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administrative assistant Jobs in Abu Dhabi

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coordinator, facilities management Jobs in Abu Dhabi

coordinator, facilities management

admin and facility manager

Al Etihad Payments

<div>
 
 
 Admin and Facility Manager
 
 
 
 
 
 
 Al Etihad Payments empowers employees to work in an environment that best promotes their productivity and well-being, while providing high-quality workplace and fantastic professional experience.
 
 
 
 
 
 
 |Get to Know Us
 
 
 
 Al Etihad Payments is the UAE&rsquo;s designated retail payments entity, dedicated to developing and operating world-class infrastructure, standards, and solutions for the UAE Economy. Al Etihad Payments is a subsidiary of the Central Bank of the UAE, strongly supported by the UAE Government.
 
 
 Our employees are committed to work with licensed financial institutions and other payment service providers to foster innovation and deliver excellent financial services to all in the UAE, efficiently and without friction.
 
 
 Al Etihad Payments supports the government&rsquo;s objectives of a cashless society, national digitization, and the Central Bank of the UAE objective of being a top ten central bank globally.
 
 
 
 
 
 
 |Our Culture
 
 
 
 We are a collaborative, diverse and passionate group of individuals that works as one team. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across the payment&rsquo;s ecosystem!
 
 
 
 
 
 
 
 |
 
 About the role
 
 
 
 To oversee and manage all administrative functions, ensuring smooth operations across the organization. The role focuses on maintaining efficient office systems, supporting management processes, and enabling a productive work environment through effective resource coordination and compliance with organizational policies.
 
 
 
 
 
 
 |What You&rsquo;ll Do
 
 
 <ul>
 <li>
 
 Office Operations Management:
 
 Oversee daily administrative activities to ensure smooth functioning of the office.
 </li>
 <li>
 
 Policy &amp; Compliance:
 
 Implement and monitor adherence to organizational policies, procedures, and regulatory requirements.
 </li>
 <li>
 
 Team Leadership:
 
 Supervise and guide administrative staff, delegate tasks, and evaluate performance.
 </li>
 <li>
 
 Budget &amp; Cost Control:
 
 Prepare and manage administrative budgets, monitor expenses, and optimize operational costs.
 </li>
 <li>
 
 Facility Management:
 
 Ensure maintenance of office facilities, including workspace, furniture, lighting, and HVAC systems.
 </li>
 <li>
 
 Record Keeping &amp; Documentation:
 
 Maintain accurate records for office operations, assets, and compliance reports.
 </li>
 <li>
 
 Event &amp; Meeting Coordination:
 
 Organize internal meetings, workshops, and company events, including logistics and support.
 </li>
 <li>
 
 Health, Safety &amp; Security:
 
 Ensure workplace safety standards and security protocols are implemented and maintained.
 </li>
 </ul>
 
 
 Continuous Improvement:
 
 Identify opportunities for process improvements and implement
 
 
 best practices for efficiency.
 
 
 
 
 
 
 |Minimum Qualifications
 
 
 
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 
 
 (master&rsquo;s degree or professional certifications in administration or facilities management is a plus.)
 
 
 Minimum 7&ndash;10 years of experience in administrative management or office operations.
 
 
 
 
 
 
 |Technical and Behavioral Skills
 
 
 <ul>
 <li>
 Managed end-to-end office operations and administrative functions.
 </li>
 <li>
 Led administrative teams, delegated tasks, and monitored performance.
 </li>
 <li>
 Oversaw vendor relationships and negotiated service contracts.
 </li>
 <li>
 Controlled budgets, tracked expenses, and implemented cost-saving measures.
 </li>
 <li>
 Ensured compliance with company policies and regulatory standards.
 </li>
 <li>
 Maintained accurate records and documentation for office operations.
 </li>
 <li>
 Coordinated corporate events, meetings, and logistics.
 </li>
 <li>
 Implemented process improvements for operational efficiency.
 </li>
 <li>
 Managed office systems, technology tools, and facility maintenance.
 </li>
 <li>
 Ability to
 
 multi-task and prioritize
 
 in a fast-paced environment.
 </li>
 <li>
 High level of
 
 integrity and confidentiality
 
 in handling sensitive information.
 </li>
 <li>
 Should be adaptable, flexible and collaborative with good time-management skills.
 </li>
 <li>
 Professional fluency in written and spoken English; Arabic is a plus.
 </li>
 </ul>
 
 
 
 
 
 |What you can expect from us
 
 
 <ul>
 <li>
 Modern work environment with level of flexibility;
 </li>
 <li>
 Dynamic and motivated team of colleagues working towards achieving UAE National Objectives;
 </li>
 <li>
 Competitive compensation package, including annual bonus and additional benefits like child educational allowance and annual flight tickets (where eligible);
 </li>
 <li>
 Comprehensive health insurance coverage;
 </li>
 </ul>
 
 
</div>

Admin and Facility Manager

C D General Trading LLC

Job Title: HR &amp; Admin AssistantReports to: HR Manager / Admin Manager / Department HeadEmployment Type: [Full-time / Part-time / Contract]Job Summary:The HR &amp; Admin Assistant supports the Human Resources and Administrative departments in carrying out a wide range of duties, including recruitment, onboarding, employee record management, office administration, and ensuring company policies are effectively implemented. The role requires a high level of discretion, strong organizational skills, and attention to detail.Key Responsibilities:Human Resources Support:Assist in recruitment processes, including posting job ads, scheduling interviews, and screening candidates.Coordinate onboarding and induction programs for new hires.Maintain accurate and up-to-date employee records (both digital and physical).Assist in organizing training and development programs.Support payroll preparation by providing relevant employee information (e.g., absences, bonuses, leaves).Help ensure HR policies and procedures are followed.Assist in employee engagement activities and internal communications.Maintain confidentiality of sensitive HR data.Administrative Support:Manage day-to-day administrative tasks such as filing, copying, and scanning documents.Handle incoming calls, emails, and correspondence.Maintain office supplies inventory and place orders as needed.Assist in scheduling meetings, preparing agendas, and taking meeting minutes.Support facility and equipment maintenance coordination.Help organize company events and meetings.Ensure the office environment is clean, organized, and welcoming.Qualifications &amp; Requirements:High School/Diploma or related field preferred.1&ndash;2 years of relevant experience in HR and/or administrative roles.Familiarity with HR software and MS Office (Word, Excel, PowerPoint, Outlook).Strong interpersonal and communication skills.High attention to detail and organizational skills.Ability to handle sensitive information with discretion.Ability to multitask and prioritize effectively.Key Competencies:Professionalism and confidentialityTeam collaborationTime managementProblem-solvingFlexibility and adaptabilityInitiative and proactivenessWorking Conditions:Office-based role with standard working hours [mention if flexible or shift-based].May require occasional overtime or weekend support depending on company needs.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Can you join immediately ?</li><li>Are you willing to work with alcoholic beverages ?</li><li>Do you have picture in your CV ? If No please don't apply</li></ul>

HR & Admin Assistant

Aldar Group

Job Purpose:The AVP - Office Management leads the day-to-day operations and helps shape the overall strategy for managing our corporate office spaces.This role focuses on creating a smooth, safe, and welcoming workplace experience while supporting company goals and sustainability efforts.As a key leader, the AVP ensures that office services run efficiently and reflect the highest standards of care, professionalism, and employee support.Roles and Responsibilities: • Lead the strategic direction for office management in alignment with company goals and growth. • Oversee daily office operations, including space planning, facilities, security, and admin support. • Drive modernization through smart office systems and workflow automation. • Ensure prompt resolution of office-related requests and maintain high service standards. • Foster a professional, efficient, and welcoming office environment. • Manage and mentor a diverse team to promote accountability and continuous development. • Coordinate with internal departments and vendors to maintain safety, compliance, and service quality. • Develop and manage office service budgets, ensuring cost-effective delivery. • Monitor key performance metrics such as service turnaround, space usage, and satisfaction. • Represent the Office Management team in leadership meetings and cross-functional initiatives.Related Years of Experience:Min of 8+ years of experience in office management within a leading regional organizationField of Experience: • Experience in office/facility management or corporate operations • Proven experience managing large, multi-location office environments and cross-functional teamsTechnical and Interpersonal Skills: • Executive-level communication and presentation skills • Strong vendor and partnership negotiation skills • Attention to detail with the ability to deliver under pressure • Strategic planning and stakeholder engagement, high emotional intelligence and cultural sensitivityQualifications: • Bachelor's degree in business administration or equivalent is required • Preferred certifications (optional): Facilities Management<img src="https://www.jobg8.com/Tracking.aspx?GNl9oJpztr%2b61bauo4tcYcWcFjBNr6pgk" width="0" height="0" />

Assistant Vice President - Office Management

Amazon

Overview Taking care of overall Facility & Admin activities. Responsibilities <ul><li>Daily, Weekly, Monthly technical checks per PPM schedule.</li><li>Attend TT calls for corrective maintenance, service and repair works.</li><li>Coordinate with vendors for systems under warranty/AMC.</li><li>Monitor energy consumption readings.</li><li>DG maintenance.</li><li>Maintain and troubleshoot all conveyor systems, electrical and mechanical.</li><li>Install, maintain, and troubleshoot power distribution systems, branch circuits, lighting systems, transformers, and wiring methods and materials.</li><li>Install, maintain, and troubleshoot relay logic, ladder diagrams, control components such as photoeyes, motor starters, relays, limit switches, proximity sensors, timers, solenoids, servo drives, frequency inverters, linear drives, tacks, and encoders.</li><li>Support production by working in a safe, customer-focused manner.</li><li>Perform minor refurbishment and upgrade work for building finishes, fixtures, fittings, equipment, fixed furniture and OPS equipment like trolley, cages, carts.</li><li>Fire alarms and fire extinguishers regular checks.</li><li>Maintenance, oiling, and greasing of carts, trolleys, pumps, rolling shutters.</li><li>Attend regular electrical works.</li><li>Height work, hot work permit issuance.</li><li>Minor civil & plumbing corrective maintenance calls.</li><li>Provide daily reports on TT closures, open cases & RCA.</li><li>Tools inventory update.</li><li>PPM schedule maintenance.</li><li>Take care of soft services activities i.e. pest control, housekeeping, scrap & garbage disposal. Handling agency staff & overall shift.</li></ul> Basic Qualifications Degree in Electrical/ Electronics, Controls & Instrumentation with 2 years of experience Preferred Qualifications Degree in Electrical/ Electronics, Controls & Instrumentation with 3 years of experienceOur inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.Equal Opportunity Notice: Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<img src="https://www.jobg8.com/Tracking.aspx?K7bnQcgG5lT2zZcwmhPD%2fuOfiVI0Ue1mo" width="0" height="0" />

RME Coordinator III, RME Coordinator III

Land ship engineering and construction LLC

Company:ARKAN FOR POLYSTONE DESIGN AND MANUFACTURING LLCDivision/Department: Human ResourcesLocation: Abu DhabiJob Title: HR Officer / HR ExecutiveReporting To: HR &amp; Admin Manager / Head &ndash; OperationsLevel: L2Type of Position: &#9745; Full-time &#9744; Part-timeHours: As per company policy (6 days a week)General DescriptionThe HR Officer / Executive at ARKAN Polystone and Design Manufacturing L.L.C. is responsible for managing and supporting the company&rsquo;s daily HR operations, ensuring smooth employee relations, recruitment, payroll assistance, and compliance with UAE labour laws. The role involves coordinating all HR activities from onboarding to offboarding, maintaining accurate personnel records, and assisting in the implementation of HR policies and procedures.Key Responsibilities<ul><li>Handle end-to-end recruitment: job postings, screening, shortlisting, and scheduling interviews.</li><li>Maintain and update employee master data, leave records, and personnel files.</li><li>Prepare offer letters, employment contracts, NOCs, salary certificates, and related HR documents.</li><li>Support payroll processing by collecting attendance, leave, and overtime details.</li><li>Coordinate visa processing, renewals, medicals, and Emirates ID documentation in line with PRO.</li><li>Manage onboarding and orientation of new employees.</li><li>Assist in developing and implementing HR policies and procedures.</li><li>Maintain employee discipline, confidentiality, and professional conduct.</li><li>Handle employee grievances and escalate issues to management when required.</li><li>Coordinate training and performance evaluation processes.</li><li>Assist with HR reports, memos, and circulars.</li><li>Ensure compliance with UAE labour law and company regulations.</li><li>Support administrative activities and coordinate between HR, accounts, and operations teams.</li></ul>Key Performance Indicators (KPIs)<ul><li>100% accuracy in employee record management.</li><li>All HR requests and documentation processed within 48 hours.</li><li>100% compliance with UAE labour law.</li><li>Timely completion of recruitment and onboarding processes.</li><li>Minimal employee grievance escalation.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>3 to 5 years of relevant HR experience in the UAE.</li><li>Strong knowledge of UAE Labour Law and visa procedures.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office and HR software (ERP knowledge is an advantage).</li><li>Detail-oriented, well-organized, and able to multitask effectively.</li><li>Preference: Muslim Female candidates currently based in Abu Dhabi.</li></ul>Reporting ToHR &amp; Admin Manager / Head &ndash; OperationsWork LocationAbu Dhabi &ndash; Industrial AreaSalaryTo be discussed during the interview.How to ApplyInterested candidates may apply via Indeed or send their updated CV to: admlandship@gmail.com Please mention &ldquo;HR Officer / Executive &ndash; Abu Dhabi&rdquo; in the subject line.Job Types: Full-time, PermanentPay: From AED2,500.00 per month

HR Executive

Merint

Experience : 8-10 years in the UAE with STRONG MEP background and with experience handling F&amp;B Fit - Out industry ( Only will be shortlisted)UAE Driving License is mustHindi &amp; Malayalam is must .Should be available in the UAE.Only with Retail Interior Fit Out with F&amp;B experience candidates will be shortlistedAttach and send cv to hr(at)merint(dot)com , with job title.Asst. Project Manager - MEP Fit Out Industry<ul><li>Coordinate with project manager and design team to understand the requirement and execution plan for the given site.</li><li>Coordinate with project manager, Admin and Purchase team for manpower and material requirements.</li><li>Ensuring proper implementation of detailed execution plan as approved by management for various completion and handover stages at site.</li><li>Monitor each level of project execution in details to meet the requirement of pre-approved plan.</li><li>Frequently coordinating with project manager, client and execution team for project completion stages, modifications etc.</li><li>Ensuring quality of work and material is as per agreed contract.</li><li>Prepare and send daily reports to the management over project status.</li><li>Prepare and maintain daily site schedules for the approval of project manager and ensure work is done as per approved plan.</li><li>Coordinate with suppliers and sub-contractors as and when required.</li></ul>Work Remotely<ul><li>No</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>How many years of Experience you have in the Fit-Out industry ?</li></ul>License/Certification:<ul><li>UAE driving License (Required)</li></ul>

Asst. Project Manager - MEP

Artelia Airports

Overview We are hiring a highly motivated, energetic HR and admin executive, who can support our HR and Workplace department - based in our Abu Dhabi office on a hybrid model. Responsibilities <ul><li>Workplace/admin: organizing office supplies orders, scheduling with the suppliers various office cleaning and maintenance etc.</li><li>HR: assist our HR team with personnel admin tasks such as filing, managing relationship with training and other HR suppliers, reviewing employee handbook, company policy, sourcing training suppliers as per training requests and managing training records, and managing relationship with Insurance - Invoicing management, contacting suppliers for quotations, generating PO's in our system, etc</li></ul>This role is open for UAE Nationals only.<img src="https://www.jobg8.com/Tracking.aspx?vN7mL9eUiCR1AsBI5%2fTpu4xsbBrIfLNQi" width="0" height="0" />

HR and Administration executive - UAEN

Explore 2500+ Admin and facility manager in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.