executive assistant

administrative assistant

administrative assistant - construction Jobs in Bahrain

administrative assistant - construction

administrator / office receptionist Jobs in Bahrain

administrator / office receptionist

executive assistant & operations coordinator Jobs in Bahrain

executive assistant & operations coordinator

administrative assistant construction

Era Projects

<p><b>Key Responsibilities:</b></p><ul><li>Deliver comprehensive administrative and clerical assistance to support seamless day-to-day office functions.</li><li>Organize and manage schedules, meetings, appointments, and travel arrangements for team members and management.</li><li>Create, update, and systematically maintain documents, records, reports, and filing systems.</li><li>Handle all incoming and outgoing communications, including emails, phone calls, and office correspondence, in a professional manner.</li><li>Prepare and format reports, presentations, spreadsheets, and other required materials.</li><li>Monitor office supply levels and coordinate with suppliers for timely replenishment.</li><li>Provide administrative support to HR, Finance, and other departments through data entry, documentation, and recordkeeping.</li><li>Assist in organizing internal meetings, workshops, and staff events.</li><li>Safeguard the confidentiality and integrity of company information and sensitive documents.</li><li>Carry out additional administrative responsibilities as delegated by supervisors or management.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>1&ndash;3 years of proven experience in administrative, secretarial, or office coordination roles.</li><li>Strong proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook).</li><li>Exceptional organizational skills with the ability to manage multiple tasks efficiently.</li><li>Strong written and verbal communication abilities.</li><li>High level of discretion when handling confidential information.</li><li>Positive attitude, strong interpersonal skills, and a professional demeanor.</li></ul><p>Job Types: Full-time, Permanent</p>

Administrative Assistant - Construction

Bilfinger Middle East

<div>
 In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&amp;M and life cycle services. We enhance the efficiency of our client&rsquo;s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinm&uuml;ller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!
 <br/>
 <br/>
 <strong>
  Administrative Assistant &ndash; Project Management Department (Bahrain National)
  <br/>
  <br/>
 </strong>
 Reports to : Vice President, Project Management
 <br/>
 <br/>
 Location : Bahrain
 <br/>
 <br/>
 <strong>
  Role Purpose:
  <br/>
  <br/>
 </strong>
 Provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. The role requires a proactive and organized individual who can handle multiple priorities, maintain confidentiality, and support vice president and managers in their daily tasks.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide direct administrative support to the Vice President and department managers.
  </li>
  <li>
   Manage calendar scheduling, meeting coordination, and room bookings.
  </li>
  <li>
   Handle IT service requests, access requests, HR requests, and related ticket tracking.
  </li>
  <li>
   Coordinate overtime submissions, timesheets, and related documentation.
  </li>
  <li>
   Support internal communications, departmental announcements, and logistics.
  </li>
  <li>
   Arrange catering, events, and meetings (in-person and virtual).
  </li>
  <li>
   Maintain organized filing systems and ensure proper document management.
  </li>
  <li>
   Follow up on delegated tasks, action items, and pending approvals on behalf of the VP.
  </li>
  <li>
   Liaise with HR, IT, and Supply Chain departments on administrative matters.
  </li>
  <li>
   Assist in organizing workshops, training sessions, and departmental activities.
  </li>
  <li>
   Assist in taking Minutes of Meetings in important meetings when needed.
  </li>
  <li>
   Assist in preparing presentation slides and reports.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications and Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 5 years of experience as an Administrative Assistant or similar role.
  </li>
  <li>
   Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Excellent communication and organizational skills.
  </li>
  <li>
   High attention to detail, with the ability to manage multiple priorities.
  </li>
  <li>
   Professional demeanour with discretion when handling confidential matters.
  </li>
  <li>
   Experience in a corporate or technical (oil &amp; gas or industrial) environment is an advantage.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Languages:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   English: Proficient
  </li>
  <li>
   Arabic: Native
   <br/>
   <br/>
  </li>
 </ul>
 To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.
 <br/>
 <br/>
 Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.
 <br/>
 <br/>
</div>


Administrator (Bahrain National)

Bilfinger

<p></p><div><div><div><div><div><b>Job ID: </b>68251
</div></div></div></div><div><div><div><div><p>Administrator (Bahrain National)
</p></div></div></div></div><div><div><div><div>BTME_Bahrain office, 13, BH, 0000
</div></div></div></div><div><div><div><div>Onsite Work<br>
</div></div></div></div><div><div><div><div><div>In the Middle East, Bilfinger is one of the leading service providers of engineering and consultancy services, project management, construction, maintenance O&amp;M and life cycle services. We enhance the efficiency of our client&rsquo;s assets, ensure a high level of availability and reduce maintenance costs. With our 4.000 employees, we are a leading German corporation where engineering excellence, safety and quality are part of our DNA. With four entities in the Middle East (Bilfinger Tebodin Middle East, Bilfinger Deutsche Babcock Emirates, Babcock Borsig Service Arabia, Babcock Borsig Steinm&uuml;ller Kuwait) and over 10 offices across the region, we offer job opportunities that allow you to utilize all your knowledge and experience. Are you looking for a chance to put your skills to their best-possible use? Then we have what you are looking for!</div><div></div><div><b><br>
Administrative Assistant &ndash; Project Management Department (Bahrain National)</b><br>
Reports to : Vice President, Project Management<br>
Location : Bahrain<br>
<br>
<b>Role Purpose:</b><br>
Provide comprehensive administrative and coordination support to the Project Management leadership team, ensuring smooth day-to-day operations across the department. The role requires a proactive and organized individual who can handle multiple priorities, maintain confidentiality, and support vice president and managers in their daily tasks.<br>
<br>
<b>Key Responsibilities:</b></div>
<ul><li>Provide direct administrative support to the Vice President and department managers.</li><li>Manage calendar scheduling, meeting coordination, and room bookings.</li><li>Handle IT service requests, access requests, HR requests, and related ticket tracking.</li><li>Coordinate overtime submissions, timesheets, and related documentation.</li><li>Support internal communications, departmental announcements, and logistics.</li><li>Arrange catering, events, and meetings (in-person and virtual).</li><li>Maintain organized filing systems and ensure proper document management.</li><li>Follow up on delegated tasks, action items, and pending approvals on behalf of the VP.</li><li>Liaise with HR, IT, and Supply Chain departments on administrative matters.</li><li>Assist in organizing workshops, training sessions, and departmental activities.</li></ul>
<ul><li>Assist in taking Minutes of Meetings in important meetings when needed.</li></ul>
<ul><li>Assist in preparing presentation slides and reports.</li></ul>
<div><b>
Qualifications and Experience:</b><br>
<ul><li>Minimum 5 years of experience as an Administrative Assistant or similar role.</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication and organizational skills.</li><li>High attention to detail, with the ability to manage multiple priorities.</li><li>Professional demeanour with discretion when handling confidential matters.</li><li>Experience in a corporate or technical (oil &amp; gas or industrial) environment is an advantage.</li></ul></div>
<div><b>
Languages:</b><br>
<ul><li>English: Proficient</li></ul></div>
<ul><li>Arabic: Native</li></ul><br>
<div></div>
<div>
To apply, please submit your CV in English through the system, containing as a minimum your contact details, education level, relevant experience and earliest possible start date.</div>
<div>
Any applicant must be aware that the selection of candidates is at the sole discretion of the employer. Applicants will not receive any communication unless they are selected for an interview. Only applicants that have responded to vacancies through the online form will be considered.</div><br>
</div></div></div></div><div><div><div><div>Tebodin Middle East Ltd. Branch Bahrain
</div></div></div></div><div><div><div><div>Engineering
</div></div></div></div><div><div><div><div>Permanent
</div></div></div></div><div><div><div><div>Graduates</div></div></div></div></div><p></p>

Propel Consult

<p><b>Position : Executive Assistant</b></p><p><b>Department</b> Administration</p><p><b>Reports to</b> Senior Management</p><p><b>Location</b> Bahrain</p><p><b>About Company &amp; Role Purpose</b></p><p>The Executive Assistant will provide high-level administrative and organizational support to senior management, ensuring the smooth execution of daily operations. The role involves managing schedules, preparing documents, coordinating communication, and maintaining efficient collaboration between internal departments and external stakeholders.</p><p><b>KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES</b></p><p><b>General </b></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for the Chairman and senior management.</li><li>Prepare, proofread, and edit correspondence, reports, presentations, and other official documents.</li><li>Handle confidential and sensitive information with the highest level of discretion and professionalism.</li><li>Organize travel arrangements, itineraries, and accommodation for executives.</li><li>Liaise with internal departments and external stakeholders to ensure effective communication and timely follow-ups.</li><li>Prepare meeting materials, agendas, minutes, and follow-up actions.</li><li>Maintain organized filing systems, databases, and records (both digital and physical).</li><li>Support ad-hoc administrative and operational tasks as needed.</li></ul><p><b>BACKGROUND, QUALIFICATIONS &amp; EXPERIENCE</b></p><p><b>Qualifications</b></p><p>&middot; Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</p><p>&middot; Minimum of 1&ndash;5 years of experience as an Executive Assistant, preferably supporting senior management or C-level executives.</p><p>&middot; Proven ability to manage multiple priorities and deliver under pressure.</p><p>&middot; Strong attention to detail and a high level of professionalism.</p><p><b>Skills</b></p><p>&middot; Excellent communication and interpersonal skills.</p><p>&middot; Strong organizational and time management abilities.</p><p>&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</p><p>&middot; Ability to multitask and work effectively in a fast-paced environment.</p><p>&middot; Fluency in both Arabic and English (written and spoken).</p><p>Job Type: Full-time</p><p>Pay: BD500.000 - BD600.000 per month</p>

Executive Assistant

World Seas Shipping Services

<p>We are looking to hire a Professional Executive Assistant with exceptional administrative and clerical skills. Executive Assistant are expected to multi-task and work well under pressure in a fast-paced environment.<br/>Responsibilities:</p><ul><li>Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company activities.</li><li>Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives</li><li>Manage senior executives&rsquo; travel logistics and activities, including accommodations, transportation, and meals</li><li>Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database</li><li>Maintain professionalism and strict confidentiality with all materials</li><li>Organize team communications and plan events, both internal and off-site</li><li>Perform a variety of Executive support tasks that are highly confidential and sensitive.</li><li>Coordinate arrangements, meetings and/or conferences as assigned.</li><li>Compile, proofread and revise drafts of documents and reports.</li><li>Prepare confidential and sensitive documents, and give briefing to the executive;</li><li>Daily record keeping and filing of documents.</li><li>Prepare reports, presentations and correspondence accurately and swiftly.</li><li>Create and organize information, and generate reference tools for easy use.</li><li>Answer and screen telephone calls, and respond to emails, messages and other correspondence.</li><li>Operate and maintain office equipment.</li><li>Manage busy calendar, meeting coordination and travel arrangements.</li><li>Professionally greet and receive guests and clients.</li><li>Ensure efficient and effective administrative information and assistance.</li></ul><p>Requirements:</p><ul><li>Bachelor Degree</li><li>Five or more years of experience in an administrative role reporting directly to upper management</li><li>Excellent written and verbal communication skills</li><li>Strong time-management skills and an ability to organize and coordinate multiple concurrent projects</li><li>Proficiency with office productivity tools and an aptitude for learning new software and systems</li><li>Flexible team player, willing to adapt to changes and unafraid of challenges</li><li>Ability to maintain confidentiality of information related to the company and its employees</li><li>Methodical thinker with detailed research proficiencies.</li><li>Thorough understanding of clerical and secretarial principles.</li><li>Strong knowledge of databases and tracking systems.</li><li>Fantastic organizational skills and detail-oriented.</li><li>Ability to work under pressure and meet deadlines.</li><li>Brilliant written and verbal communication skills.</li><li>Ability to perform multitask works with limited supervision</li><li>Proficient in Microsoft Office, and business communication software.</li></ul><p>Salary packages will be discussed during the interview.</p><p>Job Types: Full-time, Permanent</p><p>Ability to commute/relocate:</p><ul><li>Hidd: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

EMCO Company W.L.L.

<p><b>Assistant Accountant (Immediate Joiner)</b></p><p>We&rsquo;re looking for a motivated <b>Assistant Accountant</b> to join our finance team! If you have a solid accounting background and hands-on experience with modern accounting software, this is a great opportunity to grow in a dynamic, fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Handle bookkeeping, AP/AR processing, and journal entries.</li><li>Maintain accurate financial records using accounting software.</li><li>Assist in preparing monthly/annual reports and budgets.</li><li>Support audit preparation and year-end closing.</li><li>Perform related administrative and clerical tasks.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s Degree or Diploma in Accounting, Finance, or related field.</li><li>1&ndash;2 years of relevant experience.</li><li>Proficient in accounting software (ERP experience a plus).</li><li>Strong Excel skills (VLOOKUP, Pivot Tables, etc.).</li><li>Good understanding of accounting principles (GAAP/IFRS preferred).</li><li>Detail-oriented, analytical, and able to meet deadlines.</li></ul><p><b>Interested candidates</b> who can join immediately may send their CV via our email, info@ubm.com.bh</p><p>Job Type: Full-time</p><p>Pay: BD300.000 - BD400.000 per month</p>

Assistant Accountant

<div><div><b>Job Description:</b></div><div></div><ul><li><br>
Provide administrative and clerical support to departments or individuals</li><li>Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Handle documents ensuring they remain secure</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.</li><li>Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.</li></ul><div></div><div><b><br>
Requirements</b></div><ul><li>Knowledge of office and accounting procedures</li><li>Exceptional computer and Software usage skills &ndash; MS Office Suite</li><li>2-3 years administrative experience in a Construction /Joinery Company (Preferred)</li><li>Excellent customer service</li><li>Strong ability to work independently and ability to research and problem solve</li><li>Demonstrated knowledge of phone and email procedures and etiquette</li><li>Ability to prioritize and meet deadlines.</li></ul><ul><li>
Must be locally available in Bahrain</li><li>
Nationality Asians and Male candidates are preferred</li><li>
Age criteria must be 23- 30 years</li><li>
One day practice test is required</li><li>
Salary offered -200- 250 BHD/- per month</li></ul></div>

Admin UWW -UWA

Explore 191+ Administrative assistant construction in Bahrain this November. Find roles across top companies and apply now to boost your career.

191 administrative assistant construction jobs IN Bahrain

Administrative Assistant - Construction

Administrator (Bahrain National)

Administrator (Bahrain National)

Executive Assistant

Executive Assistant

Assistant Accountant

Admin UWW -UWA