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administrative assistant Jobs in Cairo Egypt

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business development specialist

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human resources specialist

administration specialist

SuperPay by e&

<div>
 
 Overview
 
 
 
 We are seeking a proactive and detail-oriented Administrative Specialist to manage all office-related administrative functions. This role is pivotal in ensuring smooth day-to-day operations,
 
 
 including travel coordination, office supply management, and general administrative support.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Coordinate domestic ravel arrangements, including flights, accommodations, visas, and itineraries
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 Manage inventory of office supplies, ensuring timely replenishment.
 </li>
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 Maintain organized records of administrative documents, vendor contracts, and travel expenses
 </li>
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 Assist with invoice processing, purchase orders, and budget tracking for administrative expenses
 </li>
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 Support scheduling of meetings, appointments, and internal events
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 Oversee office maintenance and liaise with facility management for repairs or upgrades.
 </li>
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 Handle incoming and outgoing mail, courier services, and deliveries.
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 Provide administrative support to leadership and cross-functional teams as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in administrative or office support roles.
 </li>
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 Strong organizational and multitasking skills.
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 Excellent communication and interpersonal abilities.
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 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
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 Familiarity with travel booking platforms and office management tools.
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 Ability to work independently and handle confidential information with discretion.
 </li>
 </ul>
</div>

Administration Specialist

AVEVA

<div>
 
 
 Job Title: Contract Management Specialist
 
 
 
 
 Location: Cairo, Egypt (hybrid)
 
 
 
 
 Role: Full time
 
 
 
 
 
 
 
 The Job
 
 
 
 The Contract Specialist is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of standard contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote-to-fulfilment process and is responsible for coordinating with other stakeholders in the process such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA&rsquo;s policies.
 
 
 
 
 
 We are looking for a Contract Specialist who has excellent attention to detail and strong communication skills and who has knowledge of contractual and legal terminology. The role is part of the EMEA CM team and will be based in Madrid (Spain), supporting various parts of the EMEA region as may be assigned from time to time.
 
 
 
 
 
 Please note that while this position reports into the Legal Department,
 
 
 this is not a lawyer/attorney/counsel position.
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 &bull; Assist in the preparation and management of contracts related to the sales activities of the company, ensuring all documents are accurate, compliant and delivered in the required timeframe.
 
 
 &bull; Ensure compliance with AVEVA&rsquo;s contracting guidelines, policies, protocols and process.
 
 
 &bull; Build and maintain strong relationships with AVEVA&rsquo;s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.
 
 
 &bull; Handle queries from internal teams and external stakeholders, providing timely responses, with the supervision of senior team members, if required.
 
 
 &bull; Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA&rsquo;s quote-to-fulfilment process.
 
 
 &bull; Facilitate the signature of standard contracts by all parties.
 
 
 &bull; Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.
 
 
 &bull; Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
 
 
 &bull; Support with various administrative tasks as may be assigned.
 
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 
 
 
 Ideal skills
 
 
 
 
 &bull; Bachelor 's degree and hands-on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a Bachelor's degree.
 
 
 &bull; Strong organizational, prioritization and time management skills.
 
 
 &bull; Energetic, proactive, attention to detail and a strong team player.
 
 
 &bull; Excellent communication skills with a professional and client-focused approach.
 
 
 &bull; Excellent command of spoken and written English.
 
 
 &bull; Experience with Microsoft office (Word, Excel, Outlook etc).
 
 
 
 
 
 
 Desired skills
 
 
 
 
 &bull; Proficiency in other languages (French and Italian) are desirable.
 
 
 &bull; Familiarity with IT tools such as Salesforce, SharePoint, Acrobat and Docusign CLM.
 
 
 &bull; Legal background will be a plus (no degree in Law is required)
 
</div>

Contract Management Specialist

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
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 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
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 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
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 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
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 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
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 Acts as a liaison between departments, providing essential administrative support to the facility management team.
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 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
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 Provides administrative support for facility management projects, including data entry and general administrative tasks.
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 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
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 Very good command of English (Written and spoken) is a must.
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 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
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 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
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 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
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 Technical Skills: Familiarity with office equipment and software.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
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 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
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 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Admin Specialist

Taskeen

<div>
 
 The HR Personnel Specialist supports all aspects of human resources operations, focusing on employee relations, personnel records management, recruitment support, onboarding, benefits administration, and compliance. This role ensures that HR procedures and practices align with organizational policies, legal standards, and best practices, while fostering a positive and efficient workplace environment.
 
</div>

HR Personnel Specialist

International Turnkey Systems - ITS

<div>
 
 We are seeking a highly skilled and dedicated Application Support Specialist to join our team supporting online banking systems. This role ensures the smooth operation, reliability, and performance of our online and mobile banking platforms. The ideal candidate will serve as the first line of support, with a strong background in troubleshooting technical issues, maintaining system integrity, and collaborating across teams to deliver exceptional service continuity and user experience.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Carry out day to day IT Technical support, maintenance/upgrade, and administration on online bank&rsquo;s systems.
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 Act as first line support to Troubleshoot, Monitoring, and identify any system related issues.
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 Act as first line support to Investigate, Resolve and escalate any related online or mobile Apps functional and system issues.
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 Maintain the systems to keep it up and running smoothly to ensure users get the maximum benefit from it.
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 Deploy the new changes or updates or fixies on all level of the applications components.
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 Be Familiarized with the network/hardware infrastructure within the bank, and all applications, and fully understand the interfaces and interdependencies
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 Involve in the Release management activities with online banking and other applications.
 </li>
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 Support Business continuity tests for DR site.
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in computer science or equivalent IT related.
 </li>
 <li>
 At least 5 years&rsquo; experience in supporting IT system.
 </li>
 <li>
 Knowledge of oracle administration WebLogic portal 11g
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 Knowledge of oracle administration WebLogic 14c
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 Knowledge of web servers IIS
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 Knowledge of database oracle and MSSQL.
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 Knowledge of Linux administration.
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 Excellent communication and IT customer service skills
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 Strong drive for continuous improvement.
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 Strong analytical skills.
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 Strong problem-solving skills.
 </li>
 </ul>
 
 
</div>

Application Support Specialist

Breadfast

<div>
 
 
 Role Objectives:
 
 
 
 The Fleet Specialist is responsible for the day-to-day tracking and coordination of the mid-mile fleet to ensure on-time truck movements across all Breadfast centers. The role focuses on maintaining visibility, punctuality, and efficiency of fleet operations, while ensuring full compliance with safety, regulatory, and company standards.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Support the Senior Fleet Specialist in executing daily mid-mile operations by tracking and following up on all active trips through the fleet management system.
 </li>
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 Monitor ground fleet movement to ensure on-time arrivals and departures between warehouses and hubs, reporting any delays, incidents, or route deviations immediately.
 </li>
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 Coordinate directly with drivers and dispatchers to communicate instructions, resolve operational issues, and maintain continuous visibility over fleet activities.
 </li>
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 Follow up on scheduled maintenance, fuel refills, and vehicle readiness, ensuring quick reporting and escalation of breakdowns or technical issues.
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 Record and update all trip, mileage, and performance data accurately, sharing daily summaries and observations with the Senior Fleet Specialist.
 </li>
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 Support compliance with company transport standards and safety procedures by ensuring that vehicles and drivers meet operational requirements.
 </li>
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 Collaborate with warehouse and operations teams to align on loading, dispatch, and delivery priorities, contributing to smooth and cost-efficient ground fleet execution.
 </li>
 </ul>
 
 
 
 
 
 Required Education, Knowledge, and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Logistics, Supply Chain, or a related field.
 </li>
 <li>
 1&ndash;3 years of experience in fleet, logistics, or transportation operations &mdash; experience in mid-mile operations is a plus.
 </li>
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 Good knowledge of fleet management systems and GPS tracking tools; training will be provided as needed.
 </li>
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 Good understanding of transportation flow, schedules, and coordination between sites.
 </li>
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 Strong attention to detail to ensure accurate tracking and reporting.
 </li>
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 Team player with good communication skills to collaborate with drivers and operations teams.
 </li>
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 Organized and adaptable, able to handle multiple tasks in a fast-paced environment.
 </li>
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 Proactive problem-solver with a positive attitude toward finding quick and practical solutions.
 </li>
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 Comfortable using Microsoft Excel and other office tools for daily tracking and reporting.
 </li>
 </ul>
</div>

Fleet Specialist

Confidential

<div>
 
 The HR Specialist will support the daily human resources operations and administrative functions. This role ensures compliance with company policies and Egyptian labor law while maintaining accurate HR documentation, managing employee relations, and overseeing administrative processes to keep office operations running smoothly and efficiently.
 
 
 
 
 
 
 Working Hours:
 
 Full-time,
 
 Monday to Friday &ndash; 9:00 AM to 6:00 PM (1-hour break)
 
 ,
 
 on-site
 
 in New Cairo, Festival City.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Human Resources:
 
 <ul>
 <li>
 Maintain and update employee records, personal files, and HR databases in compliance with company policies and labor laws.
 </li>
 <li>
 Track attendance, leaves, and overtime to support payroll processing.
 </li>
 <li>
 Coordinate onboarding and offboarding procedures, ensuring proper documentation and system updates.
 </li>
 <li>
 Assist in employee relations and welfare initiatives, including internal communications and engagement activities.
 </li>
 <li>
 Ensure compliance with internal policies, local labor law, and company standards.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 Administration:
 
 <ul>
 <li>
 Oversee office logistics, including supplies, maintenance, and vendor coordination.
 </li>
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 Manage correspondence, memos, and document filing for HR and administration.
 </li>
 <li>
 Maintain office asset records, contracts, and service agreements.
 </li>
 <li>
 Provide general administrative support to management and other departments when required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.
 </li>
 <li>
 2&ndash;4 years of experience in HR operations and administrative work.
 </li>
 <li>
 Good understanding of Egyptian labor laws and HR procedures.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong attention to detail, organization, and time management.
 </li>
 <li>
 Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Ability to work independently with minimal supervision.
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Social Insurance enrollment.
 </li>
 <li>
 Annual paid leave and public holidays as per the law.
 </li>
 <li>
 Paid sick leave in line with labor regulations.
 </li>
 <li>
 Medical insurance coverage.
 </li>
 <li>
 Professional, multicultural work environment and opportunities for career development.
 </li>
 </ul>
 
 
</div>

Human Resources Specialist

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