administrative assistant

office manager

admin assistant

office assistant

safety officer

admin officer

Shivatrade Impex

About the Role: We are looking for a proactive and reliable Admin Officer to support the HR Manager in handling day-to-day administrative tasks. The ideal candidate should be organised, detail-oriented, and capable of multitasking in a dynamic work environment. What you will deliver: 1. Employee Records &amp; Compliance: <ul> <li>Manage local employees' work-related emails and attendance &amp; documentation.</li> <li>Maintain updated records and organise employee files for easy access, especially for labor inspection purposes.</li> </ul> 2. Medical Insurance Claims: <ul> <li>Handle medical claims preparation for Senior Management employees.</li> <li>Follow up with the claims team and maintain records of all claims submitted, settled, and pending.</li> </ul> 3. Attendance &amp; Leave Management: <ul> <li>Monitor attendance, manage leave rotation, and coordinate daily requirements of employees who are working at the Founders residence.</li> </ul> 4. Maintenance &amp; Utility Management: <ul> <li>Monitor and coordinate maintenance works for management properties.</li> <li>Handle utility bill payments and related follow-ups.</li> </ul> 5. Admin &amp; PRO Coordination: <ul> <li>Assist in follow-ups related to PRO activities</li> <li>Support in administrative functions as needed on a daily basis.</li> </ul> 6. Personal Assistance: Handle personal and confidential tasks delegated by the HR Manager related to the Founders. 7. Insurance Support: <ul> <li>Assist in managing insurance-related matters for office and warehouse properties. </li> </ul> Education &amp; Skills Required <ul> <li> Strong organisational and time management skills</li> <li> Good communication and follow-up abilities</li> <li> Ability to maintain confidentiality.</li> </ul> Role: Administration - OtherIndustry Type: Import &amp; ExportDepartment: Administration &amp; FacilitiesEmployment Type: Full Time, PermanentRole Category: AdministrationEducationUG: Any Graduate

Admin Officer

DAZZURA GROUP

<div>
 
 
 Company Description
 
 
 
 DAZZURA is a premier luxury-focused maintenance and cleaning service provider based in Dubai, UAE. Our mission is to set the highest industry standards in property care by offering tailored, top-tier cleaning and maintenance solutions. We cater to the demands of the UAE&rsquo;s high-end property market with precision and sophistication. From residential homes to commercial spaces, DAZZURA ensures that clients experience nothing less than perfection. Our slogan,
 
 &ldquo;Dazzling Spaces, Premium Service,&rdquo;
 
 reflects our unwavering commitment to world-class, bespoke services for discerning clientele.
 
 
 
 
 
 
 Role Description
 
 
 
 DAZZURA is seeking a full-time
 
 Admin Officer / Accountant
 
 based in Dubai, UAE. This on-site role combines administrative and accounting responsibilities to support smooth office operations and accurate financial management. The ideal candidate will be highly organized, detail-oriented, and proactive, capable of managing day-to-day administrative tasks while maintaining precise financial records.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Accounting Duties
 
 
 <ul>
 <li>
 Manage core day-to-day bookkeeping tasks.
 </li>
 <li>
 Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
 </li>
 <li>
 Conduct monthly account reconciliations to ensure accurate reporting.
 </li>
 <li>
 Post and monitor petty cash, ensuring completeness of supporting documents.
 </li>
 <li>
 Update customer accounts, issue regular invoices, and follow up on payments.
 </li>
 <li>
 Prepare weekly payment plans and monthly payroll.
 </li>
 <li>
 Ensure compliance with accounting principles and UAE regulations.
 </li>
 <li>
 Assist with VAT and Corporate Tax filings.
 </li>
 <li>
 Support financial audits and other regulatory requirements.
 </li>
 </ul>
 
 
 
 
 
 Administrative Duties
 
 
 <ul>
 <li>
 Manage and maintain office systems, including filing, record-keeping, and document control.
 </li>
 <li>
 Oversee daily office operations, including ordering supplies and maintaining equipment.
 </li>
 <li>
 Prepare quotations, invoices, and service contracts as needed.
 </li>
 <li>
 Support HR functions, including onboarding, attendance tracking, and leave records.
 </li>
 <li>
 Assist in organizing company meetings, travel arrangements, and events.
 </li>
 <li>
 Liaise with external vendors, service providers, and clients for administrative needs.
 </li>
 <li>
 Assist the CEO in developing company policies and procedures.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Minimum 3 years of proven accounting experience, preferably in the cleaning or maintenance industry.
 </li>
 <li>
 Proficiency with accounting and office software (Odoo preferred).
 </li>
 <li>
 Excellent knowledge of Microsoft Office applications, especially Excel / Google Sheets.
 </li>
 <li>
 Working knowledge of UAE FTA regulations on VAT and Corporate Tax.
 </li>
 <li>
 Strong attention to detail, organizational skills, and accuracy in data entry.
 </li>
 <li>
 Excellent interpersonal and communication skills.
 </li>
 </ul>
</div>

Admin Officer/Accountant

AL IKHAA CONTRACTING LLC

Job Opening: HR and Admin OfficerCompany: Al Ikhaa Contracting LLC Location: Dubai, United Arab EmiratesJob Description: Al Ikhaa Contracting LLC is seeking a knowledgeable and detail-oriented HR and Admin Officer with hands-on experience in handling MOHRE (Ministry of Human Resources and Emiratisation) and GDFRA (General Directorate of Residency and Foreigners Affairs) processes. The ideal candidate will oversee HR operations, administrative tasks, and government-related documentation to ensure compliance with UAE regulations.Key Responsibilities: Human Resources (HR):<ul><li>Manage recruitment processes, including job postings, interviews, and onboarding.</li><li>Maintain and update employee records, contracts, and attendance.</li><li>Process employee work permits, labor cards, and employment contracts through MOHRE.</li><li>Handle payroll, leave management, and employee benefits in compliance with UAE labor laws.</li><li>Assist in employee performance management and engagement activities.</li></ul>MOHRE &amp; GDFRA Works:<ul><li>Process new visa applications, visa renewals, and cancellations.</li><li>Handle medical fitness tests, Emirates ID processing, and visa stamping.</li><li>Coordinate with PROs for MOHRE and GDFRA-related submissions.</li><li>Ensure compliance with UAE labor and immigration regulations.</li></ul>Administration:<ul><li>Manage office supplies, vendor coordination, and maintenance.</li><li>Draft and circulate official memos, correspondence, and reports.</li><li>Support senior management with scheduling, travel arrangements, and meeting coordination.</li><li>Maintain accurate filing systems for HR and administrative documentation.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in human resources, Business Administration, or related field.</li><li>Minimum 2-5 years of experience in HR and administration, including MOHRE and GDFRA processes.</li><li>Strong knowledge of UAE labor laws and government systems.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent communication skills and attention to detail.</li><li>Fluency in English &amp; Malayalam.</li></ul>Salary and Benefits:<ul><li>Competitive salary (to be discussed during the interview).</li><li>Additional benefits as per UAE labor law.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

HR and Admin Officer

Ceres Group of Company

Job Title: HR &amp; Admin Manager Location: Dubai, UAE Salary: 4000 to 6000 AEDJob DescriptionHuman Resources Management:<ul><li>Manage HR operations for our 3 companies.</li><li>Handle the end-to-end recruitment lifecycle, including job order applications, liaising with recruitment agencies (especially for blue-collar recruitment), and onboarding.</li><li>Ensure proper tracking and monitoring of employee leaves, absences, suspensions, resumptions, and travel ticket bookings.</li><li>Maintain complete and updated employee files (hard and soft copies).</li><li>Process insurance matters, including employee additions, deletions, and claims.</li><li>Conduct visa renewal meetings and ensure timely renewal of all employee-related documents (Visa, Emirates ID, Passport, Insurance).</li><li>Prepare training materials and deliver staff training sessions when required.</li><li>Lead and organize staff-related events, workshops, and meetings.</li><li>Ensure timely submission of HR reports to Finance for payroll processing, including updates on new hires, resignations, absences, warning letters, salary adjustments, WPS codes, and overtime.</li><li>Address and resolve all staff-related complaints and employee relations issues.</li></ul>Government &amp; Legal Compliance:<ul><li>Assist the PRO in all government-related processes, including visa and work permit applications, document typing, MOHRE, and immigration clearance.</li><li>Support PRO in handling labor disputes and ensuring compliance with UAE labor law and company policies.</li><li>Ensure timely renewal of company-related documents such as Trade License, Establishment Cards, and other regulatory requirements.</li></ul>Administration &amp; Office Operations:<ul><li>Oversee office operations and administrative activities in the absence of the Office Manager to ensure smooth workflow.</li><li>Manage accommodation arrangements and address related issues or concerns.</li><li>Act as the primary point of contact for ISO certifications and coordinate QHSE training sessions.</li><li>Prepare outgoing correspondence, internal memos, and employee letters (including salary collection letters).</li><li>Ensure effective filing and documentation of all company records.</li><li>Coordinate with operations teams to keep them updated on staff schedules, leaves, suspensions, and new joiners.</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Minimum 2 years of work experience in the UAE is mandatory. (Facility management/cleaning industry preferred).</li><li>Strong knowledge of UAE labor law, MOHRE, and immigration processes.</li><li>Experience handling PRO-related tasks and government portals.</li><li>Excellent communication, interpersonal, and problem-solving skills.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Proficiency in English and Hindi is Mandatory.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Averrastar Properties.LLC.S.O.C

Admin Officer &ndash; Dubai Company: Averra Star Properties DubaiRole Overview: We are hiring an Administrative Officer to support daily operations in real estate office. The role includes documentation, client coordination, and property listing management, managing data and agents.Key Responsibilities:<ul><li>Handle RERA, DLD &amp; Ejari documentation</li><li>Prepare tenancy contracts &amp; agreements</li><li>Manage CRM records &amp; client files</li><li>Upload and maintain listings on Bayut, Dubizzle &amp; Property Finder</li><li>Coordinate with developers, landlords &amp; tenants</li><li>Provide admin support to brokers</li><li>Handel basic social media adverting</li></ul>Requirements:<ul><li>2+ years admin experience (real estate preferred)</li><li>Knowledge of Dubai real estate procedures</li><li>Familiar with Bayut, Dubizzle &amp; Property Finder portals</li><li>Proficiency in MS Office &amp; CRM tools</li><li>Strong communication &amp; organizational skills</li></ul>What We Offer:<ul><li>Competitive salary + benefits</li><li>Career growth in Dubai real estate industry</li></ul>Apply today and join a dynamic team at Averra Star Properties.Job Type: Full-timePay: AED2,500.00 &ndash; AED 4000.00 per monthJob Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you able to join immediately? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>real estate: 2 years (Required)</li></ul>Language:<ul><li>english (Required)</li><li>hindi (Required)</li><li>English, Hindi, Arabic (extra advantage) (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Admin

Rentokil Initial

<div><h3 class="jobSectionHeader">About the Role</h3>
We are seeking a proactive and detail-oriented Admin Officer / Front Desk &amp; Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.
If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!
Key Responsibilities
Front Desk &amp; Communication<ul>
<li>
Manage incoming calls
</li><li>Assist candidates during recruitment days/interviews
</li><li>Coordinate facility maintenance requests
</li></ul>Administration &amp; Documentation<ul>
<li>
Prepare official company letters
</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits
</li></ul>Office Supplies &amp; Coordination<ul>
<li>
Arrange tissue, stationery, and pantry supplies
</li><li>Coordinate marketing materials and printing with suppliers
</li><li>Maintain proper inventory display for marketing shelves
</li></ul>Logistics &amp; Shipping<ul><li>
Manage local &amp; international shipment bookings
</li></ul>Marketing &amp; Review Support<ul>
<li>
Assist in Google reviews listing and response preparation
</li><li>Coordinate printing of brochures, newsletters, and collateral
</li></ul>Vehicle &amp; Driver Coordination<ul>
<li>
Update Trackers</li>
<li>Ensure new drivers sign fleet policy
</li><li>Monitor driver license validity and vehicle registration status
</li></ul>Certificates &amp; Recognition Materials<ul>
<li>
Prepare employee monthly award certificates
</li><li>Process Pest Management, SSC, and QPA certificates
</li></ul>Travel &amp; Accommodation<ul>
<li>
Arrange hotel bookings
</li><li>Coordinate travel tickets
</li></ul>Government Portals &amp; Attestations<ul>
<li>
Process Fujairah Municipality attestations
</li><li>Merge required documents for contract approvals
</li><li>Submit using assigned government portals
</li></ul>Municipality &amp; Doc Handling<ul>
<li>
Maintain Ajman Municipality credentials and secure filing
</li><li>Handle essential document files for PRO and sales support
</li></ul><h3 class="jobSectionHeader">Qualifications &amp; Skills</h3>
Bachelor&rsquo;s degree or relevant administrative experience 
Minimum 2 years in administration/front desk coordination 
Strong communication &amp; customer service skills 
Good command of MS Office and PDF tools 
Experience with UAE documentation &amp; logistics (advantage) 
Highly organized and proactive with a sense of ownership</div>

Administrative Assistant - National Lady

rentokil boecker

About the RoleWe are seeking a proactive and detail-oriented Admin Officer / Front Desk &amp; Operations Coordinator to join our team in Dubai. This role acts as the first point of contact at our front desk while supporting administration, document control, logistics coordination, certificate issuance, marketing materials, and UAE government document monitoring.If you are highly organized, good at multitasking, and enjoy coordinating between teams, this role is for you!Key ResponsibilitiesFront Desk &amp; Communication<ul><li>Manage incoming calls</li><li>Assist candidates during recruitment days/interviews</li><li>Coordinate facility maintenance</li></ul>Administration &amp; Documentation<ul><li>Prepare official company letters</li><li>Track and renew Trade Licenses, Establishment Cards &amp; Permits</li></ul>Office Supplies &amp; Coordination<ul><li>Arrange tissue, stationery, and pantry supplies</li><li>Coordinate marketing materials and printing with suppliers</li><li>Maintain proper inventory display for marketing shelves</li></ul>Logistics &amp; Shipping<ul><li>Manage local &amp; international shipment bookings</li></ul>Marketing &amp; Review Support<ul><li>Assist in Google reviews listing and response preparation</li><li>Coordinate printing of brochures, newsletters, and collateral</li></ul>Vehicle &amp; Driver Coordination<ul><li>Update Master Vehicle Tracker</li><li>Ensure new drivers sign fleet policy</li><li>Monitor driver license validity and vehicle registration status</li></ul>Certificates &amp; Recognition Materials<ul><li>Prepare employee monthly award certificates</li><li>Process Pest Management, SSC, and QPA certificates</li></ul>Travel &amp; Accommodation<ul><li>Arrange hotel bookings</li><li>Coordinate travel tickets</li></ul>Government Portals &amp; Attestations<ul><li>Process Fujairah Municipality attestations</li><li>Merge required documents for contract approvals</li><li>Submit using assigned government portals</li></ul>Municipality &amp; Doc Handling<ul><li>Maintain Ajman Municipality credentials and secure filing</li><li>Handle essential document files for PRO and sales support</li></ul>Qualifications &amp; SkillsBachelor&rsquo;s degree or relevant administrative experience Minimum 2 years in administration/front desk coordination Strong communication &amp; customer service skills Good command of MS Office and PDF tools Experience with UAE documentation &amp; logistics (advantage) Highly organized and proactive with a sense of ownershipEmarati LadyJob Type: Full-time

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814 admin officer jobs IN Dubai

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Administrative Assistant - National Lady

Administrative Assistant - National Lady