administrative assistant

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admin coordinator travel quality assurance uae national

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:<div></div><div> 
Responsibilities:</div><ul><li>
Contact hotels in the Middle East and Africa for roadshow bookings.</li><li>
Assist with roadshow planning, coordination, and staff travel.</li><li>
Manage roadshow logistics, budgets, and vendor contracts.</li><li>
Support on-site during roadshows and conduct post-event evaluations.</li></ul> 
<div></div>
Desired Skill &amp; Expertise:<div></div><div> 
Skills Required:</div><ul><li>
Excellent English communication skills.</li><li>
Strong organizational and multitasking abilities.</li><li>
Proficient in Microsoft Office and travel booking systems.</li><li>
Ability to work independently and collaboratively.</li><li>
UAE National with Family Book.</li></ul></div><div></div>

Admin Coordinator - Travel & Quality Assurance (UAE National)

TERRAFIRMA SOLUTIONS

Position: Admin Coordinator Industry: Manpower / Recruitment Location: Dubai, UAE Preferred: With UAE Driving LicenseJob Description: We are seeking an experienced Admin Coordinator to support our manpower operations. The ideal candidate will be highly organized, detail-oriented, and capable of working in a fast-paced environment.Key Responsibilities:<ul><li>Manage day-to-day administrative and office tasks</li><li>Coordinate with recruitment teams for scheduling and documentation</li><li>Prepare and maintain reports, records, and correspondence</li><li>Assist in processing employee onboarding and mobilization</li><li>Communicate with clients and candidates regarding updates and schedules</li><li>Ensure proper filing and compliance with internal processes</li></ul>Qualifications:<ul><li>Minimum 2 years of experience in the manpower/recruitment industry</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Strong communication and coordination skills</li><li>Ability to work under pressure and handle multiple tasks</li><li>UAE Driving License preferred</li><li>Immediate joiner highly preferred</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Do you have experience working in Manpower Industry?</li></ul>License/Certification:<ul><li>UAE Driving license (Required)</li></ul>Work Location: In person

Admin Coordinator

Manoj Reinsurance Brokers Ltd.

About the Role:The Sr. Specialist - HR Operations &amp; Admin is a key member of the Human Resources team, responsible for overseeing the full spectrum of HR operational activities.This role demands a highly organized, detail-oriented professional with a minimum of 5 years of hands-on experience across talent acquisition, visa &amp; immigration processing, onboarding &amp; offboarding, employee lifecycle management, medical insurance administration, and HR reporting and end to end office administration responsibilities. The ideal candidate will serve as the operational backbone of the HR &amp; admin function, ensuring seamless execution of organizational processes.Key Responsibilities and Accountabilities:Talent Acquisition (TA):<ul><li>Manage end-to-end recruitment for all open positions across departments.</li><li>Partner with hiring managers to define job requirements and develop targeted sourcing strategies.</li><li>Maintain and update the Applicant Tracking System (ATS) and recruitment dashboards.</li><li>Coordinate interview panels, assessments, and offer management processes.</li><li>Drive employer branding initiatives and manage relationships with recruitment agencies.</li></ul>Visa &amp; Immigration Processing:<ul><li>Process and manage all types of employment visas, residency permits, and related government documentation.</li><li>Liaise with PRO (Public Relations Officer), government authorities, and embassies for visa approvals and renewals.</li><li>Maintain and track visa expiry dates, ensuring timely renewals and compliance.</li><li>Advise employees and management on visa regulations and immigration requirements.</li><li>Maintain accurate and up-to-date visa and document trackers for all employees.</li></ul>Onboarding:<ul><li>Design and deliver a comprehensive onboarding experience for all new joiners.</li><li>Coordinate and execute offer letters, system access, equipment, and orientation schedules and assets availability.</li><li>Conduct HR induction sessions covering policies, benefits, and organizational culture.</li><li>Ensure accurate completion and filing of all onboarding documentation.</li><li>Maintain and update onboarding trackers and report on new joiner completion rates.</li><li>Initiate and gather onboarding feedback and generate analysis.</li></ul>Offboarding:<ul><li>Manage the full employee exit process including resignation acceptance, clearance, and final settlements.</li><li>Conduct structured exit interviews and analyze feedback for retention insights.</li><li>Coordinate handover processes and ensure knowledge transfer documentation.</li><li>Revoke system access, collect company assets, and cancel visa/residency permits as applicable in alignment with IT team.</li><li>Maintain offboarding trackers and prepare attrition reports for management.</li></ul>Medical Insurance Administration:<ul><li>Serve as the primary point of contact for the company's group medical insurance policy.</li><li>Manage employee enrollments, deletions, and plan amendments with the insurance provider.</li><li>Handle employee queries, claim escalations, and coordinate with insurers for timely resolutions.</li><li>Track and manage insurance renewals, policy documents, and premium reconciliation.</li><li>Ensure compliance with local health insurance mandates and regulatory requirements.</li></ul>Employee Relations and Engagement:<ul><li>Manage employee disputes, formal complaints, and disciplinary matters fairly and consistently to maintain a safe, respectful workplace.</li><li>Design and administer engagement surveys, analyze results, and drive department-level action plans</li><li>Develop initiatives that celebrate employee contributions &mdash; peer recognition, milestone rewards etc.</li><li>Build and implement employee wellbeing, engagement and culture initiatives</li></ul>Trackers, Reports &amp; HR Operations:<ul><li>Maintain comprehensive HR trackers for headcount, recruitment pipeline, visa status, probation, and attrition.</li><li>Prepare monthly, quarterly, and ad hoc HR reports and dashboards for management.</li><li>Generate data-driven insights to support HR decision-making and workforce planning.</li><li>Ensure the integrity and accuracy of employee records in the HRIS system.</li><li>Support HR audits and compliance reviews with accurate documentation and reports.</li></ul>Admin Responsibilities:<ul><li>Act as the first point of contact for visitors, clients, and vendors.</li><li>Monitor and replenish office supplies, stationery, and equipment.</li><li>Liaise with vendors, service providers, and maintenance teams.</li><li>Process purchase orders, invoices, and expense reports.</li><li>Support new employee onboarding &mdash; ID cards, workstation setup, and orientation.</li><li>Maintain employee attendance, leave records, and HR documentation.</li><li>Process petty cash, reimbursements, and basic bookkeeping tasks.</li><li>Oversee housekeeping, security, and maintenance of the office premises.</li><li>Coordinate with IT support for hardware/software issues and new setups.</li><li>Organize company events, meetings, conferences, and team activities.</li><li>Arrange domestic and international travel, visa processing, and hotel bookings.</li><li>Prepare travel itineraries and expense reports post-travel.</li></ul>Key Performance Indicators:KPIs will be specified yearly at the time of goal setting. However, the broad KPIs for this role is as below:<ul><li>Recruitment &amp; onboarding efficiency</li><li>HR operations &amp; process compliance</li><li>Employee relations &amp; timely grievance resolution</li><li>Employee engagement &amp; retention contribution</li><li>HR Reports and analysis</li><li>Employee lifecycle management and exit formalities</li><li>UAE / DIFC Law compliance</li><li>Act as First point of contact for all employees &amp; stakeholders in business</li></ul>Job Specification:<ul><li>5 - 8 yrs of experience in similar role</li><li>Academic Qualification - Bachelor's / master&rsquo;s degree in human resources, Business Administration, or a related field.</li><li>Must Have Experience - Minimum 5 years of progressive HR operations experience and admin role, preferably in a mid-to-large organization.</li></ul>Special Demands of the Job:<ul><li>Must have UAE driving license.</li><li>Demonstrates a proactive attitude and readiness to take on challenges, with the ability to effectively prioritize tasks based on critical deadlines and complexity.</li><li>Demonstrated hands-on experience in all areas listed under key responsibilities.</li><li>Solid understanding of local employment legislation / DIFC laws.</li><li>Prior experience working in the UAE.</li><li>Familiarity with government portals (MOHRE, GDRFA, ICP, DIFC, etc.) is preferred.</li></ul>You should NOT apply if you:<ul><li>Prefer a slow-paced work environment or a strict 9-to-5 work culture</li><li>Are not eager to learn, evolve, and grow professionally</li><li>Prioritize quantity over quality and accuracy</li><li>Require constant supervision, handholding, or repeated follow-ups</li><li>Lack attention to detail and a strong sense of ownership</li><li>Are unable to manage priorities effectively in a dynamic and fast-paced environment</li></ul>Pay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Are you comfortable with extended working hours?</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Work Location: In person

Sr. Specialist - HR Operations and Admin

Sulthanpur Fruits & Vegetable Trading LLC

<div>
 
 Job Opportunity: Admin Assistant
 
 
 
 Company:
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 
 
 📍 Location: United Arab Emirates
 
 
 📧 Email: Admin.sulthanpur@gmail.com
 
 
 🌐 Website: www.sulthanpurtradingllc.com
 
 
 &phone; Tel: +971 4 320 2792
 
 
 📱 Mobile: +971 56 133 7799
 
 
 
 
 
 
 
 
 
 🌟 About Us
 
 
 
 
 Sulthanpur Fruits and Vegetables Trading LLC
 
 is a fast-growing and reputable trading company in the UAE, specializing in high-quality fresh produce distribution. We are committed to excellence, efficiency, and professionalism in all aspects of our business.
 
 
 
 
 
 
 
 
 
 💼 Position: Admin Assistant
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive&nbsp;
 
 Admin Assistant
 
 &nbsp;to support our daily office operations and ensure smooth administrative workflow.
 
 
 
 
 
 
 
 
 
 🔑 Key Responsibilities
 
 
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Handle documentation, filing, and record-keeping
 </li>
 <li>
 Prepare reports, emails, and official correspondence
 </li>
 <li>
 Assist in scheduling meetings and managing calendars
 </li>
 <li>
 Coordinate with suppliers, clients, and internal teams
 </li>
 <li>
 Maintain office supplies and inventory
 </li>
 <li>
 Support management with operational tasks
 </li>
 </ul>
 
 
 
 
 
 
 
 
 🎯
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or relevant qualification preferred
 </li>
 <li>
 Proven experience in an administrative or office support role
 </li>
 <li>
 Strong communication skills (English and Hindi required, Arabic is bonus)
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, Outlook)
 </li>
 <li>
 2&ndash;4 years of experience in administration, customer service, or executive support
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work independently and meet deadlines
 </li>
 <li>
 Knowledge of UAE office procedures is an advantage
 </li>
 </ul>
 
 
 
 
 
 
 
 
 💡 What We Offer
 
 
 <ul>
 <li>
 Professional and growth-oriented work environment
 </li>
 <li>
 Competitive salary package
 </li>
 <li>
 Opportunity to develop administrative and business skills
 </li>
 <li>
 Supportive team and leadership
 </li>
 </ul>
 
 
 
 
 
 
 
 
 📩 How to Apply
 
 
 
 Interested candidates can send their CV to:
 
 
 📧
 
 Admin.sulthanpur@gmail.com
 
 
 
 
 
</div>

Administrative Assistant

High Home Ceramic

Looking for an Admin Accounts Executive with UAE car rental experience.Requirements:<ul><li>Minimum same field experience in UAE car rental industry</li><li>Knowledge of FTA filing and VAT reporting</li><li>Experience in:</li><li>Accounts receivable</li><li>Accounts payable</li><li>General admin/accounting tasks</li><li>Good knowledge of accounting software and MS Office</li><li>Ability to work independently and manage deadlines</li><li>Must be available to join immediately</li></ul>Responsibilities:<ul><li>Handle daily accounting and administrative activities</li><li>Prepare and submit FTA/VAT reports</li><li>Manage customer invoices and supplier payments</li><li>Maintain financial records and reports</li><li>Coordinate with management for account reconciliation</li></ul>Location: Warsan 3 - DubaiPay: AED3,000.00 - AED3,200.00 per hourWork Location: In person

Admin Accounts – Car Rental

LMJ CAPITAL REAL ESTATE

POSITION : SENIOR PROPERTY CONSULTANTLMJ Capital Real Estate is a leading brokerage in Dubai, known for delivering exceptional real estate services across the UAE. Built on integrity and a strong track record, we combine advanced local and global marketing strategies to provide top-quality services for buying, selling, and leasing properties.We are seeking dynamic, motivated, and experienced Senior Property Consultant to join our team. If you are passionate about real estate and driven to succeed, we would love to hear from you.WHO WE ARE?<ul><li>Top 20 with Dubai Holdings</li><li>Leadership with 15+ years market dominance</li><li>Full support from admin + marketing team backing you daily</li><li>Qualified leads</li><li>Location: City Walk Boulevard near to Meraas Sales Boutique (Prime Location)</li></ul>WHAT WE ARE LOOKING FOR:<ul><li>Minimum 1&ndash;2 years of experience in the Dubai real estate market</li><li>Strong communication and negotiation skills</li><li>Ability to build and maintain client relationships</li><li>Self-motivated and target-driven</li><li>Team player with a professional presentation</li></ul>COMMISSION BASED WITH ATTRACTIVE COMMISSION SLAB(No Basic Salary)BENEFITS:<ul><li>Office located at City Walk Boulevard</li><li>Strong relationships with top UAE developers</li><li>Full marketing and administrative support</li></ul>If you believe you are a good fit for this exciting opportunity, we would love to hear from you. Apply now and join our team at LMJ Capital Real Estate for shared success.JOB TYPE: FULL-TIMESEND YOUR CV TO: Whatsapp : 00971545648144 / 00971568464343Email: admin@lmjcapitals.com / marketing@lmjcapitals.comPay: AED10,000.00 - AED15,000.00 per monthWork Location: In person

Senior Property Consultant

MASAR AL AMAN REAL ESTATE BROKER

HIRING &ndash; REAL ESTATE ADMIN Location: Dubai, UAEMasar Al Aman Real Estate LLC is looking for a motivated, organized, and experienced Real Estate Admin to join our team.Requirements:<ul><li>Experience in Dubai real estate/property management is preferred</li><li>Knowledge in tenancy contracts, Ejari, and tenant coordination</li><li>Familiarity with UAE real estate portals for property advertising</li><li>Knowledge in Trakheesi and Dubai Land Department (DLD) system/processes</li><li>Good communication and organizational skills</li><li>Ability to handle emails, tenant follow-ups, and administrative work</li><li>Familiarity with Microsoft Office and real estate documentation</li><li>Can work under pressure and manage multiple tasks</li></ul>Responsibilities:<ul><li>Prepare tenancy contracts and related documents</li><li>Coordinate with tenants, owners, and maintenance team</li><li>Handle renewals, notices, emails, and payment follow-ups</li><li>Upload and manage property advertisements on UAE property portals</li><li>Process Trakheesi permits and coordinate with DLD-related requirements</li><li>Maintain records and filing system</li><li>Assist management with daily operations</li></ul>Only shortlisted candidates will be contacted.Pay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Real Estate Admin

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