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administration affairs specialist

Freedom Finance MENAT

<div>
 
 Freedom Yat&inodot;r&inodot;m Menkul De&gbreve;erler A.&Scedil;. is the prospective brokerage firm of Freedom Holding, a dynamic and rapidly growing financial services company operating in the banking, brokerage, and insurance sectors, now preparing to launch operations in T&uuml;rkiye.
 
 
 
 
 
 As part of our strategic expansion across the MENAT region, we are seeking an experienced and proactive team member for the positions of Administration Affairs Specialist to join our &Idot;stanbul, T&uuml;rkiye office.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 &bull; Procurement of all necessary office resources and supplies (stationery, water, tea/coffee, consumables, etc.)
 
 
 &bull; Stock monitoring and timely replenishment
 
 
 &bull; Vendor and contractor communication, price/time negotiations, service quality control
 
 
 &bull; Maintaining a comfortable and professional office environment
 
 
 &bull; Collecting internal feedback and suggesting improvements
 
 
 &bull; Documentation, Excel purchase tracking, contract filing and archiving
 
 
 &bull; Coordination of reception, coffee lady, cleaning staff, plant maintenance services, drivers
 
 
 &bull; Quality control of service personnel performance
 
 
 &bull; Coordination with IT for equipment requests and onboarding/offboarding when needed
 
 
 &bull; Document sending between offices and jurisdictions
 
 
 &bull; Building management coordination (maintenance, HVAC, repair requests, common area upkeep) &bull; Execution of additional office-related tasks assigned by the manager
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 &bull; 2 years office management/administration experience preferred
 
 
 &bull; Hotel, tourism or front-office background is considered an advantage
 
 
 &bull; Strong verbal &amp; written communication skills
 
 
 &bull; Confident user of MS Office / Excel
 
 
 &bull; High organisational skills, detail-oriented, adaptable to dynamic workflow
 
 
 &bull; English &mdash; Intermediate working level
 
 
 
 
 
 
 
 
 
 
 
 
 Why Join Us?
 
 
 
 
 
 <ul>
 <li>
 Become part of Freedom Holding, a rapidly growing, global, and dynamic organization in the banking, brokerage, and insurance sectors across the MENAT region and beyond.
 </li>
 <li>
 Take a leadership role where your strategies and decisions will directly shape the growth direction of the business in the region.
 </li>
 <li>
 Benefit from incentive plans and development opportunities tied to your performance and results.
 </li>
 <li>
 Engage directly with senior leaders and be recognized for your achievements, leadership skills, and results-driven approach.
 </li>
 </ul>
 
 
</div>

Administration Affairs Specialist

Sabanci University

<div>
 
 Sabanc&inodot; University Student Resources unit is seeking a
 
 Student Resources Assistant Specialist
 
 with the following qualifications:
 
 
 The place of work is the Sabanc&inodot; University Campus in Tuzla.
 
 <ul>
 <li>
 University graduate (preferably from a program taught in English),
 </li>
 <li>
 Excellent spoken and written Turkish and English skills,
 </li>
 <li>
 Proficient in Microsoft Office applications,
 </li>
 <li>
 At least two years of experience in similar positions (preferably in student affairs, administrative affairs, or international office processes at universities),
 </li>
 <li>
 Willingness to take responsibility in critical work processes,
 </li>
 <li>
 Analytical thinking and problem-solving skills,
 </li>
 <li>
 Proficiency in data analysis and reporting,
 </li>
 <li>
 Work carefully and meticulously on tasks that require attention to detail and follow-up,
 </li>
 <li>
 Possess planning, organization, and coordination skills,
 </li>
 <li>
 Be a team player,
 </li>
 <li>
 Possess effective communication skills,
 </li>
 <li>
 Be able to adapt to flexible working hours when necessary,
 </li>
 <li>
 Completion of military service
 </li>
 </ul>
 
 
 
 
 Job Description:
 
 
 In the Sabanc&inodot; University Student Resources Unit, in processes related to academic and administrative procedures for International Undergraduate, Exchange, YKS-Placed Undergraduate, and Foundation Development Year students;
 
 <ul>
 <li>
 Conducting academic and administrative procedures for Foundation Development Year students,
 </li>
 <li>
 Coordinating and conducting the initial registration processes for International Undergraduate, Exchange, and YKS-Placed Undergraduate students at the University,
 </li>
 <li>
 Creating student files and Student Information System records,
 </li>
 <li>
 Keeping records and files related to students' academic status up to date,
 </li>
 <li>
 Providing information and guidance regarding the residence processes of all international students,
 </li>
 <li>
 Participating in Orientation events with all international students and exchange students,
 </li>
 <li>
 Preparing and updating English guidelines, regulations, and procedures,
 </li>
 <li>
 Creating reports, analyses, and statistics that will contribute to decision-making processes,
 </li>
 <li>
 Generating solutions that will improve inter-process operations; playing an active role in process improvement and project work,
 </li>
 <li>
 Ensuring effective coordination with other academic and administrative units,
 </li>
 <li>
 Providing necessary information and guidance to internal and external process stakeholders,
 </li>
 <li>
 Maintaining relations with official institutions and following up on relevant correspondence,
 </li>
 <li>
 Performing other duties as directed by Unit Managers within the scope of Student Resources processes.
 </li>
 </ul>
 
 
 
 
 
 Sabanc&inodot; University is committed to the principle of equal opportunity and equal treatment in education and employment. The University respects all individuals without any discrimination of gender, religion, national and ethnic origin, race, color, physical disability, physical appearance, marital or parental status, sexual orientation, age, or political affiliation in the administration of its educational, admission and employment policies, and its scholarship and university-sponsored programs.
 
 
</div>

Student Resources Assistant Specialist

Kalyon Construction Group

<div>
 
 
 Financial Affairs Manager
 
 
 
 
 
 
 
 Kamp&uuml;s Kentsel &ndash; A Kalyon Holding Company
 
 
 
 
 
 
 Kalyon Holding operates across multiple industries including
 
 construction, energy, real estate, aviation, and education.
 
 As one of T&uuml;rkiye&rsquo;s leading conglomerates, our group continues to grow rapidly and achieve remarkable success in both domestic and international markets.
 
 
 We are now seeking a highly qualified
 
 Financial Affairs Manager
 
 to join the
 
 financial management team
 
 of our
 
 foreign-partnered group company, Kamp&uuml;s Kentsel
 
 , which operates in the retail and real estate development sectors.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Business Administration, Economics, Finance
 
 , or a related field
 </li>
 <li>
 
 Minimum 15 years of experience
 
 in finance and accounting, including
 
 at least 5 years
 
 in a managerial role
 </li>
 <li>
 Strong and current knowledge of
 
 financial affairs, accounting principles, and relevant regulations
 
 </li>
 <li>
 Hands-on experience with
 
 SAP or similar ERP systems
 
 </li>
 <li>
 Excellent command of
 
 MS Office applications
 
 </li>
 <li>
 Advanced skills in
 
 reporting, negotiation, communication, and presentation
 
 </li>
 <li>
 
 Fluency in English
 
 , both written and spoken
 </li>
 </ul>
 <li>
 </li>
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and continuously improve all
 
 financial and accounting operations
 
 of the company
 </li>
 <li>
 Manage
 
 budgeting, financial reporting, tax, and cash flow
 
 processes
 </li>
 <li>
 Ensure compliance with
 
 local regulations
 
 and
 
 IFRS
 
 standards
 </li>
 <li>
 Coordinate
 
 internal and external audits
 
 </li>
 <li>
 Provide
 
 comprehensive financial reports and analyses
 
 to senior management and stakeholders
 </li>
 <li>
 Supervise financial operations related to
 
 retail and commercial real estate
 
 activities
 </li>
 <li>
 Lead, mentor, and develop the
 
 finance team
 
 to drive performance and efficiency
 </li>
 </ul>
 
 
</div>

Financial Affairs Manager

KUZU GROUP

<div>
 
 We are seeking an International Projects Personnel and Administrative Affairs Specialist to manage all international HR and administrative processes for our site personnel working on overseas construction projects, and to ensure effective coordination between the head office, project sites, and relevant management.
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from relevant university departments (e.g. Business Administration, International Relations, Labor Economics, Human Resources or similar)
 </li>
 <li>
 Preferably experience in international personnel procedures within the construction sector (overseas site assignments, camp/site operations, etc.)
 </li>
 <li>
 Knowledge of visa, work permit and residence permit processes for blue- and white-collar staff working on international construction sites
 </li>
 <li>
 Proficient in MS Office applications, with strong skills in reporting, documentation and follow-up
 </li>
 <li>
 Strong communication and interpersonal skills; solution-oriented, proactive, and detail-focused
 </li>
 <li>
 Strong planning and coordination abilities, able to manage multiple projects and priorities simultaneously
 </li>
 <li>
 Excellent command of English (knowledge of a second foreign language is an asset)
 </li>
 <li>
 Able to adapt to a fast-paced, project-based and multicultural work environment
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 
 <ul>
 <li>
 Prepare, track, and finalize all international documentation and permit processes for site personnel working on overseas construction projects, including visas, work permits and residence permits
 </li>
 <li>
 Provide operational support in personnel assignment and mobilization processes (flight tickets, accommodation, camp arrangements, travel plans, transfers, etc.)
 </li>
 <li>
 Coordinate with foreign consulates, intermediary agencies, and consulting firms to ensure timely completion of visa and permit procedures for construction site staff
 </li>
 <li>
 Monitor and regularly update personnel movements, contracts, passports, and assignment details in line with project schedules and rotations
 </li>
 <li>
 Organize onboarding, mobilization, rotation and demobilization processes for personnel assigned to international construction sites
 </li>
 <li>
 Ensure smooth, accurate and timely information flow between the head office, project sites, and the HR department, particularly regarding staff planning, extensions, and rotations
 </li>
 <li>
 Conduct research on country-specific visa, work permit and labor regulations related to construction activities, and ensure all processes comply with current legislation and company policies
 </li>
 <li>
 Prepare and submit regular reports and analyses (headcount, assignment status, permit tracking, expiry lists, etc.) to management and project teams
 </li>
 </ul>
 
 
</div>

International Projects Personnel and Administrative Affairs Specialist (Construction)

Otokoç Otomotiv

<div>
 
 
 A World Full of Goodness, Success, and Innovation awaits you at Otoko&ccedil; Otomotiv. If you want to be included in a World Full of Future, let's meet!
 
 
 
 
 
 
 Otoko&ccedil; Otomotiv, which was established in 1928 as the first investment of the Ko&ccedil; Group in the automotive sector and started the history of automotive in Turkey, today; Otoko&ccedil;, Avis, Avis Filo, Avis Filo Maestro, Budget, Otoko&ccedil; Insurance, Otoko&ccedil; Used Car, otokocihale.com, is Turkey's largest automotive retailing, car rental and car sharing company serving with Otoko&ccedil; Parts and Lastick brands.
 
 
 
 
 
 Under the roof of Otoko&ccedil;, new vehicle sales, service, and spare parts services, wholesale spare parts sales, insurance and financing, accessory sales, used car vehicle sales, and vehicle protection systems under the Ford, Ford Trucks, Volvo, Fiat, Alfa Romeo, Jeep, and Maserati brands, in short offers all automotive solutions to the customers under one roof.
 
 
 
 
 
 In car rental, short-term rental with Avis and Budget brands; Operational leasing with Avis Filo, also known as fleet leasing; Fleet management with the Avis Filo Maestro brand to the customers.
 
 
 
 
 
 Continuing the activities at nearly 400 points in 9 countries, including Turkey, Greece, Azerbaijan, Hungary, Georgia, Kazakhstan, Ukraine, Northern Cyprus, and Northern Iraq, with the vision of " Being a global and leading reference point developing innovative mobility solutions. "
 
 
 
 
 
 You too, have adopted the organizational agile working principles, giving importance to equality of opportunity and inclusiveness in the candidate and employee experience; If you want to work in a working environment that defines the values of development, innovation, cooperation, sincerity and transparency as the indispensable values of its culture, you can review the announcement details below and apply.
 
 
 
 
 
 
 
 
 
 Our position where we invite you to join us: Administrative Affairs Specialist
 
 
 
 
 
 
 If you say that you have a strong analytical side and make target and solution-oriented work a priority, and if you keep your curiosity alive with new information every day, you should take a look at the details of the advertisement!
 
 
 
 
 
 
 So, what responsibilities does the Administrative Affairs Specialist take on at Otoko&ccedil; Otomotiv?
 
 
 <ul>
 <li>
 </li>
 <li>
 Manage the personnel shuttle service process, ensure supplier control and supervision, and carry out route optimization activities
 </li>
 <li>
 Conduct invoice checks and monitor actual vs. budget performances related to shuttle services
 </li>
 <li>
 Contribute to the development of employee support projects such as fuel allowance and shuttle usage
 </li>
 <li>
 Ensure the personnel meal card process is managed accurately, smoothly, and on time
 </li>
 <li>
 Coordinate the preparation of posters, announcements, and information materials within administrative affairs, and manage related email communications
 </li>
 <li>
 Create purchase requests for canteen equipment, stationery, and other necessary materials for the Headquarters
 </li>
 <li>
 Plan and organize internal social events and competitions
 </li>
 <li>
 Identify the needs of social clubs and manage related approval processes
 </li>
 <li>
 Supervise cafeteria operations of all branches, and carry out process improvements and menu arrangements
 </li>
 <li>
 Monitor and manage end-to-end cargo operations for the company and all branches
 </li>
 <li>
 Conduct research on employee needs in branches and manage the procurement of required equipment
 </li>
 <li>
 Coordinate procurement, planning, and distribution processes of employee gifts
 </li>
 <li>
 Identify Headquarters parking needs and manage the process with relevant suppliers
 </li>
 <li>
 Check invoices related to administrative processes, ensure system accuracy, and perform invoice entries
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What are the Required Qualifications?
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 Minimum 2 years of experience in administrative affairs
 </li>
 <li>
 Strong communication and representation skills
 </li>
 <li>
 Strong negotiation and persuasion skills
 </li>
 <li>
 Analytical mindset with reporting abilities
 </li>
 <li>
 Proficient in Microsoft Office applications
 </li>
 </ul>
 
 
 
 
 
 Also, what do we promise you in this world?
 
 
 <ul>
 <li>
 Flexible Benefit
 </li>
 <li>
 Ko&ccedil; Pension Foundation Membership
 </li>
 <li>
 Ko&ccedil; Family Card Membership
 </li>
 <li>
 Complementary Health Insurance
 </li>
 <li>
 Private Health Insurance (Optional)
 </li>
 <li>
 Personal Accident Insurance
 </li>
 <li>
 Food and Service (Lunch Voucher and Cafeteria)
 </li>
 <li>
 Birth Package and Nurse Program for Newborn Baby
 </li>
 <li>
 Free Car Rental and Paid Leave Gift for Married Employees
 </li>
 <li>
 Social Assistance Package
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 How Do Our Recruitment Processes Proceed?
 
 
 
 Our recruitment process consists of the following stages. Our process length varies according to the position. We want you to know that at the end of the process, we will inform you according to your suitability for the position.
 
 <ul>
 <li>
 Application
 </li>
 <li>
 Preliminary assessment
 </li>
 <li>
 Telephone and face-to-face / online interview
 </li>
 <li>
 Inventory stage
 </li>
 <li>
 Reference research
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 For this and more, you can access all of our open advertisements on Ko&ccedil; Kariyerim, Kariyer.net, Linkedin, and Youthall pages.
 
 
 
 
 
 Don't forget to follow our Otoko&ccedil; Career social media accounts to be informed about the most exciting developments about us!
 
 
 
</div>

Administrative Affairs Specialist

Medtronic

<div>At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You&rsquo;ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
<h1 class="jobSectionHeader">A Day in the Life
</h1>Medtronic is committed to improving how healthcare addresses the needs of more people, in more ways, and in more places around the world. As one company, we can accelerate meaningful innovation and we will only succeed with the right people on our team.
We are seeking an Associate Quality System Specialist to support the Center-Led organization with day-to-day activities. This role will provide support to stakeholders involved in Field Corrective Action (FCA) processes and will serve as the FCA conciliator. The position requires close collaboration with local quality representatives and commercial teams to ensure effective FCA execution in-country. Russian language proficiency is required.
Responsibilities may include the following and other duties may be assigned:
<ul><li>Ensure full compliance with quality policies and procedures, supporting audits and operating within a regulated quality system.
</li><li>Coordinate and track all Field Corrective Action (FCA) activities, including translation, communication, and evidence consolidation (e.g., notification letters, reconciliation).
</li><li>Collaborate with cross-functional partners and QA SSC FCA specialist to drive timely execution and effectiveness checks of FCA tasks.
</li><li>Monitor accuracy and timeliness of recall data and reports, providing analytical support and updates to senior and corporate management.
</li><li>Maintain FCA documentation in the quality repository and follow up on missing or incomplete actions to ensure closure.
</li><li>Identify and implement process improvements to enhance compliance, efficiency, and collaboration across teams.
</li></ul>Required Knowledge and Experience:
<ul><li>Bachelor&rsquo;s degree in life sciences or a related field.
</li><li>Fluency in English and Russian.
</li><li>Ability to travel and work virtually with teams across the region.
</li><li>1+ years of experience in quality systems, regulatory affairs, or administrative roles.
</li><li>Previous experience supporting quality system audits is a plus.
</li><li>Strong technical writing and documentation review skills is valued.
</li><li>Excellent critical thinking and analytical abilities.
</li></ul>Preferred skills include the ability to make independent compliance decisions based on regulations, relevant information, alternatives, and risk, along with a solid understanding of Medical Device Regulations and the Food and Drugs Acts applicable to the role. Experience in writing and reviewing technical documentation is highly valued, and familiarity with tools such as SAP, Smartsheet, Map Agile, and Power BI is considered an advantage .
Physical Job Requirements
 
 
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
<h1 class="jobSectionHeader">Benefits &amp; Compensation
</h1>Medtronic offers a competitive Salary and flexible Benefits Package
 
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. 
 
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
<h1 class="jobSectionHeader">About Medtronic
</h1>We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
 
Our Mission &mdash; to alleviate pain, restore health, and extend life &mdash; unites a global team of 95,000+ passionate people.
 
We are engineers at heart&mdash; putting ambitious ideas to work to generate real solutions for real people. From the R&amp;D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.</div>

Associate Quality System Specialist - Russian Speaker

Transmed Holding Limited

<div>Overview:
<div>
Transmed Turkiye is a full-service distributor company across 13 countries, managing distribution, sales, and marketing for 35 leading brands. We strongly believe in putting people first &ndash; our customers, our teams, our partners.</div><div></div><div> 
We are seeking a Regulatory Affairs Officer.</div>
Responsibilities:<div></div><div> 
JOB DESCRIPTION:</div> 
<div></div><ul><li>
Conducting preliminary evaluations of imported and planned-to-be-imported products for compliance with local and international regulations,</li><li>
Managing the regulatory approval processes for food, food supplements, cosmetics, cleaning products, and animal-origin products,</li><li>
Following up on official correspondence with the Ministry of Agriculture and Forestry, Ministry of Health, and Ministry of Environment, Urbanization and Climate Change,</li><li>
Registering and archiving products in the relevant ministry systems (e.g., GGBS, HBS),</li><li>
Continuously monitoring regulatory updates and inform relevant departments in a timely manner,</li><li>
Managing the follow-up and renewal processes of supplier quality certificates,</li><li>
Collaborating with Demand Planning, Category, and Business Development teams during new product launches,</li><li>
Working in cooperation with consultancy firms during permit and approval processes.</li></ul>
Qualifications:<div></div><div> 
*** This position does not offer a hybrid / remote option.</div> 
<div></div><ul><li>
Bachelor&rsquo;s Degree in Food Engineering or in a related field,</li><li>
Minimum 2 years of experience in regulatory affairs for food, non-food, and cosmetic products,</li><li>
Preferably experienced in regulatory processes at consultancy or import companies,</li><li>
Advanced MS Office skills,</li><li>
Proficient in English,</li><li>
Proactive in following regulations, detail and result-oriented,</li><li>
Strong communication skills and a good team player,</li><li>
Completed military service for male candidates.</li></ul></div>

Regulatory Affairs Officer

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