administrative assistant Jobs in United Arab Emirates

administrative assistant

executive assistant Jobs in United Arab Emirates

executive assistant

office administrator Jobs in United Arab Emirates

office administrator

executive secretary Jobs in United Arab Emirates

executive secretary

administrative officer Jobs in United Arab Emirates

administrative officer

administration executive

RAJA JI DAIRY

Job Description: Administration ExecutiveCompany: The Kings Dairy Co.Location: Ajman, UAEJob SummaryThe Kings Dairy Co. is looking for a dedicated and detail-oriented Administration Executive to join our growing Dairy &amp; Ice Cream manufacturing facility in Ajman. This role is responsible for day-to-day administrative and operational support to ensure efficient business functions.Key Responsibilities<ul><li>Office Management: Oversee general office administration and daily operational tasks.</li><li>Documentation: Handle professional correspondence, systematic filing, and record-keeping.</li><li>Logistics Coordination: Liaise with suppliers, transporters, and service providers for operational needs.</li><li>HR Support: Assist management with attendance tracking, leave records, and employee documentation.</li><li>Reporting: Prepare and update internal reports while maintaining high levels of data confidentiality.</li><li>Operational Support: Assist the management team in planning and executing process improvements.</li></ul>Requirements<ul><li>Education: Bachelor&rsquo;s degree or Diploma.</li><li>Experience: Minimum of 2 years of relevant experience (UAE market and FMCG/Food industry experience preferred).</li><li>Technical Skills: Proficient in MS Office (Word, Excel, Outlook).</li><li>Communication: Strong interpersonal and communication skills.</li><li>Availability: Must be currently residing in the UAE and available for an immediate start.</li><li>Work Ethic: Proven ability to multitask and meet deadlines consistently.</li></ul>Compensation &amp; Benefits<ul><li>Monthly Salary: AED 2,000/-</li><li>Accommodation: Shared accommodation provided by the company.</li><li>Visa: Employment visa provided by the company.</li><li>Labour Law: All other benefits as per UAE Labour Law.</li></ul>Pay: AED2,000.00 - AED2,500.00 per hourWork Location: In person

Administration Executive

Gulf land Construction

We are looking for a proactive and responsible Sales &amp; Administration Executive to join our new office in Abu Dhabi. The ideal candidate should be capable of independently managing business operations while handling multiple responsibilities efficiently.Key Responsibilities:<ul><li>Manage and oversee daily office and business operations independently</li><li>Handle sales activities, client coordination, and administrative tasks</li><li>Maintain proper documentation, records, and follow-ups</li><li>Prepare and submit daily reports to upper management</li><li>Ensure smooth workflow and contribute to business growth</li></ul>Requirements:<ul><li>Minimum 2 years of relevant UAE experience</li><li>Bachelor&rsquo;s degree in Business Administration / Marketing or related field</li><li>Ability to multitask and take ownership of responsibilities</li><li>Strong communication skills in English (spoken and written)</li><li>Self-motivated, organized, and flexible</li></ul>What We Offer:<ul><li>Basic Salary + Car Allowance + Visa</li><li>Opportunity to grow with an expanding business</li><li>Professional working environment</li></ul>How to Apply:Please send your updated CV to: hiring.gecwll.bahrain@gmail.com WhatsApp: 0097334112132 (Only message, DO NOT CALL)Subject Line: Sales &amp; Administration Executive &ndash; Abu Dhabi, UAE &ndash; &quot;Your Name Here&quot;Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per monthWork Location: In person

Sales & Administration Executive – Abu Dhabi, UAE

Al-Futtaim

<div>
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Admin Executive assists the Administration Department in effectively coordinating administrative tasks, including data management, property management, and office maintenance. The role involves creating efficient processes for tracking lease agreements and ensuring compliance with property standards while developing relationships with internal and external stakeholders. This position is pivotal in supporting the smooth operation of facilities and maintaining thorough documentation and reporting. Success in this role requires a detailed-oriented approach to manage assets, coordinate renewals, and monitor supplies efficiently.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Property Management
 
 
 <ul>
 <li>
 Assist in preparing the necessary documentation for renewal of leases for offices, camps, warehouses, and showrooms and release of payments.
 </li>
 <li>
 Ensure all lease agreements are created in REFX and properly tracked.
 </li>
 <li>
 Ensure leases are attested as per the requirements of the Emirate.
 </li>
 <li>
 Ensure premises are maintained as per approved standards and assist with furnishing, refurbishments, and movement of locations.
 
 
 </li>
 </ul>
 Data Management
 
 
 <ul>
 <li>
 Ensure all administrative data is consistently updated, error-free, and securely managed.
 </li>
 <li>
 Prepare and deliver accurate monthly reports on key administrative metrics and compliance indicators.
 
 
 </li>
 </ul>
 Office Maintenance
 
 
 <ul>
 <li>
 Manage Annual Maintenance Contracts (AMC) for critical office systems including HVAC, MEP works, IT infrastructure, waste management, and pest control.
 </li>
 <li>
 Coordinate with vendors and monitor their performance to ensure cost-efficiency and compliance with contractual terms.
 
 
 </li>
 </ul>
 General Administration
 
 
 <ul>
 <li>
 Create Purchase Requisitions (PRs) for all services managed by the HR and Admin Department and verify invoices for payment.
 </li>
 <li>
 Ensure timely payment of utilities and telecommunications to avoid service interruptions.
 </li>
 <li>
 Maintain stock levels and records for stationery and cafeteria supplies and coordinate replenishment based on consumption trends.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Strong organizational and systematic approach to tasks.
 </li>
 <li>
 High attention to detail ensuring accuracy in all data management.
 </li>
 <li>
 Proficient in communication and teamwork in a collaborative environment.
 </li>
 <li>
 Ability to manage vendors and maintain compliance with service agreements.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facilities Management, or a related field.
 </li>
 <li>
 Proficiency in MS Office, particularly Word and Excel.
 </li>
 <li>
 Organized and systematic with high attention to detail.
 </li>
 <li>
 Strong communication skills with a positive attitude towards teamwork.
 </li>
 </ul>
</div>

Administration Executive | AlFuttaim Engineering | Emirati Talent

CMS Group of Companies

The HR &amp; Administration Executive ( Male Only) will handle HR operations and administration functions for manufacturing and office staff. The role requires a smart, confident, and proactive professional who takes ownership, resolves issues independently, and ensures smooth HR, labor, and administrative operations across UAE locations.Human Resources Operations<ul><li>Handle white-collar recruitment including sourcing, screening, interviews, offer coordination, and onboarding.</li><li>Conduct HR induction programs for new joiners and ensure compliance with company policies.</li><li>Manage overseas recruitment drives, including coordination with agents, documentation, and mobilization.</li><li>Maintain employee records, HR MIS, and reports using ERP and Excel.</li><li>Support performance management, disciplinary matters, and employee relations.</li></ul>Labor &amp; Camp Management<ul><li>Independently manage labor camps including:</li><li>Camp inspections</li><li>Hygiene, safety, and compliance checks</li><li>Coordination with camp operators</li><li>Handle labor disputes, grievances, and disciplinary issues professionally and promptly.</li><li>Act as the first point of contact for workers and resolve day-to-day workforce issues without escalation unless required.</li></ul>Statutory Compliance &amp; UAE Labor Matters<ul><li>Handle visa processing, renewals, cancellations, and coordination with PRO / government authorities.</li><li>Manage medical insurance, employee additions/removals, and claim coordination.</li><li>Handle work-related injuries, including:</li><li>Workmen compensation cases</li><li>Medical coordination</li><li>Insurance claims and documentation</li><li>Liaison with hospitals, insurers, and authorities</li></ul>Administration &amp; Facilities Management<ul><li>Handle office administration .</li><li>Manage AMC contracts for office, factory, and accommodation facilities (maintenance, repairs, HVAC, electrical, plumbing, etc.).</li><li>Coordinate with vendors, service providers, and contractors for timely maintenance and repairs.</li></ul>Travel &amp; Deployment Flexibility<ul><li>Willing to travel across UAE offices as per operational requirements.</li></ul>Desired Candidate Profile Qualifications<ul><li>Bachelor&rsquo;s degree in Human Resources, or related field.</li><li>HR certifications will be an added advantage.</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of UAE Labor Law and HR best practices.</li><li>High ownership mindset &ndash; does not wait for instructions.</li><li>Confident decision-maker with problem-solving attitude.</li><li>Excellent interpersonal and communication skills.</li><li>Proficient in MS Excel, HR systems, and ERP software.</li><li>Ability to work independently with minimal supervision.</li><li>Comfortable handling workers, vendors, and senior management.</li></ul>Experience<ul><li>Minimum 3-4 years of experience in HR &amp; Administration, preferably in manufacturing / construction / HVAC / industrial sector.</li><li>Blue-collar and white-collar workforce</li><li>Labor camps and disputes</li><li>Overseas recruitment</li><li>Workmen compensation and medical insurance</li><li>UAE labor laws and visa processes</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthWork Location: In person

HR & Admin Executive

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, UAE 
Industry: Hospital / Health Care 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and professional Executive Assistant in Abu Dhabi to support senior management within our healthcare operations. The ideal candidate will have strong experience in executive support, calendar management, administrative coordination, confidential documentation, and healthcare administration.
This role is ideal for candidates searching for Executive Assistant jobs in Abu Dhabi, Personal Assistant UAE, Senior Administrative Assistant roles, Executive Secretary jobs, or Healthcare Administration support positions in UAE.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide high-level administrative and executive support to senior management</li><li>
Manage calendars, appointments, and meeting coordination</li><li>
Prepare reports, presentations, and executive documentation</li><li>
Handle confidential information with professionalism and discretion</li><li>
Coordinate internal and external communications</li><li>
Organize travel arrangements, events, and executive schedules</li><li>
Maintain records, files, and administrative systems</li><li>
Liaise with healthcare departments and stakeholders</li><li>
Support strategic and operational activities as required</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree in Business Administration, Healthcare Administration, or related field</li><li>
Experience in healthcare or hospital environment preferred</li><li>
Strong organizational and multitasking skills</li><li>
Excellent communication and interpersonal abilities</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>
High level of confidentiality and attention to detail</li><li>
Ability to work in a fast-paced executive environment</li><li>
Immediate availability preferred</li></ul></div>

Executive Assistant

Confidential

<div>
 
 We are looking for a highly organized, proactive, and executive-level Office Manager in managing daily office operations, executive coordination, and strategic administrative functions.
 
 
 
 
 
 This role requires a trusted professional with exceptional communication, discretion, and leadership skills, capable of ensuring smooth coordination between the executive office, internal departments, and external stakeholders.
 
 
 
 
 
 🔹 Key Responsibilities
 
 
 Manage the day-to-day operations of the executive office
 
 
 Coordinate calendar, meetings, appointments, travel, and executive schedules
 
 
 Prepare reports, presentations, meeting minutes, and confidential correspondence
 
 
 Follow up on action points, deadlines, and strategic initiatives
 
 
 Ensure smooth office administration, document control, and executive filing systems
 
 
 Support board meetings, leadership meetings, and high-level presentations
 
 
 Handle confidential information with absolute discretion
 
 
 Coordinate with department heads for reports, updates, and management requests
 
 
 Manage VIP visitors, protocol arrangements, and executive office logistics
 
 
 🔹 Requirements
 
 
 Bachelor&rsquo;s degree in Business Administration or related field
 
 
 8&ndash;12 years of experience in office management / executive support roles
 
 
 Proven experience supporting executive
 
 
 Strong exposure to construction, real estate, or corporate groups is preferred
 
 
 Excellent communication and stakeholder management skills
 
 
 Advanced skills in MS Office, PowerPoint, reporting, and presentation preparation
 
 
 Strong ability to manage multiple priorities in a fast-paced environment
 
 
 High level of professionalism, confidentiality, and executive presence
 
</div>

Smart Research System

Arabic Speaker Required &ndash; Executive AssistantJob Title: Executive Assistant Section: Legal AdministrationRole SummaryThe Executive Assistant provides high‑level administrative and secretarial support to the Office of the General Counsel. The role ensures effective coordination, confidential document handling, and smooth day‑to‑day administrative operations within the Legal Administration function.Key Responsibilities<ul><li>Provide executive‑level administrative and secretarial support</li><li>Manage calendars, meetings, correspondence, and document preparation</li><li>Draft, translate, and review correspondence in Arabic and English</li><li>Maintain records, files, and confidential legal documents</li><li>Coordinate with internal departments and external stakeholders</li><li>Support office operations and ensure timely follow‑up on assigned actions</li></ul>Requirements<ul><li>Fluent Arabic speaker (mandatory)</li><li>Strong English communication skills</li><li>Proven experience as an Executive Assistant or Administrative Assistant</li><li>High attention to detail and ability to handle confidential information</li><li>Proficient in MS Office and office management tools</li><li>Organized, professional, and able to work independently</li></ul>Pay: AED6,000.00 - AED10,000.00 per monthWork Location: In person

Executive Assistant - Arabic Speaker Required

Explore 691+ Administration executive in United Arab Emirates this May. Find roles across top companies and apply now to boost your career.

691 administration executive jobs In United Arab Emirates

Administration Executive

Sales & Administration Executive – Abu Dhabi, UAE

Administration Executive | AlFuttaim Engineering | Emirati Talent

HR & Admin Executive

Executive Assistant

Executive Assistant

Executive Assistant - Arabic Speaker Required