safety officer

office administrator

administrative assistant

office assistant

accounts assistant

admin officer

Marina Yachts LLC

Immediate Joiners Preferred!We are looking for a reliable and detail-oriented Accounts &amp; Admin Officer to support daily office operations and handle basic accounting functions. The role involves handling administrative tasks while ensuring accurate financial record-keeping, invoicing, expense tracking, and VAT/CT-related compliance.Key Responsibilities:<ul><li>Provide general administrative support to daily office operations</li><li>Schedule meetings, appointments, and travel arrangements when required</li><li>Track and record company expenses and maintain organized records</li><li>Prepare and issue invoices and monitor payments</li><li>Handle VAT filing and ensure compliance with local regulations</li><li>Prepare and maintain Statements of Account (SOA) for clients, suppliers and vendors</li><li>Perform bank reconciliation and monitor cash flow transactions</li><li>Maintain filing systems for financial and administrative documents</li><li>Coordinate with management on payment schedules and expense tracking</li></ul>Requirements:<ul><li>Experience in administration and accounting / bookkeeping</li><li>Knowledge of VAT filing and invoicing procedures</li><li>Familiarity with bank reconciliation and expense tracking</li><li>Proficient in Microsoft Excel and accounting systems (Zoho or similar)</li><li>Strong attention to detail and organizational skills</li></ul>Candidates who can join immediately or on short notice will be given priority.Job Type: Full-timeWork Location: In person

Accountant & Admin

ayat group

We are looking for a professional and experienced Secretary Cum Admin to join our team in the UAE.Job Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Prepare and manage correspondence in both Arabic and English</li><li>Coordinate meetings, appointments, and schedules</li><li>Maintain office files, records, and documentation</li><li>Prepare reports, letters, and official documents</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Coordinate with internal departments and external parties</li><li>Ensure proper filing and document control</li><li>Provide general administrative support to management</li></ul>Requirements:<ul><li>Minimum 5 years of experience as Secretary/Admin</li><li>Experience in the Development or Real Estate Development industry is mandatory</li><li>Must be fluent in Arabic and English</li><li>Must be able to read and write Arabic professionally</li><li>Arabic candidates are preferred</li><li>Strong communication and organizational skills</li><li>Proficient in Microsoft Office applications</li><li>Ability to work under pressure and manage multiple tasks</li></ul>Job Details:<ul><li>Job Type: Full-time</li><li>Location: Dubai, UAE</li><li>Salary: To be discussed during interview</li></ul>Application Question(s):<ul><li>1. How many years of experience do you have as a Secretary or Admin Assistant?</li><li>2. Do you have experience working in the Development or Real Estate Development industry? Please explain briefly.</li><li>2. Are you fluent in both Arabic and English?</li><li>3. Can you read and write Arabic professionally?</li><li>4. Are you proficient in Microsoft Office applications (Word, Excel, Outlook)?</li><li>5. Have you handled official correspondence and document preparation in Arabic and English?</li></ul>Work Location: In person

Secretary Cum Admin

Lionheart Real Estate L.L.C

24 Years of British-Managed Experience in Dubai Lionheart Real Estate, a well-established and trusted name in Dubai&rsquo;s property market, is looking for a proactive Administrative Officer to support daily operations and assist our sales team.Key Responsibilities<ul><li>Prepare and manage all real estate documentation, including Forms A, B, F, and MOUs</li><li>Ensure full compliance with RERA regulations and handle Trakheesi submissions</li><li>Manage and update property listings on platforms such as Bayut, Dubizzle, and Property Finder, as well as maintain the internal database</li><li>Coordinate with clients, arrange meetings, and schedule property viewings</li><li>Create marketing materials including flyers, statics, reels, and short videos</li><li>Manage and post content across social media platforms</li></ul>Requirements<ul><li>Minimum 2 years&rsquo; experience in a Dubai real estate company</li><li>Strong understanding of local property laws and documentation processes</li><li>Proficient in MS Office, Google Workspace, and general computer use</li><li>Highly organized, dependable, and detail-oriented</li></ul>What We Offer<ul><li>A professional and supportive working environment</li><li>Opportunities for training and career growth</li><li>Competitive salary based on experience</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>Work Location: In person

Real Estate Admin

HR International FZE

Job Title: PRO (Public Relations Officer) &ndash; UAE Nationals OnlyLocation: United Arab EmiratesJob Type: Full-TimeJob Summary: We are looking for a reliable and proactive PRO (UAE National) to manage all government-related processes and documentation. The ideal candidate will be familiar with UAE regulations and able to coordinate efficiently with various government departments. Freshers with relevant knowledge are encouraged to apply.Key Responsibilities:<ul><li>Handle all visa processing (employment visas, renewals, cancellations)</li><li>Manage labor and immigration documentation and approvals</li><li>Liaise with government authorities such as MOHRE, Immigration, and other departments</li><li>Process Emirates ID applications and renewals</li><li>Ensure timely submission and collection of official documents</li><li>Maintain accurate records of all employee-related government documents</li><li>Track visa expiry dates and ensure timely renewals</li><li>Assist in company license renewals and related documentation</li><li>Coordinate with HR and Admin teams for employee onboarding and offboarding</li><li>Stay updated with UAE labor laws and government procedures</li></ul>Requirements:<ul><li>UAE National (Family Book is mandatory)</li><li>Diploma or Bachelor&rsquo;s Degree in any field</li><li>Freshers or candidates with experience as PRO can apply</li><li>Basic understanding of UAE government procedures is an advantage</li><li>Valid UAE driving license is preferred</li><li>Good communication skills in Arabic and English</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Benefits:<ul><li>Career growth opportunities</li><li>Professional working environment</li><li>Training and development support</li></ul>Note: Only UAE Nationals with a valid Family Book will be considered.Pay: From AED6,000.00 per monthWork Location: In person

PRO Uae Nationals

The Doris Duan-Young Autism Center

Client Relations Officer (Female / Arabic &amp; English Speaker)Full-time/ Admin / Dubai Healthcare CityBe part of DDY - Expertise That Cares!The Doris Duan-Young Autism Center (DDY) is a multidisciplinary center in Dubai Healthcare City. We are committed to delivering innovative, evidence-based programs and services, supported by industry-recognized credentials, accreditations, and certifications.We are looking for a Client Relations Officer to join our team at our Autism Center &mdash; someone who is compassionate, professional, and passionate about making a difference in the lives of children and families.This role offers an exciting chance to elevate your career in an inspiring &amp; Supportive environment.Key Responsibilities:<ul><li>Serve as the primary point of contact for both existing and new clients and families.</li><li>Answer a high volume of client inquiries and maintain a rapid response and follow-up rate according to the company standards.</li><li>Conduct communication with potential new clients, providing all relevant information about company services.</li><li>Educate patients about payment options and financial assistance while handling price and package negotiations with clients.</li><li>Explain all paperwork, policies, and Insurance procedures, and schedule the initial consultation appointments, assessment appointments, intake appointments, etc.</li><li>Support the admissions and onboarding process for new clients</li><li>Build and maintain long-term positive relationships with parents, caregivers, and stakeholders.</li><li>Coordinate closely with the Client Relations Manager to ensure seamless service delivery.</li><li>Collaborate with the clinical and administrative teams to ensure client satisfaction and service quality.</li><li>Maintain accurate and confidential client records in line with organizational standards.</li><li>Obtain customer feedback, assist with client satisfaction surveys, and provide regular updates to the Management of any concerns/matters that may arise.</li></ul>Requirements:<ul><li>A bachelor&rsquo;s degree in a related field is required.</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Previous experience in a healthcare or rehabilitation setting (experience in an autism or therapy center is a plus).</li><li>Good understanding of insurance procedures and documentation.</li><li>Strong communication, coordination, and interpersonal skills.</li><li>Excellent negotiation skills and multitasking abilities.</li><li>Professional, empathetic, and client-focused attitude.</li><li>Proficiency in Microsoft Office, MS Excel, and CRM systems (preferred).</li><li>Ability to work collaboratively within a multidisciplinary team.</li></ul>If you are interested, please share your CV with hr@ddydubai.com or drop your CV directly to the HR team via WhatsApp +971 55 524 8075Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Health care preferbly in rehabilitation/autism center: 3 years (Preferred)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>Work Location: In person

Client Relations Officer (CRO)

PrivatPort

<div>
 
 
 Title: Business Support Officer (Admin), 6 month FTC
 
 
 
 
 Location: Dubai, On-site, Shift Pattern
 
 
 
 
 Reporting to: Head of OCC
 
 
 
 
 
 
 Building on Swissport's 25+ years of proven ground-handling expertise in executive aviation, PrivatPort's represents our evolution into the future of private aviation services. Under this dedicated brand, we unite our trusted operational excellence with a fresh strategic vision and global growth mindset.
 
 
 
 
 
 Rooted in Swiss precision and service excellence, PrivatPort delivers smooth and discreet journeys from runway to destination. By combining Swissport&rsquo;s trusted operational standards with tailored, passenger-focused services, PrivatPort ensures the highest levels of safety, comfort, and efficiency across our global network.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 
 The
 
 Business Support Officer
 
 (Admin) is responsible for providing comprehensive administrative and operational support to PrivatPort&rsquo;s OCC, based at the Dubai Airport Free Zone (DAFZA). This role encompasses government relations and visa processing through UAE authorities, human resources coordination, staff onboarding, facility management, licensing and regulatory compliance, insurance administration, and billing reconciliation. The position ensures that PrivatPort&rsquo;s internal administrative framework operates efficiently and in full alignment with UAE federal law and DAFZA free zone regulations, enabling the OCC team to deliver seamless and professional services to clients.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 1.Facility &amp; Office Management
 
 
 
 
 
 <ul>
 <li>
 Oversee day-to-day operations of the PrivatPort DAFZA office, including maintenance, supplies procurement, and vendor management.
 </li>
 <li>
 Manage relationships with DAFZA facilities management, cleaning contractors, and service providers.
 </li>
 <li>
 Coordinate workplace health, safety, and security compliance in accordance with DAFZA and Dubai Civil defence requirements.
 </li>
 <li>
 Ensure office equipment is functional and arrange timely repairs, replacements, or upgrades as needed.
 </li>
 <li>
 Manage Ejari (tenancy contract) registration and renewals through the RERA portal, liaising with landlords and DAFZA property management.
 </li>
 <li>
 Assist in preparing and processing invoices, purchase orders, and vendor payments related to administrative and facility functions
 </li>
 </ul>
 
 
 
 
 
 
 
 
 2.Trip Support (Billing &amp; Reconciliation)
 
 
 
 
 
 <ul>
 <li>
 Act as the administrative support for OCC Dubai&rsquo;s role as the sole commercial counterpart for all PrivatPort clients across the entire network &mdash; ensuring all billing flows are accurately recorded and processed.
 </li>
 <li>
 Receive, verify, and log inbound invoices from all local stations &mdash; whether PrivatPort-operated FBOs or Swissport commercial stations &mdash; for services rendered on behalf of clients.
 </li>
 <li>
 Support the preparation of consolidated client invoices issued by OCC Dubai, incorporating handling fees, trip support charges, and any applicable surcharges into a single, accurate client-facing invoice.
 </li>
 <li>
 Reconcile station invoices against trip records, ensuring all billable services are captured and discrepancies are identified and resolved promptly.
 </li>
 <li>
 Maintain an up-to-date billing register tracking the status of inbound station invoices and outbound client invoices across the network.
 </li>
 <li>
 Liaise with the Trip Support and operations teams to confirm service details, costs, and surcharge justifications ahead of invoice issuance.
 </li>
 <li>
 Support monthly billing reconciliation and expense reporting for the Trip Support department.
 </li>
 <li>
 Track operational expenditures against approved budgets and flag variances to management for review.
 </li>
 <li>
 Coordinate with the finance team on audits, cost reporting, petty cash management, and any ad hoc financial administrative requirements.
 </li>
 </ul>
 
 
 
 
 
 3.Staff Onboarding
 
 
 
 
 
 <ul>
 <li>
 Manage employee onboarding logistics including document collection, DAFZA access card issuance, systems setup, and orientation scheduling.
 </li>
 <li>
 Support the process of employment contracts and maintain accurate personnel files in compliance with UAE Labour Law.
 </li>
 <li>
 Coordinate offboarding procedures including visa cancellations, final settlements, and DAFZA deregistration where applicable.
 </li>
 <li>
 Liaise with payroll and finance to ensure new hires and leavers are processed accurately and on time.
 </li>
 </ul>
 
 
 
 
 
 4.Visa &amp; Government Relations (PRO Liaison)
 
 
 
 
 
 <ul>
 <li>
 Oversee the end-to-end processing of employment visas, renewals and cancellations. Monitor MOHRE and GDRFA portals for compliance.
 </li>
 <li>
 Coordinate for medical screenings, Emirates ID appointments, and visa stamping for all employees.
 </li>
 <li>
 Liaise with HR/DAFZA authorities for free zone-specific applications, gate passes, and labour card processing.
 </li>
 <li>
 Stay updated on UAE Labour Law changes, DAFZA regulations, and ensure ongoing company compliance.
 </li>
 <li>
 Act as the primary point of contact with government bodies including GDRFA, MOHRE, DAFZA Licensing, and the Dubai Department of Economy and Tourism (DET) as required.
 </li>
 <li>
 Maintain a comprehensive tracker for visa statuses, Emirates ID expiry dates, insurance and renewal deadlines, providing proactive alerts to management.
 </li>
 </ul>
 
 
 
 
 
 5.Licensing &amp; Regulatory Procedures
 
 
 
 
 
 <ul>
 <li>
 Maintain a compliance calendar with upcoming renewal deadlines and proactively alert relevant stakeholders.
 </li>
 <li>
 Coordinate for the timely renewal of the company&rsquo;s DAFZA Trade License, establishment card, and all associated regulatory certificates.
 </li>
 <li>
 Coordinate any additional permits required through the Dubai Department of Economy and Tourism (DET) or other Free Zone authorities (e.g., DMCC, DDA) as business needs dictate.
 </li>
 <li>
 Ensure corporate records are current and properly filed.
 </li>
 </ul>
 
 
 
 
 
 6.Insurance &amp; Benefits Administration
 
 
 
 
 
 <ul>
 <li>
 Administer employee group medical insurance in compliance with Dubai Health Authority (DHA) mandatory health insurance requirements, including enrolments, renewals, and claims coordination.
 </li>
 <li>
 Liaise with insurance brokers and providers to resolve claims, update policy schedules, and ensure accuracy
 </li>
 <li>
 Communicate employee benefit entitlements clearly and ensure new joiners are enrolled within required timelines.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience
 
 
 
 
 
 
 
 Mandatory
 
 
 
 
 
 <ul>
 <li>
 5-8 years&rsquo; experience in an administrative, business support, or government relations role, within the UAE. Experience within a Dubai Free Zone environment (DAFZA, DMCC, JAFZA, or equivalent) is highly desirable. UAE driving license preferred.
 </li>
 <li>
 Demonstrable experience handling PRO/government relations functions in the UAE, with working knowledge of MOHRE and GDRFA online portals.
 </li>
 <li>
 Strong knowledge of UAE visa categories, Emirates ID procedures, DAFZA free zone regulations, and UAE Labour Law (Federal Decree-Law No. 33 of 2021).
 </li>
 <li>
 Experience in managing employee benefits, insurance administration, and HR records.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
 </li>
 </ul>
 
 
 
 
 
 Good to have
 
 
 
 
 
 <ul>
 <li>
 Prior experience in the aviation or trip support sector is a strong advantage.
 </li>
 <li>
 Familiarity with ERP or HR information systems (e.g., SAP, Oracle HCM, or equivalent) is desirable.
 </li>
 <li>
 Experience with billing reconciliation, petty cash management, and basic office administrative functions.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities simultaneously and meet tight deadlines.
 </li>
 <li>
 High attention to detail, discretion, and a professional approach in handling sensitive information.
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 
 
 
 
 Diploma or Bachelor&rsquo;s Degree. Equivalent vocational training with relevant operational experience will be considered.
 
 
 
</div>

Business Support Officer (Admin), 6 month FTC

INCREATION TECHICAL SERVICE

VACANCY FOR ACCOUNTATNT AND ADMINISTRATOR <ul><li>Good Communication Skill</li><li>Accounting Tally Experience </li><li>Material Purchase </li><li>Inventory Control </li><li>Documents Handling </li><li>Minimum 2 Year experience </li><li>Petty Cash Handling </li><li>Payment Collection </li><li>Quote Preparation</li><li>Team Cordination </li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Vacancy For Accountant and Administration

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