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admin assistant & office manager - zamalek Jobs in Cairo

admin assistant & office manager - zamalek

admin assistant - director of human resources Jobs in Cairo

admin assistant - director of human resources

admin director office manager

Admin director / Office manager

Talent 360 ME

<div>
 
 Are you an organized, professional, and proactive administrator who thrives in a fast-paced creative environment?
 
 
 
 
 Talent360
 
 is now hiring for one of our clients:
 
 
 
 Admin Assistant &amp; Office Manager
 
 
 
 
 Company Industry:
 
 Architecture and Interior Design
 
 
 
 About the Role:
 
 
 
 We&rsquo;re looking for a highly organized
 
 Admin Assistant &amp; Office Manager
 
 to join a high-end interior design studio in
 
 Zamalek, Cairo
 
 . This role is essential to ensuring smooth day-to-day operations and supporting the Co-Founder and leadership team with top-tier administrative assistance.
 
 
 You will play a key part in maintaining a professional, polished office environment while coordinating administrative and HR-related tasks.
 
 
 
 Duties and Responsibilities:
 
 
 
 
 Office Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations and ensure a clean, well-maintained workspace
 </li>
 <li>
 Manage office supplies, utilities, vendors, and maintenance schedules
 </li>
 <li>
 Supervise the office boy and ensure timely completion of office-related tasks
 </li>
 <li>
 Coordinate internal meetings, team events, and travel arrangements
 </li>
 <li>
 Monitor office expenses and handle service contracts with vendors
 
 
 
 </li>
 </ul>
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide direct administrative support to the Co-Founder and leadership team
 </li>
 <li>
 Handle scheduling, correspondence, and documentation
 </li>
 <li>
 Maintain organized filing systems and follow up on invoices and procurement
 </li>
 <li>
 Act as the first point of contact for visitors and external stakeholders
 
 
 
 </li>
 </ul>
 
 HR Coordination (Basic Support)
 
 
 
 <ul>
 <li>
 Assist with onboarding and workstation setup for new hires
 </li>
 <li>
 Track employee attendance and maintain HR records
 </li>
 <li>
 Help organize internal communications and employee engagement activities
 
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field
 </li>
 <li>
 Minimum 5 years of experience in office management or administrative roles
 </li>
 <li>
 Strong multitasking and organizational skills
 </li>
 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook)
 </li>
 <li>
 Professional, reliable, and detail-oriented with excellent communication skills
 
 
 
 </li>
 </ul>
 
 Working Conditions:
 
 
 
 <ul>
 <li>
 Working Days: Sunday to Thursday
 </li>
 <li>
 Working Hours: 10:00 AM &ndash; 6:00 PM
 </li>
 <li>
 Location: Zamalek, Cairo
 
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 A supportive and elegant work environment
 </li>
 <li>
 Exposure to high-end, design-driven projects
 </li>
 <li>
 Competitive salary package based on experience
 
 
 
 </li>
 </ul>
 
 Ready to bring structure, professionalism, and poise to a thriving design studio?
 
 
 
 Apply now to join
 
 Studio Paradigm
 
 and grow your career with
 
 Talent360
 
 !
</div>

Admin Assistant & Office Manager - Zamalek

American Association for Continuous Education

<div>
 Admin Assistant &ndash; International Medical Education Organization (Dokki &ndash; Giza)
 
 
 Location: Dokki &ndash; Giza
 
 Organization: American Association for Continuous Education.
 
 
 An international medical education organization is seeking a polished and professional Admin Assistant to represent our Giza office and ensure smooth, efficient, and high-standard office operations.
 
 
 
 
 Requirements
 
 
 Key Responsibilities
 
 
 Professionally represent the organization when welcoming guests, partners, and international speakers.
 
 
 Manage day-to-day office operations: scheduling, documentation, correspondence, and logistics.
 
 
 Coordinate with our regional branches in Dubai, KSA, and other countries.
 
 
 Support senior management in planning conferences, training programs, and events.
 
 
 Maintain an elegant, organized, and professional office environment that reflects our international standards.
 
 
 
 Prepare professional presentations, documents, and communication on behalf of the managers.
 
 
 
 Ensure effective coordination between departments and maintain confidentiality at all times.
 
 
 
 Act as a point of contact between management and employees.
 
 
 
 Requirements
 
 
 
 
 Fluent English (spoken and written) &ndash; mandatory.
 
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 Professional appearance, confident personality, and strong interpersonal skills.
 
 
 Previous experience as an Admin Assistant, Executive Assistant, or Administrative Coordinator in a multinational or high-end organization.
 
 
 Excellent organizational and communication skills.
 
 
 Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
 
 
 Ability to multitask, prioritize, and work under pressure.
 
 
 
 
 
 Benefits
 
 
 
 Benefits:
 
 
 
 
 What We Offer
 
 
 A prestigious and professional work environment.
 
 
 Opportunities to participate in national and international conferences and events.
 
 
 Career growth prospects within a rapidly expanding international organization.
 
 
 Competitive salary and benefits package.
 
 
 
 
</div>

Admin Assistant

Azadea Group

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
 </li>
 <li>
 Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
 </li>
 <li>
 Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
 </li>
 <li>
 Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
 </li>
 <li>
 Maintain an organized filing system, ensuring accurate and accessible documentation.
 </li>
 <li>
 Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
 </li>
 <li>
 Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
 </li>
 <li>
 Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
 </li>
 <li>
 Specific to Executive Assistant to the Country Manager: Maintain and update the country&rsquo;s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals&rsquo; visits, ensuring smooth execution of schedules.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
 </li>
 <li>
 Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
 </li>
 <li>
 Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree.
 </li>
 <li>
 3-5 Years in Executive Assistant position to GM or Country director.
 </li>
 <li>
 Multinational experience is a plus.
 </li>
 <li>
 Proficient English.
 </li>
 <li>
 Proficient Excel and PPT.
 </li>
 </ul>
 
 
</div>

Executive Assistant Vacancy

EgyBell

<div>
 
 Egybell is hiring an
 
 Administration and Media Officer
 
 for a PR agency located in Down town.
 
 
 
 
 
 
 
 Position Profile
 
 
 
 
 
 
 
 The Admin and Media Officer will be responsible for the day-to-day- agency operations that includes; handling accounts payable, payroll, grant report entry, managing the organization's HR, and helping in creating organizational and program budgets with the supervision of the Managing Director.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 Administration Activities:
 
 
 
 &bull; Core person for managing office operations and standard of performance.
 
 
 &bull; Handle accounting records and manage monthly requirements with external auditing office.
 
 
 &bull; Update and maintain corporate database
 
 
 &bull; Assist MD in daily activities and projects
 
 
 &bull; Deal with third parties that includes; suppliers, production and designer&hellip;etc
 
 
 &bull; Assist other departments in some operational / co-ordination activities as needed.
 
 
 
 
 
 
 Media Activities:
 
 
 
 &bull; Monitor with media team different media outlets (newspapers, on lines and magazines) for coverage of client news and competitor development
 
 
 &bull; Send daily clippings to clients and follow up on press
 
 
 &bull; Manage media monitoring reports/sheets
 
 
 &bull; Update and maintain media sheets and rates (newspapers, magazines, online and TV)
 
 
 &bull; Distribute and monitor press releases to the media
 
 
 &bull; Sending out communication for coverage
 
 
 &bull; Assist in media database for online, printed and magazines
 
 
 &bull; Handle monthly media and project reports
 
 
 &bull; Coordination with PR executives
 
 
 &bull; Prepare monthly project reports
 
 
 
 
 
 
 Web/Social Media:
 
 
 
 &bull; Post content on our corporate website and social media planning
 
 
 &bull; Coordinate with the team on specific tasks within PR assignments
 
 
 &bull; Manage workflow within media operations as needed.
 
 
 
 
 
 
 Qualifications and requirements:
 
 
 
 
 
 <ul>
 <li>
 &bull; Bachelor&rsquo;s Degree in Administration or English
 </li>
 <li>
 4+ years&rsquo; experience in the same position is a
 
 must
 
 .
 </li>
 <li>
 Experience and a strong PR and media background are a
 
 must
 
 </li>
 </ul>
 
 
 Professional work experience is a mus
 
 t.
 
 
 &bull; Fluent in English is a must
 
 
 &bull; Translation E/A when required
 
 
 &bull; Proven communication and media skills
 
 
 &bull; Willing to learn and an effective team player.
 
 
 &bull; Can anticipate problems
 
 
 &bull; Complete challenging projects and capable of meeting deadlines
 
 
 &bull; Strong commitment and dedication to the agency's success as well as personal career
 
 
 &bull; Positive attitude, thorough and solutions-oriented, hard-worker and committed.
 
 
 &bull; Attention to detail and quality
 
 
 &bull; Presentable, active, and willing to learn.
 
 
 &bull; Adobe and Photoshop skills
 
 
 &bull; Develop Microsoft Suite, Internet, and Computer skills.
 
 
 &bull; Solve problems and take the lead in managing the office work
 
 
 &bull; Understanding of media and how to exploit media, regional, TV and radio (plus) Team Participation
 
 
 &bull; Actively participate in agency development processes
 
 
 &bull; Balance workload between office management and media to ensure that all work is accurate and completed within established deadlines
 
 
 &bull; Continually communicate with media and account executives, and third-party suppliers.
 
 
 &bull; Continually add feedback to the performance review of the work process as needed
 
 
 &bull; Talk intelligently about agency at internal and external meetings and industry functions
 
 
 &bull; Attend agency staff meetings and company events
 
 
 
</div>

Administrative Specialist (Media Officer )

Hilton

<div>
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment.
 
 
 
 What will I be doing?
 
 
 
 The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:
 
 
 <ul>
 <li>
 Manage the HR Director&rsquo;s calendar, appointments, and travel arrangements.
 </li>
 <li>
 Prepare correspondence, reports, and presentations as required.
 </li>
 <li>
 Handle confidential information with discretion.
 </li>
 <li>
 Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).
 </li>
 <li>
 Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.
 </li>
 <li>
 Maintain and update HR databases, personnel records, and filing systems.
 </li>
 <li>
 Assist in organizing employee events, recognition programs, and engagement activities.
 </li>
 <li>
 Draft and circulate internal communications on behalf of the HR Director.
 </li>
 <li>
 Serve as a point of contact for employee inquiries, directing them appropriately.
 </li>
 <li>
 Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.
 </li>
 <li>
 Maintain trace files and set reminders to support the HR Director&rsquo;s follow-up on key actions.
 </li>
 <li>
 Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Previous experience in an administrative or HR support role, ideally within hospitality.
 </li>
 <li>
 Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication skills in English (both written and verbal).
 </li>
 <li>
 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality.
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous experience in Human Resources
 </li>
 <li>
 Excellent knowledge of hospitality
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Cairo Heliopolis
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Human Resources
</div>

Admin Assistant - Director of Human Resources

Mondia

<div>
 Our People Operations is the custodian of our HR systems, teams' operations and admin function; the driving force behind our local People teams, the People Operations leads all administrative activities and coordinates the necessary operational tasks to ensure that we can deliver first class service to our people, with accurate and timely data and reporting.
 
 
 <ul>
 <li>
 Drafting and archiving all team administration including hiring documentation, reports, letters and other people related correspondence
 </li>
 <li>
 Contributing to the development and implementation of systems, processes and objectives, to offer best in class HR Service delivery
 </li>
 <li>
 Acting as custodian of the People team's tech tools, (Lattice, BambooHR), ensuring these remain up-to-date accurate and are a single source of truth for all relevant stakeholders
 </li>
 <li>
 Tracking and monitoring leave balances for all local employees, escalating any exceptions and guiding colleagues on the correct adoption of company practices
 </li>
 <li>
 Facilitate and contribute to the onboarding program ensuring all new joiner documentation is completed and people are onboarded effectively, to ensure a smooth transition in their new roles
 </li>
 <li>
 Compiling detailed and accurate monthly reporting to facilitate the timely processing of people operations tasks, such as payroll
 </li>
 <li>
 Acting as a champion of the organisation's Values and contributing to building a high performance and engaged culture
 </li>
 <li>
 Self-lead learning, keeping abreast of international best practice at all times
 </li>
 <li>
 Identifying any issues within current working practices where possible, suggesting solutions to ensure continual improvement
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 At least 2 years' experience as People Operations or a comparable role
 </li>
 <li>
 Proven track record operating in a busy HR / People admin function across multiple areas of HR
 </li>
 <li>
 Excellent administrator; with extremely high attention to detail and good analytical skills
 </li>
 <li>
 Agile, flexible and responsive approach to work
 </li>
 <li>
 High focus on achievement and results delivery
 </li>
 <li>
 Proven track record in a People/HR admin role, would be a distinct advantage
 </li>
 <li>
 Previous experience within a tech environment, would be a distinct advantage
 </li>
 <li>
 Strong analytical and critical thinking skills and great attention to detail; able to provide meaningful reporting and narrative on market insights
 </li>
 <li>
 Extensive knowledge of HR policies and systems and local Labour Law
 </li>
 <li>
 Previous experience within a tech environment, startup, rapidly-scaling business and/or in a matrix organizational structure would be a distinct advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Social insurance coverage for employees
 </li>
 <li>
 Health insurance for employees and their families
 </li>
 <li>
 Opportunity to work for a dynamic international company with a flat hierarchical structure, where your voice matters and your impact is seen
 </li>
 <li>
 The company will contribute up to EUR 25 per month towards staff perks
 </li>
 <li>
 A company bonus scheme applicable as per bonus scheme rules
 </li>
 <li>
 EUR equivalent salaries paid in EGP
 </li>
 </ul>
</div>

People Operations Specialist

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