administrative assistant

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administrative assistant 3

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assistant case manager

administrative assistant 1

Jefferies

<div>
 
 
 Title:
 
 Administrative Assistant
 
 
 
 Department:
 
 IB Industrials
 
 
 
 Reports to:
 
 Grace Russo
 
 
 
 Location:
 
 Chicago
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 We are seeking a highly organized detail oriented Administrative Assistant to provide support to VPS, Analysts and Associates within our Investment Banking division. Looking for a proactive, resourceful candidate. Being able to manage multiple priorities in a fast-paced environment. This role is essential in ensuring seamless day-to-day expenses and travel for the junior banking staff members.
 
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Provide admin support, including travel arrangements
 </li>
 <li>
 Prepare and process expense reports in compliance with our firm policies via concur
 </li>
 <li>
 Collaborate with other administrative assistants on the team and provide backup coverage if needed
 </li>
 <li>
 General office support
 </li>
 <li>
 Order office supplies
 </li>
 </ul>
 
 
 
 Required Skills:
 
 
 
 <ul>
 <li>
 1-5 years&rsquo; experience preferably in financial services or professional services
 </li>
 <li>
 Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Salary Range: $65,000-$80,000
 
 
 
 
</div>

Administrative Assistant

Humana

<div><h1 class="jobSectionHeader">Become a part of our caring community and help us put health first 
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
The Administrative Assistant 3 must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.
The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.
Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.
Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic network management tasks (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for maintaining and updating CRM tools, with a preference for experience in Salesforce, to support departmental tracking, reporting, and stakeholder management.<div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div>
An Ideal Candidate Will Have the Following Skills:<ul><li>
Calendar Management</li><li>
Initiative</li><li>
Problem Solving</li><li>
Office Administration</li><li>
Corporate Savviness</li><li>
Strong efficiency in scheduling and scheduling tools</li><li>
Multi‑tasking</li><li>
Strong written and verbal communication skills</li><li>
Basic network and systems coordination capabilities</li><li>
Ability to maintain and navigate CRM platforms (Salesforce preferred)</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><h1 class="jobSectionHeader"> 
Use your skills to make an impact 

</h1>Required Qualifications<ul><li>
5+ years of administrative experience directly supporting Senior Leadership</li><li>
Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes</li><li>
Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite</li><li>
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows</li><li>
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders</li><li>
Models confident, effective communication and consistently represent the organization&rsquo;s values and standards</li><li>
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality</li><li>
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required</li><li>
Experience with expense reports and reviewing financial documents to align with company policy</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul>
Preferred Qualifications<ul><li>
Associates or Bachelor's Degree</li><li>
Salesforce experience</li><li>
Experience with CRM management or similar systems</li></ul>
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. 

$53,100 - $72,500 per year 
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<h1 class="jobSectionHeader"> 
About us 
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large. 
 
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</div>

Administrative Assistant 3

<div>Responsibilities:

Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?<div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div><div> 
WHY YOU&rsquo;LL LOVE IT HERE
</div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul>
WHAT YOU&rsquo;LL BE DOING AS A Administrative Assistant<ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Welcoming tenants and new applicants and guiding them through the application process.</li><li>
Distributing application materials, conducting interviews, and conducting background and credit checks.</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div>
Anticipated salary range:</div><ul><li>
$19.00-$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div> 
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div> 
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications:
<div>
WHO WE ARE LOOKING FOR</div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
COS/TCS preferred but not required</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
Bilingual skills in Spanish (preferred but not required)</li><li>
You are committed to exceed expectations of those around you by providing exceptional service</li><li>
You bring determination each day &ndash; embracing constructive criticism and pushing to get better</li><li>
You believe in teamwork &ndash; that we are better, together</li><li>
You are trustworthy and reliable to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div>
A BIT ABOUT US</div><div></div> 
At Related we believe in enriching lives through affordable housing. Today, Related Affordable owns and preserves one of the largest affordable housing portfolios in the nation. The company is driven by the belief that everyone deserves a quality home and works hard to deliver that for communities across the country. 
The&quot; secret ingredient&quot; to our success is our employees' genuine empathy, and we believe in investing in our talent and cultivating a positive, team-oriented environment where every voice is valued. Employees are encouraged to take on new challenges boldly, transcend the status quo, and demonstrate a strong entrepreneurial spirit. 
Join our mission of creating thriving communities and making a difference in the world!<div></div><div> 
#RAJobs</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.
 Explore careers at www.Related.com
For details on our hiring policies and privacy practices, visit our Privacy Policy</div>

Northwestern University

<div>
 
 Department:
 
 MED-Medical Social Sciences
 
 
 
 Salary/Grade:
 
 NEX/9
 
 
 Target hiring range for this position will be between $17.05-$21.31 per hour. Offered salary will be determined by the applicant&rsquo;s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
 
 
 
 Job Summary
 
 
 
 The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine, is innovative, collegial, collaborative, inclusive and highly committed to team science. We are dedicated to leveraging the social sciences to develop and implement innovators to transform health and healthcare equitably. MSS has grown to roughly 300 faculty and staff in its 15 years + history and we are hiring an Administrative Assistant to serve on a team providing administrative and operations support to the department. The hybrid schedule requires 3 days/week in office and 2 days/week remote.
 
 
 The ideal candidate is highly organized, has impeccable follow-through, is proactive by nature, strives to provide superb customer service, and thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture. We are seeking someone with excellent skills in organization, time management, oral and written communication, as well as someone with a team player attitude, a desire for continuous learning and enthusiasm for improving their skills.
 
 
 Responsibilities include but are not limited to serving as a receptionist; managing onboarding and offboarding duties; assisting with IT/technology issues by liaising with Tech Support; assisting department personnel with computer, laptop, and other equipment orders; managing the &ldquo;tech cage&rdquo; and keeping track of surplus/returned equipment for redistribution when appropriate; assisting the Communication Specialist by managing email list membership, and assisting with the department&rsquo;s weekly newsletter; and organizing and submitting expense reimbursements and other financial transactions. Additional responsibilities include updating the MSS information Resources SharePoint site, supporting preparation for the department and other meetings, and assisting with department events as needed.
 
 
 
 Specific Responsibilities
 
 
 
 
 Documents &amp; Databases
 
 
 
 <ul>
 <li>
 Maintain and update departmental distribution lsists and listservs to ensure accurate internal and external communication flows.
 </li>
 <li>
 Maintains trackers for equipment, tech cage, and supplies
 </li>
 <li>
 Upkeep information into spreadsheets and databases
 </li>
 <li>
 Prepares onboarding and offboarding documentation and correspondence
 </li>
 <li>
 Maintains inventory and order supplies
 
 
 </li>
 </ul>
 
 Newsletter
 
 
 
 <ul>
 <li>
 Uploads content to weekly newsletter
 </li>
 <li>
 Maintains distribution lists for the department
 </li>
 <li>
 Supports Communication Specialist in weekly newsletters
 
 
 </li>
 </ul>
 
 Accounting
 
 
 
 <ul>
 <li>
 Execute and monitor departmental purchases using the iBuy system, ensuring all orders are placed and tracked accurately.
 </li>
 <li>
 Inventory management of supplies and technology
 </li>
 <li>
 Manage and apply the correct chartstrings to all financial transactions, ensuring expenses are invoiced to the appropriate funding sources and budgets.
 
 
 </li>
 </ul>
 
 Human Resources
 
 
 
 <ul>
 <li>
 Coordinate the onboarding process for new hires, including workspace preparation, system access, and introductory materials.
 </li>
 <li>
 Manage the offboarding checklist, ensuring the return of keys/IDs, computer equipment, and cancellation of listserv memberships.
 
 
 </li>
 </ul>
 
 Coordination
 
 
 
 <ul>
 <li>
 Make appointments.
 </li>
 <li>
 Completes registration &amp; travel arrangements.
 </li>
 <li>
 Schedule rooms.
 </li>
 <li>
 Arranges for routine technology &amp; refreshments for meetings.
 
 
 </li>
 </ul>
 
 Contacts
 
 
 
 <ul>
 <li>
 Answers phones, routes callers, takes messages.
 </li>
 <li>
 Greets visitors, responds to inquiries, requests &amp; provides routine information.
 </li>
 <li>
 Contacts repair personnel as requested for copy machine, lab equipment, etc.
 
 
 </li>
 </ul>
 
 Student Services
 
 
 
 <ul>
 <li>
 Provides information on courses, general requirements &amp; policies &amp; procedures.
 </li>
 <li>
 Processes forms.
 </li>
 <li>
 Sets-up &amp; maintains records.
 </li>
 <li>
 Reviews forms for completeness, etc.
 </li>
 <li>
 Coordinates class schedules and registration.
 </li>
 <li>
 Proctors exams.
 </li>
 <li>
 Coordinates copyright clearance.
 
 
 </li>
 </ul>
 
 Supervision
 
 
 
 <ul>
 <li>
 Supervises work of temporary &amp;/or work-study students.
 
 
 </li>
 </ul>
 
 Miscellaneous
 
 
 
 Performs other duties as assigned.
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 A high school diploma or equivalent required.
 </li>
 <li>
 1 year of administrative support or other relevant experience required.
 
 
 </li>
 </ul>
 
 Minimum Competencies: (Skills, knowledge, and abilities.)
 
 
 
 <ul>
 <li>
 Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
 </li>
 <li>
 Excellent proficiency in Microsoft 365
 </li>
 <li>
 Excellent organizational and time management skills with strong attention to detail
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 <li>
 Capable of managing multiple priorities with competing deadlines in a dynamic environment
 </li>
 <li>
 Ability to take initiative, think analytically, and carry out complex problem solving and planning
 </li>
 <li>
 Excellent interpersonal skills and a commitment to delivering best in class customer service
 </li>
 <li>
 Strong and eager cross-functional team player with demonstrated ability to build and maintain positive working relationships with people at all levels of the organization
 </li>
 <li>
 Ability to work independently and is a strong self-motivator who takes initiative and ownership
 </li>
 <li>
 Committed to developing oneself professionally by growing one&rsquo;s skills and knowledge in response to new technologies and work demands
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Relevant experience in secretarial duties (i.e., scheduling, inquiries, onboarding/offboarding coordination)
 </li>
 <li>
 Intermediate knowledge of presentation, marketing, and communications platform programs
 </li>
 <li>
 Knowledge or experience related to finances and expense tracking
 </li>
 <li>
 Experience with NU Financials and other NU systems
 
 
 </li>
 </ul>
 
 Preferred Competencies: (Skills, knowledge, and abilities)
 
 
 
 <ul>
 <li>
 Positive Attitude
 </li>
 <li>
 Adaptability
 </li>
 <li>
 Team player
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/index.html
 
 
 to learn more.
 
 
 
 
 Work-Life And Wellness
 
 
 
 
 Northwestern offers comprehensive programs and services to help you and your family navigate life&rsquo;s challenges and opportunities, and adopt and maintain healthy lifestyles.
 
 
 
 
 We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at
 
 
 https://www.northwestern.edu/hr/benefits/work-life/index.html
 
 
 to learn more.
 
 
 
 
 Professional Growth &amp; Development
 
 
 
 
 Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you&rsquo;re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at
 
 
 https://www.northwestern.edu/hr/learning/index.html
 
 
 to learn more
 
 
 
 .
 
 
 
 
 
 Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern&rsquo;s
 
 
 non-discrimination statement
 
 
 . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View
 
 
 additional information on the accommodations process
 
 
 .
 
 
 
</div>

Administrative Assistant 1

Remington Hospitality

<div><div>Position Summary:
The Administrative assistant provides administrative support to a department.
Responsibilities:
<ul><li>Creates and modifies Word documents, Excel spreadsheets and PowerPoint presentations
</li><li>Composes routine correspondence (i.e. memos, reports, etc.)
</li><li>Coordinates extensive travel arrangements, update calendars and prepare expense reports
</li><li>Maintains department calendar (travel, meetings, etc.)
</li><li>Coordinates meetings
</li><li>Performs administrative duties to include distribution of mail and faxes and answering phones
</li><li>Other administrative duties and projects as assigned</li></ul></div></div>
 <div><div><ul><li>Ability to work independently, prioritize work and ask for clarification when needed
</li><li>Strong work ethic
</li><li>Excellent oral and written communication skills
</li><li>Proficiency with MS Word, Excel and PowerPoint
</li><li>Excellent organizational and time management skills, ability to take initiative and handle multiple projects simultaneously
</li><li>Accuracy, attention to detail and the ability to proof own work</li></ul></div></div>

Human Resources Administrative Assistant

University of Illinois

<div><div><div><div>Medical Office Assistant - Surgery, College of Medicine 
Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1039302

FTE: 1

Work Schedule: Monday - Friday, 8AM - 4PM
Shift: Days

# of Positions: 1

Workplace Type: On-Site
Posting Close Date: March 6, 2026
Salary Range (commensurate with experience): $25.95 - 26.99 / Hourly Wage 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Department of Surgery. This position will provide support services in patient insurance, billing and account maintenance under direct supervision of the Director of Administrative Operations.
Duties &amp; Responsibilities:<ul><li>
Operates office Equipment such as voice mail messaging systems, and uses word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and other medical records.</li><li>
Works independently in monitoring work queues and/or outlook calendars.</li><li>
Provide support on various administrative/organizational matters.</li><li>
Assist in special projects and essential programs, including complex scheduling for meetings/events.</li><li>
Coordinate administrator's schedule; invites and notifies participants.</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul>

Minimum Qualifications Required:<ul><li>
High School diploma or equivalent.</li></ul>
Preferred Qualifications:<ul><li>
Bachelor's degree in business administration, accounting, finance, economics or a field related to the position</li></ul>
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Medical Office Assistant - Surgery, College of Medicine

The Tortoise Club

Tortoise Supper Club &ndash; Chicago, ILTortoise Supper Club is seeking a highly motivated and creative Administrative &amp; Marketing Coordinator to join our team. This is an in-person, onsite position at our River North location. Remote applications will not be considered.This role supports both administrative operations and marketing initiatives, helping maintain seamless private dining execution while elevating our brand presence across digital platforms.Compensation$25.00 &ndash; $27.50 per hour 15 hours per week Part-timeEmployee discount , Flexible scheduleKey ResponsibilitiesMarketing &amp; Brand Support<ul><li>Develop and distribute newsletters using Constant Contact</li></ul><ul><li>Manage Tock reservations system (holiday promotions, special events)</li></ul><ul><li>Maintain and update menus using InDesign / Adobe Suite</li></ul><ul><li>Maintain Menu Box and foyer chalkboard updates</li></ul><ul><li>Provide regular marketing updates to General Manager</li></ul><ul><li>Oversee interior holiday decor and seasonal updates</li></ul>Online Platform Management<ul><li>Manage Yelp, TripAdvisor, Google Reviews, SinglePlatform, and Google My Business</li></ul><ul><li>Engage with followers and respond to reviews/comments/messages</li></ul><ul><li>Manage marketing email account</li></ul><ul><li>Monitor social trends and implement visibility strategies</li></ul>Administrative &amp; Private Dining Support<ul><li>Provide general administrative support</li></ul><ul><li>Print Chef BEOs and post for BOH staff</li></ul><ul><li>Assist in creating private dining packets (menus, frames, vendor checks, etc.)</li></ul>Qualifications<ul><li>Experience in administrative support and marketing (restaurant/hospitality preferred)</li></ul><ul><li>Proficiency in TikTok, Instagram, and Facebook</li></ul><ul><li>Experience with Constant Contact, Tock, and Google My Business</li></ul><ul><li>Strong written and verbal communication skills</li></ul><ul><li>Highly organized and detail-oriented</li></ul><ul><li>Creative mindset with passion for hospitality</li></ul><ul><li>Ability to work independently and as part of a team</li></ul><ul><li>Ability to fully embrace and represent our brand voice</li></ul>LogisticsLocation: 350 N State Street, Chicago, IL 60654Schedule: Primarily weekday daytime or nighttime hours; occasional holidays/weekends Start Date: Flexible (March 24, 2025 or earlier)Work Location: In personThis role is ideal for someone looking to gain hands-on marketing experience inside a single-location, owner-operated restaurant with a strong and loyal guest base.Job Type: Part-timePay: From $25.00 per hourExpected hours: 15 per weekWork Location: In person

Administrative & Marketing Coordinator (Part-Time, In-Person)

Explore 57+ Administrative assistant 1 in Person Jobs In Chicago this March. Find roles across top companies and apply now to boost your career.

57 administrative assistant 1 jobs In Person Jobs In Chicago

Administrative Assistant

Administrative Assistant 3

Administrative Assistant

Administrative Assistant 1

Human Resources Administrative Assistant

Medical Office Assistant - Surgery, College of Medicine

Administrative & Marketing Coordinator (Part-Time, In-Person)