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admin operations coordinator

Paramount Computer Systems

<div>
 
 Admin &amp; Operations Coordinator
 
 
 
 Location:
 
 Bahrain
 
 
 
 Budget:
 
 BHD 500 per month
 
 
 
 
 
 
 Role Summary
 
 
 
 The Admin &amp; Operations Coordinator will support day-to-day administrative, government, and finance coordination activities to ensure smooth operations and timely execution of tasks across teams.
 
 
 
 
 
 
 Roles &amp; Responsibilities
 
 
 <ul>
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 Provide administrative and personal support to the team, including coordination, documentation, and follow-ups, including Tamkeen-related activities.
 </li>
 <li>
 Coordinate with government authorities such as LMRA and Commerce for CR-related tasks, visas, and required submissions.
 </li>
 <li>
 Support accounts receivable and accounts payable coordination, including collection follow-ups, vendor payments, and related documentation.
 </li>
 <li>
 Handle Intercol JV exit-related formalities and coordinate with internal and external stakeholders.
 </li>
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 Track and follow up on operational tasks to ensure timely completion and compliance.
 </li>
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 Maintain organized records for government, finance, and administrative documentation.
 </li>
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 Liaise with internal teams and external partners to resolve operational and coordination issues promptly.
 </li>
 </ul>
 
 
 
 
 
 Business Impact
 
 
 
 This role will improve operational responsiveness, reduce delays in government and finance coordination, and free up leadership bandwidth to focus on revenue growth and strategic initiatives.
 
</div>

Admin & Operations Coordinator

Dolphin Business Center LLC

We are looking for a reliable and organized Admin Executive to support daily office operations. The ideal candidate will handle administrative tasks, coordinate with internal teams and external vendors, and ensure smooth functioning of the office.Key Responsibilities<ul><li>Manage day-to-day administrative and office support activities</li><li>Handle correspondence, emails, phone calls, and document filing</li><li>Maintain office records, databases, and employee files</li><li>Coordinate with vendors, suppliers, and service providers</li><li>Assist with HR-related admin tasks such as attendance, leave records, and onboarding documentation</li><li>Support finance/admin work including invoice follow-ups, petty cash, and expense records</li><li>Arrange meetings, prepare minutes, and manage schedules</li><li>Ensure office supplies are available and maintain inventory</li><li>Assist management with reports, presentations, and ad-hoc tasks</li><li>Ensure compliance with company policies and local regulations</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Admin Executive or similar role</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Strong organizational and time-management skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to work independently and multitask</li><li>Attention to detail and professional attitude</li></ul>Job Type: Full-timePay: BD250.000 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your salary expectation?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>

Admin Executive

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 175375
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview of the role:
 
 
 
 The Accounts Associate/ Operations Associate provides support to the Operations Team in providing management reports, Sales figures, Managing information relating to the staff in the store.
 
 
 
 What you will do: -
 
 
 
 Description of Accountability:
 
 
 <ul>
 <li>
 MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
 </li>
 <li>
 Maintain data in the system to facilitate easy access to information when it is required.
 </li>
 <li>
 Maintain and update information relating to staff in the store.
 </li>
 <li>
 Liaise with the Regional Operations and HR Office.
 </li>
 <li>
 Stock Control and Operations
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 Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
 </li>
 <li>
 Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
 </li>
 <li>
 Follow-up with suppliers for outstanding invoices and settle any outstanding payments
 </li>
 <li>
 Cash Office responsibilities including the following:
 </li>
 <li>
 Daily reconciliation of store takings &amp; reports
 </li>
 <li>
 Banking/Foreign Exchange
 </li>
 <li>
 Store Petty Cash
 </li>
 <li>
 Tallying of safe fund daily
 </li>
 <li>
 Credit Card Reconciliation
 </li>
 <li>
 Ensure accurate reports are provided to Admin Management to enable commercial decisions.
 </li>
 <li>
 Help liaise and arrange the induction training for new staff on procedures &ndash;to plan &amp; schedule induction training for newly recruited staff on the Admin procedures in the store.
 </li>
 <li>
 Ensuring that the accuracy of stock received from the warehouse is accounted in the system
 </li>
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 Ensuring Periodic stock accuracy checks with commercial team&rsquo;s co coordination.
 </li>
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 Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW&rsquo;s (Return To Warehouse) in the system.
 </li>
 <li>
 Ordering of Stationary for the Store / Admin Team
 
 
 </li>
 </ul>
 
 Required Skills to be successful:
 
 
 
 <ul>
 <li>
 Advance MS Office. SAP experience would be beneficial.
 </li>
 <li>
 Strong/excellent attention to detail
 </li>
 <li>
 Results-orientated
 </li>
 <li>
 Excellent working knowledge of MS Office
 </li>
 <li>
 A high level of customer focus and the ability to understand customers&rsquo; needs
 </li>
 <li>
 Strong analytical and numerical skills with experience in producing trade reports and analysis
 </li>
 <li>
 Ability to learn new technology quickly
 
 
 </li>
 </ul>
 
 What equips you for the role:
 
 
 
 <ul>
 <li>
 High School degree (bachelor&rsquo;s degree preferred)
 </li>
 <li>
 2-5 years of retail sales experience.
 </li>
 <li>
 Analytical
 </li>
 <li>
 Time Management
 </li>
 <li>
 Communication
 </li>
 <li>
 Teamwork
 
 
 </li>
 </ul>
 
 About Al-Futtaim Retail
 
 
 
 Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options.
 
 
 Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip;
</div>

Store Operations Associate/ Accounts | Retail | M&S | Bahrain

Shutdown Maintenance Services W.L.L

Job Title Office Administrator &amp; IMS CoordinatorReporting Line Reports to: Managing Director / Operations DirectorFunctional coordination with:<ul><li>Safety, Quality &amp; Compliance Lead (IMS governance)</li><li>HR Officer (administrative system support only)</li><li>Operations (site and contract documentation)</li></ul>Role PurposeThe Office Administrator &amp; IMS Coordinator is responsible for providing comprehensive office administrative support while coordinating and maintaining the Integrated Management System (IMS). The role ensures proper document control, audit preparation, compliance tracking, and general office administration to support business operations and certification requirements.Key ResponsibilitiesOffice Administration<ul><li>Manage day-to-day office administrative activities</li><li>Handle correspondence, filing systems, and office documentation</li><li>Coordinate meetings, schedules, and internal communications</li><li>Support HR and Operations teams with administrative documentation</li><li>Maintain records, reports, and databases</li><li>Assist in preparation of contracts, proposals, and company profiles</li><li>Ensure proper organization of office files (soft and hard copies)</li></ul>IMS (Integrated Management System) Coordination<ul><li>Maintain and control IMS documentation and records</li><li>Support implementation of ISO standards (ISO 9001, ISO 14001, ISO 45001)</li><li>Prepare documentation for internal and external audits</li><li>Track non-conformities, corrective actions, and improvements</li><li>Ensure document version control and distribution</li><li>Assist in conducting internal audits</li><li>Coordinate with department heads on compliance requirements</li><li>Maintain compliance registers and legal requirements tracking</li></ul>Audit &amp; Compliance Support<ul><li>Support certification and surveillance audits</li><li>Ensure readiness for ISO audit assessments</li><li>Follow up on audit findings and action plans</li><li>Monitor compliance to company procedures and policies</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Quality Management, Operations, EHS, or similar</li><li>ISO Internal Auditor training (9001 / 14001 / 45001) preferred but not mandatory</li></ul>Experience<ul><li>4&ndash;8 years total experience</li><li>2&ndash;4 years in IMS coordination, quality administration, document control, or QHSE administration</li><li>Prior exposure to ISO internal and/or external audits essential</li><li>Facilities management, cleaning, industrial services, or contracting experience advantageous</li></ul>Skills &amp; Competencies<ul><li>Strong administrative and organizational skills</li><li>Good understanding of ISO standards and IMS systems</li><li>Document control and reporting skills</li><li>Communication and coordination ability</li><li>Computer proficiency (MS Office)</li><li>Ability to work under minimal supervision</li><li>Attention to detail and compliance mindset</li></ul>Job Type: Full-timePay: BD500.000 - BD550.000 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>

Office Administrator & IMS Coordinator

Delivery Point Logistic Services

We're excited to announce an opportunity for a Ground Operations Coordinator to join our Food Transportation team!Job Responsibilities:Ensure drivers comply with agreed regulations and uphold operational standards.Monitor key financial indicators, ensuring efficient handling of rider payments, pending dues.Oversee and assist in managing rider vacations.Work closely with the Fleet Performance Coordinator to enhance the Fill Rate and fleet efficiency.Oversee daily performance tracking, including SLAs, Revenue per Delivery Unit (RDU), Churn Rate, and Fill Rate.Ensure effective team communication, facilitating seamless collaboration across departments.Monitor driver compliance, ensuring all regulations and protocols are met.Conduct root cause analysis to identify operational challenges and propose solutions.Implement training programs for drivers and ensure proper documentation of training records.Manage the COD report, minimizing outstanding dues to maintain financial accuracy.Prepare performance reports, presentations, and operational materials to support decision-making.Apply updates and instructions from the clients, ensuring compliance.Track and validate team performance, ensuring accuracy in completed tasks and service quality.Languages: English, Bangla, Hindi/Urdu, and ArabicIf you're a dedicated professional with a passion for logistics and operational excellence, we'd love to hear from you.Transferable visa/ valid Flexi visaProficiency in all languages English, Hindi/Urdu, Bangla, Arabic (preferred)Job Type: Full-timePay: BD250.000 - BD300.000 per monthLanguage:<ul><li>Hindi/Urdu, Bangla, English, Arabic (is a plus) (Preferred)</li></ul>

Ground Operations Coordinator

Bahrain Flexipack WLL

We are looking for a responsible and organized Admin Officer to handle day-to-day administrative and office operations. The ideal candidate will manage documentation, invoicing, communication, and coordination between departments to ensure smooth workflow within the company.Key Responsibilities:<ul><li>Manage day-to-day office operations and administrative tasks.</li><li>Prepare and issue sales invoices, delivery notes, and related documentation.</li><li>Maintain proper filing systems for company records, documents, and correspondence.</li><li>Attend and manage telephone calls, emails, and other communications professionally.</li><li>Follow up with customers and suppliers regarding payments, invoices, and delivery status.</li><li>Coordinate with accounts and sales departments for document flow and updates.</li><li>Manage office supplies, stationery, and coordinate with vendors as required.</li><li>Support management with documentation, reports, and any assigned administrative duties.</li><li>Assist in HR-related tasks such as attendance records and leave management.</li><li>Ensure smooth communication and workflow across departments.</li></ul>Job Type: Full-time

Admin Officer

Bespoke Professionals

We are looking for a detail-oriented Logistics Coordinator to manage daily logistics operations and ensure timely movement of goods. The ideal candidate should be organized, proactive, and able to coordinate with suppliers, transporters, and internal teams.Key Responsibilities:<ul><li>Coordinate shipments, deliveries, and transportation schedules</li><li>Track orders and ensure on-time delivery</li><li>Communicate with suppliers, freight forwarders, and drivers</li><li>Prepare and maintain logistics documents and reports</li><li>Resolve delivery or supply chain issues efficiently</li></ul>Requirements:<ul><li>Previous experience in logistics or supply chain (preferred)</li><li>Good communication and coordination skills</li><li>Ability to work under pressure and meet deadlines</li><li>Basic computer skills (Excel, email, tracking systems)</li><li>Knowledge of local logistics operations in Bahrain is a plus</li></ul>Job Types: Full-time, Permanent, ContractApplication Question(s):<ul><li>What is your email address ?</li><li>What is your nationality ?</li><li>How many years of experience do you have in logistics field ?</li><li>What is your expected salary ?</li><li>What is your notice period ?</li></ul>

Logistics Coordinator

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