driver

administrative assistant

office administrator

admin assistant

accountant & administrator

admin

m&j gents saloon

We are looking for a highly organized and proactive Administrative Assistant to join our wooden factory in Dubai. The ideal candidate will handle daily administrative tasks, maintain records, coordinate with suppliers and clients, and support the smooth operation of the office and factory.Key Responsibilities<ul><li>Manage daily administrative and office operations.</li><li>Prepare quotations, invoices, purchase orders, and other documents.</li><li>Maintain accurate records and filing systems.</li><li>Coordinate with suppliers, customers, and internal departments.</li><li>Answer phone calls, emails, and handle correspondence professionally.</li><li>Monitor office supplies and place orders when needed.</li><li>Schedule meetings and maintain calendars.</li><li>Assist with HR-related tasks, including attendance and employee records.</li><li>Prepare reports using Microsoft Excel and Word.</li><li>Support the factory manager with administrative duties.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2 years of administrative experience (manufacturing or factory experience is an advantage).</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of accounting software or ERP systems is a plus.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Work Location: In person

Admin

Agha Cleaning Services

Admin &amp; Office ManagerDubai, UAEAGHA Windows Cleaning Services LLC*About AGHA Services*AGHA Windows Cleaning Services LLC is a leading facilities services company in the UAE, specializing in professional cleaning, pest control, and maintenance solutions. We are committed to operational excellence, customer satisfaction, and maintaining the highest standards of professionalism across all our services.We are currently seeking an experienced, highly organized, and detail-oriented Admin &amp; Office Manager to oversee our administrative operations and ensure the smooth functioning of office, HR administration, payroll coordination, transactional record keeping, and daily operational support.*Position Summary*The Admin &amp; Office Manager serves as the central administrative hub of the company, responsible for managing office operations, recording and maintaining business transactions, supporting payroll and HR administration, coordinating reporting requirements, maintaining company records, and ensuring efficient communication between departments and external stakeholders.The successful candidate will play a critical role in supporting management through accurate record keeping, timely reporting, operational coordination, and administrative leadership.Reporting To: Managing Director*Key Responsibilities**1. Administration &amp; Data Management*<ul><li>Maintain accurate administrative records and company documentation.</li><li>Manage company filing systems, databases, and operational records.</li><li>Ensure all company transactions are properly recorded and archived.</li><li>Maintain document version control and administrative procedures.</li><li>Organize and manage office correspondence and communication.</li></ul>*2. Transaction Recording &amp; Invoicing*<ul><li>Record invoices, bills, expenses, receipts, and payments in Zoho Books.</li><li>Ensure all transactions are entered accurately and promptly.</li><li>Issue customer invoices immediately upon job completion confirmation.</li><li>Maintain accurate financial and operational records.</li><li>Support management with data extraction and reporting.</li></ul>*3. Quotation Administration*<ul><li>Prepare and issue client quotations following pricing approvals.</li><li>Ensure quotations are dispatched within approved timelines.</li><li>Maintain quotation records and tracking logs.</li><li>Follow company procedures for quotation control and documentation.</li></ul>*4. Payroll Administration*<ul><li>Manage monthly payroll preparation processes.</li><li>Extract attendance data from BioTime attendance systems.</li><li>Prepare payroll records, salary schedules, and supporting documentation.</li><li>Coordinate payroll submissions within company deadlines.</li><li>Ensure payroll documentation is complete and accurate.</li></ul>*5. HR Administration*<ul><li>Maintain employee files and personnel records.</li><li>Monitor attendance, leave records, warnings, deductions, and disciplinary documentation.</li><li>Prepare daily attendance reports and monthly HR reports.</li><li>Maintain strict confidentiality of employee information.</li><li>Ensure all HR records comply with company requirements.</li></ul>*6. Document &amp; Compliance Management**Monitor expiry dates for:*<ul><li>Employee visas</li><li>Labor permits</li><li>Trade licenses</li><li>Company insurances</li><li>Regulatory documents</li></ul>Issue renewal alerts well in advance.Ensure no company or employee documentation expires.*7. Office Operations Management*<ul><li>Oversee day-to-day office administration.</li><li>Manage office supplies, vendors, and administrative requirements.</li><li>Coordinate driver schedules and office logistics.</li><li>Maintain inventory records and office assets.</li><li>Support operational teams with scheduling and administrative coordination.</li></ul>*8. Receivables Tracking*<ul><li>Maintain accounts receivable records.</li><li>Update aging reports and collections status.</li><li>Record customer payments and outstanding balances.</li><li>Escalate issues when required.</li></ul>9. Reporting &amp; Management Support*Prepare and submit regular reports, including:*<ul><li>Daily Flash Reports</li><li>Daily Attendance Reports</li><li>Monthly HR Reports</li><li>Payroll Documentation</li><li>Petty Cash Reconciliations</li><li>Cash Position Reports</li><li>Receivables Status Reports</li><li>Document Expiry Alerts</li></ul>*Required Qualifications*<ul><li>Bachelor's Degree in Business Administration, Management, or related field.</li><li>Minimum 4-6 years of experience in Administration, Office Management, or a similar role.</li><li>Previous supervisory experience is highly preferred.</li><li>Strong knowledge of office administration processes and reporting systems.</li></ul>*Technical Skills*<ul><li>Advanced Microsoft Office / Microsoft 365 skills (particularly Excel).</li><li>Experience using Zoho Books.</li><li>Familiarity with attendance management systems such as ZKTeco BioTime.</li><li>Strong data entry and records management skills.</li><li>Excellent report preparation and documentation abilities.</li></ul>*Key Competencies*✅ Exceptional organizational skills✅ High attention to detail and accuracy✅ Strong record-keeping discipline✅ Ability to meet strict deadlines✅ Professional communication skills✅ Confidentiality and integrity✅ Problem-solving mindset✅ Ability to manage multiple priorities✅ Strong leadership and team coordination abilities✅ Proactive and results-oriented approach*What We Offer*<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Career development opportunities</li><li>Exposure to a growing and dynamic organization</li><li>Opportunity to work closely with senior management</li></ul>*How to Apply*Interested candidates who meet the above requirements are invited to send their updated CV to: info@agha-services.aeSubject Line: Application for Admin &amp; Office Manager PositionOnly shortlisted candidates will be contacted.Pay: AED7,000.00 - AED9,000.00 per monthWork Location: In person

Admin / Office Manager

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

Red Blue Flame Fire Safety and Security System LLC

Job Title: Legal Assistant cum AdminCompany: Four Square Steel Constructions Contracting LLC Part of: Blue Square Group of Companies Location: Dubai, UAEJob SummaryFour Square Steel Constructions Contracting LLC, part of the Blue Square Group of Companies, is looking for a proactive and detail-oriented Legal Assistant cum Admin to join our team. The ideal candidate will have an LLB qualification, a strong understanding of legal documentation, and the ability to provide efficient administrative support while ensuring compliance with company policies and applicable UAE regulations.Key Responsibilities<ul><li>Assist in drafting, reviewing, and maintaining contracts, agreements, legal notices, and other legal documents.</li><li>Organize and maintain legal files, records, and confidential documentation.</li><li>Coordinate with external legal consultants, government authorities, and other stakeholders as required.</li><li>Support company licensing, permit renewals, and regulatory compliance activities.</li><li>Prepare legal correspondence, reports, and official documents.</li><li>Provide general administrative support, including document control, filing, scheduling, and office coordination.</li><li>Maintain accurate records and ensure timely follow-up on legal and administrative matters.</li><li>Perform other legal and administrative duties as assigned by management.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor's Degree in Law (LLB) is mandatory.</li><li>Minimum 2 years of relevant experience as a Legal Assistant, Legal Officer, or in a similar role.</li><li>Knowledge of UAE legal documentation and administrative procedures is preferred.</li><li>Strong communication skills in English (written and verbal).</li><li>Proficiency in Microsoft Office applications.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle confidential information with integrity and professionalism.</li></ul>How to ApplyInterested candidates are invited to send their updated CV to hr@bluesquaregroupdubai.com with the subject line:Application for Legal Assistant cum AdminWork Location: In person

Legal Assistant/Admin

Najma Alsama Technical Services LLC

About UsWe are a Dubai-based fit-out and renovation contractor specializing in high-end villa, apartment, office, and commercial renovation projects across the UAE. Our company has a team of 35+ skilled professionals, an in-house joinery workshop, and a fleet of pickup trucks, passenger vans, and a coaster to support our daily operations. We are committed to delivering quality workmanship, efficient project execution, and exceptional customer service.We are looking for a proactive, organized, and detail-oriented Admin &amp; HR Executive to manage our day-to-day administration and HR operations.Key Responsibilities<ul><li>Manage daily office administration and ensure smooth office operations.</li><li>Maintain employee records, personal files, contracts, and HR documentation.</li><li>Handle recruitment activities, including job postings, CV screening, interview scheduling, onboarding, and employee induction.</li><li>Coordinate visa processing, Emirates ID applications, medical appointments, labour and immigration documentation.</li><li>Maintain staff attendance, leave records, overtime, and payroll-related information.</li><li>Coordinate with PROs, government authorities, and external service providers.</li><li>Maintain company documentation, licenses, insurance policies, and renewal schedules.</li><li>Administer company accommodation, transportation, and fleet records, including vehicle registration, insurance, servicing, Salik, and maintenance schedules.</li><li>Coordinate with project managers, the joinery workshop, suppliers, and clients on administrative matters.</li><li>Prepare letters, reports, meeting minutes, and other business correspondence.</li><li>Maintain filing systems and ensure confidentiality of company and employee information.</li><li>Support management with general administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li><li>Minimum 2 years of UAE experience in Administration and HR.</li><li>Experience in the construction, fit-out, or renovation industry is preferred.</li><li>Good knowledge of UAE Labour Law and HR best practices.</li><li>Experience with visa processing, employee onboarding, and HR administration.</li><li>Proficiency in Microsoft Office, particularly Excel and Word.</li><li>Excellent communication, organizational, and multitasking skills.</li><li>Ability to work independently, prioritize tasks, and meet deadlines.</li></ul>Benefits<ul><li>Competitive salary based on experience.</li><li>Employment Visa.</li><li>Medical Insurance.</li><li>Annual Leave and other benefits as per UAE Labour Law.</li><li>Professional and supportive working environment.</li><li>Opportunity to grow with a fast-growing fit-out and renovation company.</li></ul>Work Location: Dubai, UAE (On-site)Pay: AED3,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>Do you work in a construction/renovation or fit-out company in Dubai, UAE?</li></ul>Experience:<ul><li>UAE: 2 years (Preferred)</li></ul>Location:<ul><li>Dubai (Preferred)</li></ul>Work Location: In person

Admin & HR Assistant

Adroit Group

We are looking for a highly organized, discreet, and proactive Admin Assistant cum Telesales who is ready to contribute a lot to both business and personal needs of a well-known Business. This role requires close involvement in various aspects of private life management, including telesales, coordinating with clients, and supervising sales management.Main responsibilities:<ul><li>Managing diaries and organizing meetings and appointments with clients and close deal.</li><li>Booking and arranging appointment with clients.</li><li>Typing, compiling and preparing reports, presentations and correspondence;</li><li>Taking responsibility of accounts and budgets (manager&rsquo;s personal accounting).</li><li>Assist in administrative and office management tasks</li></ul>Languages:EnglishUrdu / HindiTagalogArabicPay: AED1,676.46 - AED5,690.12 per monthWork Location: In person

Admin cum telesales

UNIFORM EXPREES FOR FASHIONS

We are looking for an experienced Admin &amp; Merchandiser to join our garment manufacturing team.Requirements:Minimum 3 years' experience in a garment manufacturing company.Strong knowledge of the garment production process from order confirmation to delivery.Experience in handling purchase orders, production follow-up, and supplier coordination.Ability to prepare costing sheets, quotations, and production reports.Good understanding of fabrics, trims, accessories, and garment specifications.Experience in coordinating with factories, clients, and shipping teams.Strong organizational and communication skills.Excellent knowledge of Microsoft Excel, Word, and Outlook.Fluent in English (spoken and written).Ability to work under pressure and meet deadlines.Responsibilities:Follow up customer orders from inquiry to delivery.Coordinate with production, suppliers, and clients.Prepare quotations, purchase orders, and production documents.Monitor production schedules and delivery timelines.Update reports and maintain accurate records.Support daily administrative and merchandising activities.Pay: From AED2,500.00 per monthWork Location: In person

Admin & Merchandiser (Garment Manufacturing)

Explore 36+ Admin in Dubai this August. Find roles across top companies and apply now to boost your career.