admin assistant

administrative assistant

administration coordinator, facility & administration Jobs in Egypt

administration coordinator, facility & administration

administrator & accountant

adminstrative assistant

administration coordinator facility administration

Valeo

<div><p>Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.
</p><p></p><p><b>Key Responsibilities:
</b></p><ul><li><p>Provide hospitality and logistical support for visitors, meetings, and company events.
</p></li><li><p>Liaise with and negotiate with suppliers and service providers.
</p></li><li><p>Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
</p></li><li><p>Organize and oversee on-site catering and hospitality and facility needs.
</p></li><li><p>Develop and manage visit itineraries as needed.
</p></li><li><p>Manage office supplies, ensuring adequate stock levels and proper functioning.
</p></li><li><p>Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
</p></li><li><p>Coordinate and manage administrative tasks as needed.
</p></li><li><p>Monitor service quality and uphold high hospitality standards.
</p></li></ul><p></p><p><b>Job Requirements:
</b></p><ul><li><p>Bachelor's degree in Business Administration or relevant field.
</p></li><li><p>3+ years of proven experience in Administration.
</p></li><li><p>Outstanding organizational and communication skills.
</p></li><li><p>Strong supplier negotiation and relationship management skills.
</p></li><li><p>Customer service and hospitality experiences are a plus.
</p></li><li><p>French language is a plus.
</p></li></ul><p><i>Employment details: The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
</i></p><p></p><p><b>Job:
</b></p>General Services Executive/Administrative Assistant
<p><b>Organization:
</b></p>General Services
<p><b>Schedule:
</b></p>Full time
<p><b>Employee Status:
</b></p>Fixed Term (Fixed Term)
<p><b>Job Type:
</b></p>Annual Contract
<p><b>Job Posting Date:
</b></p>2025-10-09
<div><i>Join Us !
</i><br>
<i>Being part of our team, you will join:
</i><br>
<ul><li><i>one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
</i></li><li><i>a multi-cultural environment that values diversity and international collaboration
</i></li><li><i>more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
</i></li><li><i>a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
</i></li></ul><br>
<i>More information on Valeo: </i><i>https://www.valeo.com</i></div></div>

Administration Coordinator, Facility & Administration

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 <br/>
 <br/>
 <strong>
  <strong>
   Key Responsibilities~
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Provide hospitality and logistical support for visitors, meetings, and company events.
  </li>
  <li>
   Liaise with and negotiate with suppliers and service providers.
  </li>
  <li>
   Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
  </li>
  <li>
   Organize and oversee on-site catering and hospitality and facility needs.
  </li>
  <li>
   Develop and manage visit itineraries as needed.
  </li>
  <li>
   Manage office supplies, ensuring adequate stock levels and proper functioning.
  </li>
  <li>
   Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
  </li>
  <li>
   Coordinate and manage administrative tasks as needed.
  </li>
  <li>
   Monitor service quality and uphold high hospitality standards.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <strong>
   Job Requirements~
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration or relevant field.
  </li>
  <li>
   3+ years of proven experience in Administration.
  </li>
  <li>
   Outstanding organizational and communication skills.
  </li>
  <li>
   Strong supplier negotiation and relationship management skills.
  </li>
  <li>
   Customer service and hospitality experiences are a plus.
  </li>
  <li>
   French language is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
  <br/>
  <br/>
 </em>
 <strong>
  Position~
  <br/>
  <br/>
 </strong>
 General Services Executive/Administrative Assistant
 <br/>
 <br/>
 <strong>
  D&eacute;partement~
  <br/>
  <br/>
 </strong>
 General Services
 <br/>
 <br/>
 <strong>
  Schedule~
  <br/>
  <br/>
 </strong>
 Temps plein
 <br/>
 <br/>
 <strong>
  Employee Status~
  <br/>
  <br/>
 </strong>
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 <br/>
 <br/>
 <strong>
  Type de contrat~
  <br/>
  <br/>
 </strong>
 Annual Contract
 <br/>
 <br/>
 <strong>
  Job Posting Date~
  <br/>
  <br/>
 </strong>
 2025-10-09
 <br/>
 <br/>
 <em>
  Join Us !
  <br/>
  <br/>
  Being part of our team, you will join~
  <br/>
  <br/>
  <ul>
   <li>
    one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
   </li>
   <li>
    a multi-cultural environment that values diversity and international collaboration
   </li>
   <li>
    more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
   </li>
   <li>
    a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
    <br/>
    <br/>
   </li>
  </ul>
  More information on Valeo~ https~//www.valeo.com
 </em>
</div>


Bilfinger Middle East

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   1. Social Insurance Administration
  </strong>
 </p>
 <ul>
  <li>
   Manage employee registration, updates, and termination in the social insurance system.
  </li>
  <li>
   Maintain accurate records and documentation in line with local labor and social insurance laws.
  </li>
  <li>
   Liaise with relevant government departments for timely submission of social insurance forms and reports.
  </li>
  <li>
   Support HR with payroll and benefits data related to insurance contributions.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   2. Government Relations
  </strong>
 </p>
 <ul>
  <li>
   Handle all company-related government documentation, renewals, and submissions.
  </li>
  <li>
   Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
  </li>
  <li>
   Maintain up-to-date knowledge of changes in government procedures and requirements.
  </li>
  <li>
   Support visa, work permit, and related administrative processes for employees as needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   3. Facility Coordination
  </strong>
 </p>
 <ul>
  <li>
   Oversee office facilities, maintenance, and vendor management.
  </li>
  <li>
   Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
  </li>
  <li>
   Ensure the office environment is safe, functional, and compliant with company and local standards.
  </li>
  <li>
   Manage asset inventory and office-related procurement.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   4. General Administration Support
  </strong>
 </p>
 <ul>
  <li>
   Assist with coordination of internal and external meetings, travel, and logistics.
  </li>
  <li>
   Maintain filing systems and ensure proper documentation control.
  </li>
  <li>
   Support management in daily administrative activities and reporting.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
  </li>
  <li>
   Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
  </li>
  <li>
   Good understanding of Egypt&rsquo;s labor and social insurance regulations.
  </li>
  <li>
   Strong communication and interpersonal skills.
  </li>
  <li>
   Proficient in MS Office (Word, Excel, Outlook).
  </li>
  <li>
   Fluent in Arabic and good command of English.
  </li>
 </ul>
 <p>
 </p>
</div>


Office Administrator

German International University

<div><div><p>Vacancy for:
</p><div>Academic Coordinator<br>
At the German International University (GIU) in Cairo, we provide an exceptional academic experience that connects world-class education with real-world impact.<br>
We are looking for a proactive, organized, and detail-oriented Academic Coordinator to join our Academic Affairs Team. In this role, you will play a key part in ensuring the smooth operation of academic processes &mdash; from managing teaching loads to supporting faculty, students, and administrative functions.<br>
If you enjoy working in a collaborative academic environment, have strong organizational skills, and are passionate about education and student success, this is an excellent opportunity to grow your career in higher education.<br>
________________________________________<br>
Key Responsibilities<br>
<ul><li>Coordinate academic schedules, course allocations, and examination timetables in collaboration with faculty and the IT department.</li><li>Administer and track teaching loads, contracts, and assignments for academic staff and Teaching Assistants.</li><li>Serve as a liaison between students, faculty, and administration &mdash; ensuring smooth communication and efficient issue resolution.</li><li>Handle and follow up on student inquiries, complaints, and academic-related requests.</li><li>Support academic committees and faculty meetings by preparing materials, taking minutes, and following up on action items.</li><li>Organize and support faculty events and academic outreach activities in coordination with the Communications and External Relations Department.</li><li>Assist in the preparation of academic reports, and purchasing lists (e.g., textbooks and learning materials).</li><li>Manage academic attendance, leave records, and related administrative documentation.</li><li>Contribute to process improvements to enhance the overall academic experience at GIU.</li></ul>
________________________________________<br>
Qualifications &amp; Requirements<br>
<ul><li>Bachelor&rsquo;s degree from a recognized university (required).</li><li>1&ndash;2 years of experience in academic administration or a related field (preferred).</li><li>Fluent English communication skills &mdash; both spoken and written (required); German is an asset.</li><li>Strong organizational and administrative skills with excellent attention to detail.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent interpersonal and communication skills with a professional and approachable attitude.</li><li>Ability to multitask, prioritize effectively, and work under pressure in a fast-paced academic setting.</li><li>A proactive team player who takes initiative, solves problems creatively, and contributes to a positive work environment.</li></ul>
________________________________________<br>
What We Offer<br>
Package includes:<br>
<ul><li>Transportation &ndash; GIU Buses</li><li>Medical Insurance &ndash; Next Care</li><li>Social Insurance</li><li>WIR Loyalty Program Discounts</li><li>Postgraduate studies &amp; Self-development support</li></ul>
Working Hours:<br>
<ul><li>08:30 AM to 05:00 PM</li><li>5 working days per week (Friday and another day off)</li></ul></div><br>
<div><div>Post Date: Thursday, October 16, 2025</div></div><br>
<br>
<br>
<div><div><div>Apply Now!</div></div></div></div></div><p></p>

Academic Coordinator

<div>
 <p>
  <strong>
   Company Overview:
  </strong>
 </p>
 <p>
  Dar, the founding member of the Sidara group, is an international multidisciplinary consulting organization specializing in engineering, architecture, planning, environment, project management, facilities management, and economics. Sidara operates in 60 countries with 20,500 professionals, Dar connects people, places, and communities through innovative solutions to the world's most complex challenges. We deliver projects from inception through completion, embracing challenges to empower communities worldwide. Learn more at www.dar.com.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Vision and Values:
  </strong>
 </p>
 <p>
  We aspire to be the chosen home of those with a gift for crafting solutions that empower people and an unwavering passion for learning and innovation. Our core values shape our culture and guide our decision-making. We are committed to:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Excellence
  </li>
  <li>
   Responsibility
  </li>
  <li>
   Empowerment
  </li>
  <li>
   Connectivity
  </li>
  <li>
   Courage
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  <strong>
   Training Administration &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Schedule online or in-person training sessions and workshops, ensuring employee notifications, software availability, proper resources and facility setup as needed.
  </li>
  <li>
   Register employees for certification exams and training events and follow-up on payment with accounts and inform travel unit as needed.
  </li>
  <li>
   Add training and certification records in the TMS database, with all pertaining details: vendor, learning domain, cost, Pass or Fail, expiry date, evaluation, etc.
  </li>
  <li>
   Understand company training requirements as well as certification requirements to guide employees in preparing for the exams.
  </li>
  <li>
   Contact and review vendors proposals.
  </li>
  <li>
   Monitor training effectiveness through evaluations and employees&rsquo; feedback, and report threshold values.
  </li>
  <li>
   Track attendance, accreditations and certifications to ensure proper update of employees&rsquo; records, and issue relevant reports.
  </li>
  <li>
   Assign employees to Induction training courses.
  </li>
  <li>
   Perform basic administration tasks in Dar Academy: edit updates to induction training courses, etc.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Library and Country Codes Repository Administration
  </strong>
 </p>
 <ul>
  <li>
   Maintain and update Dar&rsquo;s library holdings and post digital materials in the reference center.
  </li>
  <li>
   Add and update country codes received from different areas in the common repository.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor degree in Business Administration, HR or any related field of study
  </li>
  <li>
   Proficient in MS office (Word, Excel, PowerPoint)
  </li>
  <li>
   Excellent communication skills, with good attention to details
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   * While we carefully review all applications, only candidates meeting the specified requirements will be contacted for further consideration. We appreciate your understanding and thank all applicants for their interest.
  </em>
 </p>
 <p>
 </p>
</div>


Learning and Development Specialist

RATP Dev

<div><h2 class="jobSectionHeader"><b>HR Coordinator</b></h2>
<div><ul><li><div>Fixed-term contract</div>
</li>
<li><div>Full-time</div>
</li>
<li><div>Less than 2 years of experience (Entry level)</div>
</li>
<li><div>Bachelor degree</div>
</li>
<li><div>HR Specialist</div></li></ul></div></div>
<br><div><div><div><div><h2 class="jobSectionHeader"><b>Mission
</b></h2><p></p><div><p><b>JOB PURPOSE:</b></p><p>
The HR Coordinator is responsible for providing essential administrative support across internal HR documentation, employee onboarding &amp; offboarding, and critical external compliance functions. This role ensures accurate and immediate tracking of employee records, seamless coordination of governmental health and social insurance requirements, and adherence to company procedures.</p></div></div><p></p><div><br>
<h2 class="jobSectionHeader"><b>Profile
</b></h2><p></p><div><p><b>RESPONSIBILITIES/DUTIES</b></p><p><b>
Employee File Management</b></p><ul><li> Manage and maintain the integrity of employee records by executing all archiving tasks and scanning files into the digital HR system.</li><li> Support the HR team in preparing employees&rsquo; files, hiring/clearance forms, and other tasks needed during the onboarding and offboarding procedures</li><li> Accurately prepare sick leave refund requests and necessary documentation for submission to the social insurance authorities.</li></ul><p><b>
External HR Liaison</b></p><ul><li> Act as the primary point of contact for external offices, managing all scheduled and unscheduled visits to the Social Insurance Office and the General Authority for Health Insurance.</li><li> Coordinate all planned/unplanned drug tests in alignment with the concerned internal department and the Drug Control and Addiction Treatment Fund, ensuring strict confidentiality and compliance.</li><li> Process and issue governmental medical cards for all current employees and new hires promptly.</li></ul><p><b>
General Support:</b></p><ul><li> Perform any other related tasks and duties necessary to ensure the company's full compliance with relevant labor and health regulations.</li><li> Addressing the employees&rsquo; comments and inquiries in alignment with the company policies, with total collaboration with the HR administration team.</li></ul><p><b>
ESSENTIAL QUALIFICATIONS, KNOWLEDGE &amp; EXPERIENCE</b></p><p><b>
QUALIFICATIONS:</b></p><ul><li> BSc in Human Resources Management, Business Administration, or any other relevant field.</li></ul><p><b>
KNOWLEDGE:</b></p><ul><li> Basic knowledge of local labor law, social insurance, and governmental health regulations.</li><li> Fundamental knowledge in the Microsoft Office Suite (Word, Excel, PowerPoint).</li><li> Ability to handle sensitive information with integrity and strict confidentiality.</li><li> Proven experience in managing relationships and compliance with external governmental offices, including Labor, Social Insurance, and Health Insurance authorities is preferrable.</li></ul><p><b>
EXPERIENCE:</b></p><ul><li> 0 - 3 years of proven experience in an administrative HR role, such as an HR &amp; Admin Officer, HR Administrative Assistant, or a similar People Operations role.</li></ul><p><b>
DESIRED BEHAVIORS &amp; EXPERIENCES</b></p><ul><li> Excellent attention to detail to ensure accuracy in record-keeping, documentation, and compliance filings.</li><li> Highly organized, to demonstrate strong planning and organizational skills to manage multiple administrative tasks, external visits, and complex schedules (e.g., medical checkups) simultaneously.</li><li> Maintain absolute confidentiality when handling sensitive employee data, medical information, and governmental compliance matters.</li><li> Follow up on outstanding documentation, anticipate compliance deadlines, and independently resolve administrative issues.</li><li> Strong verbal and written professional communication skills.</li><li> Possess a high sense of reliability, dependability, and commitment.</li><li> Problem-Solver, who handle administrative hurdles and logistical challenges with a solution-oriented mindset.</li></ul></div></div></div></div><br>
<p></p>
<div><div><div><h3 class="jobSectionHeader"><b>Location</b></h3>
<p></p><div><div><div><b>Location</b></div></div><b>
</b><div><b>Address</b></div><b>
</b></div><p>Cairo, Cairo, Egypt</p></div></div></div></div><div></div>

HR Coordinator

Toyota Egypt Group

<div>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily administrative operations, including security, cleaning, buffet services, pest control, and landscaping.
  </li>
  <li>
   Manage all government-related processes such as operating licenses, utility services (electricity, water, telephones), insurance office matters, industrial security, and advertising permits.
  </li>
  <li>
   Supervise all branch-related company vehicle operations, including employee transportation, chassis transfers, maintenance, traffic license renewals, and general licensing procedures.
  </li>
  <li>
   Administer staff attendance, leave requests, business trips, overtime, penalties, and permissions using the attendance system.
  </li>
  <li>
   Conduct internal administrative investigations in compliance with labor law regulations and report findings to management.
  </li>
  <li>
   Oversee contract renewals for vendors, service providers, and leased premises, ensuring optimal pricing and service quality.
  </li>
  <li>
   Manage and monitor periodic maintenance work, including building maintenance, air conditioning, occupational safety, industrial security, and staff training for civil protection and workplace safety.
  </li>
  <li>
   Coordinate with medical entities, including company doctors, hospitals, pharmacies, and laboratories, to ensure seamless healthcare services for employees.
  </li>
  <li>
   Organize semi-annual random drug testing for drivers to ensure compliance with safety regulations.
  </li>
  <li>
   Process and submit all invoices and contracts on the SAP system, including purchase requisitions (P.R.), purchase orders (P.O.), entry sheets, and material goods receipt (MIGO).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications &amp; Competencies:
  </strong>
 </p>
 <p>
  <strong>
   Education &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Management, or a related field.
  </li>
  <li>
   Minimum of 5 years of experience in administration, facility management, or a similar role.
  </li>
  <li>
   Strong knowledge of governmental regulations, licensing procedures, and labor law compliance.
  </li>
  <li>
   Experience working with SAP or other enterprise resource planning (ERP) systems is preferred.
  </li>
 </ul>
 <p>
  <strong>
   Skills &amp; Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Strong leadership and team management skills.
  </li>
  <li>
   Excellent problem-solving and decision-making abilities.
  </li>
  <li>
   Strong negotiation skills to manage vendor contracts and service agreements.
  </li>
  <li>
   Ability to effectively coordinate with multiple departments and external entities.
  </li>
  <li>
   High attention to detail with strong organizational and time management skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  </li>
  <li>
   Strong communication and interpersonal skills, with the ability to handle sensitive situations professionally.
  </li>
 </ul>
 <p>
  <strong>
   Reporting Line:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Reports to:
   </strong>
   Senior Administration Manager
  </li>
 </ul>
 <p>
 </p>
</div>


Administration Supervisor

Explore 547+ Administration coordinator facility administration in Egypt this November. Find roles across top companies and apply now to boost your career.

547 administration coordinator facility administration jobs IN Egypt

Administration Coordinator, Facility & Administration

Administration Coordinator, Facility & Administration

Office Administrator

Academic Coordinator

Learning and Development Specialist

HR Coordinator

Administration Supervisor