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administration reception event executive

Planet Scribbles

<p><b>Job Title:</b> Administration, Reception &amp; Event Executive<br/><b>Location:</b> Qatar<br/><b>Salary:</b> 3,500 QAR<br/><b>Working Days:</b> 6 Days a Week<br/><b>Transportation </b>: (Metro Monthly Pass Provided)</p><p><b>&amp; Accommodation:</b> Not Provided</p><p>Job Summary</p><p>We are looking for a proactive, presentable, and organized <b>Administration, Reception &amp; Event Executive</b> to support our growing business operations. The role involves reception handling, vendor coordination, customer outreach, event support, data research, and basic accounts handling.</p><p>The ideal candidate should be confident in communication, fluent in English, organized, and able to multitask in a dynamic work environment.</p><p>Key Responsibilities</p><p><b>Reception &amp; Front Desk</b></p><ul><li>Welcome customers and visitors at the shop professionally</li><li>Handle walk-in customer inquiries</li><li>Provide information about company services</li><li>Maintain visitor records and customer database</li><li>Ensure reception and customer area is organized and presentable</li></ul><p>Administration &amp; Coordination</p><ul><li>Handle day-to-day administrative tasks</li><li>Maintain records, vendor databases, and customer information</li><li>Coordinate with internal teams for smooth operations</li><li>Support office documentation and filing</li></ul><p>Vendor &amp; Supplier Coordination</p><ul><li>Call vendors and suppliers to collect information and quotations</li><li>Maintain vendor relationships and follow-ups</li><li>Source new vendors and service providers</li><li>Compare vendor pricing and services</li></ul><p>Customer Outreach &amp; Business Promotion</p><ul><li>Call potential customers to promote company services</li><li>Follow up with leads and inquiries</li><li>Maintain customer database and communication records</li><li>Assist in business development activities</li></ul><p>Website &amp; Data Research</p><ul><li>Search and collect relevant data for company website</li><li>Research market trends and competitor information</li><li>Assist in preparing company content and listings</li></ul><p>Event Support</p><ul><li>Assist in planning and execution of events</li><li>Coordinate with vendors for event requirements</li><li>Support event logistics and follow-ups</li></ul><p>Accounts Support</p><ul><li>Basic accounts handling</li><li>Maintain expense records</li><li>Assist in invoicing and payment follow-ups</li></ul><p>Requirements</p><ul><li><b>Fluent in English (Mandatory)</b></li><li>Good communication and interpersonal skills</li><li>Basic computer knowledge (MS Office, Email, Excel)</li><li>Strong coordination and follow-up skills</li><li>Presentable and professional personality</li><li>Ability to multitask and work independently</li><li>Prior experience in admin, reception, or events preferred</li></ul><p>Email your Resume : careers@planetscribbles.qa</p><p>No Calls No Whatsapp</p><p>Office Location : Barwa Village - Near Free Zone Metro Station - Bldg 19 - Shop 7 - same building of safari mall - opposite to pizza hut</p><p>Job Type: Full-time</p><p>Pay: QAR3,500.00 - QAR4,000.00 per month</p><p>Work Location: In person</p>

Administration, Reception & Event Executive

Inspire Management Training Center

<p>The Assistant Spa Manager supports the Spa Manager in overseeing the daily operations of a luxury hotel spa, ensuring exceptional guest experiences and maintaining the highest standards of service, cleanliness, and wellness. This role assists in supervising spa staff, coordinating treatments, and supporting revenue growth through effective service delivery and retail promotion.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in managing daily spa operations including reception, treatment rooms, and wellness facilities.</li><li>Ensure all spa services are delivered in line with luxury hospitality standards and brand guidelines.</li><li>Supervise spa therapists and spa attendants, ensuring professional service and grooming standards.</li><li>Handle guest inquiries, feedback, and special requests to ensure a personalized spa experience.</li><li>Support scheduling, treatment coordination, and optimal use of treatment rooms.</li><li>Promote spa treatments, wellness programs, and retail products to support revenue targets.</li><li>Ensure compliance with hygiene, safety, and sanitation standards.</li><li>Assist in inventory control, reporting, and general spa administration.</li></ul><p><b>Qualifications</b></p><ul><li>Diploma or degree in Hospitality, Spa Management, or a related field.</li><li>3&ndash;5 years of spa experience, preferably within a luxury hotel or resort spa.</li><li>Strong guest service, leadership, and organizational skills.</li><li>Knowledge of spa operations, treatments, and wellness services.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Assistant Spa Manager in a Luxury Hotel: 4 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul>

Assistant Spa Manager (Luxury Hospitality)

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>Qatar
</div></div><div><div>Province/City
</div><div>Doha
</div></div><div><div>Hiring Entity
</div><div>Rosewood Doha
</div></div><div><div>Department
</div><div>Food &amp; Beverage - Culinary
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><p>Job Summary:</p><p>
To maintain a high standard of all food preparation, service, and hygiene in their respective Kitchens, according to the standards required by the management.</p><p>
 Essential Duties and Responsibilities:</p><p>
Operations</p><ul><li>
 To co-ordinate, in detail the Restaurant / Banquet/food production, and all specific duties to all associates under his supervision related to the bakery &amp; dough products.</li><li>
To check all set-ups for restaurant and banquet functions. Responsible for the correct timing during service and to ensure that food served is always of the highest standards.</li><li>
To constantly check the quality of food prepared with regard to taste and temperature.</li><li>
To insist on a uniform visual appearance of all dishes prepared. Presentation and garnish must be prepared according to standards.</li><li>
To monitor and fully implement the portion control established with the recipe cards and the butcher test. To minimize waste and spoilage.</li><li>
To check stores and refrigerators and be responsible for the proper storing and recycling of leftovers.</li><li>
Ensures smooth and effective communication among the kitchens and with other departments.</li><li>
To work closely with receiving and storeroom. To make sure that received goods are of the standard quality and according to hotel&rsquo;s specifications.</li><li>
To constantly be alert on freshness, presentations and temperature of food served.</li><li>
To supervise food tasting sessions.</li><li>
To check on set-up prior to operations.</li><li>
Attends a weekly meeting with the Executive Pastry Chef to discuss future business strategy and review ongoing action plan progress, and other departmental meetings as required.</li><li>
Updates menu recipe cards and menu planning for promotions.</li></ul><p>
Hygiene and Sanitation:</p><ul><li>
Responsible for the hygiene and cleanliness of all kitchens including associate&rsquo;s kitchen restaurant.</li><li>
Liaise and work closely with the Chief Steward for pre-planning and execution of delivery and cleanliness of equipment.</li><li>
To check all machinery, ensure proper maintenance and usage of the equipment, and follow up with Engineering on work order forms. Misuse of equipment should be reported, and disciplinary action should be taken.</li><li>
To ensure that all kitchen and stewarding associates adhere to the hotel grooming standards.</li><li>
 Ensures that associates follow the hygiene and sanitation procedures when handling food / equipment / utensils.</li><li>
To insist that working areas, working tables, working utensils such as carving boards, slicer, mixers, blenders, cutters, woks, pots, pans etc. are cleaned and sanitized as per FSMS policies.</li><li>
To ensure that the refrigerators and deep freezers, ceiling, walls, floors and shelving etc. are always clean.</li><li>
To check drawers, under-counter refrigerators and reach-in refrigerators to ensure that they are clean, and the contents are always fresh and dated.</li><li>
To work closely with the Chief Steward and monitors that exhaust hoods, stoves, ovens, salamanders, deep freezers, steamers, filters, boiling pans, Bain Marie, hot and cold cabinets etc. are spotless and cleaned on a daily basis.</li></ul><p>
Leading Administration</p><ul><li>
To report to the Executive Pastry Chef / Executive Sous Chef on all associates and operation matters.</li><li>
To recommend promotions of associates to the Executive Pastry Chef / Executive Chef approval.</li><li>
To carry out one to one conversation, performance appraisals and reviews for all relevant associates on a regular basis ensuring that the hotel&rsquo;s succession planning is upheld.</li><li>
To monitor associates&rsquo; schedules. Plan and monitor associate holidays, lieu days, requests etc.</li><li>
To conduct section / departmental meetings.</li><li>
Responsible for The Daily Calling.</li><li>
To report all complaints to the Executive Pastry Chef</li><li>
Responsible for proper efficiency and functioning of the Bakery production sections.</li><li>
To conduct training classes for associates to develop their skills / new menu items.</li><li>
To guide the associate&rsquo;s orientation for new hires.</li><li>
To ensure that associates are aware of hotel rules and regulations.</li><li>
To ensure that associates are trained on fire and safety, emergency procedures and hygiene.</li></ul><p>
Cost Control</p><ul><li>
Assists in the control of expenses / purchases / requisitions are within budget limits.</li><li>
Assists to Maintains food gross profit set by hotel.</li><li>
Ensures food portioning, serving, requisitions / receiving from stores are properly controlled / minimised wastage.</li></ul><p>
Standard Responsibilities</p><ul><li>
 Comply and adhere to the Rosewood company policies.</li><li>
 Take on other tasks in addition to the ones stated, in a reasonable framework.</li><li>
 Be always a &ldquo;brand ambassador&rdquo; and ensure brand integrity and clarity are always maintained.</li><li>
 Model the company&rsquo;s culture, vision, mission, principles and Culture Characteristics.</li><li>
 Ensure new technology and equipment is embraced, improving productivity whilst taking work out of the system.</li></ul><p>
Confidentiality</p><p>
Whilst working for the company there will be access to a wide variety of confidential information concerning the company, guests, and associates. It is vital that all such information remains confidential and must not be disclosed to anyone outside the company, guests, and associates, unless otherwise stated.</p><p>
Health &amp; Safety</p><ul><li>
 Be aware of and comply with safe working practices as laid down under the Health and Safety rules, regulations, and procedures as applicable to your place of work. This will include your awareness of any specific hazards at your workplace.</li><li>
The wearing of appropriate protective clothing provided by or recommended by the Company will be obligatory.</li><li>
Report any defects in the building, plant, or equipment according to hotel procedure.</li><li>
Ensure that any accidents to associates, guests or visitors are reported immediately in accordance with correct procedures.</li><li>
Attend Statutory Fire, Health &amp; Safety training and be fully conversant with and abide by all rules concerning Fire, Health &amp; Safety.</li><li>
Be fully conversant with:</li></ul><ul><li>
Regulations</li><li>
Risk Assessments for your department</li><li>
Hotel Fire &amp; Bomb Procedures</li><li>
Food Safety Procedures</li></ul>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div><p>Housed in two striking towers inspired by the coral reefs in the seas surrounding Qatar, Rosewood Doha and Rosewood Residences Doha will consist of an ultra-luxury hotel with 185 exquisite guestrooms and sumptuous suites, 173 serviced apartments for longer-term stays and 300 residences available for purchase. The hotel will be one of the city&rsquo;s most dynamic culinary destinations with a collection of eight innovative outlets, including a bistro, lobby lounge, coffee shop/deli, three specialty restaurants, cigar lounge and a lifestyle entertainment lounge. Featuring a 1,500-square-meter ballroom, the property will showcase multiple private event venues, anchored around sleek interiors and state-of-the-art technology, which will transform ordinary events into the extraordinary. The hotel will also introduce Sense, A Rosewood Spa, offering total discretion and relaxation, along with a fitness center featuring state-of-the-art training equipment. Rosewood's signature Manor Club executive lounge concept will soar to new heights in Qatar and offer Club Room and Suite guests curated services with added convenience and privacy. Rosewood Residences Doha will also introduce 300 for-sale residential apartments, catering to global citizens who crave a lifestyle of authenticity fused with modern luxury. The residences will be complete with bespoke amenities, facilities and services to create the world&rsquo;s pinnacle of private luxury living and contemporary style in Qatar.</p></div></div></div></div></div></div>

Chief Baker

<p><b>Job Overview</b></p><p>Overall, the Marketing Executive is expected to contribute by undertaking marketing and social media projects to further strengthen the company growth in market share across the region and to drive the company reputation and image. The Marketing Executive shall organize creative campaigns and promotional events that can make a difference for our company&rsquo;s success according to trends and customer requirements.</p><p>She must be passionate for the &ldquo;art&rdquo; of marketing and to have an abundance of ideas for building efficient strategies. The goal is to reach out to the market across all communication channels and cultivate the customer&rsquo;s interest in our brands and services in most innovative and creative ways to always be ahead of competition locally and regionally, and to sustain our positioning with the customers and our brand partners.</p><p><b>Roles and Responsibilities</b></p><p>&middot; Conduct market research and analysis to evaluate trends, brand awareness and competition ventures</p><p>&middot; Organize and oversee advertising/communication campaigns (social media, TV etc.), exhibitions and promotional events</p><p>&middot; Organize events according to brand and company calendars, making sure all aspects of the event are covered from planning, budgeting, logistics and execution.</p><p>&middot; Maintain a comprehensive database of stakeholders for the events including influencers and service providers with various specializations.</p><p>&middot; Write copy for diverse marketing distributions (brochures, press releases, website material etc.)</p><p>&middot; Create a calendar of promotional campaigns and strategies including budget planning, content ideation and implementation schedules. This applies to both online (Social Media) and offline (Events, activation plans..etc.)</p><p>&middot; Coordinate brand teams&rsquo; (internally and externally) in creating engaging and interactive content to ensure brand consistency</p><p>&middot; Monitor the Social Media platform progress, engagement analysis, tools to enhance the company performance, reports, and a full finding reports.</p><p>&middot; Create reports required by the Head of Marketing &amp; PR as needed, to help her build company and brands strategies for the company across our brands, across the region.</p><p>&middot; Full immersion into our customer data to understand their needs, interaction, visits online and offline and use this information to generate future campaigns</p><p>&middot; Back up team members as required depending on the urgency of tasks.</p><p>Perform tasks that may be assigned from time to time.</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Marketing Executive

Saleh Al Hamad Al Mana Co.

<div>
 <p>
  We are looking for a highly organized and proactive Executive Assistant to support a senior official in Finance division. The role requires someone with a strong administrative background along with sound financial understanding to assist in reviewing payment requests, coordinating financial documentation, and managing daily schedule.
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  The ideal candidate should be detail-oriented, trustworthy, and capable of handling sensitive financial information while ensuring smooth coordination between the finance team and senior management.
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  Key Responsibilities
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  Executive Support
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   Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
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   Coordinate internal and external meetings, prepare agendas, and ensure all required documents are available in advance.
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   Handle confidential correspondence, reports, and communications on behalf of the Senior official.
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   Act as a point of coordination between the Senior official and internal departments.
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  Financial Coordination
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   Review and verify payment requests, invoices, and financial documentation before submission to the Senior official for approval.
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   Ensure all supporting documents and approvals are in place prior to financial authorization.
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   Assist in tracking payment approvals and maintaining proper documentation records.
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   Coordinate with the finance team regarding financial submissions, vendor payments, and related documentation.
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   Support the Senior Official with preparation of financial reports, summaries, and presentations when required.
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  Administrative Support
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   Maintain organized records of financial and administrative documents.
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   Assist with preparing reports, presentations, and briefing materials for meetings.
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   Monitor follow-ups on key actions, approvals, and deadlines.
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   Support special projects and tasks assigned by the Senior official.
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  Requirements
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   Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.
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   Minimum 5+ years of experience as an Executive Assistant or Personal Assistant in a corporate environment, preferably supporting senior leadership.
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   Prior exposure to finance-related documentation, payment verification, or accounting processes is essential.
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   Strong organizational skills with high attention to detail.
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   Ability to handle confidential information with discretion.
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   Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
  </li>
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   Excellent communication and coordination skills.
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  Preferred Profile
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   Experience supporting C-level executives in a corporate environment.
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   Familiarity with finance workflows, payment approvals, and vendor documentation.
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   Strong ability to manage multiple priorities in a fast-paced environment.
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</div>


Executive Assistant

Spa Staff.com

<div>
 Minimum experience required: over 1 year.
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 Salary: QAR 1,550 - Spa Attendant
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 Location: Doha, QA
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 Start date: Immediately
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  Details
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 Job Description What you will be doing: The Spa Attendant/Reception ensures the guests experienc...
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  Job Description
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 What you will be doing:
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 The Spa Attendant/Reception ensures the guests experience is up to the 5* standards by dealing with them directly and addressing the details behind the scenes to go above and beyond their expectations. Their objectives include assisting guests with spa, gym and pool related information, giving them personal attention, anticipating their needs and being an escort to the appropriate facilities.
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 Greet all arriving and departing guests by name, inquire about their level of satisfaction of the services, and maintain positive relations at all times.
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 Recognise arrivals of all VIP guests arriving in both the spa and hotel.
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 Ensure the facility is in peak condition and clean at all times.
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 Responsible for driving the guest experience and communication amongst the colleagues orchestrating a smooth guest sequence delivery.
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 Ensure guest / member preferences and special requests are accommodated to the best of the property&rsquo;s abilities.
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 Ensure the spa is receiving the highest ratings from the Trust You VOG scores as well as LQA/ Forbes guest satisfaction and is a priority at all times.
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 Maintain guest confidentiality at all times.
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 Communicate guest preferences to relevant departments and co-workers.
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 Deal with any guest complaints, comments or concerns with discretion and urgency.
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 Maintain the provision of amenities and towels, this includes stocking fresh ones and collecting used ones and delivering them to the needful delivery points.
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 Ensure treatment area lighting and music levels are correctly set and maintained.
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 Knowledgeable of the spa&rsquo;s reservation systems, book4time system, operation &amp; control system and any existing spa equipment.
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 Maintain the appearance of all therapy facilities including prep, treatment areas, all guest access areas, and any supporting facilities.
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 Remove any dishes left by the guests and clean them.
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 Retrieve and deliver linen daily to the main laundry and count to ensure no linen is missing.
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 Roll and stock towels in guest areas as per the standard.
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 Ensure all lockers are stocked to standard with appropriate supplies.
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 Clean and disinfect all areas of the spa including showers, bathrooms, reception, wet and thermal areas, guest lounges, staff rooms and prep area and also within the treatment rooms when asked to support. This role may also cover the fitness area and in some cases ask to support the pool / thermal areas when operations are busy.
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 Offers attentive service and adapts to any constraints guests may have.
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 Heeds any remarks made by guests and ensures follow-up.
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 Establishes good relations with guests, offering advice and fostering customer loyalty
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 Ensures that the workplace remains clean and tidy and the safety of consumable goods by always respecting HACCP regulations
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 Ensure guest / member satisfaction at all times by assuring safety and service is always the spa&rsquo;s first priority.
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  Qualifications
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 Your experience and skills include:
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 Same role experience in spa or hospitality industry
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 Physically fit and able to work well under pressure
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 Great communication and organizational skills
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 Strong interpersonal and problem solving abilities
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 Highly responsible and reliable
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 Ability to focus attention on guest needs, remaining calm and courteous at all times
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Full Time Receptionist for a 5 Star Hotel Spa in Qatar .

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 Minimum experience required: over 1 year.
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 Salary: Negotiable based skills and experience
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 Location: DOHA, QA
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 Start date: Immediately
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  Details
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 We are seeking a team of highly professional, customer and sales focussed, confident and presentable...
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 We are seeking a team of highly professional, customer and sales focussed, confident and presentable receptionists.
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 You should be able to use your initiative in all situations, remain calm, be organised and productive and enjoy working to targets. You should have at least 1 year's experience in a service centred role in a busy reception environment - ideally within a salon or spa. Your spoken English should be excellent. Any additional languages are a great advantage and Arabic is highly desirable but not essential.
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 This role will involve working long hours and weekends to meet the needs of the business and you will be rewarded for good performance, meeting sales targets and promoting the spa.
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 Based in Doha in Qatar, our salon offers the highest quality treatments within a 5-star environment. If you believe you are suitable for this position, please express your interest and we will contact you for an interview if you have the relevant skills and experience.
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Full Time Receptionist for a Hair Salon in Qatar .

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