administrative assistant

hr officer

office manager

safety officer

manager

admin officer

Istinye Rotisserie

We are looking for a reliable and well-organized Procurement &amp; Admin Officer to support our restaurant&rsquo;s daily operations and manage all communication with external vendors and service providers.Key Responsibilities<ul><li>Manage procurement processes: contacting suppliers, requesting quotations, comparing offers, and placing orders.</li><li>Coordinate with AMC (Annual Maintenance Contract) service providers, schedule visits, track contract timelines, and ensure services are completed on time.</li><li>Search and onboard new vendors and suppliers when required.</li><li>Handle all written and verbal communication with external companies, maintenance partners, and government authorities.</li><li>Manage necessary municipality, mall, and police permits/approvals for the restaurant.</li><li>Assist with recruitment: preparing job ads, sourcing candidates, arranging interviews.</li><li>Provide administrative support to the General Manager, Head Chef, and Restaurant Manager.</li><li>Maintain organized documentation, reports, and follow-up lists.</li></ul>Requirements<ul><li>Strong computer literacy (MS Office, email, documents).</li><li>Good command of English (written and spoken).</li><li>Excellent communication, coordination, and follow-up skills.</li><li>Ability to multitask and work independently.</li><li>Organized, detail-oriented, and solution-focused.</li><li>Previous experience in administration or procurement is an advantage.</li></ul>Work Conditions<ul><li>Location: Dubai Mall</li><li>Schedule: 6 days/week</li><li>Hours: 8 hours/day</li><li>Flexible hybrid arrangement: certain days can be worked from home.</li></ul>If you are organized, proactive, and ready to contribute to a dynamic restaurant environment, we would be happy to meet you.Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Procurement & Admin Officer

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always 'Fly Better.' As one of the most recognised and admired brands globally, we're driven by innovation and excellence. Join us as a
 
 Admin Officer in Medical Services
 
 and make a difference by delivering top-tier medical services that support our employees health and well-being. Experience a fast paced, multicultural environment where your medical expertise will directly impact the success of our operations and contribute to our shared success on a global stage.
 
 
 As a
 
 Admin Officer,
 
 you will be responsible for job managing and developing a team of Administrative Staff to provide a consistent, efficient, and responsive, customer-oriented specialist service to an internal customer base.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Establish and prioritise department policies, processes, and procedures into discrete tasks with clear accountabilities.
 </li>
 <li>
 Ensure delivery of department and corporate requirements in liaison with internal and related functions (e.g. Scheduling).
 </li>
 <li>
 Provide Effective hands-on supervision and day to day management of an admin team. Responsible for their performance management, providing timely feedback and coaching when required
 </li>
 <li>
 Act as a first escalation point to clarify any policy issues with responsibility for decision making within established frameworks.
 </li>
 <li>
 Responsible for resolution of operational issues or problems arising daily establishing root cause and implementing action to resolve.
 </li>
 <li>
 Identify and deliver improved working methods/practices.
 </li>
 <li>
 Ensure delivery of excellent customer service amongst all front line admin staff, guide and develop staff ongoing supported by training programs.
 </li>
 <li>
 Monitor diary management for specific area, ensure clinics are monitored and utilization is optimized. Keeping guidelines and policies up to date for specific area, ensure all staff adhere to the internal policies and guidelines.
 </li>
 <li>
 Ensure continuous communication with the Clark Contract Centre and identify gaps.
 </li>
 <li>
 Manage complaints through the complaints and incident management system.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role, you must meet the below requirements:
 
 
 
 <ul>
 <li>
 12 years schooling or equivalent with 5+ years of experience.
 </li>
 <li>
 Experience in managing mid-sized customer focused teams ( 10 members or more).
 </li>
 <li>
 Proven ability to coach and motivate staff.
 </li>
 <li>
 Advanced Microsoft Office skills such as analysing information in Excel and Power BI &amp; writing formula.
 </li>
 <li>
 Ability to analyse, interpret and present large datasets in various reporting tools and techniques.
 </li>
 <li>
 Ability to write comprehensive reports.
 
 
 </li>
 </ul>
 At Emirates Group, we&rsquo;re committed to providing our employees with opportunities to grow and develop their careers. If you&rsquo;re looking for a challenging and rewarding opportunity, apply today and join our team!
 
 
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
 
 
 Discover what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career&rsquo;s website: www.emirates.com/careers.
</div>

Admin Officer - Medical Services

sasa-real-estate

URGENT HIRING &ndash; REAL ESTATE ADMIN OFFICER (OFF-PLAN)Female Candidates OnlyLocation: Business Bay, Dubai Company: SASA Real Estate Type: Full-time | PermanentWe are hiring an experienced Real Estate Admin Officer with minimum 5 years of Dubai off-plan experience who can join immediately.Key Requirements:<ul><li>Strong knowledge of RERA, DLD &amp; off-plan documentation</li><li>Experience coordinating with Dubai developers</li><li>Skilled in CRM, MS Office &amp; deal documentation</li><li>Excellent coordination, follow-up, and organizational skills</li></ul>Immediate joiners preferred | Off-plan experience is mandatory Apply now with your updated CV.Job Types: Full-time, Permanent

REAL ESTATE ADMIN OFFICER (OFF-PLAN)

Unique Spire Engineering Consultancy LLC

Job Opening: Admin Officer (Engineering Consultant)Location: Dubai, UAE Employment Type: Full-TimeRequirements:<ul><li>3&ndash;5 years of UAE experience in an administrative role</li><li>Strong knowledge of Architectural &amp; Engineering Consultancy services</li><li>Familiar with authority submissions and coordination</li><li>Good command of MS Office (Word, Excel, Outlook)</li><li>Excellent communication skills in English (Arabic is an advantage)</li><li>Well-organized, responsible, and able to handle multiple tasks</li></ul>Job Responsibilities:<ul><li>Manage day-to-day office administration</li><li>Coordinate with architects, engineers, PRO, and clients</li><li>Handle emails, letters, invoices, and follow-ups</li><li>Maintain project documents, records, and authority-related files</li><li>Track staff attendance, leaves, and office coordination</li><li>Support management in daily operational activities</li></ul>Salary &amp; Benefits:<ul><li>Salary: As per experience</li><li>Visa &amp; benefits as per UAE labor law</li></ul>Interested candidates may send their CV to: admin@uniquespire.aeJob Type: Full-timeWork Location: In person

Admin Officer / Administrative Executive - Engineering Consultant Company (Dubai)

Job Title: Admin Officer &ndash; Real Estate (Off-Plan Market) | SASA Real Estate | DubaiLocation: Business Bay, Dubai Job Type: Full-Time, Permanent Company: SASA Real EstateAbout UsSASA Real Estate is a growing real estate brokerage specializing in Dubai&rsquo;s off-plan and ready properties. We are looking for a skilled and experienced Admin Officer to support our sales team, streamline documentation, and ensure smooth operations across all departments.Role OverviewWe are hiring an experienced Real Estate Admin Officer with a strong background in Dubai&rsquo;s off-plan market, developer coordination, and RERA/DLD procedures. This role requires excellent organizational skills, attention to detail, strong follow-up abilities, and hands-on experience managing real estate transactions.Key ResponsibilitiesOff-Plan Project Coordination (Dubai Focused)<ul><li>Coordinate with major Dubai developers for updated project information, availability, pricing, and booking procedures.</li><li>Handle all RERA documents (Form A, Form B, Form F).</li><li>Assist with Dubai Land Department (DLD) processes and online submissions.</li><li>Maintain updated project brochures, price lists, payment plans, and marketing materials.</li></ul>Administrative &amp; Sales Support<ul><li>Manage client documentation, KYC forms, booking forms, and follow-up processes.</li><li>Support agents with reservation forms, unit selection sheets, and all required paperwork.</li><li>Update CRM systems, lead trackers, deal pipelines, and client records.</li><li>Schedule appointments, meetings, property tours, and presentations.</li><li>Handle daily office operations: emails, calls, filing, data entry, and office coordination.</li></ul>Customer Service<ul><li>Respond promptly to client inquiries and provide accurate information.</li><li>Assist with payment coordination, booking confirmations, and developer communication.</li></ul>Requirements<ul><li>3&ndash;5 years of admin experience in Dubai&rsquo;s real estate market (off-plan experience preferred).</li><li>Strong knowledge of RERA, DLD, and real estate documentation procedures.</li><li>Proficient in MS Office, CRM systems, and digital documentation.</li><li>Excellent communication, organization, and follow-up skills.</li><li>Ability to work in a fast-paced real estate environment.</li></ul>Preferred Skills &amp; Attributes<ul><li>Detail-oriented, professional, and proactive.</li><li>Strong understanding of Dubai&rsquo;s off-plan market and developer processes.</li><li>Team player with strong time-management abilities.</li></ul>How to ApplyIf you meet the above requirements and want to grow with a dynamic real estate company in Dubai, apply now with your updated CV.Job Types: Full-time, Permanent

Admin Officer – Real Estate (Off-Plan Market) | SASA Real Estate | Dubai

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a proactive and detail-oriented Admin Accounts Officer to manage administrative and accounting functions while ensuring compliance with UAE regulations. This role offers the opportunity to work in a fast-paced luxury environment and contribute to the smooth operation of our company.Key Responsibilities<ul><li>Manage day-to-day administrative and accounting tasks, including bookkeeping, invoicing, and financial record keeping.</li><li>Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.</li><li>Coordinate with external auditors, providing all necessary documents, reports, and explanations to ensure smooth and timely audits.</li><li>Prepare financial reports, budgets, and statements for management review.</li><li>Handle import/export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.</li><li>Maintain accurate office records, inventories, and databases.</li><li>Ensure adherence to company policies and UAE regulatory requirements.</li><li>Manage HR administration, including employee records, contracts, payroll processing, and visa processing for employees.</li></ul>Qualifications<ul><li>Minimum 5 years of experience in accounts, administration, or related roles; experience in luxury retail is a plus.</li><li>Strong knowledge of UAE free zone procedures, including DWC portal operations.</li><li>Familiarity with import/export documentation, customs, and shipping logistics.</li><li>Experience coordinating with auditors and supporting auditing processes.</li><li>Proficient in accounting software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Detail-oriented, reliable, and able to work independently in a fast-paced environment.</li><li>Can work under pressure.</li><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or a related field preferred.</li><li>Immediate availability preferred.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Opportunity to work closely with industry leaders and luxury clientele.</li><li>Exposure to high-profile events and international trade activities.</li><li>Professional growth opportunities within the company.</li><li>Duty Timings: Monday to Friday: 9:30 &ndash; 6:30</li><li>Saturday half day work (work from home) from 10:00 am to 1:00 PM</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>Admin &amp; Accounts: 5 years (Required)</li></ul>Work Location: In person

Admin & Accounts Officer

ALSAQR GAS

Job Summary:We are seeking a proactive, detail-oriented Female admin cum Sales Coordinator to assist the sales department and support emergency response operations. The role includes handling sales documentation, customer communication, and coordinating emergency calls during gas-related incidents on a 24&times;7 rotational basis.Key Responsibilities:<ul><li>Coordinate with the sales team on inquiries, quotations, and customer follow-ups.</li><li>Prepare quotations, invoices, delivery notes, and other sales documentation.</li><li>Maintain accurate records of customers, orders, and sales activities.</li><li>Respond promptly to customer calls, messages, and emails.</li><li>Schedule meetings, assist with presentations, and prepare sales reports.</li><li>Follow up with clients for quotations, pending payments, and delivery updates.</li><li>Coordinate with logistics, operations, and maintenance teams for order and service execution.</li><li>Ensure all internal documentation and approvals are completed accurately.</li><li>Support the sales team in meeting monthly and annual targets.</li><li>Maintain high professionalism and strong customer service.</li></ul>Emergency Response Coordination (Added):<ul><li>Attend 24&times;7 emergency calls on a rotational schedule.</li><li>Coordinate with emergency response teams and technicians during gas-related emergencies.</li><li>Record and document emergency calls, incident details, and response actions.</li><li>Ensure fast communication between customers, operations, and onsite emergency technicians.</li><li>Follow up on emergency cases until closure and update management accordingly.</li></ul>Qualifications &amp; Requirements:<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration or related field.</li><li>1&ndash;3 years of experience in sales coordination or administrative support.</li><li>Strong communication skills in English (Arabic is an advantage).</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Experience with CRM/ERP systems is a plus.</li><li>Ability to multitask, stay organized, and meet deadlines.</li><li>High attention to detail and professionalism.</li><li>Willingness to work on rotational 24&times;7 emergency call schedules.</li><li>Strong teamwork attitude and customer-handling skills.</li></ul>Job Type: Full-timePay: From AED3,000.00 per month

Female admin officer ( Philippine nationals prefered)

Explore 533+ Admin officer in Dubai this January. Find roles across top companies and apply now to boost your career.