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administrative assistant

administration section head

EGIC - Egyptian German Industrial Corporate

<div>
 
 Ensure efficient implementation and execution of the administration function in the company ensuring that facility maintenance and other administrative services are provided in an effective manner.
 
 
 
 
 
 
 Accountabilities:
 
 
 <ul>
 <li>
 Develop &amp; implement the Administration function objectives &amp; develop operation plans for the head office and branches in line with the company and function strategies.
 </li>
 <li>
 Manage and participate in the needed budget for the function, monitor &amp; control costs and expenses to ensure compliance with the plan.
 </li>
 <li>
 Manage the related day-to-day operations of Administration &amp; Facilities for the head office and branches to ensure that all operations are running as designed and comply with established policies, processes, and procedures.
 </li>
 <li>
 Initiates and leads periodic customer satisfaction surveys to identify critical areas of improvement for the head office and branches.
 </li>
 <li>
 Handle all administrative payments whether directly or indirectly through communicating with the procurement department all the head office and branch needs from external providers clearly, in order to support the administrative operations and ensure cost-effectiveness and efficiency.
 </li>
 <li>
 Manage the Administration &amp; facility maintenance services, catering, accommodation, cleaning, utilities, and organizing all events -including board meetings and logistics preparation - so to guarantee smooth workflow and deliver a high level of services in all the head offices and branches.
 </li>
 <li>
 Manage the provision of courier services, mobile and telephone services, delivery of staff transportation, and driving services provided in the head office and branches in a timely and efficient manner with full compliance with the organization&rsquo;s policy and procedures.
 </li>
 <li>
 Develop and maintain relationships with third-party suppliers that provide administrative services to EGIC &ndash; hotels, car rentals, and cleaning &ndash; to benefit from corporate deals and offers, considering contracts and another alignment of procedures.
 </li>
 <li>
 Monitor the ticketing system through the transactions on the ticketing and requests (due date and assignment); to ensure the execution of service in accordance to the SLA and timing without overdue.
 </li>
 <li>
 Ensure effective implementation of the plants&rsquo; preventive &amp; periodical maintenance as per schedule, in addition to managing all relevant construction and renovation projects, considering that all facilities meet environmental, health, and security standards.
 </li>
 <li>
 Monitor related administrative department invoices in all the head offices and branches; monitor and review the accuracy of relevant general ledger accounts and confirm the delivery of services.
 </li>
 <li>
 Manage all other key operational needs in the head office and branches, such as ordering meals for trainers and managing drivers' working schedules, by monitoring the distribution of their working activities in order to meet associated business needs.
 </li>
 <li>
 Motivate, direct, and provide team members with the necessary guidance and support to conduct tasks and activities toward the achievement of division deliverables, objectives, and plans.
 </li>
 <li>
 Oversee the preparation of Contracts related to the head office and branches.
 </li>
 <li>
 Ensure Storage of the Pantry is effectively monitored to avoid overstock or understock
 </li>
 <li>
 Provide Guidance to the Team in executing their respective responsibilities toward the achievement of the department goals.
 </li>
 <li>
 Ensure KPIs&rdquo;s / KRIs and MIS including a monthly dashboard for all administration departments.
 </li>
 </ul>
 
 
 
 
 
 Requirements &amp; Professional qualifications:
 
 
 <ul>
 <li>
 Bachelor's Degree in any discipline.
 </li>
 <li>
 Minimum 8 years of experience in the Administration field and facilities management.
 </li>
 <li>
 Familiar with ERP systems (SAP is preferable).
 </li>
 <li>
 Experience in setting team objectives and management based on KPIs.
 </li>
 <li>
 Stakeholder management skills and dealing with SLAs.
 </li>
 <li>
 Excellent English verbal and written.
 </li>
 </ul>
 
 
</div>

Administration Section Head

MADKOUR

<div>
 
 
 Job Summary:
 
 
 
 We are seeking an experienced
 
 Material Control Section Head
 
 to oversee and manage all material planning, storage, inventory control, and distribution activities across our utility operations. The role ensures material availability, cost efficiency, compliance, and smooth coordination with procurement, warehouse, and project teams.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Develop and implement material control policies, procedures, and KPIs.
 </li>
 <li>
 Manage inventory levels to ensure uninterrupted utility operations while minimizing excess stock.
 </li>
 <li>
 Oversee receiving, storage, issuance, and tracking of materials and spare parts.
 </li>
 <li>
 Coordinate closely with Procurement, Engineering, Projects, and Maintenance teams.
 </li>
 <li>
 Monitor material consumption, forecasting, and demand planning.
 </li>
 <li>
 Ensure compliance with company standards, HSE requirements, and regulatory guidelines.
 </li>
 <li>
 Lead and develop the material control and warehouse teams.
 </li>
 <li>
 Prepare regular inventory, variance, and cost control reports.
 </li>
 <li>
 Ensure proper use of ERP systems (Oracle / SAP or similar).
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Electrical/Mechanical Engineer.
 </li>
 <li>
 10-12 years of experience in material control or inventory management, preferably within substations, power plants, or infrastructure projects.
 </li>
 <li>
 Strong knowledge of material planning, warehousing, and inventory optimization.
 </li>
 <li>
 Hands-on experience with ERP systems.
 </li>
 <li>
 Excellent leadership, analytical, and coordination skills.
 </li>
 </ul>
 
 
 
 
 If interested, please send your updated resume in a PDF format to: jobs@madkour.com.eg mentioning the job title in the e-mail subject.
 
 
 
</div>

Materials Control Section Head

ELSEWEDY ELECTRIC T&D

<div>
 
 
 JOB DETAILS
 
 
 
 
 
 Job Title:
 
 
 Projects Control Section Head
 
 
 
 
 Sector/Business Line:
 
 
 Elsewedy Electric T&amp;D.
 
 
 
 
 Scope:
 
 
 Transmission &amp; Distribution.
 
 
 
 
 Department:
 
 
 PMO.
 
 
 
 
 Job Location:
 
 
 Head Office.
 
 
 
 
 Accountabilities:
 
 
 
 <ul>
 <li>
 Review new-awarded projects, identify initial cost-related risks, areas of concern, and prepare preliminary cash flow for financial needs.
 </li>
 <li>
 Lead, direct and oversee the construction planning and scheduling efforts and recommend corrective actions when needed.
 </li>
 <li>
 Cascade the work among the team members to ensure achieving the strategic plan
 </li>
 <li>
 Follow up the preparation of cost reports and estimate at completion (EAC) on a monthly basis for all ongoing projects and recommend necessary corrective actions.
 </li>
 <li>
 Plan, evaluate, and improve the efficiency of business processes and procedures to enhance speed, quality, efficiency, and output.
 </li>
 <li>
 Update projects cash flow on a quarterly basis with respect to progress updates, cost under or overrun and approved scope changes
 </li>
 <li>
 Follow-up preparing the indirect cost plan and make any amendments when needed to be sent to the project manager.
 </li>
 <li>
 Monitor projects&rsquo; progress; comparing actual executed works against planned, and issue work volume status reports on a monthly basis for Projects Directors and Top Management.
 </li>
 <li>
 Review periodical reports and spreadsheets, to monitor and measure departmental productivity, goal achievement, and overall effectiveness.
 </li>
 <li>
 Participate in Top Management progress follow-up meetings, and any other cost related meetings.
 </li>
 <li>
 Lead and coach team members when needed to improve their performance and ensure they carry out their responsibilities as planned.
 </li>
 <li>
 Consciously create a workplace culture that is consistent with the overall organizations.
 </li>
 <li>
 Maintain sustainable communication channels between different departments/sections in the company to ensure common grounds for all team members.
 </li>
 </ul>
 
 
 
 
 
 
 Direct Manager:
 
 
 Project Control Manager.
 
 
 
 
 
 
 Education Background:
 
 
 <ul>
 <li>
 
 Experience
 
 : 10&ndash;13 years in project controls; 3&ndash;5 years in a leadership role.
 </li>
 <li>
 
 Technical Skills
 
 : Cost estimation, budgeting, forecasting, scheduling, risk analysis, EVM.
 </li>
 <li>
 
 Tools
 
 : Primavera P6, Oracle ERP, advanced Excel, Power BI.
 </li>
 <li>
 
 Industry Knowledge
 
 : Engineering, construction, or energy projects; contract management.
 </li>
 <li>
 
 Leadership
 
 : Team management, communication, decision-making.
 </li>
 <li>
 
 Certifications (Preferred)
 
 : PMP, PSP, CCP; familiarity with FIDIC contracts.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Technical Skills Required:
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint).
 </li>
 <li>
 Excellent Command of Arabic &amp; English languages skills.
 </li>
 <li>
 Primavera
 </li>
 <li>
 MS Project
 </li>
 <li>
 ERP is a plus
 </li>
 </ul>
 
 
</div>

Projects Control Section Head

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Senior Manager - People &amp; Organization | MAF Retail | Head Office Egypt
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Senior Manager - People &amp; Organization is responsible for overseeing the P&amp;O functions/agenda for the Head Office in Egypt. The role holder is also responsible for maintaining consistency of policies across the HO population. Partnering with the leadership team in the process.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Maintain close links between local business units and support function management and staff with the appropriate central P&amp;O function to ensure consistency of the application and implementation of corporate P&amp;O programs, policies and procedures
 </li>
 <li>
 Ensure the implementation of the performance management process
 </li>
 <li>
 Provide mentorship for the purpose of developing a continuous talent pipeline for key roles
 </li>
 <li>
 Ensure constant availability of the required competent staff to support the organization in meeting all its responsibilities, plans, and objectives
 </li>
 <li>
 Provide inputs while developing MAF Retail&rsquo;s corporate policies and relevant procedures, and monitor the implementation
 </li>
 <li>
 Work together with P&amp;O Center of Excellence in Talent Management, Workforce Planning, Total Rewards &amp; Talent Acquisition
 </li>
 <li>
 Maintain close links between local business units and support function management and staff with the appropriate central P&amp;O function to ensure consistency of the application and implementation of corporate programs, policies and procedures
 </li>
 <li>
 Create and implement strategic budget planning and forecasting processes for all HO Business units, ensuring alignment with organizational financial objectives.
 </li>
 <li>
 Conduct strategic analysis of budget variances and implement corrective actions to ensure cost-effectiveness and maximize resource utilization across all HO Departments.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or HR.
 </li>
 <li>
 Professional HR Certification such as CIPR, SHRM, AHARI is preferred
 </li>
 <li>
 10+ years' experience in a similar position
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Senior Manager - People & Organization

Aujan Coca-Cola Beverages Company (ACCBC)

<div>
 
 
 Job Title:
 
 HR Operations Support Officer
 
 
 
 
 
 Reports To:
 
 HR Operations Manager
 
 
 
 
 
 Dotted Line:
 
 HR Business Partner - Egypt
 
 
 
 Function:
 
 Human Resources Operations
 
 
 
 Location:
 
 Egypt
 
 
 
 Grade:
 
 TBD
 
 
 
 
 
 
 Purpose of the Job
 
 
 
 The HR Operations Support Officer is responsible for executing day-to-day HR administrative and operational activities within Egypt, ensuring accurate data management, compliant employee lifecycle transactions, and high-quality service delivery.
 
 
 The role acts as the operational backbone of country HR - bridging the business, HRBP, Finance, Legal, IT, vendors, and central HR Operations - while proactively improving accuracy, turnaround time, and service quality through disciplined processes and effective use of HR systems and technology.
 
 
 
 
 
 
 Key Roles and Responsibilities
 
 
 
 
 A. HR Administration &amp; Data Management
 
 
 
 &bull; Manage employee records, contracts, and personnel files (hard &amp; soft copies)
 
 
 &bull; Execute all employee lifecycle actions (hire, transfer, renewal, exit) in SuccessFactors, SAP, and D365
 
 
 &bull; Create employee IDs, personnel files, bank letters, and system profiles
 
 
 &bull; Maintain and update employee master data, reporting lines, grades, cost centres, and entities
 
 
 &bull; Conduct routine master data audits and correct discrepancies
 
 
 
 B. Payroll, Social Insurance &amp; Statutory Coordination
 
 
 
 &bull; Prepare and validate payroll inputs:
 
 
 &bull; Attendance, OT, delays, duties, commissions, deductions, allowances
 
 
 &bull; Collect and verify departmental payroll documentation and approvals
 
 
 &bull; Coordinate with Group Payroll, Finance, and Treasury to ensure timely salary payments
 
 
 &bull; Handle social insurance forms (S1, S2, S6), tax submissions, and monthly payments
 
 
 &bull; Track and prevent penalties through proactive follow-up
 
 
 
 C. Recruitment &amp; Onboarding Administration
 
 
 
 &bull; Coordinate recruitment administration for frontline to supervisory roles
 
 
 &bull; Prepare contracts and offers using approved templates and budgets
 
 
 &bull; Coordinate onboarding logistics:
 
 
 &bull; IT access, email, systems
 
 
 &bull; Medical &amp; life insurance
 
 
 &bull; IDs, uniforms, transport, orientation
 
 
 &bull; Track probation confirmations and contract renewals
 
 
 
 D. Contingent Workforce (CW) Administration
 
 
 
 &bull; Coordinate CW hiring, separations, attendance, OT, and payroll with vendors
 
 
 &bull; Validate CW headcount, cost allocation, and invoices
 
 
 &bull; Upload CW invoices and payment requests in D365
 
 
 &bull; Track CW numbers daily in manufacturing and logistics shifts
 
 
 
 E. Employee Services, Facilities &amp; Vendor Coordination
 
 
 
 &bull; Coordinate:
 
 
 &bull; Medical &amp; life insurance additions/removals
 
 
 &bull; Transport buses and meal services
 
 
 &bull; Telecom lines (Vodafone, landlines)
 
 
 &bull; Printing, stationery, uniforms
 
 
 &bull; Manage HR-related vendors, quotations, POs, invoices, and payments
 
 
 &bull; Support events, meetings, Ramadan iftars, and employee engagement logistics
 
 
 
 F. Compliance, Audit &amp; Risk Control
 
 
 
 &bull; Maintain compliance trackers (visas, probation, contracts, renewals, leaves)
 
 
 &bull; Support internal and external audits
 
 
 &bull; Track penalties, investigations, and corrective actions
 
 
 &bull; Flag risks and anomalies proactively to HRBP
 
 
 
 G. HR Systems, Reporting &amp; Continuous Improvement
 
 
 
 &bull; Enter and validate HR transactions within SLA timelines
 
 
 &bull; Generate HR reports (HC, CW, payroll summaries, leave balances, KPIs)
 
 
 &bull; Support AI-enabled checks, automation, and templates to reduce manual errors
 
 
 &bull; Recommend process improvements and simplifications
 
 
 
 
 
 
 Key Performance Indicators (KPIs)
 
 
 
 &bull; Master data accuracy &ge;99.5%
 
 
 &bull; Payroll input accuracy &ge;99%
 
 
 &bull; Zero payroll penalties
 
 
 &bull; HR workflow completion within SLA
 
 
 &bull; Audit findings closed on time
 
 
 &bull; Onboarding completed within 5 working days
 
 
 &bull; Employee service turnaround &le;3 working days
 
 
 
 
 
 
 Decision Rights
 
 
 
 &bull; Execute routine HR administrative actions within approved processes
 
 
 &bull; Escalate ER, legal, payroll, and policy exceptions
 
 
 &bull; Recommend operational improvements
 
 
 &bull; Maintain confidentiality and compliance at all times
 
 
 
 
 
 
 Role Positioning within Operating Model
 
 
 
 &bull; Strategic Direction: Head of HR / BU Heads
 
 
 &bull; Operational Leadership: HR Business Partner &ndash; Egypt
 
 
 &bull; Administrative Execution: HR Operations Support Officer
 
 
 &bull; Functional Support: Group HR Operations Manager
 
 
 
 
 
 
 Career Path
 
 
 
 HR Officer &rarr; HR Operations Support Officer &rarr; HRBP / Country HR Manager
 
 
 
 
 
 
 Direct Reports (if Any)
 
 
 
 None
 
</div>

HR Operations Support Officer

ELSEWEDY ELECTRIC

<div>
 Job Purpose
 
 The warehouse manager supervises all activities, which often involves overseeing team performance, expediting the receiving and shipping of goods, and ensuring efficient, organized storage.
 
 Key Accountabilities
 
 &bull; Responsible for the submission of periodic agreed reports related to warehouse works to the head of the department of warehouses and materials control.
 
 &bull; Provide monthly reports to the head of the department of warehouse and materials control for the performance of warehouse employees.
 
 &bull; Submit all agreed reports to the Director of the Materials Control Department, which enables him to perform the functions of the control on the materials
 
 &bull; Maintains receiving, warehousing and distribution operation by initiation, coordinating and enforcing program, operational and personnel policies and procedures.
 
 &bull; Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
 
 &bull; Controls inventory levels by conducting physical counts, reconciling with data storage system.
 
 &bull; Maintains physical condition of warehouse by planning and implementation new design layouts, inspecting equipment, issuing work orders for repairs and requisitions for replacement.
 
 &bull; Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances,
 
 &bull; Initiating corrective actions.
 
 &bull; Completes warehouse operational requirements by scheduling and assigning employees, following up on work results.
 
 &bull; Maintains warehouse staff job results by coaching , counseling and disciplining employees, planning , monitoring and appraising job results.
 
 &bull; Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
 
 &bull; Contributes to team effort by accomplishing related results as needed.
 
 &bull; Control site scrap and wastage.
 
 ERP
 
 &bull; Checking material coding.
 
 &bull; Assign all projects transactions to ERP system.
 
 &bull; Inventory Balances.
 
 &bull; Posting inventory cost to finance module.
 
 &bull; Ensure the implementation of controls and precautions appropriate storage for raw.
 
 &bull; Materials as directed by their own storage.
 
 &bull; Follow-up warehouse keeper all projects sites.
 
 &bull; Follow-up supplies to the projects sites with the administration of the logistics and notify the warehouse keeper and the statement of the dates of supply shipments.
 
 &bull; Review all the documents issued from the warehouse before delivery to financial management.
 
 &bull; Review and prepare reports on inventory and supply inventory manager.
 
 &bull; Follow-up projects Po's.
 
 &bull; Prepare a stagnant raw material on the level of each projects.
 
 &bull; Review guide warehouse operations with department of internal and external.
 
 &bull; Audit is responsible. For the ISO.
 
 &bull; Follow-up record and review all warehouse transactions from the addition of raw.
 
 &bull; Material and raw materials issue to ERP system.
 
 &bull; Receipt of raw materials and spare parts from suppliers and manager the logistics and conduct virtual screening matching supply or permission of delivery the packing list or invoice from the supplier where the count and weight.
 
 &bull; Preparing of receiving and examination reports and adoption of the quality engineer and project manager by matching the supply of technical specifications and then make add to stores and record in the category item card.
 
 &bull; The receipt of requisitions and preparing of raw material required and to undertake the issue authorization to project sites and record in the category item card.
 
 &bull; Responsible for maintaining the inventory of raw materials through established procedures, good storage by storage conditions.
 
 &bull; Responsible for the compaction of raw material in the warehouse inventory of raw materials in an easy and way to access to raw material.
 
 &bull; Registration in the system of work for warehouse and prepare a report and the movement of assets of warehouse items and sends the reports to department stores control.
</div>

WAREHOUSE MANAGER

Abou Ghaly Motors

<div>
 
 
 Job Purpose
 
 
 
 The Sales Director is a key member of the senior leadership team, responsible for developing and executing the company's sales strategy to achieve ambitious revenue growth and expand our market share. You will lead, mentor, and build a high performing sales team, oversee all sales activities, and cultivate strong relationships with key clients and strategic partners. The ideal candidate will be a strategic thinker with a proven track record of success in the Egypian transportation or logistics sector and a passion for driving business results.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Develop and implement a comprehensive, data driven sales strategy aligned with the company's growth objectives.
 </li>
 <li>
 Set and manage sales targets, budgets, and KPIs for the entire sales department.
 </li>
 <li>
 Recruit, train, coach, and lead a high-performing sales team, fostering a culture of success, accountability, and collaboration.
 </li>
 <li>
 Manage Sales Managers, Account Executives, and other sales staff, setting clear goals and conducting regular performance reviews.
 </li>
 <li>
 Personally lead the charge in identifying and securing major new business opportunities and high-value client accounts.
 </li>
 <li>
 Manage the sales department budget effectively, ensuring a strong return on investment.
 </li>
 <li>
 Work closely with the Operations, Marketing, and Finance departments to ensure seamless service delivery and alignment on pricing and strategy.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, Marketing, Logistics, or a related field.
 </li>
 <li>
 A minimum of 10-15 years of progressive sales experience, with at least 5-7 years in a senior sales leadership role (e.g., Sales Manager, Head of Sales, Sales Director).
 </li>
 <li>
 Proven experience and a deep understanding of the transportation, logistics, or supply chain industry within Egypt.
 </li>
 <li>
 Quantifiable and verifiable track record of achieving and exceeding sales targets and driving significant revenue growth.
 </li>
 <li>
 Strong, established professional network of contacts within the Egyptian business community (potential clients, industry leaders, etc.).
 </li>
 <li>
 Fluency in both Arabic and English is mandatory.
 </li>
 <li>
 Experience with CRM software (e.g., Salesforce, HubSpot) for pipeline management and reporting.
 </li>
 <li>
 Strong experience in contract negotiation and managing complex tender/RFP processes.
 </li>
 </ul>
</div>

Sales Director - London Cab

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