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accounts & operations executive Jobs in Doha

accounts & operations executive

administration support executive

Excellence Training Center

ABOUT US:Welcome to Qatar's largest and most prestigious private training centre. Excellence Training Centre (ETC) is a leading provider of comprehensive training solutions, dedicated to empowering individuals and organizations.Responsibilities:<ul><li>Office Coordination: Manage day-to-day administrative tasks, ensuring smooth office operations.</li><li>Scheduling and Documentation: Assist with scheduling classes, maintaining student and staff records, and ensuring proper documentation.</li><li>Reporting: Prepare and maintain reports, update CRM and internal systems regularly.</li><li>Cross-Functional Tasks: Participate in internal recruitment coordination, basic sales support, and training logistics when required.</li></ul>Requirements:<ul><li>1&ndash;2 years of proven experience in administrative roles, preferably in a fast-paced environment.</li><li>Prior experience in sales or teaching will be considered an added advantage.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office and basic tech tools.</li></ul>Compensation:<ul><li>Base Salary: QAR 2,000 + Accommodation Allowance: QAR 750</li><li>Commission on avoided refunds, successful sales, recruitment, and staff training</li></ul>Additional Benefits:<ul><li>Health Insurance</li><li>Annual Paid Leave: 21 days</li><li>Airfare: One-way ticket every year or round-trip ticket every two years</li><li>Gratuity: As per Qatar Labor Law upon completion of contract</li></ul>Timings &amp; Days:<ul><li>9 hours per day (12:00 PM &ndash; 9:00 PM), 6 days a week, Saturday to Thursday (Friday off)</li></ul>Job Location:<ul><li>Doha, Qatar</li></ul>Job Type: Full-timePay: From QAR2,000.00 per monthApplication Question(s):<ul><li>Are you comfortable with the compensation and working conditions outlined in the job description?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Administrative Roles: 1 year (Preferred)</li><li>Sales: 1 year (Preferred)</li><li>Teaching: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Administration Support Executive

Ulster University Qatar

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li></ul>Communication &amp; Liaison<ul><li>Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.</li><li>Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li></ul>Administrative &amp; Operational Management<ul><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Project &amp; Task Coordination<ul><li>Support and track progress of strategic initiatives and special projects led by the University and School.</li><li>Consolidate reports, updates, and data for leadership review.</li><li>Monitor deadlines and ensure deliverables are achieved in line with ACES</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Requires flexibility in working hours to meet the demands of University and School leadership schedules.</li><li>Travel between within and outside Qatar may be required.</li></ul>Specialized Training / Knowledge Required <ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English; Arabic knowledge is an advantage.</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>2&ndash;3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.</li><li>Prior experience in education, creative industries, or large organizations preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you ever worked in the educational sector before?</li></ul>Experience:<ul><li>Relevant : 3 years (Required)</li></ul>

Executive Assistant

Alhamal Trading & Contracting W.L.L.

We are seeking a highly organized and detail-oriented executive secretary to provide administrative and executive support to senior management. The ideal candidate will be an Arabic-speaking professional with proven experience in handling legal and corporate documentation.Key Responsibilities<ul><li>Manage executive schedules, appointments, and meetings.</li><li>Draft, review, and prepare legal and corporate correspondence.</li><li>Maintain organized filing systems for contracts and legal documents.</li><li>Coordinate communication between management, clients, and external stakeholders.</li><li>Handle confidential information with the highest level of discretion.</li><li>Prepare reports, presentations, and meeting minutes as required.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in business administration, law, or a related field (preferred).</li><li>Minimum 3&ndash;5 years of experience as an executive secretary or in a similar role.</li><li>Legal background/experience in law firms or corporate legal departments is a must.</li><li>Strong command of both Arabic and English (spoken &amp; written).</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-time

Executive Secretary (Preferred Arab, Legal Background)

KJ MEDIA

Position Title: Executive Secretary / Office Coordinator Department: Administration &ndash; KJ Media Reports to: Executive DirectorRole PurposeTo provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.Key ResponsibilitiesOffice &amp; Schedule Coordination<ul><li>Manage the Executive Director&rsquo;s daily calendar, meetings, and appointments.</li><li>Organise office schedules and follow up on tasks and deadlines.</li><li>Handle correspondence, filing, and record-keeping.</li></ul>Travel &amp; Booking Arrangements<ul><li>Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.</li><li>Coordinate with travel agencies to secure the best options.</li><li>Keep accurate records of travel and accommodation.</li></ul>Administrative &amp; Personal Support<ul><li>Perform daily secretarial tasks and general office coordination.</li><li>Assist with personal reservations and bookings (restaurants, hotels, services).</li><li>Act as a communication link between the Executive Director and staff/clients when delegated.</li></ul>Optional (Plus Skills)<ul><li>Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.</li><li>Support finance with simple administrative financial tasks.</li></ul>Skills &amp; Competencies<ul><li>Strong organisational and multitasking skills.</li><li>Excellent command of English (spoken &amp; written).</li><li>Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.</li><li>High discretion and confidentiality.</li><li>Flexibility with working hours.</li></ul>Qualifications<ul><li>Previous experience as a secretary, office coordinator, or administrative assistant (1&ndash;2 years preferred).</li><li>Experience in travel booking is an advantage.</li><li>Nationality: Preferred foreign national.</li></ul>Work Conditions<ul><li>Contract Type: Full-time.</li><li>Working Hours: 48 hours per week, as determined by the Executive Director.</li><li>Work Location: KJ Media offices, with flexibility as required.</li><li>Salary Range: QAR 2,000 &ndash; QAR 3,000 .</li></ul>send your cv through whatsapp: +974 31000809Job Type: Full-timePay: QAR1,500.00 - QAR3,000.00 per month

Office Coordinator

Al wakeel group

Job Opening: Executive Secretary Location: Doha Qatar Industry: ConstructionWe are looking for a highly organized and detail-oriented Executive Secretary to support our General Manager. If you are proactive, efficient, and able to handle a wide range of administrative tasks, we would love to hear from you!Key Responsibilities:<ul><li>Provide administrative support to the General Manager in daily operations.</li><li>Manage and coordinate meetings, appointments, and travel arrangements.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li><li>Handle phone calls, emails, and official communications on behalf of the General Manager.</li><li>Organize and prioritize tasks and documents effectively.</li><li>Maintain confidentiality of sensitive information.</li><li>Coordinate with various departments to ensure smooth workflow.</li></ul>Qualifications:<ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum five (5) years&rsquo; experience as an executive secretary, with at least three (3) years of experience supporting higher management.</li><li>Arabic is required.</li><li>Proficiency in English is an advantage.</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional demeanor with strong communication skills.</li><li>Must be in Qatar with valid Qatar Id.</li></ul>Job Type: Full-timePay: QAR2.00 - QAR3.00 per month

Executive secretary

Gulf Overseas HR Consultancy

We are seeking a highly organized and detail-oriented Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate will have 2 to 5 years of relevant experience and the ability to manage confidential information with professionalism.Job Responsibilities:<ul><li>Provide comprehensive secretarial and administrative support to top management.</li><li>Prepare, edit, and manage correspondence, reports, and official documents.</li><li>Organize and maintain schedules, appointments, and meetings.</li><li>Handle confidential information with discretion and professionalism.</li><li>Manage office filing systems, records, and databases efficiently.</li><li>Communicate effectively with internal departments and external stakeholders.</li><li>Arrange travel itineraries, visas, hotel bookings, and logistics for executives.</li><li>Ensure smooth day-to-day operations of the executive office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in office administration, secretarial studies, or related field.</li><li>2&ndash;5 years of experience as an Administrative or Executive Secretary.</li><li>Experience with senior management in reputable companies preferred.</li><li>Strong computer literacy and knowledge of office procedures.</li><li>Skilled in secretarial and clerical tasks.</li><li>Excellent written and verbal communication in English.</li><li>Candidates in Qatar with valid NOC and immediate availability preferred.</li></ul>Interested candidates can send CV also on WhatsApp: +974 31131325Job Type: Full-timeApplication Question(s):<ul><li>How many years of experience do you have?</li></ul>

Executive Secretary (Male)

Qatar Securities Company

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&#1575;&#1604;&#1593;&#1604;&#1610;&#1575;.- &#1575;&#1604;&#1581;&#1601;&#1575;&#1592; &#1593;&#1604;&#1609; &#1587;&#1585;&#1610;&#1577; &#1575;&#1604;&#1605;&#1593;&#1604;&#1608;&#1605;&#1575;&#1578; &#1608;&#1575;&#1604;&#1576;&#1610;&#1575;&#1606;&#1575;&#1578; &#1575;&#1604;&#1582;&#1575;&#1589;&#1577; &#1576;&#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1577;.&#1575;&#1604;&#1605;&#1572;&#1607;&#1604;&#1575;&#1578; &#1575;&#1604;&#1605;&#1591;&#1604;&#1608;&#1576;&#1577;:- &#1588;&#1607;&#1575;&#1583;&#1577; &#1583;&#1576;&#1604;&#1608;&#1605; &#1571;&#1608; &#1576;&#1603;&#1575;&#1604;&#1608;&#1585;&#1610;&#1608;&#1587; &#1601;&#1610; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1577;&#1548; &#1575;&#1604;&#1587;&#1603;&#1585;&#1578;&#1575;&#1585;&#1610;&#1577; &#1571;&#1608; &#1605;&#1575; &#1610;&#1593;&#1575;&#1583;&#1604;&#1607;&#1575;.- &#1582;&#1576;&#1585;&#1577; &#1604;&#1575; &#1578;&#1602;&#1604; &#1593;&#1606; 3 &#1587;&#1606;&#1608;&#1575;&#1578; &#1601;&#1610; &#1605;&#1580;&#1575;&#1604; &#1575;&#1604;&#1587;&#1603;&#1585;&#1578;&#1575;&#1585;&#1610;&#1577; &#1575;&#1604;&#1578;&#1606;&#1601;&#1610;&#1584;&#1610;&#1577;.- &#1573;&#1580;&#1575;&#1583;&#1577; &#1575;&#1587;&#1578;&#1582;&#1583;&#1575;&#1605; &#1575;&#1604;&#1581;&#1575;&#1587;&#1576; &#1575;&#1604;&#1570;&#1604;&#1610; &#1608;&#1576;&#1585;&#1575;&#1605;&#1580; Microsoft Office.- &#1605;&#1607;&#1575;&#1585;&#1575;&#1578; &#1593;&#1575;&#1604;&#1610;&#1577; &#1601;&#1610; &#1575;&#1604;&#1578;&#1608;&#1575;&#1589;&#1604; &#1608;&#1575;&#1604;&#1578;&#1606;&#1592;&#1610;&#1605; &#1608;&#1573;&#1583;&#1575;&#1585;&#1577; &#1575;&#1604;&#1608;&#1602;&#1578;.- &#1573;&#1580;&#1575;&#1583;&#1577; &#1575;&#1604;&#1604;&#1594;&#1577; &#1575;&#1604;&#1593;&#1585;&#1576;&#1610;&#1577; &#1608;&#1575;&#1604;&#1573;&#1606;&#1580;&#1604;&#1610;&#1586;&#1610;&#1577; (&#1603;&#1578;&#1575;&#1576;&#1577; &#1608;&#1578;&#1581;&#1583;&#1579;&#1575;&#1611;).Job Description: Executive SecretaryJob Title: Executive SecretaryDepartment: Executive Office / General ManagementReports to: General Manager or Executive DirectorJob Objective: To provide high-level administrative and organizational support to senior management by coordinating meetings, preparing correspondence and reports, managing files, and ensuring efficient workflow.Key Responsibilities:- Schedule meetings, appointments, and travel arrangements.- Prepare official correspondence, meeting minutes, and periodic reports.- Handle incoming calls and inquiries; communicate with internal and external parties.- Maintain and organize confidential files and documents.- Follow up on tasks assigned by management and coordinate with relevant departments.- Support the implementation of administrative plans and decisions.- Ensure confidentiality of all sensitive information and company data.Qualifications:- Diploma or bachelor's degree in administration, Secretarial Studies, or equivalent.- Minimum 3 years of experience in executive secretarial work.- Proficiency in Microsoft Office and office management tools.- Strong communication, organizational, and time-management skills.- Fluent in Arabic and English (written and spoken).Job Type: Full-timePay: QAR24.23 - QAR29.19 per hour

Executive Secretary

Explore 1818+ Administration support executive in Doha this September. Find roles across top companies and apply now to boost your career.