administrative assistant

office administrator

office manager

safety officer

office assistant

admin officer

Shivatrade Impex

About the Role: We are looking for a proactive and reliable Admin Officer to support the HR Manager in handling day-to-day administrative tasks. The ideal candidate should be organised, detail-oriented, and capable of multitasking in a dynamic work environment. What you will deliver: 1. Employee Records &amp; Compliance: <ul> <li>Manage local employees' work-related emails and attendance &amp; documentation.</li> <li>Maintain updated records and organise employee files for easy access, especially for labor inspection purposes.</li> </ul> 2. Medical Insurance Claims: <ul> <li>Handle medical claims preparation for Senior Management employees.</li> <li>Follow up with the claims team and maintain records of all claims submitted, settled, and pending.</li> </ul> 3. Attendance &amp; Leave Management: <ul> <li>Monitor attendance, manage leave rotation, and coordinate daily requirements of employees who are working at the Founders residence.</li> </ul> 4. Maintenance &amp; Utility Management: <ul> <li>Monitor and coordinate maintenance works for management properties.</li> <li>Handle utility bill payments and related follow-ups.</li> </ul> 5. Admin &amp; PRO Coordination: <ul> <li>Assist in follow-ups related to PRO activities</li> <li>Support in administrative functions as needed on a daily basis.</li> </ul> 6. Personal Assistance: Handle personal and confidential tasks delegated by the HR Manager related to the Founders. 7. Insurance Support: <ul> <li>Assist in managing insurance-related matters for office and warehouse properties. </li> </ul> Education &amp; Skills Required <ul> <li> Strong organisational and time management skills</li> <li> Good communication and follow-up abilities</li> <li> Ability to maintain confidentiality.</li> </ul> Role: Administration - OtherIndustry Type: Import &amp; ExportDepartment: Administration &amp; FacilitiesEmployment Type: Full Time, PermanentRole Category: AdministrationEducationUG: Any Graduate

Admin Officer

MTLL LLC

HR &amp; Admin Officer Full Job DescriptionJob SummaryThe HR Assistant provides administrative support to the HR department and assists with the implementation of various HR programs and procedures. They play a key role in maintaining personnel records, coordinating HR processes, and ensuring compliance with company policies and legal requirements.Responsibilities1. Administrative Support-Assist in the preparation of HR documents, reports, and correspondence.- Maintain and update employee records and databases.- Handle HR-related inquiries from employees and external parties.2. Recruitment and Onboarding- Assist in the recruitment process by posting job openings, scheduling interviews, and conducting initial candidate screenings.- Coordinate new hire orientation and onboarding activities.- Prepare and distribute employment contracts and related documentation.3. Employee Relations-Support employee relations activities, including handling employee grievances and maintaining confidentiality.- Assist in organizing employee events and initiatives to foster a positive work environment.4. Benefits Administration- Support benefits enrollment processes and assist employees with benefits-related inquiries.- Collaborate with HR team to administer employee wellness programs.5. Compliance and Policy Implementation-Ensure compliance with HR policies and procedures.- Assist in the implementation of HR initiatives and programs.7. Payroll - Assist with payroll processing tasks, including timekeeping and data entry.- Collaborate with finance and payroll departments to resolve payroll-related issues.Qualifications- Bachelor&rsquo;s degree in human resources, Business Administration, or a related field (or equivalent work experience).- Minimum 2 Years of UAE Experience required.- Strong organizational and time-management skills.- Excellent communication and interpersonal skills.- Proficient in MS Office (Word, Excel, PowerPoint) and HRIS (Human Resources Information System) software.- knowledge of employment laws and regulations.- Ability to maintain confidentiality and handle sensitive information.Job Type: Full-time:Salary : Negotiable.Job Type: Full-time

HR & Admin Officer

Apt Resources Pvt.Ltd.

Apt Resources is currently seeking a highly organized and proactive European Experienced Admin Officer to join a leading multinational trading company. The successful candidate will play a pivotal role in supporting administrative operations and ensuring the smooth running of daily activities within the organization.
 
Key Responsibilities: 
<ul>
<li>Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing travel arrangements.</li>
<li>Maintain and update records, databases, and filing systems to ensure accurate and efficient information management.</li>
<li>Assist in the preparation of reports, presentations, and other documentation as required.</li>
<li>Coordinate communication between departments and serve as a point of contact for internal and external inquiries.</li>
<li>Support the onboarding process for new employees and assist with HR-related administrative tasks.</li>
<li>Manage office supplies and equipment, ensuring a well-stocked and efficient working environment.</li>
<li>Contribute to process improvements and the implementation of administrative best practices.</li>
</ul>
Requirements: 
<ul>
<li>Bachelor’s degree in Business Administration, Management, or a related field.</li>
<li>A minimum of 3-5 years of experience in an administrative role, preferably in a multinational environment.</li>
<li>Strong fluency in English; knowledge of additional European languages is a plus.</li>
<li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.</li>
<li>Excellent organizational, time management, and multitasking abilities.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Ability to work independently and as part of a team in a fast-paced environment.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Knowledge of local UAE or Freezone company formation would be a big plus.</li>
<li>Should be conversant in any European language</li>
</ul>
Benefits: 
AED 12 to 14 K based on experience

European Experienced Admin Officer - Multinational Trading Company

Confidential Company

1. Employee Records & Compliance:o Manage local employees&#x27; work-related emails and attendance & documentation.o Maintain updated records and organize employee files for easy access, especially for labor inspection purposes.2. Medical Insurance Claims:o Handle medical claims preparation for Senior Management employees.o Follow up with the claims team and maintain records of all claims submitted, settled, and pending.3. Attendance & Leave Management:o Monitor attendance, manage leave rotation, and coordinate daily requirements of employees who are working at the Founder’s residence.4. Maintenance & Utility Management:o Monitor and coordinate maintenance works for management properties.o Handle utility bill payments and related follow-ups.5. Admin & PRO Coordination:o Assist in follow-ups related to PRO activitieso Support in administrative functions as needed on a daily basis.6. Personal Assistance: Handle personal and confidential tasks delegated by the HR Manager related to the Founders.7. Insurance Support:o Assist in managing insurance-related matters for office and warehouse properties.

Admin Officer / Admin Assistant

KGC Accounting & Bookkeeping

Key Responsibilities<ul><li>Manage daily HR and administrative operations across multiple business units.</li><li>Handle employee records, visa processing, renewals, and documentation in compliance with UAE labor laws.</li><li>Lead recruitment activities, including job postings, screening, onboarding, and induction.</li><li>Maintain and update HR systems such as Odoo or Bayzat to ensure accurate employee data management.</li><li>Support payroll preparation, leave tracking, and employee benefits administration.</li><li>Act as the main point of contact for HR inquiries, employee relations, and conflict resolution.</li><li>Coordinate office operations, including supplies, communication, and facility management.</li><li>Review and update company policies in line with UAE labor law and best practices.</li><li>Assist in training coordination and performance management processes.</li><li>Handle employee relations issues and legal HR cases in compliance with UAE regulations.</li><li>Provide administrative support to management and ensure efficient workflow across departments.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>Minimum of 5 years&rsquo; experience in HR within the UAE.</li><li>Strong understanding of UAE labor laws and HR compliance procedures.</li><li>Practical experience with HRIS systems (e.g., Odoo, Bayzat).</li><li>Excellent communication, organizational, and multitasking skills.</li><li>HR certifications (CIPD, SHRM, or equivalent) are a plus.</li></ul>What We Offer<ul><li>A supportive and growth-oriented work environment.</li><li>Opportunities for professional development and career advancement.</li><li>Collaborative and people-focused company culture.</li></ul>Why Join Us?Join a company that values efficiency, teamwork, and personal growth. Your initiative, ideas, and expertise will be appreciated as you help us build a thriving, compliant, and people-centric workplace in Dubai.Job Type: Full-time

STEEL DISTRICT GLASS & ALUMINUM INSTALLATION LLC

About the Role: We are looking for a proactive and detail-oriented Admin &amp; Procurement Officer to join our team. This role combines administrative support with procurement coordination for our aluminum, glass, and steel fabrication projects. The ideal candidate will be organized, resourceful, and capable of managing multiple priorities in a fast-paced environment. We encourage female candidates to apply for this role, as the position involves administrative tasks that require frequent coordination with clients, suppliers, and office visitors. However, all qualified applicants will be considered.Key Responsibilities:<ul><li>Coordinate with suppliers for quotations, purchase orders, and delivery follow-ups</li><li>Track procurement status and maintain material logs for ongoing projects</li><li>Assist in verifying supplier invoices and coordinating with accounts for payments</li><li>Handle logistics arrangements, including material pickups and deliveries</li><li>Maintain and organize company documentation and administrative records</li><li>Support management and production teams with day-to-day operational requirements</li><li>Ensure compliance with company procurement and documentation procedures</li></ul>Requirements:<ul><li>Minimum 3 years of experience in procurement or administration (preferably in aluminum, glass, or construction industry)</li><li>Strong communication and negotiation skills</li><li>Proficient in Microsoft Excel, Outlook, and general office software</li><li>Highly organized, detail-oriented, and able to meet deadlines</li><li>Good command of English (written and spoken)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Admin & Procurement Officer

Four links building contracting-CYBERVIBE IT

Job Description:We are looking for a reliable and well-organized Procurement cum Admin Officer to handle purchasing activities, supplier coordination, and general administrative tasks. The ideal candidate should have experience in procurement (preferably in a contracting/construction company), excellent communication skills, and the ability to multitask efficiently.Key Responsibilities:Procurement Duties:<ul><li>Source, compare, and negotiate with suppliers and vendors for materials, tools, and services.</li><li>Prepare purchase requests, purchase orders, and maintain procurement records.</li><li>Ensure timely delivery of materials to meet project deadlines.</li><li>Coordinate with site engineers and project teams for material requirements.</li><li>Maintain and update supplier/vendor database.</li><li>Follow up on quotations, deliveries, and invoices to ensure accuracy and compliance with company standards.</li><li>Prepare cost comparison sheets and assist in vendor evaluation.</li><li>Liaise with accounts for payment follow-ups and documentation.</li></ul>Administrative Duties:<ul><li>Handle office correspondence, filing, and document control.</li><li>Manage staff attendance, leave records, and general HR coordination.</li><li>Coordinate with management for office maintenance, stationery, and logistics.</li><li>Support management in preparing reports, letters, and presentations.</li><li>Assist in handling company vehicle schedules, deliveries, and petty cash.</li><li>Perform other administrative tasks as required by management.</li><li>Salary &amp; Benefits:</li><li>Based on experience and qualifications.</li><li>Other benefits as per UAE Labor Law.</li></ul>Job Types: Permanent, FresherPay: From AED2,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

PROCUREMENT CUM ADMIN

Explore 911+ Admin officer in Dubai this November. Find roles across top companies and apply now to boost your career.

911 admin officer jobs IN Dubai

Admin Officer

HR & Admin Officer

European Experienced Admin Officer - Multinational Trading Company

Admin Officer / Admin Assistant

HR & Admin Officer

Admin & Procurement Officer

PROCUREMENT CUM ADMIN