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admin assistant Jobs in Dubai United Arab Emirates

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Edoxi Training Institute

About UsEDOXI Training Institute is a leading professional training provider in Dubai, delivering industry-recognized certification programs, corporate training solutions, and career-focused courses across multiple disciplines. We are committed to delivering high-quality learning experiences and operational excellence.Job OverviewWe are seeking a highly organized and proactive Admin to manage the day-to-day operations of our training programs. The ideal candidate will ensure smooth scheduling, coordination, and execution of classroom and virtual training sessions while delivering excellent support to trainers, students, and corporate clients.Key ResponsibilitiesTraining Coordination &amp; Logistics<ul><li>Coordinate end-to-end training operations (classroom &amp; online sessions)</li><li>Arrange training rooms</li><li>Ensure availability of training materials, equipment, and system access</li><li>Prepare classrooms and virtual platforms before each session</li><li>Monitor attendance and maintain accurate training records</li><li>Prepare accurate documentation</li></ul>Trainer &amp; Participant Support<ul><li>Liaise with trainers regarding schedules, materials, and session requirements</li><li>Communicate with participants regarding updates, and requirements</li><li>Handle enquiries related to training operations and logistics</li><li>Support onboarding of new trainers</li></ul>Documentation &amp; Reporting<ul><li>Maintain updated training schedules and LMS records</li><li>Prepare attendance sheets, feedback forms, and completion reports</li><li>Generate operational reports</li><li>Ensure accurate documentation for certificates and course completion</li></ul>Process &amp; Quality Management<ul><li>Ensure smooth coordination between sales, academic, and operations teams</li><li>Identify and implement process improvements</li><li>Maintain high standards of customer service and operational efficiency</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Education, HR, or related field</li><li>2+ years of experience in training coordination, operations, or academic administration (preferred)</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills (written and verbal)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Experience with LMS systems is an advantage</li><li>Ability to work under pressure and manage multiple schedules</li></ul>Key Competencies✔ Detail-oriented ✔ Strong time management skills ✔ Problem-solving mindset ✔ Customer-focused attitude ✔ Team playerWhy Join Us?<ul><li>Dynamic and professional work environment</li><li>Opportunity to work with diverse training programs and industries</li><li>Career growth and learning opportunities</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Admin

Z PLUS LIMOUSINE LLC

Job Title: Office Admin Location: Dubai Salary: AED 2,000 &ndash; AED 2,500 Visa: Own Visa PreferredWe are looking for a responsible and organized Office Admin to join our team in Dubai. The ideal candidate should be proactive, detail-oriented, and able to manage daily administrative tasks efficiently.Responsibilities:<ul><li>Handling office documentation and filing</li><li>Preparing reports and maintaining records</li><li>Coordinating with drivers and operations team</li><li>Managing emails and phone calls</li><li>Assisting in HR and basic accounting tasks</li><li>Data entry and updating company systems</li></ul>Requirements:<ul><li>Previous admin experience preferred</li><li>Basic knowledge of MS Office (Excel, Word)</li><li>Good communication skills (English required)</li><li>Ability to multitask and work under pressure</li><li>Own visa preferred</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Office Admin

THE ROYAL MERCHANTS SHIPPING LINE LLC

Key Responsibilities1. Shipping &amp; Logistics Documentation Support<ul><li>Process and file critical shipping documents (bills of lading, waybills, customs declarations, delivery receipts) with 100% accuracy.</li><li>Assist dispatch teams in scheduling pickups/delays and updating customers on shipment status via phone/email.</li><li>Verify compliance with DOT (Department of Transportation) regulations, cross-border shipping rules, and company policies for all documentation.</li><li>Generate weekly reports on shipment volumes, documentation turnaround times, and customer inquiry resolution rates using MS Excel.</li></ul>2. Office Administration &amp; Operations<ul><li>Manage calendars for the Office Manager and logistics team leads; coordinate internal meetings, client visits, and team training sessions.</li><li>Handle incoming phone calls, emails, and in-person inquiries; route requests to the appropriate team members and resolve minor customer admin issues independently.</li><li>Maintain digital and physical filing systems for customer accounts, vendor contracts, and regulatory compliance records.</li><li>Track and restock office supplies (including PPE for warehouse staff) and coordinate with vendors to ensure timely deliveries.</li></ul>Required<ul><li>High school diploma or GED; Associate&rsquo;s degree in Business, Logistics, or a related field is preferred.</li><li>1&ndash;2 years of administrative experience, with prior exposure to logistics, shipping, or transportation operations strongly preferred.</li><li>Proficiency in MS Office Suite (Excel for data entry/reports, Word for documentation, Outlook for correspondence).</li><li>Strong verbal and written communication skills to interact with cross-functional teams and customers.</li><li>Exceptional attention to detail and ability to manage multiple competing tasks in a fast-paced environment.</li><li>Basic understanding of shipping documentation (bills of lading, waybills) and compliance regulations.</li></ul>How to ApplySubmit your resume and a 1-paragraph cover letter explaining your relevant admin/logistics experience to taradutt@theroyalmerchants.com with the subject line: Admin Assistant Application or WhatsApp : +971504709155Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Admin Assistant

Al Shamali Auto Parts Group

Admin Assistant &ndash; Responsibilities<ul><li>Manage office correspondence (emails, phone calls, and letters)</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Maintain filing systems (physical and electronic records)</li><li>Prepare reports, spreadsheets, and presentations</li><li>Handle data entry and maintain accurate records</li><li>Coordinate office supplies and liaise with vendors</li><li>Assist with billing, invoicing, and basic accounting tasks</li><li>Organize travel arrangements and meeting logistics</li><li>Provide general administrative support to management and staff</li></ul>Bachelor&rsquo;s degree in any field. UAE experience in the auto parts industry is preferred but not required.Job Type: Full-time

DVN Groups

Location: Dubai, UAE Company: DVN Group of Companies Employment Type: Full-TimeJob SummaryWe are looking for a motivated and detail-oriented Admin Assistant (Fresher) to support daily office operations. This is an excellent opportunity for candidates who want to start their career in administration and gain professional experience in a growing organization.Key Responsibilities<ul><li>Provide general administrative and clerical support to the office</li><li>Handle data entry, filing, and document management</li><li>Answer phone calls and respond to emails professionally</li><li>Prepare reports, letters, and basic documentation</li><li>Maintain office records and update databases</li><li>Assist in scheduling meetings and coordinating appointments</li><li>Support HR and operations team with administrative tasks</li><li>Handle office supplies and coordinate with vendors when required</li></ul>Requirements<ul><li>Fresher or 0&ndash;1 year of experience in administration or office support</li><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>Basic knowledge of MS Office (Word, Excel, Outlook)</li><li>Good communication skills in English</li><li>Strong organizational and time management skills</li><li>Ability to learn quickly and work in a team environment</li><li>Professional attitude and willingness to grow</li></ul>Preferred<ul><li>Basic knowledge of office procedures</li><li>Good typing speed</li><li>Immediate joiners preferred</li></ul>Job Types: Full-time, Permanent

Zolo Real Estate LLC

Job DescriptionWe are a growing real estate company in Dubai seeking an experienced Admin Executive to manage Trakhees permits, property advertising on online portals, and general office administration. The ideal candidate will have hands-on experience in UAE real estate administration and strong attention to detail.Key Responsibilities- Apply for and manage Trakhees permits for property advertisements and marketing materials. - Upload, update, and manage property listings on:Bayut, Property Finder - Ensure all listings comply with RERA and Trakhees regulations - Coordinate with sales agents to collect listing details, prices, and availability - Prepare and manage real estate documentation (Forms A, B, F, MOUs, NOCs) - Maintain client, property, and transaction records - Handle daily office administration, correspondence, and filing - Coordinate with PROs, developers, and government authorities when requiredRequirements:- Minimum 3&ndash;5 years experience in UAE real estate administration - Proven experience handling Trakhees permits - Experience listing properties on Bayut and Property Finder. - Strong knowledge of Dubai real estate documentation and compliance - Good command of English (Arabic is an advantage) - Proficient in MS Office and CRM systems. - Well-organized, detail-oriented, and able to multitask.Key Competencies<ul><li>Attention to detail</li><li>Strong coordination skills</li><li>Time management</li><li>Problem-solving ability</li><li>Professional communication</li><li>Confidentiality and integrity</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Do you have 3&ndash;5 years experience in UAE real estate administration?</li></ul>Experience:<ul><li>Administrative: 5 years (Required)</li></ul>

Admin Executive

Rana Elite Real Estate

We are looking for a smart, presentable, and organized Admin &amp; Receptionist (Female) to join our real estate team in Dubai. The ideal candidate will be the first point of contact for clients and will handle daily administrative tasks to support our operations.Key Responsibilities:<ul><li>Greet and assist clients professionally at the reception</li><li>Answer and direct phone calls, emails, and inquiries</li><li>Manage office documentation, filing, and records</li><li>Coordinate with agents and management for daily operations</li><li>Handle basic admin tasks such as data entry, scheduling, and follow-ups</li><li>Maintain a clean, organized, and professional front office environment</li></ul>Requirements:<ul><li>Female candidate</li><li>Previous experience as a receptionist or admin</li><li>Good communication skills in English</li><li>Proficient in MS Office</li><li>Well-presented, organized, and customer-oriented</li><li>Ability to multitask and work independently</li></ul>Salary &amp; Benefits:<ul><li>Competitive salary (based on experience)</li><li>Visa &amp; benefits as per UAE labor law</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Admin Receptionist

Explore 242+ Admin in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

242 admin jobs In Dubai United Arab Emirates

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Admin Receptionist