administrative assistant Jobs in Abu Dhabi

administrative assistant

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accounts & admin executive Jobs in Abu Dhabi

accounts & admin executive

admin and facility manager Jobs in Abu Dhabi

admin and facility manager

admin officer facility management background

MAP Vision General Contracting L L C

Job Opening: Onsite HR &amp; Admin OfficerLocation: Offshore Project &ndash; Abu Dhabi, UAE Industry: Contracting Salary: AED 3,000 &ndash; 4,500 (based on experience) Availability: Ready to Join Immediately Work Location: Willing to Relocate to Offshore Sites Based on Project RequirementsJob Summary:We are seeking a proactive and experienced Offshore HR &amp; Admin Officer to manage human resource and administrative operations at our offshore project sites. The role requires excellent coordination with clients, contractors, and project management teams to ensure smooth HR processes, workforce management, and employee welfare in compliance with UAE Labour Law and company policies.Key Responsibilities:<ul><li>Coordinate mobilization and demobilization of project personnel, ensuring all offshore passes, safety trainings, and medicals are valid.</li><li>Conduct onboarding and induction for new joiners at offshore sites.</li><li>Maintain accurate attendance, rotation schedules, and timesheets for payroll.</li><li>Act as the primary HR contact between offshore site, client, contractor, and Head Office.</li><li>Coordinate with client or main contractor representatives for manpower reports, gate passes, and compliance documentation.</li><li>Handle employee relations, grievances, and welfare matters onboard.</li><li>Manage administrative tasks, including accommodation, logistics, meals, and petty cash.</li><li>Ensure compliance with UAE Labour Law, ADNOC standards, and company policies.</li><li>Prepare and submit weekly HR &amp; admin reports to Head Office and Project Management.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum 2&ndash;4 years of UAE Onsite HR &amp; Admin experience</li><li>Strong knowledge of UAE Labour Law and offshore HR procedures.(Preferred)</li><li>Excellent coordination and communication skills with clients, contractors, and site management.</li><li>Proficient in MS Office, HRMS, or timekeeping systems.</li><li>Ready to join immediately and relocate to offshore sites as required.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per monthWork Location: Remote

Onsite HR & Admin Officer

Land ship engineering and construction LLC

Company:ARKAN FOR POLYSTONE DESIGN AND MANUFACTURING LLCDivision/Department: Human ResourcesLocation: Abu DhabiJob Title: HR Officer / HR ExecutiveReporting To: HR &amp; Admin Manager / Head &ndash; OperationsLevel: L2Type of Position: &#9745; Full-time &#9744; Part-timeHours: As per company policy (6 days a week)General DescriptionThe HR Officer / Executive at ARKAN Polystone and Design Manufacturing L.L.C. is responsible for managing and supporting the company&rsquo;s daily HR operations, ensuring smooth employee relations, recruitment, payroll assistance, and compliance with UAE labour laws. The role involves coordinating all HR activities from onboarding to offboarding, maintaining accurate personnel records, and assisting in the implementation of HR policies and procedures.Key Responsibilities<ul><li>Handle end-to-end recruitment: job postings, screening, shortlisting, and scheduling interviews.</li><li>Maintain and update employee master data, leave records, and personnel files.</li><li>Prepare offer letters, employment contracts, NOCs, salary certificates, and related HR documents.</li><li>Support payroll processing by collecting attendance, leave, and overtime details.</li><li>Coordinate visa processing, renewals, medicals, and Emirates ID documentation in line with PRO.</li><li>Manage onboarding and orientation of new employees.</li><li>Assist in developing and implementing HR policies and procedures.</li><li>Maintain employee discipline, confidentiality, and professional conduct.</li><li>Handle employee grievances and escalate issues to management when required.</li><li>Coordinate training and performance evaluation processes.</li><li>Assist with HR reports, memos, and circulars.</li><li>Ensure compliance with UAE labour law and company regulations.</li><li>Support administrative activities and coordinate between HR, accounts, and operations teams.</li></ul>Key Performance Indicators (KPIs)<ul><li>100% accuracy in employee record management.</li><li>All HR requests and documentation processed within 48 hours.</li><li>100% compliance with UAE labour law.</li><li>Timely completion of recruitment and onboarding processes.</li><li>Minimal employee grievance escalation.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>3 to 5 years of relevant HR experience in the UAE.</li><li>Strong knowledge of UAE Labour Law and visa procedures.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office and HR software (ERP knowledge is an advantage).</li><li>Detail-oriented, well-organized, and able to multitask effectively.</li><li>Preference: Muslim Female candidates currently based in Abu Dhabi.</li></ul>Reporting ToHR &amp; Admin Manager / Head &ndash; OperationsWork LocationAbu Dhabi &ndash; Industrial AreaSalaryTo be discussed during the interview.How to ApplyInterested candidates may apply via Indeed or send their updated CV to: admlandship@gmail.com Please mention &ldquo;HR Officer / Executive &ndash; Abu Dhabi&rdquo; in the subject line.Job Types: Full-time, PermanentPay: From AED2,500.00 per month

HR Executive

NMC Health plc

<div><ul><li><div>The Resubmission Officer will be responsible for filing and tracking insurance claims, process insurance and disability claims in a timely manner.
</div></li><li><div>Process the Resubmission of rejected claims on the system, follow up with respective doctors for justification if necessary and prepare them for resubmission.
</div></li><li><div>Ensure that all concerned teams such as Patient Admin staff, coders, doctors are updated on time with the rejections and corrective action is taken to avoid such instances in future.
</div></li><li><div>Submit the claims with proper codes and format to insurance companies within the stipulated time.</div></li></ul></div>
 <div><ul><li><div>The Resubmission Officer will be responsible for filing and tracking insurance claims, process insurance and disability claims in a timely manner.
</div></li><li><div>Process the Resubmission of rejected claims on the system, follow up with respective doctors for justification if necessary and prepare them for resubmission.
</div></li><li><div>Ensure that all concerned teams such as Patient Admin staff, coders, doctors are updated on time with the rejections and corrective action is taken to avoid such instances in future.
</div></li><li><div>Submit the claims with proper codes and format to insurance companies within the stipulated time.</div></li></ul></div>
 <div>Minimum of 1 years of experience in the Insurance Department.
Knowledge of Claims Resubmission, Spreadsheets, and Software Modules.
Skills in Current Procedural Terminology (CPT) Coding.
Must have CPC certification</div>

Submission & Resubmission Officer

Al-Khashab Building Materials Co. LLC

We are seeking a proactive and organized Admin Officer to handle the day-to-day administrative operations of our office. The ideal candidate will ensure smooth workflow by managing documentation, coordinating with departments, and maintaining a professional office environment.Key Responsibilities:<ul><li>Manage office supplies, maintenance, and equipment.</li><li>Handle correspondence, documentation, and filing systems (digital and manual).</li><li>Support HR and Accounts departments in administrative tasks when required.</li><li>Coordinate with vendors, suppliers, and service providers.</li><li>Prepare reports, letters, and internal communications.</li><li>Assist in organizing meetings, travel arrangements, and schedules.</li><li>Ensure compliance with company policies and UAE labor laws.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Minimum 2&ndash;4 years of experience in administrative or office management roles.</li><li>Strong communication and organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to multitask and work under minimal supervision.</li></ul>Job Type: Full-timePay: AED1,700.00 - AED2,000.00 per month

Administrative Assistant

Private HealthCare Facility

HIRING: Licensing HR Officer (Medical Field Experience Required)Location: Abu Dhabi, UAEWorkplace: Healthcare &amp; Ambulance Services CompanyJob Summary:We are looking for an experienced Licensing HR Officer with strong knowledge of DOH / MOH / DHA licensing procedures to manage the end-to-end credentialing and licensing of medical staff (Nurses, EMTs, Paramedics, and Physicians). The ideal candidate should have hands-on experience coordinating with health authorities and managing healthcare recruitment documentation.Key Responsibilities:Handle new and renewal licensing applications with DOH / MOH / DHA.Prepare and submit Dataflow, Exam, and Privilege applications.Track and maintain an up-to-date licensing status report for all staff.Coordinate with recruitment, admin, and operations teams to ensure all staff meet compliance requirements.Liaise directly with health authorities for inquiries, follow-ups, and approvals.Maintain employee files, credentials, records, and expiry reminders.Assist in staff mobilization for ADNOC / DOH-approved ambulance sites.Requirements:Minimum 2 years experience in Medical HR &amp; licensing within the medical or healthcare sector in Abu DhabiStrong understanding of DOH (Department of Health &ndash; Abu Dhabi) licensing system.Bachelor&rsquo;s degreeExcellent communication in English (Arabic is a plus).Proficiency in MS Office and DOH licensing portals.Benefits:Competitive salary packageAnnual leave and medical insuranceGrowth opportunity in a reputable healthcare organizationJob Types: Full-time, PermanentPay: AED4,000.00 - AED7,000.00 per month

Licensing HR Officer (DOH Medical Field Experience Required)

The Muse UAE Boutique Spa

About Us:We are a diversified company operating across three core sectors in the UAE: premium women&rsquo;s salons, high-end restaurants, and facility maintenance services. Our business is built on delivering exceptional quality and customer satisfaction. As we continue to grow, we are seeking a Senior Procurement Officer to lead our purchasing strategy across all divisions.Role Overview:The Senior Procurement Officer will oversee and manage the full procurement cycle, ensuring the timely and cost-effective purchasing of equipment, consumables, and services across our salon, F&amp;B, and maintenance operations. The ideal candidate will have strong UAE market knowledge, robust vendor networks, and extensive experience in multi-category procurement.Key Responsibilities:<ul><li>Develop and execute procurement strategies across salon, restaurant, and maintenance categories.</li><li>Source, negotiate, and contract with reliable suppliers for beauty products, salon equipment, food &amp; beverage items, uniforms, tools, and facility maintenance materials.</li><li>Ensure timely procurement of quality products at the best possible prices.</li><li>Build and maintain strong supplier relationships; evaluate vendor performance regularly.</li><li>Monitor stock levels and coordinate with operations to forecast procurement needs.</li><li>Liaise with salon managers, chefs, and maintenance teams to understand requirements.</li><li>Ensure compliance with UAE procurement laws, health and safety regulations, and internal SOPs.</li><li>Identify cost-saving opportunities and drive procurement efficiency initiatives.</li><li>Maintain accurate procurement records and generate periodic reports for management.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Supply Chain, Business Administration, or related field.</li><li>Minimum 7+ years of professional procurement experience, with at least 3 years in the UAE.</li><li>Prior experience in salon, F&amp;B, or facilities management procurement is highly preferred.</li><li>Strong knowledge of UAE supplier markets and import/export regulations.</li><li>Excellent negotiation, vendor management, and analytical skills.</li><li>Proficiency in procurement software or ERP systems.</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Valid UAE driving license is an advantage.</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Dynamic and growing company environment</li><li>Career advancement opportunities</li><li>Exposure to multiple business sectors</li><li>Supportive and collaborative work culture</li></ul>How to Apply:Please submit your updated CV through WhatsApp: +971 2 546 5995Job Type: Full-time

Senior Procurement Officer (UAE Experience | Salon, F&B, Maintenance)

C D General Trading LLC

Job Title: HR &amp; Admin AssistantReports to: HR Manager / Admin Manager / Department HeadEmployment Type: [Full-time / Part-time / Contract]Job Summary:The HR &amp; Admin Assistant supports the Human Resources and Administrative departments in carrying out a wide range of duties, including recruitment, onboarding, employee record management, office administration, and ensuring company policies are effectively implemented. The role requires a high level of discretion, strong organizational skills, and attention to detail.Key Responsibilities:Human Resources Support:Assist in recruitment processes, including posting job ads, scheduling interviews, and screening candidates.Coordinate onboarding and induction programs for new hires.Maintain accurate and up-to-date employee records (both digital and physical).Assist in organizing training and development programs.Support payroll preparation by providing relevant employee information (e.g., absences, bonuses, leaves).Help ensure HR policies and procedures are followed.Assist in employee engagement activities and internal communications.Maintain confidentiality of sensitive HR data.Administrative Support:Manage day-to-day administrative tasks such as filing, copying, and scanning documents.Handle incoming calls, emails, and correspondence.Maintain office supplies inventory and place orders as needed.Assist in scheduling meetings, preparing agendas, and taking meeting minutes.Support facility and equipment maintenance coordination.Help organize company events and meetings.Ensure the office environment is clean, organized, and welcoming.Qualifications &amp; Requirements:High School/Diploma or related field preferred.1&ndash;2 years of relevant experience in HR and/or administrative roles.Familiarity with HR software and MS Office (Word, Excel, PowerPoint, Outlook).Strong interpersonal and communication skills.High attention to detail and organizational skills.Ability to handle sensitive information with discretion.Ability to multitask and prioritize effectively.Key Competencies:Professionalism and confidentialityTeam collaborationTime managementProblem-solvingFlexibility and adaptabilityInitiative and proactivenessWorking Conditions:Office-based role with standard working hours [mention if flexible or shift-based].May require occasional overtime or weekend support depending on company needs.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Can you join immediately ?</li><li>Are you willing to work with alcoholic beverages ?</li><li>Do you have picture in your CV ? If No please don't apply</li></ul>

HR & Admin Assistant

Explore 1024+ Admin officer facility management background in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.