administrative assistant

admin assistant

facility supervisor

office administrator

administration manager

administration and facilities assistant manager

savola

<div>Facilities &amp; Site Operations:
<ul><li>Manage end-to-end facilities operations for three manufacturing plants.
</li><li>Supervise refurbishment, renovation, and office relocation projects, ensuring they are completed on time and within budget.
</li><li>Plan and optimize space allocation across all premises to meet evolving business needs.
</li><li>Direct central services including reception, archiving, cleaning, waste disposal, and recycling.
</li></ul>Administrative &amp; Employee Services Leadership:
<ul><li>Lead the full business travel cycle, including requests, approvals, per diem management, and policy compliance.
</li><li>Organize corporate events, staff welfare programs, and on-site administrative support activities.
</li><li>Oversee cafeteria management, housing, uniforms, and housekeeping functions.
</li></ul>Operations &amp; Logistics Management:
<ul><li>Manage transportation operations, including contractor oversight, route and fleet optimization, and performance evaluation.
</li><li>Administer mobile communication systems, ensuring accurate usage monitoring, billing, and contract management.
</li></ul>Compliance &amp; Process Excellence:
<ul><li>Develop, implement, and enforce facilities policies and procedures.
</li><li>Ensure optimal resource utilization and maintain compliance with all relevant standards.
</li></ul>Qualifications &amp; Experience:
<ul><li>Education: A bachelor&rsquo;s degree in business administration, Engineering, Facilities Management, or a related field.
</li><li>Experience: 6 to 9 years of overall experience in facility or operations management within a manufacturing environment.
</li><li>Leadership: A minimum of 3 years in a progressive managerial role, demonstrating a track record of leading teams and managing multi-site operations.
</li><li>Skills: Strong leadership, vendor management, and budgeting skills. Excellent organizational and problem-solving abilities.</li></ul></div>

Administration and Facilities Assistant Manager

Hilton

<div>Personal Assistant to General Manager
An Administrative Assistant maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. 
What will I be doing? 
A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. Specifically, a Personal Assistant to the General Manager will perform the following tasks to the highest standards:<ul><li>
Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates' personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence</li><li>
Compile and submit management reports in a timely manner</li><li>
Attend and record minutes of meetings</li><li>
Monitor administration standards to ensure adherence with corporate guidelines</li><li>
Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied</li><li>
Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions</li><li>
Co-ordinate special reservation requests made through the Executive Office</li><li>
Complete other duties as assigned</li></ul>
What are we looking for? 
Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity</li>
<li>Good understanding of hotel operations, practices and procedures</li>
<li>Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment</li>
<li>Strong communication and human-relation skills</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree</li>
<li>Certification: Certification in Secretarial/Administration skills</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Personal Assistant to General Manager

<div>
 A Hotel Operations Coordinator Assistant plays a pivotal role in supporting the daily functions of various hotel departments, ensuring seamless operations and exceptional guest experiences. Below is an overview of the key responsibilities and duties associated with this role across different departments:
 
 
 <ul>
 <li>
 Front Office:
 </li>
 <li>
 Guest Services: Assist in administration for front desk operations, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Guest Relations: Develop guest services to enhance the guest experience.
 </li>
 <li>
 Housekeeping:
 </li>
 <li>
 Administrative Support: Provide administrative assistance to the housekeeping department, including meeting minutes and maintaining operational records.
 </li>
 <li>
 Communication: Serve as a liaison between housekeeping and other departments to ensure guest satisfaction and operational efficiency.
 </li>
 <li>
 Engineering:
 </li>
 <li>
 Maintenance Coordination: Assist in scheduling and tracking maintenance tasks, ensuring that all hotel facilities are in optimal working condition.
 </li>
 <li>
 Record Keeping: Maintain logs of maintenance activities, equipment status, and service requests.
 </li>
 <li>
 Food and Beverage:
 </li>
 <li>
 Event Support: Provide administrative support for food and beverage operations, including event planning, menu coordination, and liaising between operational departments.
 </li>
 <li>
 Inventory Management: Assist in tracking inventory levels, ordering supplies, and ensuring compliance with health and safety standards.
 </li>
 <li>
 Kitchen:
 </li>
 <li>
 Administrative Assistance: Support kitchen operations by managing administration requirements, ensuring accuracy and adherence to hotel policies and procedures.
 </li>
 <li>
 Compliance Monitoring: Ensure adherence to food safety regulations and assist in maintaining cleanliness and organization within the kitchen.
 </li>
 <li>
 Recreation and Animation:
 </li>
 <li>
 Program Coordination: Assist in planning and organizing recreational activities and entertainment programs for guests.
 </li>
 <li>
 Guest Engagement: Promote and manage guest participation in various activities, ensuring a memorable experience.
 </li>
 <li>
 Hygiene:
 </li>
 <li>
 Compliance Monitoring: Assist in monitoring that all hotel areas adhere to hygiene and cleanliness standards.
 </li>
 <li>
 Security:
 </li>
 <li>
 Safety Protocols: Assist in monitoring security measures to ensure the safety of guests and staff.
 </li>
 <li>
 Incident Reporting: Help in documenting and reporting security incidents, coordinating with law enforcement when necessary.
 </li>
 <li>
 Director of Operations:
 </li>
 <li>
 Administrative Support: Provide comprehensive administrative assistance to the Director of Operations, including scheduling, reporting, and communication with department heads.
 </li>
 <li>
 Project Coordination: Assist in coordinating special projects, operational improvements, and strategic initiatives across departments.
 
 
 
 </li>
 </ul>
 In summary, the Hotel Operations Administration Assistant is integral to the smooth functioning of hotel operations, providing essential support across various departments to ensure guest satisfaction and operational excellence.
 
 
 
 Qualifications - Internal
 
 
 
 Qualifications - Internal
 
 
 
 What are we looking for?
 
 
 
 An Operation Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent administration and IT skills
 </li>
 <li>
 Committed to delivering a high level of customer service, both internally and externally
 </li>
 <li>
 Flexibility to respond to a range of different work situations
 </li>
 <li>
 Ability to work under pressure
 
 
 
 </li>
 </ul>
 It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
 
 
 <ul>
 <li>
 Previous administrative experience in a fast paced environment
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Hurghada Plaza
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Operation Coordinator

Kempinski Hotels

<div>
 
 
 Application Deadline:
 
 31 January 2026
 
 
 
 Department:
 
 Hotel Management
 
 
 
 Location:
 
 Egypt - Cairo
 
 
 
 
 Description
 
 
 
 The Personal Assistant ensures the professional and smooth operation of the hotel executive office and represents the General Manager, the hotel and Kempinski at all times.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 
 OVERALL OBJECTIVES
 
 
 
 The job of
 
 Personal Assistant to General Manager
 
 is executed satisfactorily when:
 </li>
 <li>
 The Personal Assistant coordinates, organises, and channels all efforts through the General Manager&rsquo;s office to ensure well-organised communication and full support to the General Manager and other departments when necessary and applicable.
 </li>
 </ul>
 At Kempinski, Talent Development is a management responsibility and consequently an integral and important part of our Managers&rsquo; daily activities.
 <ul>
 <li>
 Ensure smooth operations within the executive department.
 </li>
 <li>
 Daily organization of all incoming mail, calls, and tracing files.
 </li>
 <li>
 Strong support to the General Manager with all office administration.
 </li>
 <li>
 Project organization with guidance from the General Manager.
 </li>
 <li>
 Plan internal events and meetings.
 </li>
 <li>
 Evaluate guest questionnaires / supervise Customer Satisfaction Tool
 </li>
 <li>
 Act as an internal mediator between departments.
 </li>
 <li>
 Co-ordinate public relations issues and sales transactions.
 </li>
 <li>
 Plan and execute mailings.
 </li>
 <li>
 Complaint handling.
 </li>
 <li>
 Prepare and coordinate VIP arrivals etc.
 </li>
 <li>
 Communicate hotel philosophy and represent the hotel internally and externally.
 </li>
 <li>
 Organise travel arrangements for the General Manager.
 </li>
 <li>
 Participate in meetings, and prepare meeting minutes.
 </li>
 <li>
 Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
 
 
 </li>
 </ul>
 
 Skills, Knowledge and Expertise
 
 
 
 
 EDUCATION :
 
 Higher College Education and/or High School Diploma, Hotel Apprenticeship.
 
 
 
 EXPERIENCE
 
 
 :
 
 2 years relevant experience as an Executive Secretary position or similar preferably from an international 5 star hotel
 
 
 
 INDIVIDUAL CHARACTERISTICS
 
 
 :
 
 To fill this position the candidate must identify with the Kempinski core values, in addition they should be especially:
 <ul>
 <li>
 People oriented
 </li>
 <li>
 Passionate for European luxury
 </li>
 <li>
 Entrepreneurial
 </li>
 <li>
 Straightforward
 </li>
 <li>
 Stress management
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Excellent listening skills
 </li>
 <li>
 Positive attitude
 </li>
 <li>
 Role model behaviour
 </li>
 <li>
 Written skills &ndash; Skills to write General Manager&rsquo;s correspondence and reports
 </li>
 <li>
 Oral Skills
 </li>
 <li>
 Reading Skills
 </li>
 <li>
 Knowledge of hotel operations
 </li>
 <li>
 Ability to take sufficient notes at a meeting to prepare an accurate record of events
 </li>
 <li>
 Courteous
 </li>
 <li>
 Ability to project a positive and professional image
 </li>
 <li>
 Ability to work with minimal supervision
 </li>
 <li>
 Discreet and capable of dealing with high level of confidentiality
 </li>
 <li>
 Fluency in local language
 </li>
 <li>
 Fluency in English
 </li>
 <li>
 Proficiency in Microsoft Office software
 </li>
 </ul>
</div>

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
We are hiring an Administration Manager to oversee office operations, logistics, and general services for our Egypt project. This role ensures safe, efficient, and cost-effective workplaces; manages the provision of personal protective equipment, transport, site access, and accommodation; and serves as the primary liaison with the Customer, subcontractors, service providers, and relevant authorities on all administrative matters.
Duties and Responsibilities
<ul><li>Plan, equip, and maintain project offices and site workplaces to meet ergonomic and HSE standards.
</li><li>Manage office consumables, utilities, cleaning, pest control, and waste disposal.
</li><li>Maintain inventory of office equipment and furniture, including condition tracking and reconciliations.
</li><li>Administer staff housing and hotel bookings, including check-ins, maintenance, and documentation.
</li><li>Oversee PPE stock levels, issuance, compliance, and coordination with Procurement and HSE.
</li><li>Supervise transport services, including route planning, vehicle inspections, and usage reporting.
</li><li>Coordinate site access, work permits, and badge renewals with authorities and subcontractors.
</li><li>Organize project events and activities, managing logistics, approvals, and budgets.
</li><li>Maintain digital records and issue monthly administration reports.
</li><li>Implement workflows for staff requests and develop an administration management system aligned with project plans.
</li></ul><div>Experience and Qualifications
</div><ul><li><div>Bachelor&rsquo;s degree in Business Administration, Facilities/Logistics Management, or related field; equivalent experience considered.
</div></li><li><div>Experience in administration/facilities, logistics, or office management in large, multi-site projects is an advantage.
</div></li><li><div>Languages: Fluent Arabic and English (spoken and written).
</div></li><li><div>Proficient in MS Office (Excel, Word, PowerPoint, Outlook); familiarity with SharePoint or document control tools is an advantage.
</div></li><li><div>Eligibility for site/security clearance in Egypt.
</div></li></ul><div>Special Job Requirements
</div><ul><li><div>Strong organisational skills, attention to detail, and follow-through.
</div></li><li><div>Ability to run parallel workstreams with clear priorities.
</div></li><li><div>Effective communicator and negotiator with a service-oriented mindset.
</div></li><li><div>Practical problem-solver with a hands-on approach; comfortable in remote site conditions.
</div></li><li><div>Integrity, confidentiality, and strict adherence to HSE and security protocols.
</div></li></ul>Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>
 <ul><li>Bachelor's degree in Business Administration, Facilities/Logistics Management, or related field; equivalent experience considered.</li><li>
Experience in administration/facilities, logistics, or office management in large, multi-site projects is an advantage.</li><li>
Effective communicator and negotiator with a service-oriented mindset.</li><li>
Practical problem-solver with a hands-on approach; comfortable in remote site conditions.</li><li>
Integrity, confidentiality, and strict adherence to HSE and security protocols.</li></ul>

Administration Manager

Accor

<div>Company Description 
Naama Bay Promenade Beach Resort, managed by Accor, is a premium seaside destination ideally located in the heart of Sharm El Sheikh. Overlooking the magnificent Red Sea, the resort features 520 elegantly designed guest rooms and suites, combining comfort with contemporary style.
Guests can enjoy a variety of dining experiences, relaxing pools, and exclusive beach access, all within a short distance from the city&rsquo;s vibrant nightlife and shopping areas. With its prime location, warm hospitality, and world-class facilities, Naama Bay Promenade Beach Resort is the perfect getaway for both leisure and business travelers seeking the best of Sharm El Sheikh. 
Job Description 
We are seeking an innovative and detail-oriented Assistant Director of Engineering to join our team in Cairo, Egypt. In this pivotal role, you will work closely with the Director of Engineering to lead our engineering department, ensuring the smooth operation and maintenance of our facilities while driving continuous improvement and efficiency.<ul><li>
Assist in developing and implementing comprehensive preventive maintenance programs for all building systems and equipment</li><li>
Oversee and coordinate maintenance, repair, and renovation projects across the facility</li><li>
Collaborate with other departments to ensure engineering services meet operational needs and guest expectations</li><li>
Manage the engineering team, including hiring, training, scheduling, and performance evaluations</li><li>
Develop and monitor departmental budgets, including capital expenditure planning and cost control measures</li><li>
Ensure compliance with local building codes, safety regulations, and environmental standards in Cairo</li><li>
Implement and maintain energy and water management programs to optimize resource utilization</li><li>
Coordinate with external contractors and vendors for specialized maintenance and repair services</li><li>
Participate in emergency response planning and lead the engineering team during critical situations</li><li>
Stay updated on technological advancements and industry best practices to improve facility operations</li><li>
Contribute to the development of long-term strategies for facility improvements and sustainability initiatives</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Engineering or related field; advanced degree or professional certifications are a plus</li><li>
Minimum of 5 years of progressive leadership experience in facilities management or engineering, preferably in a luxury hospitality or similar high-end environment</li><li>
Strong technical knowledge of building systems, including HVAC, electrical, plumbing, and life safety systems</li><li>
Demonstrated experience in project management and budget administration</li><li>
Proficiency in using computerized maintenance management systems and Microsoft Office suite</li><li>
Thorough understanding of local building codes, safety regulations, and environmental standards in Cairo, Egypt</li><li>
Excellent problem-solving skills with the ability to make quick, informed decisions</li><li>
Strong leadership and team management abilities, with a track record of developing and motivating staff</li><li>
Exceptional communication and interpersonal skills, with the ability to interact effectively with all levels of staff, guests, and external partners</li><li>
Experience in energy management and sustainability practices</li><li>
Ability to work flexible hours and respond to emergency situations as needed</li><li>
Familiarity with luxury standards and commitment to delivering exceptional service quality</li><li>
Pre-opening experience in a hospitality or similar environment is highly desirable</li></ul></div>

Assistant Director of Engineer

Landmark Group

<div>
 
 
 Job Requirements:-
 
 
 
 
 
 <ul>
 <li>
 Monitor stock levels to avoid overstock and stockouts.
 </li>
 <li>
 Approve purchase orders and ensure timely replenishment of best sellers.
 </li>
 <li>
 Review weekly sales reports and take action on slow-moving items
 </li>
 <li>
 Support the manager for payment terms, minimum order quantities, and lead times.
 </li>
 <li>
 Conduct supplier audits to ensure compliance with company standards and ethical sourcing policies.
 </li>
 <li>
 Analyze past sales, trends, and stock performance
 </li>
 <li>
 Prepare and follow up on purchase orders.
 </li>
 <li>
 Coordinate sample requests, approvals
 </li>
 <li>
 Track order status with suppliers and ensure timelines are met.
 </li>
 <li>
 Follow up on production status, shipment dates, and delays.
 </li>
 <li>
 Support the manager in negotiating better prices and terms
 </li>
 <li>
 Assist in creating product lists, SKU details
 </li>
 <li>
 Ensure product information, barcodes, images, and descriptions are accurate.
 </li>
 <li>
 Help prepare range plans and seasonal product presentations.
 </li>
 <li>
 Coordinate shipment documents packing list, invoices,..
 </li>
 <li>
 Visit stores to review product displays and stock performance.
 </li>
 <li>
 Report store feedback regarding product quality and customer comments.
 </li>
 <li>
 Prepare weekly sales reports and stock updates.
 </li>
 <li>
 Maintain buying files, cost sheets, and supplier records.
 </li>
 <li>
 Assist in budget tracking and margin calculations
 </li>
 <li>
 Assistant for merchandise production
 </li>
 </ul>
 
 
 
 
 
 Job Qualifications:-
 
 
 
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in business administration, or related field.
 </li>
 <li>
 
 Experience:
 
 Minimum 2 years of experience in same position, preferably in the retail industry.
 </li>
 <li>
 Strong proficiency in
 
 MS Office (Excel, Word, PowerPoint)
 
 .
 </li>
 <li>
 Previous experience with ERP systems such as
 
 Microsoft Dynamics, SAP, or Oracle
 
 .
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Good command of English language (Writing, Speaking &amp; Understanding)
 </li>
 <li>
 Strong analytical and problem-solving abilities.
 </li>
 </ul>
 
 
</div>

Buying Assistant

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2988 administration and facilities assistant manager jobs IN Egypt

Administration and Facilities Assistant Manager

Personal Assistant to General Manager

Operation Coordinator

Personal Assistant to General Manager

Administration Manager

Assistant Director of Engineer

Buying Assistant