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admin officer

University of Sharjah

<p></p><div><div><div><div><b>CATEGORY</b><b> </b></div><div>Non Faculty Vacancies</div>
</div><br>
<div><div><b>COLLEGE</b><b> </b></div><div>Departments
</div></div><br>
<div><div><b>DEPARTMENT</b><b> </b></div><div>Academic Emiratization Office</div>
</div><br>
<div><div><b>JOB PURPOSE</b><b>
</b></div><div><p>As the Administrative Officer and a member of the <b>Academic Emiratization Department</b> team, you are expected to provide administrative support services for the Line Manager (Department Chair and Faculty Members) at the designated academic department and ensure smooth communication and coordination between the department and the concerned internal and external parties as per the approved college administration policies and procedures<br>
<br>
</p></div></div><br>
<div><div><b>MAIN ACCOUNTABILITIES &amp; EXPECTATIONS</b><b>
</b></div><div><p>1. Provide professional and welcoming reception services to visitors, ensuring their inquiries are promptly addressed and they are directed to the appropriate personnel. Project a positive and professional image of the department.<br>
2. Efficiently manage incoming phone calls, accurately screening and directing calls, taking concise and accurate messages, and promptly communicating them to the Line Manager. Resolve routine inquiries independently whenever possible.<br>
3. Review and sort incoming correspondence, summarizing key information and prioritizing urgent matters for the Line Manager's attention. Proactively identify and address routine inquiries and correspondence, requiring minimal supervision.<br>
4. Prepare and distribute high-quality, error-free internal communications, including memos, announcements, emails, and reports, ensuring timely and accurate distribution of information. May independently draft routine correspondence and documents when assigned by the Line Manager.<br>
5. Manage and organize the line manager's calendar, arrange and schedule meetings with external or internal visitors/committees, ensure that any required materials and documents are available before the meeting, as well as notify attendees and coordinate with them regarding any changes that may occur.<br>
6. Keep the relevant internal and external stakeholders constantly updated and informed regarding internal decisions using suitable communication channels.<br>
7. Attend college/department and other relevant meetings, prepare the Minutes of Meetings (MOM), and distribute meeting minutes, ensuring clear and concise documentation of key decisions and action items.<br>
8. Gather, analyze, and summarize relevant information and issues for the Line Manager's consideration. Communicate decisions and outcomes to stakeholders clearly and effectively, and proactively follow up to ensure timely resolution and progress.<br>
9. Provide comprehensive administrative support to the Line Manager, including but not limited to document preparation, formatting, and distribution; and managing office equipment and supplies.<br>
10. Manage and organize an efficient filing system (Archiving) in order to maintain relevant, important, and confidential documents and correspondence for future reference. As well as ensure that unnecessary or outdated documents are removed/destroyed appropriately when needed. 11. Maintain accurate and up-to-date records of departmental activities, including correspondence, meeting minutes, faculty workloads, and academic schedules, ensuring easy access and retrieval of information.<br>
12. Assist in the development, review, and submission of administrative requests, including but not limited to leave schedules, return from leave requests, and faculty workload forms. Coordinate with the Operations Manager/concerned person(s) to complete any related documents and follow up on approvals.<br>
13. Cooperate with the Operations Manager/concerned person(s) to compile and submit the required information/documents related to strategy, accreditation, annual budget, and HR.<br>
14. Liaise with the line manager to identify the department's needs in relation to furniture, stationary, and IT systems and tools and coordinate with the Operations Manager/concerned person(s) to ensure the department's requirements are submitted and fulfilled.<br>
15. Assist in the planning and coordination of college/department events, including media coverage, venue bookings, hosting/hospitality, and website updates. Coordinate with the Operations Manager/concerned person(s) to ensure the required services are provided.<br>
16. Coordinate with external visitors and guest speakers to fill out the required participation and security clearance forms and submit them to the Operations Manager/concerned person(s) for processing.<br>
17. Play an active role in supporting the planning and execution of college/department events and activities, contributing to their success and ensuring a positive experience for all participants.<br>
18. Coordinate with the Operations Manager/concerned person(s) to fulfill any transportation requirements and/or travel arrangements for the Line Manager, faculty, staff members, and students.<br>
19. Maintain adequate levels of office supplies, equipment, stationery, and beverages. Anticipate and proactively address any shortages and ensure efficient procurement and inventory management.<br>
20. Prepare and fill out the required requests related to various department requirements, such as furniture, stationary, IT tools, and maintenance. Submit all requests to the Operations Manager/concerned person(s) and follow up with them to ensure all requests are fulfilled as expected.<br>
21. Serve as a key point of contact with the Operations Manager/concerned person(s), effectively communicating college/department needs and service requests, and providing valuable feedback on the quality and efficiency of operational services.<br>
22. Provide guidance and support to new administrative staff members, including on-the-job training, mentoring, and assisting with their onboarding process. Ensure new hires are effectively integrated into the team and have the necessary resources and support to succeed.<br>
23. Assist the line manager in compiling and preparing various presentations, reports, analyses, and statistics.<br>
24. Complete any other job-related tasks as assigned by the line manager in the concerned college/department within the expected time limit<br>
</p></div></div><br>
<div><div><b>REQUIRED SKILLS</b><b>
</b></div><div><div><ul><li>Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.</li><li>Excellent working knowledge of personal computer applications with an emphasis on MS Office applications such as Excel, Word, and Teams.</li><li>Advanced ability to use calendar software effectively.</li><li>Advanced ability to manage time effectively to meet deadlines.</li><li>Excellent organizational skills and a high level of coordination.</li><li>Excellent ability to actively listen and understand the needs and instructions of the line manager.</li><li>A keen eye for detail to ensure accuracy and completeness of assigned tasks.</li><li>Ability to handle sensitive information with discretion.</li><li>Ability to work effectively within a team environment.<br>
</li></ul><br>
</div></div></div><br>
<div><div><b>DESIRABLE REQUIREMENTS</b><b><br>
</b></div><p></p><div><ul><li>Minimum of a bachelor's degree in Business Administration, Office Management, or similar discipline.</li><li>2-4 years of UAE experience in a similar role, preferably in higher education institutions.</li></ul>
<ul><li>UAE Nationals only.<br>
</li></ul></div></div><p></p><br>
<br>
<div><div><b>JOB LOCATION</b><b> </b></div><div>University of Sharjah (Main)
</div></div><br>
<div><div><b>JOB CRITERIA</b><b>
</b></div><div><div><div><div><div><b>GENDER</b></div> <div>, Male, Female,
</div></div><br>
<div><div><b>QUALIFICATIONS</b></div> <div>Bachelor's degree/higher diploma</div>
</div><br>
<div><div><b>RELEVANT EXPERIENCE</b><b> </b></div><div>2</div>
</div><br>
<div><div><b>LIVING IN UAE</b></div> <div>Open for all</div>
</div><br>
<div><div><b>NATIONALITY</b></div> <div>, All,</div></div></div></div></div></div></div></div>

ADMIN OFFICER

Al Maham Group

<p>HR and Admin Officer Job Description (Odoo Experience)</p><p>JobBrief: We are seeking a highly organized and detail-oriented HR and Admin Officer to support our Human Resources and Administration departments, with proven experience in utilizing the <b>Odoo ERP system</b>. In this role, you will manage personnel records, coordinate daily office operations, and ensure data accuracy within Odoo's HR, attendance, time off, and recruitment modules. Key Responsibilities</p><ul><li><b>Odoo System Administration:</b></li><li>Manage and configure Odoo modules related to HR, Administration, and Operations (e.g., Employees, Recruitment, Time Off, Attendance, Payroll).</li><li>Maintain accurate and up-to-date employee data entry in Odoo, including new hire information, contracts, and leave requests.</li><li>Generate reports and dashboards from Odoo for management on HR-related metrics (e.g., headcount, turnover rate, attendance logs).</li><li>Provide first-level support and training to staff on the effective use of Odoo HR functionalities.</li><li>Coordinate with the Odoo technical support team for system upgrades, bug fixes, and customizations.</li><li><b>Human Resources Support:</b></li><li>Assist with the end-to-end recruitment process, including publishing job ads on various platforms, scheduling interviews, and conducting reference checks.</li><li>Coordinate employee onboarding and offboarding processes, ensuring a seamless experience and proper documentation.</li><li>Gather payroll data, such as working days, attendance, and leave information, and provide it to the finance/payroll department for processing.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures.</li><li>Assist in organizing employee engagement activities, training sessions, and company events.</li><li>Ensure compliance with local labor laws and internal company policies, maintaining strict confidentiality of sensitive information.</li><li><b>Administrative Duties:</b></li><li>Oversee daily administrative operations, including office maintenance, supplies inventory, and vendor management.</li><li>Manage correspondence (emails, letters) and handle travel arrangements, including flight scheduling and accommodation if required.</li><li>Maintain physical and digital personnel records in an organized and secure manner.</li></ul><p>Requirements and Skills</p><ul><li><b>Education:</b> Bachelor's degree in Human Resources Management, Business Administration, or a related field.</li><li><b>Experience:</b> Proven work experience (minimum 1-2 years) as an HR Administrator, HR Officer, or similar role, with specific <b>hands-on experience using Odoo ERP</b> (HR and Admin modules a must).</li><li><b>Technical Skills:</b></li><li>Proficiency in the Odoo ERP system for HR functions.</li><li>Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other office management tools.</li><li>Familiarity with labor legislation and compliance requirements.</li><li><b>Soft Skills:</b></li><li>Exceptional organizational and time management skills, with strong attention to detail.</li><li>Excellent written and verbal communication and interpersonal skills.</li><li>Strong problem-solving abilities and the capacity to handle confidential information with discretion.</li><li>Ability to work independently, prioritize tasks effectively, and adapt to a fast-paced environment.</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>odoo: 2 years (Required)</li></ul>

HR and Admin Officer (Odoo ERP)

Qate Manufacturing LLC/Qate Marine Services LLC

<p><b>Job Title:</b> HR cum Admin Executive (Female)</p><p><b>Company:</b> Qate Manufacturing and Marine Services.</p><p><b>Location:</b> Sharjah, UAE</p><p><b>Job Type:</b> Full-time</p><p><b>Job Description</b></p><p>Qate Manufacturing LLC is seeking a motivated and detail-oriented <b>Male HR cum Admin Executive</b> with <b>2-3 years of experience</b> in Human Resources and Administration. The ideal candidate will support HR functions such as recruitment, employee documentation, and administrative coordination, while ensuring smooth day-to-day office operations.</p><p>The selected candidate will support HR functions such as recruitment, employee engagement, documentation, and administrative coordination.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in recruitment activities, including job postings, interview coordination, and candidate follow-ups.</li><li>Manage employee onboarding, documentation, and HR filing systems.</li><li>Maintain attendance, leave records, and employee databases.</li><li>Coordinate administrative tasks with internal departments.</li><li>Prepare HR letters, memos, circulars, and reports as required.</li><li>Support employee engagement activities and company events.</li><li>Handle general office administration and provide support to management.</li></ul><p><b>Requirements</b></p><ul><li><b>Qualification:</b> MBA in Human Resources (HR) or related field.</li><li><b>Experience:</b> 2-3 years in HR/Admin roles.</li><li>Strong communication and interpersonal skills.</li><li>Good organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to maintain confidentiality and professionalism.</li><li>Female candidates preferred</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li>Competitive salary as per industry standards.</li><li>Opportunities for career growth and professional development.</li><li>Supportive and professional work environment.</li></ul><p>Job Types: Full-time, Permanent, Fresher</p><p>Pay: From AED3,000.00 per month</p>

Executive HR cum Admin

apple line llc

<p><b>Role Overview:</b><br/>We are seeking an Admin / Sales Executive with experience in accounts/digital marketing for a interior/fit-out industry to handle office administration and support sales activities, client coordination, and project documentation.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Administration:</b> Manage office correspondence, documentation, filing, and coordination with suppliers/subcontractors.</li><li><b>Sales Support:</b> Prepare quotations, proposals, and presentations.</li><li>Follow up with clients regarding inquiries, quotations, and payments.</li><li>Assist in business development by identifying leads and maintaining client relationships.</li><li>Support project managers with contracts, reports, and schedules.</li><li>Maintain accurate records of sales, client communication, and project updates.</li></ul><p><i><b>Near to Al Nahda, Sharjah well be preferred.</b></i></p><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Work Location: In person</p>

Male / Female Admin/Sales Executive with accounts

Orient Mill FZC

<p><b>WE ARE HIRING &ndash; FOOD INDUSTRY</b></p><p>A well-established food distribution company in the UAE is looking for experienced candidates for the following positions:</p><p><b>Admin Driver</b> (1)<br/>Valid UAE driving license<br/>Experience in food industry logistics<br/>Good communication &amp; organizational skills</p><p><b>Delivery Truck Drivers</b> (2)<br/>Valid UAE heavy vehicle driving license<br/>Experience in food delivery &amp; handling<br/>Ability to carry loads of 25-50 kg</p><p><b>Van Salesmen</b> (2)<br/>Valid UAE manual driving license<br/>Experience in food &amp; FMCG sales<br/>Strong customer service &amp; negotiation skills</p><p><b>Helpers</b> (4)<br/>Experience in food warehousing &amp; delivery<br/>Physically fit to carry loads of 25-50 kg</p><p><b>Location</b>: UAE<br/><b>Experience</b>: Minimum 2 years in the food market required<br/><b>Immediate joining preferred</b></p><p>Job Type: Full-time</p><p>Pay: From AED2,500.00 per month</p>

Delivery Driver

Net2Source (N2S)

<div>
 <p>
  🔷 Join a Global Leader in Workforce Solutions &ndash; Net2Source Inc.
 </p>
 <p>
  🚀 Right Talent. Right Time. Right Place. Right Price.
 </p>
 <p>
  📍 Operating in 32 countries | 5,500+ Employees
 </p>
 <p>
  📧 mohanapriya@net2source.ae
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Title: Compliance Officer
 </p>
 <p>
  Location: Sharjah, UAE
 </p>
 <p>
  Type: Permanent, Fulltime
 </p>
 <p>
  Industry: Freezone Business setup
 </p>
 <p>
  Type: Full time role
 </p>
 <p>
  Language: Arabic &amp; English
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Purpose:
 </p>
 <p>
  The Compliance Officer is responsible for ensuring that the company complies with all applicable Free Zone regulations, UAE laws, and internal policies. The role involves monitoring regulatory requirements, advising management on compliance matters, and liaising with relevant authorities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Accountabilities
 </p>
 <p>
  &bull; Ensure ongoing compliance with Free Zone authority regulations, AML/CFT
 </p>
 <p>
  &bull; requirements, and applicable UAE laws.
 </p>
 <p>
  &bull; Review and monitor company activities, licenses, and regulatory filings to ensure
 </p>
 <p>
  &bull; timely renewals and submissions.
 </p>
 <p>
  &bull; Conduct compliance checks, risk assessments, and internal reviews.
 </p>
 <p>
  &bull; Maintain compliance records and prepare reports for management and regulators
 </p>
 <p>
  &bull; Act as the primary point of contact with Free Zone authorities and other regulatory
 </p>
 <p>
  &bull; Support audits, inspections, and regulatory inquiries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Qualification:
 </p>
 <p>
  Bachelor&rsquo;s degree in law, Business, Compliance, or a related field.
 </p>
 <p>
  <br/>
 </p>
 <p>
  🔻 About Net2Source Inc.
 </p>
 <p>
  Net2Source offers global staffing solutions and enterprise-scale recruitment support.
 </p>
 <p>
  🏆 Recognized by INC 5000 &amp; SIA
 </p>
 <p>
  🌍 Global offices: UAE | USA | India | UK | Singapore | Canada | ANZ
 </p>
 <p>
  We support inclusive hiring practices in accordance with UAE labor law.
 </p>
 <p>
  🔗 www.net2source.com/careers | 📧 mohanapriya@net2source.ae
 </p>
</div>


Compliance Officer

Red Line Auto Maintenance LLC

<p><b>Key Responsibilities:</b></p><ul><li>Assist the sales team in preparing quotations, sales contracts.</li><li>Respond to customer inquiries via phone, email, and in person.</li><li>Maintain and update customer databases, sales records, and reports.</li><li>Coordinate order processing, delivery schedules, and after-sales support with internal teams (logistics, finance, operations).</li><li>Ensure compliance with company policies and procedures in all sales activities.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Graduate</li><li>1-2 years home-country experience in a sales/support/admin role</li><li>Excellent communication and interpersonal skills.</li><li>Fluency in English</li><li>Excellent email and telecom etiquettes.</li></ul><p><b>Benefits:</b></p><ul><li>Paid annual leave</li><li>Leave ticket allowance.</li><li>Timely salary.</li></ul><p>The salary range is between AED 1800/- to AED 2000/- per month.</p><p>This vacancy is open for freshers on spouse visa. We will provide work permit</p><p>Job Types: Full-time, Fresher</p><p>Pay: AED1,800.00 - AED2,000.00 per month</p>

Female Sales Coordinator

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