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administration coordinator

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Administration Coordinator
</div></div><div><div>Ref #
</div><div>226192
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 17-Sep-2025</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><p><b>About the role:</b></p><p>
Qatar Airways are pleased to announce an incredibly exciting opportunity to join our Group Risk, Safety &amp; Security (GRS&amp;S) team as an Administration Coordinator to be based in Doha, Qatar.</p><p>
As an Administration Coordinator, you will responsible for providing administration support for the smooth functioning of the department on a daily basis and perform secretarial duties, which require handling of confidential and sensitive information. In this role, you will also represent the department through the management of correspondence, telephone and personal contacts as well as undertaking projects as directed by the line manager in order to support departmental initiatives.</p><p><b>
Specific responsibilities for the role include:</b></p><ul><li><p>
Perform various administrative duties to support requirements and maintain the department's functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handle enquiries and/or refer to appropriate personnel/department.</p></li><li><p>
Manage, coordinate, and maintain a calendar of appointments, travel arrangements, and communication records (documents, faxes, mail) to meet the requirements of the line manager, to record, filter, disseminate, and communicate all incoming and outgoing matters.</p></li><li><p>
Provide business documentation support, including minutes of meetings, report writing, presentation creation, spreadsheet preparation, and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.</p></li><li><p>
Independently manage multiple tasks and assigned projects such as raising Purchase Orders, Purchase Requests, etc., whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.</p></li><li><p>
Support the department with data entry and database management.</p></li><li><p>
Prepare departmental staff duty travel logistics (tickets, hotels and visas), to assist with the timely completion of the audit schedule.</p></li><li><p>
Organize required office equipment for new and existing staff, arrange departmental events, meetings, or training sessions, including logistics and materials preparation.</p></li><li><p>
Establish a confidential filing system for all correspondence generated to and from the Compliance Monitoring - Operations Department, categorizes and maintains industry manuals, sensitive correspondence and other source material.</p></li><li><p>
Promote high standards of corporate values through correspondence, telephone and personal contact.</p></li></ul><p><b>
Be part of an extraordinary story</b><br>
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before.<br>
Together, everything is possible.</p>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><p><b>About you</b></p><p>
The successful candidate will have the following skills and qualifications:</p><ul><li><p>
High School qualifications or equivalent with a minimum of 3 year of job-related experience.</p></li><li><p>
Proven experience as an administrative assistant or in a similar role.</p></li><li><p>
Prior experience in an office setting is preferred, preferably in administrative support.</p></li><li><p>
Familiarity with ERP-related software and e-filing systems.</p></li><li><p>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</p></li><li><p>
Understanding of the importance of handling sensitive information with discretion.</p></li><li><p>
Ability to priorities tasks and manage multiple responsibilities efficiently.</p></li><li><p>
Strong organizational skills with the ability to multitask and prioritize effectively.</p></li><li><p>
Attention to detail and problem-solving abilities.</p></li><li><p>
Excellent verbal and written communication skills.</p></li></ul><p><b>
About Qatar Airways Group</b><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.</p><p><b>
How to apply</b><br>
If you&rsquo;re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form.</p><br>
</div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=226192</div></div></div></div></div></div></div></div>

Administration Coordinator

Rota international

<p><b>Job Title:</b> Project Coordinator</p><p><b>Company:</b> Rota International</p><p><b>Location:</b> Doha, Qatar</p><p><b>Job Type:</b> Full-time</p><p><b>Position Overview:</b></p><p>Rota International is seeking a motivated and detail-oriented <b>Project Coordinator</b> to support the smooth operations of our Entertainment Park in <b>Doha, Qatar</b>. The Project Coordinator will play a key role in coordinating Facility Management (FM) activities and acting as a liaison between departments, including Operations, HSE, Security, Maintenance, Soft Services, and Guest Services.</p><p>This role ensures efficient communication, timely execution of tasks, and compliance with safety and quality standards across all park operations.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate daily Facility Management (FM) activities and projects.</li><li>Act as a link between Operations, HSE, Security, Maintenance, Soft Services, and Guest Services teams.</li><li>Ensure smooth communication and collaboration between departments.</li><li>Monitor and follow up on tasks to ensure timely completion.</li><li>Support adherence to safety, compliance, and quality standards across all operations.</li><li>Prepare and maintain reports, documentation, and project records.</li></ul><p><b>Education &amp; Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Civil Engineering, or a related field.</li><li>Professional certifications are an advantage (CFM, FMP, IOSH, PMP, or similar).</li></ul><p><b>Experience Requirements:</b></p><ul><li>2&ndash;5 years of experience in <b>Facility Management, Project Coordination, or Operations</b>.</li><li>Proven ability to coordinate effectively across multiple departments.</li><li>Strong organizational and communication skills.</li></ul><p><b>How to Apply:</b></p><p>Interested candidates may apply directly via Indeed, or send their updated CV and cover letter to:<i>careers@rota-intl.com</i></p><p><b>Only shortlisted candidates will be contacted.</b></p><p>Job Type: Full-time</p>

Project Coordinator

<p><b>Job Title:</b> Manpower Coordinator<br/><b>Company:</b> Rota International<br/><b>Location:</b> Doha, Qatar<br/><b>Job Type:</b> Full-time</p><p><b>Position Overview:</b></p><p>Rota International is seeking a <b>Manpower Coordinator</b> to manage outsourced manpower resources across our Entertainment Park in <b>Doha, Qatar</b>. This role is critical to ensuring that manpower levels meet operational requirements by preparing rosters, monitoring attendance, maintaining staff documentation, and coordinating with outsourcing agencies. The Manpower Coordinator serves as a bridge between park departments and manpower providers, ensuring smooth deployment, compliance, and efficient workforce management.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate with outsourced manpower agencies to ensure adequate staffing across park operations.</li><li>Prepare, update, and distribute duty rosters, shift schedules, and daily manpower deployment plans.</li><li>Monitor staff attendance, absences, overtime, and late arrivals using attendance systems and manual checks.</li><li>Maintain accurate records of staff, including contracts, IDs, visas, medical certificates, and compliance documents.</li><li>Support payroll verification by preparing attendance and overtime reports for agency staff.</li><li>Act as the main point of contact between management and manpower agencies for recruitment, onboarding, replacements, and disciplinary actions.</li><li>Provide manpower utilization reports, highlighting shortages, overtime trends, and optimization opportunities.</li><li>Conduct spot checks to verify staff deployment on-site.</li></ul><p><b>Education &amp; Qualifications:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in <b>Business Administration</b> or a related field.</li><li>Strong proficiency in MS Excel (roster management, reporting, and data handling).</li></ul><p><b>Experience Requirements:</b></p><ul><li>2&ndash;4 years of experience in manpower coordination, workforce planning, or HR operations.</li><li>Prior experience in large-scale operations, events, or entertainment industry is an advantage.</li><li>Strong organizational and communication skills.</li></ul><p><b>How to Apply:</b></p><p>Interested candidates may apply directly viaIndeed, or send their updated CV to:<i>careers@rota-intl.com</i></p><p><b>Only shortlisted candidates will be contacted.</b></p><p>Job Types: Full-time, Contract</p>

Manpower Coordinator

Me Visual Wll

<p>We are seeking a highly organized and dynamic Event Coordinator to plan, manage, and execute events from start to finish. The ideal candidate will be detail-oriented, creative, and able to work under pressure to ensure seamless event experiences.</p><p><b>Key Responsibilities:</b></p><ul><li>Plan, coordinate, and execute events (corporate, social, and promotional).</li><li>Manage event logistics including venue selection, catering, d&eacute;cor, entertainment, and equipment.</li><li>Coordinate with vendors, suppliers, and internal teams to ensure smooth operations.</li><li>Develop event timelines, budgets, and post-event reports.</li><li>Handle event marketing, promotions, and guest communications.</li><li>Ensure compliance with health, safety, and legal requirements.</li><li>Monitor event activities, troubleshoot issues, and provide on-site support.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an Event Coordinator or in a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and negotiation skills.</li><li>Creativity and problem-solving ability.</li><li>Proficiency in MS Office and event management tools.</li><li>Bachelor&rsquo;s degree in Hospitality, Marketing, Business Administration, or related field (preferred).</li><li>Arab Native speakers Only.</li><li>English Speaking and Writing is Mandatory.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you a native Arabic speaker</li></ul><p>Application Deadline: 01/09/2025</p>

Event Coordinator

Hilton

<div><p>Engineering Office Coordinator</p><p>
An Engineering Office Coordinator is responsible for managing the Engineering office to deliver an excellent Guest and Member experience.</p><br>
<p><br>
<b>What will I be doing?</b></p><br>
<p>Specifically, you will be responsible for performing the following tasks to the highest standards:</p>
<ul><li>Carry out daily administrative activities of the Engineering office while adhering to Hilton Standards, policies and Procedures</li>
<li>Provide secretarial support to the Engineering team</li>
<li>Ensure all communications, particularly relating to owners, guests and the corporate office are handled promptly and professionally</li>
<li>Receive and distribute mail</li>
<li>Ensure outgoing mail is dispatched in a timely manner</li>
<li>Provide minutes to Engineering Team Meetings and compile management reports in a timely and accurate manner if necessary</li>
<li>Maintain adequate supplies of office stationary</li>
<li>Identify and build internal and external relationships</li>
<li>Carry out all filing</li>
<li>Comply with all key security mandates</li>
<li>Report any maintenance issues or hazards</li>
<li>Maintain own work area in a clean, tidy and good manner</li>
<li>Report defective materials and equipment</li>
<li>Assist with special projects related to the Engineering Office</li>
<li>Perform other tasks as assigned by management</li>
</ul><p><b>What are we looking for?</b></p><br>
<p>An Engineering Office Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p>
<ul><li>Excellent verbal and written communication skills in English</li>
<li>Excellent administration and IT skills</li>
<li>Committed to delivering a high level of customer service, both internally and externally</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work under pressure</li>
</ul><p>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p>
<ul><li>Previous Engineering Office Coordinator experience in a fast paced environment</li><br>
</ul><p><br>
<br>
<b>What will it be like to work for Hilton?</b></p><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Engineering Office Coordinator

SPIE

<div><h2 class="jobSectionHeader"><b>Job Description</b></h2><h3 class="jobSectionHeader"><b>
Job title/position</b></h3>
Manpower Coordinator M/F<br>
<h3 class="jobSectionHeader"><b>
Type of Contract</b></h3>
Fixed-term-contract<br>
<h3 class="jobSectionHeader"><b>
Nature of contract</b></h3>
Full time<br>
<h3 class="jobSectionHeader"><b>
Contract length</b></h3>
3 years<br>
<h3 class="jobSectionHeader"><b>
Your mission</b></h3><p>
We currently have an opportunity within SPIE Global Services Energy, Qatar, for a:</p><p><b>
Manpower Coordinator</b></p><ul><li>
Operational</li><li>
Schedule planning and Dawinci System updates.</li><li>
Prepare, update &amp; maintain work schedule for employees and Contractors/consultants offshore.</li><li>
Handling of all tasks related to Contractors.</li><li>
Support and ensure travel for offshore personnel is arranged (flight, hotel, QP pass, visa and exits). Ensuring the best possible service is provided by being on time and obtaining the best possible travel schedule when following Company procedures.</li><li>
Coordinate inductions and mobilizations for all personnel.</li><li>
Co-ordinate and arrange training of personnel.</li><li>
Securing heli bookings for offshore personnel and Consultants whenever required while maintaining a clear overview of heli bookings for scheduled personnel and consultants.</li><li>
Keep track of QP pass, medical certificates validity and all mandatory POB system requirements.</li><li>
Book stand by hours for contractors/consultants.</li><li>
Prepare and circulate end of the month man hour summaries to respective manpower companies to raise invoice.
</li><li>Administration and coordination of offshore operational requests.<br>
Effective management of manning company and maintain work relationship</li><li>
Participation in Duty roster.</li><li>
The operational elements in the position requires 24/7 mindset.</li></ul><h3 class="jobSectionHeader"><b><br>
Your profile</b></h3><p>
Ideally, you will have graduated with a minimum of higher secondary school education plus a three-year technical diploma (HNC, HND or equivalent).</p><p>
&middot;Minimum 4 years&rsquo; experience within administration. &middot;Minimum 5 years of experience working with rigging and lifting tasks, preferably from the Oil and Gas industry.</p><div>
Knowledge/Technical Skills<br>
<ul><li>Excellent verbal and written English skills is a prerequisite for the position.</li><li>Proficient in MS Office.</li><li>Strong administrative skills.</li><li>Strong analytical skills.</li><li>Timely and thorough.</li><li>Service-minded.</li><li>Organized.</li><li>TBOSIET</li><li>H&#8322;S</li><li>Fitness for Work (offshore) Certificate</li></ul>
Experience<br>
</div><h2 class="jobSectionHeader"><b>Candidate criteria</b></h2><h3 class="jobSectionHeader"><b>
Desired level of study</b></h3>
E-Bachelor or equivalent<br>
<h3 class="jobSectionHeader"><b>
Minimum experience</b></h3>
6 years or more<br>
<h3 class="jobSectionHeader"><b>
Working language(s)</b></h3>
English (C-Professional working proficiency)<br>
<h2 class="jobSectionHeader"><b>
General informations</b></h2><h3 class="jobSectionHeader"><b>
Entity</b></h3><h3 class="jobSectionHeader"><b>
Reference</b></h3>
2025-40211</div>

Manpower Coordinator M/F

Business &Financial institutions

<p><b>About Us:</b><br/>Experts Collection Solutions WLL is a fast-growing company dedicated to delivering innovative debt collection and financial consultancy services in Qatar. We are looking for a motivated and detail-oriented <b>HR Coordinator</b> to join our team and support the full range of HR functions while ensuring compliance with company policies and Qatar Labor Law.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in developing, implementing, and maintaining HR policies and procedures in line with company objectives and legal requirements.</li><li>Support recruitment and selection processes, including job postings, resume screening, and scheduling interviews.</li><li>Coordinate onboarding and orientation programs for new employees.</li><li>Assist in performance management activities (goal setting, evaluations, and development plans).</li><li>Handle employee relations matters by addressing inquiries, grievances, and disciplinary issues in a professional manner.</li><li>Administer HR documentation and maintain employee records (attendance, data, and contracts) with confidentiality and compliance.</li><li>Support payroll processing and employee benefits administration.</li><li>Handle visa processing, renewals, and cancellations in coordination with relevant authorities.</li><li>Keep up to date with government regulations and ensure company compliance with Qatar Labour Law.</li><li>Assist with renewals of commercial registration and licenses.</li><li>Coordinate office activities to ensure efficiency and support company leadership in administrative tasks.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>2&ndash;4 years of HR experience in Qatar (HR coordination/HR officer role preferred).</li><li>Strong knowledge of Qatar Labour Law and HR best practices.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to handle sensitive information with integrity and confidentiality.</li><li>Proficiency in MS Office and HR software tools.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p><p>Expected Start Date: 06/09/2025</p>

HR Coordinator

Explore 448+ Administration coordinator in Doha this September. Find roles across top companies and apply now to boost your career.