days off (paid) &amp; 2 days traveling (paid).</p><br>
</div></div><br>
<div><div><p><b>Salary range:</b></p><br>
</div><div><p>Excellent salary package with benefits.</p><br>
</div></div><br>
<div><div><p><b>Benefits:</b></p><br>
</div><div><p>Single Status.</p>
<p>Accommodation (Meals) provided by the company.</p>
<p>Transportation provided by the company.</p>
<p>Round trip ticket on each rotation</p><br>
</div></div><br>
<br>
<p></p><div><div><p><b>Job summary/Role description</b></p><br>
</div></div><br>
<div><div><ul><li>Material Preservation Coordinator cooperates with the construction, material control and Logistics groups to assure the timely and appropriate preservation of materials and equipment once received at site.</li>
<li>He/she operates in compliance with the specifications, procedures, quality requirements and health/environmental/safety regulations during the course of activities.</li></ul><br>
</div></div><br>
<br>
<p></p><div><div><p><b>Duties and responsibilities</b></p><br>
</div></div><br>
<div><div><ul><li>Coordinates preservation (and de-preservation as necessary) of materials and equipment in compliance with vendor and project and specifications and procedures.</li>
<li>Requisitions preservation equipment and tools as necessary.</li>
<li>Prepares and issues preservation reports as required by the field engineering manager.</li>
<li>Initiates and maintains preservation recording.</li>
<li>Requests, as necessary, relevant permits to perform preservation activities.</li><br>
</ul></div></div><br>
<div><div><p><b>Person Specification</b></p><br>
</div></div><br>
<div><div><p><b>Knowledge &amp; Qualifications</b></p><br>
</div></div><br>
<div><div><ul><li>A Bachelor&rsquo;s Degree or Diploma in any Engineering courses.</li><br>
</ul></div></div><br>
<div><div><p><b>Experience</b></p><br>
</div></div><br>
<div><div><ul><li>Minimum of 10 year's work experience.</li>
<li>Significant experience in in a similar position on EPC Oil &amp; Gas projects/ Refinery.</li><br>
</ul></div></div><br>
<div><div><p><b>Skills and Abilities</b></p><br>
</div></div><br>
<div><div><ul><li>Excellent communications and interpersonal skills.</li>
<li>Attention to detail, management skills.</li>
<li>Team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution.</li>
</ul></div></div><br>
</div></div></div><p></p><div><div>APPLY</div></div></div>

MPC - Material Preservation Coordinator

Penspen

<p></p><div><p>Penspen www.penspen.com are looking for a a Senior Projects Coordinator (Onshore / Offshore) work in our PMS project in Khafji in The Kingdom of Saudi Arabia.</p>
<p>
The role is responsible to support Project Director for the delivery on behalf of the client Khafji Joint Operations (KJO) of the program of projects, and commercial success of the Project Management Services (PMS) contract ensuring client satisfaction. The role includes coordination between various projects to ensure that the portfolio is healthy and delivered as per the overall portfolio plan.</p><br>
<p></p>
<p>
The Senior Project Coordinator is responsible for managing the Project Delivery Leads and Senior Project Engineers who provide project management services for the onshore and offshore projects.</p><br>
<p></p>
<p>
The position is based in Khafji, Saudi Arabia.</p>
<p>
 <b>Knowledge / Experience (Skills) Required</b></p>
<ul>
<li>At least 15 years of prior project management and project engineering experience in the FEED, EPC as well as front end part of the project development (FEL1 and FEL2).</li>
<li>At least 8 years of recent experience in managing &amp; coordinating administration of onshore / offshore project activities including technical, contracts, logistics and support.</li>
<li>PMC experience at similar role for at least several years is preferable.</li>
<li>Knowledge of Saudi Aramco procedures/practices is beneficial.</li>
<li>Computer literate with all MS Packages, particularly Word and Excel proficient.</li></ul><br>
<p></p>
<p><b>
Qualifications:</b></p>
<ul>
<li>An Engineering Degree in a relevant discipline.</li>
</ul>
<p> If you have the skills and are interested to apply at a.sikarwar@penspen.com, please share the CV by clicking this</p>
<p>
https://careers.penspen.com/vacancy/senior-projects-coordinator-onshore-offshore-597730.html#hs_show_apply_popup=true</p><br>
<p></p>
<p>
#LI-BA1</p></div>

Senior Projects Coordinator (Onshore / Offshore)

<div></div><div><p>Penspen is a leading energy services company, providing engineering, project management, asset management and integrity services to the energy industry worldwide for over 65+ years. Originally founded in the UK in 1954 as Spencer &amp; Partners, the company has now grown to include almost 1,000 members of staff, with major offices in London, Mexico, Colombia Houston and Abu Dhabi. (https://www.penspen.com)</p><br>
<p></p>
<p>
We are in search of a dedicated and experienced QA/QC Coordinator to join our team in Saudi Arabia.</p>
<p>
The QA/QC Coordinator will be responsible for overseeing quality assurance and quality control activities, ensuring compliance with project specifications and industry standards in the oil and gas sector.</p><br>
<p></p>
<p>
The primary location is outside KSA (TBC), you may be required to work in Al Khafji, KSA.</p>
<p>
QULIFICATIONS:</p>
<ul>
<li><p>Proven experience in coordinating QA/QC activities in the oil and gas or petrochemical industry, with a strong focus on project quality control/quality assurance.</p>
</li>
<li><p>In-depth knowledge of QA/QC principles, methodologies, and best practices.</p>
</li>
<li><p>Familiarity with relevant industry standards and regulations, such as ISO 9001, API, and ASME codes.</p>
</li>
<li><p>Excellent communication and interpersonal skills, with the ability to collaborate effectively with multidisciplinary teams and external stakeholders.</p>
</li>
<li><p>Strong analytical and problem-solving abilities, with a keen attention to detail.</p>
</li>
<li><p>Proficiency in QA/QC tools, software, and documentation management systems.</p></li></ul><br>
<p>
</p><p><b>Requirements:</b> <b>Education:</b></p>
<ul>
<ul><ul><li>Alternative (I): Bachelor&rsquo;s Degree in Engineering.</li>
<li>Alternative (II): Diploma or equivalent with a certificate from a recognized agency in QA/QC.</li>
</ul>
</ul></ul><p><b>Years of Experience:</b></p>
<ul>
<ul><li><p>Alternative (I): Ten (10) years of experience in coordinating QA/QC engineering and construction activities, with at least five (5) years in performing project quality control/quality assurance activities for Oil and Gas/Petrochemical projects.</p>
</li>
<li><p>Alternative (II): Fourteen (14) years of experience in coordinating QA/QC engineering and construction activities, with at least seven (7) years in performing project quality control/quality assurance activities for Oil and Gas/Petrochemical projects.</p>
</li>
</ul></ul><p>If you have the skills and are interested to apply, please share the CV by clicking this: https://careers.penspen.com/vacancy/qaqc-coordinator-597877.html#hs_show_apply_popup=true</p><br>
<p></p>
<p>
 #LI-BA1</p></div><p></p>

QA/QC Coordinator

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