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admin

Farnek Services LLC

<div><div>The Project Admin is responsible to carry out day to day responsibilities related to Human Resources and Administration by implementing departmental and organizational policies, procedures and systems. The Project Admin is responsible to manage the CMMS/Admin team and ensures that the various day to day activities are being carried out smoothly. Job holder at this level should acquire knowledge and understanding of Human Resources and administrative procedures, systems and inputs to handle the routine works.

Roles and Responsibilities:

Responsibility
<ul><li>The Project Admin is responsible to follow up with the HR manager/HR executives in organizing interviews for short listed candidates.</li><li>
The Project Admin is responsible to maintain the confidentiality of employee documents for dispatch and receive.</li><li>
The Project Admin is responsible to communicate and coordinate with the HR department of the head offices regarding the employee requirements and follow up on various areas like overtime, annual leave, sick leave, visa renewal, passport renewal, Emirates ID.</li><li>
The Project Admin is responsible to maintain and forward the daily attendance of the Site and is also responsible to maintain all the records and files of the Staff working on Site.</li><li>
To adhere to the IMS of Farnek and Client HSE requirement.</li><li>
Management</li><li>
Motivate technical staff to give timely and comprehensive feedback.</li><li>
Monitor and demonstrate achievement of agreed service levels and to lead on improvement.</li><li>
Ensure that all necessary documentation is in place and is aligned with the company quality assurance system.</li><li>
Work closely with the company management team to identify and implement innovations that will enhance operational efficiencies and profit.</li><li>
Operational</li><li>
Develop, implement and communicate improved processes, policies and procedures on a continuous basis, always seeking greater efficiencies and higher customer satisfaction.</li><li>
Maximize communication and synergy between the team and supervisors On Site.</li><li>
Organize and attend regular staff meetings, using them as a basis for the development of consistent standards in quality working and behaviour.</li><li>
Authority</li><li>
Authorised to liaise with HR departments of FARNEK management.</li><li>
Authorised to access HR folders and files in FARNEK server</li><li>
Authorised to implement FARNEK HR policies &amp; procedures and conduct monthly meetings with workers to hear and address their grievances.</li><li>
Authorised to apply &amp; process entry permits in liaison with Client side management &amp; Security department.</li><li>
Authorised to receive any documents from client management to FARNEK management.</li><li>
Authorised to handle passports, labour cards, medical insurance cards etc. and liaise with FARNEK management for renewal and other formalities.</li></ul>

Skills Required:
<ul><li>Ensure other administrative tasks like archiving, document transmittals, all kind of reporting, etc.</li><li>
Ensure manpower is deployed in the best possible and efficient way.</li><li>
Handle all kinds of administration and reporting tasks.</li></ul>

Strong management skills.
<ul><li>Problem solving and good trouble shooting capabilities.</li><li>
Excellent verbal and written communication in English is essential.</li><li>
High level of customer orientation / understanding.</li><li>
Experience in using and following up operations with CAFM system (MAXIMO is a plus).</li><li>
Excellent computer skills in Word, Excel is required for reporting.</li></ul> 

Qualifications: 
Graduate Level 
 
Other Requirements: 
2 Years experience in the same field preferred. 
Exposure to a multicultural environment.</div>
 <h5 class="jobSectionHeader">Required Skills:
</h5><div>HR Cards Management Skills Grievances Overtime Operations Computer Skills Assurance HR Policies Word Confidentiality Insurance Human Resources Excel Quality Assurance Customer Satisfaction Security Records Administration Problem Solving Documentation English Communication Management</div></div>

Project Admin

Ralshypermarket

Job SummaryThe Admin Coordinator is responsible for providing administrative support, ensuring smooth office operations, coordinating between departments, and maintaining accurate documentation. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.Key ResponsibilitiesAdministrative Support&middot; Manage daily office operations and ensure proper functioning of administrative activities.&middot; Handle correspondence, emails, phone calls, and document circulation.&middot; Prepare letters, memos, reports, and presentations as required.&middot; Maintain accurate filing systems (physical and digital).Coordination &amp; Communication&middot; Serve as a central point of contact between departments, employees, and management.&middot; Coordinate meetings, appointments, and calendars for managers.&middot; Assist in organizing company events, trainings, and employee activities.&middot; Follow up on pending tasks with relevant team members.Documentation &amp; Record Maintenance&middot; Maintain employee records, attendance, leave requests, and other administrative documents.&middot; Ensure all documents are updated, organized, and accessible when needed.&middot; Handle procurement of office supplies, stationery, and other admin requirements.Office &amp; Facility Management&middot; Monitor and manage office equipment, maintenance, and cleanliness.&middot; Oversee vendor management and coordinate with suppliers/contractors.&middot; Assist in arranging travel, accommodation, and transportation for staff (if required).Support to HR &amp; Finance (if applicable)&middot; Assist HR with onboarding, joining formalities, and document collection.&middot; Support basic finance activities such as invoice processing, petty cash handling, and expense tracking.RequirementsEducation&middot; Bachelor&rsquo;s degree in Business Administration or related field.Experience&middot; 1&ndash;3 years of experience in administration or office coordination.&middot; Experience in UAE/GCC environment is an advantage.Skills&middot; Excellent communication and interpersonal skills.&middot; Strong organizational and time-management abilities.&middot; Proficiency in MS Office (Word, Excel, PowerPoint).&middot; Ability to handle confidential information professionally.&middot; Multi-tasking and problem-solving skills.Job Type: Full-time

Admin Coordinator

CRI 360 Architects and Engineers

The position is at an Engineering consultancy, candidate should be a female admin with related degree. Must be on own visa or husband/relative visa.Only Candidates who can answer the below questions will be entertained.1. Are you on Husband/relative visa or own visa? 2. Do you have a working experience as Admin or document controller in an Engineering consulting company? 3. Do you have experience working in the construction industryQUALIFICATIONS / REQUIREMENTS:<ul><li>Female with at least 2 years UAE of experience of administrative and clerical experience.</li><li>Proven experience as an office administrator, office assistant or relevant role.</li><li>Outstanding communication and interpersonal abilities.</li><li>Excellent organizational and leadership skills.</li><li>Familiarity with office management procedures.</li><li>Knowledgeable in QuickBooks account management.</li><li>Excellent knowledge of MS Office and office management software (ERP etc.)</li><li>Qualifications in secretarial studies will be an advantage.</li><li>Familiarity with UAE Labor Law and HR Policies.</li><li>Having a drivers license is advantage.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your current Visa (Visit, Golden, Company sponsored, Spouse or parent Sponsored, other please indicate)</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Dubai: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li><li>Tagalog (Preferred)</li></ul>

Female Admin

Trustbend Logistics

<div>Join Trustbend Packers &amp; Movers as an Admin Assistant and play a key role in supporting daily office operations within our Dubai branch. This position is perfect for individuals who are organized, proactive, and eager to contribute to a fast-paced logistics environment.

Key Responsibilities:
<ul>
<li>Assist in managing day-to-day administrative tasks to ensure smooth office operations.</li>
<li>Handle phone calls, emails, and correspondence with clients, suppliers, and internal teams.</li>
<li>Maintain and organize office files, documents, and records.</li>
<li>Support HR and management in preparing reports, memos, and presentations.</li>
<li>Coordinate meetings, appointments, and schedules for staff and management.</li>
<li>Assist in managing office supplies, inventory, and procurement.</li>
<li>Prepare invoices, delivery notes, and basic documentation when required.</li>
<li>Ensure a clean, organized, and professional office environment.</li>
<li>Provide general support to the operations team as needed.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field.</li>
<li>1&ndash;2 years of administrative experience (UAE experience preferred).</li>
<li>Strong communication and interpersonal skills.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook).</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Ability to work independently and handle tasks efficiently.</li>
<li>Attention to detail and a proactive work approach.</li>
</ul>
Becoming an Admin Assistant at Trustbend Packers &amp; Movers in Dubai gives you the chance to grow in a supportive environment while contributing to the efficiency of a well-established logistics company. If you are reliable, organized, and eager to learn, this role offers a great opportunity to build your administrative career.</div>

Admin Assistant

WHITE SEA STAR

The Role
 <ul>
<li>Strong organizational abilities with attention to detail • Experience in handling customer service, responding to inquiries, and providing professional support • Proficient in document management, scheduling, correspondence, and office coordination • Professional, reliable, and able to work efficiently in fast-paced environments • Ability to support management with operational and administrative tasks</li>
</ul>
Requirements
 <ul>
<li>Strong administrative and customer service • With excellent communication skills in Russian and English • Female candidate • Minimum 2 years of administrative experience • Strong organizational and time-management skills</li>
</ul>
About the company
 White Sea Star General Trading LLC. is a leading international trading company specializing in the import and export of a diverse range of products. With a commitment to excellence and a global reach, we connect manufacturers and suppliers with markets around the world, providing high-quality goods and unparalleled service.

Admin

The Role
 Admin Assistant for Car Rental • Manage administrative tasks such as contracts, records, reports, and documentation. • Assist customers with inquiries, bookings, rentals, payments, and general support. • Coordinate operations by updating vehicle status, scheduling, and supporting fleet management. • Handle communication through calls, emails, and coordination with internal teams and suppliers. • Maintain accuracy and organization while supporting daily operations and ensuring smooth workflow.
 
Requirements
 <ul>
<li>Minimum 1–2 years experience in administrative or customer service roles (preferably in car rental or automotive industry). • Strong communication skills (English required; other languages are a plus). • Proficient in MS Office (Word, Excel, Outlook). • Organized, reliable, and attentive to details. • Ability to multitask and work in a fast-paced environment. • Customer-focused with a positive attitude.</li>
</ul>
About the company
 White Sea Star General Trading LLC. is a leading international trading company specializing in the import and export of a diverse range of products. With a commitment to excellence and a global reach, we connect manufacturers and suppliers with markets around the world, providing high-quality goods and unparalleled service.

South Xclusive Properties

We are hiring a proactive and organized HR cum Admin with minimum 1 year of UAE real estate experience. The candidate must be familiar with real estate documentation, HR procedures, and day-to-day office administration.Key Responsibilities : Real Estate Administration:<ul><li>Prepare and manage Form A, Form B, Form F, and all RERA-required documents</li><li>Handle tenancy contracts, EJARI, and all property paperwork</li><li>Upload and update listings on Bayut, Property Finder, and Dubizzle</li><li>Maintain organized property files, agreements, and client documentation</li><li>Assist agents with sales, rental, transfer documentation, and NOC coordination</li><li>Communicate with developers for broker registration, booking forms, and updates</li></ul>HR &amp; Admin Duties:<ul><li>Handle hiring: post job ads, screen CVs, schedule interviews, support onboarding</li><li>Prepare offer letters, appointment letters, and HR documents</li><li>Maintain staff attendance, leave records, and personal files</li><li>Support day-to-day HR operations and internal communication</li><li>Manage office supplies, documentation, and overall office coordination</li><li>Maintain organized records and assist management with administrative needs</li></ul>Requirements:<ul><li>Minimum 1 year of UAE Real Estate experience</li><li>Strong knowledge of Form A, B, F, EJARI &amp; RERA processes</li><li>Experience in HR support + basic hiring</li><li>Familiarity with real estate portals &amp; CRM systems</li><li>Excellent communication, multitasking, and organizational skills</li><li>Proficient in MS Office and admin tools</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

HR cum Admin

Explore 389+ Admin in Dubai United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

389 admin jobs IN Dubai United Arab Emirates

Project Admin

Admin Coordinator

Female Admin

Admin Assistant

Admin

Admin Assistant

HR cum Admin