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administrative assistant coordinator

Hire Rightt - Executive Search & HR Advisory

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  <strong>
   Offshore Admin Coordinator
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   28/28 Rotation
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   Excellent Salary Offered
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   Job Role:
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  1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
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  2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
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  3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
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  4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational
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  reports.
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  5. Responsible for managing the use of the Personal Computers (PC) in the Internet Caf&eacute; and reporting any hardware/software problems to the IT Department.
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  6. Attend to all telephone calls and direct calls to respective persons.
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  7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
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  8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
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  9.Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)
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   Requirements:
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   Minimum of 5 Years experience in administration in a remote or offshore environment
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   School Leaving/diploma or Degree preferred.
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Offshore Admin Coordinator

Bizmen Business Center

<p>Job Title: Admin &amp; HR Coordinator (Female)</p><p>Company: Logistics &amp; Shipping Company</p><p>Industry: Logistics &amp; Shipping</p><p>Location: Dubai, UAE</p><p>Job Type: Full-Time</p><p>⸻</p><p>Job Description</p><p>Bizmen Group has expanded into Logistics &amp; Shipping</p><p>As part of our expansion, Bizmen Group is seeking a professional, well-organized Female Admin &amp; HR Coordinator to join our logistics division in Dubai. The ideal candidate must have strong to excellent English writing and speaking skills, as the role involves daily professional communication with management, staff, and external parties.</p><p>⸻</p><p>Key Responsibilities</p><ul><li>Manage daily administrative and office operations</li><li>Coordinate HR activities such as attendance, leave, and employee records</li><li>Support staff onboarding and documentation</li><li>Coordinate with internal departments and management</li><li>Maintain organized files, reports, and records</li><li>Handle professional communication via email and phone</li></ul><p>⸻</p><p>Requirements</p><ul><li>Female candidate only</li><li>Previous experience in Admin / HR role (UAE experience preferred)</li><li>Knowledge of UAE HR and labor procedures</li><li>Strong to excellent English writing and speaking skills are strictly required</li><li>Proficient in MS Office</li><li>Well-organized, responsible, and able to multitask</li></ul><p>Salary</p><p>AED 2,500 &ndash; 4,000 per month</p><p>Please send your CV to:</p><p>hr@blxshipping.com</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p>

Admin & HR Coordinator (Female)

The Energy Training Centre

<div>
 <strong>
  PLEASE READ THE JOB DETAILS CAREFULLY
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  <strong>
   Company:
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  The Energy Training Centre &ndash; Leading Provider of Professional Development Training
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   Location:
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  On-Site in Dubai, UAE
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   Job Type:
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  Full-Time
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  The Energy Training Centre is a global provider of short, high-quality training programs designed to foster continued professional development across various industries. We specialize in offering online and in-person courses to professionals worldwide, helping them enhance their skills and advance in their careers. As we continue to expand our reach, we are looking for a skilled
  <strong>
   Administrative Training Coordinator
  </strong>
  to join our team and help manage and coordinate training programs remotely across the globe.
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  We are seeking an organized and proactive
  <strong>
   Administrative Training Coordinator
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  who will be responsible for remotely coordinating the logistics, communication, and execution of training programs for our diverse international clientele. The successful candidate will be a key player in ensuring our training offerings run smoothly and meet the needs of our clients, stakeholders, and partners.
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   Responsibilities
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   Oversee the scheduling, logistics, and delivery of training programs for a global audience. Ensure all aspects of the programs (e.g., facilitators, materials, technology) are aligned and ready for execution.
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   Draft and send professional emails to clients, internal process owners, vendors, and stakeholders. Ensure all inquiries are addressed in a timely and professional manner.
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   Liaise with vendors and training partners to ensure the timely delivery of resources, materials, and services.
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   Coordinate with internal teams to ensure smooth workflow and execution of all training program tasks. Monitor progress and escalate issues as necessary.
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   Maintain accurate records of training sessions, participant attendance, and feedback. Prepare reports for internal and client review.
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   Provide top-tier service to all clients, trainees, and internal teams, addressing concerns and providing updates as needed.
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   Qualifications
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   At least 5-7 years of experience in administrative coordination or project management, preferably in the training or education sector.
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   Strong written and verbal communication skills in English, with the ability to maintain a professional tone when interacting with clients, stakeholders, and team members.
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   Exceptional organizational abilities with attention to detail and the ability to manage multiple programs simultaneously.
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   Comfortable using communication tools (Zoom and Teams) and productivity tools (Google Workspace, Microsoft Office Suite).
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   Ability to work independently and manage tasks with minimal supervision.
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Administrative Coordinator - Urgent Hiring (Immediate Joiner)

WSP in the Middle East

Overview <p>WSP is looking for a motivated and professional UAE National to join our team as a Coordinator - Workplace & Admin. The position provides hands-on experience in office coordination, administrative support, and client-facing responsibilities, forming a strong foundation for a long-term career in administration, operations, or corporate services. It's an excellent opportunity to grow within a supportive and dynamic team committed to developing national talent.</p> Responsibilities <ul><li>Assist in organizing internal meetings, employee engagement activities, and team events.</li><li>Provide logistical and administrative support for wellness initiatives and wellbeing campaigns.</li><li>Support onboarding arrangements for new joiners, including welcome kits, desk preparation, and orientation logistics.</li><li>Participate in special projects and contribute to initiatives aimed at enhancing employee experience and workplace efficiency.</li><li>Greet and welcome all visitors and clients in a professional and courteous manner.</li><li>Maintain a clean, organized, and welcoming front desk area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail and deliveries; arrange outgoing shipments as required.</li><li>Monitor inventory and coordinate replenishment of office and pantry supplies, liaising with vendors as needed.</li><li>Support daily administrative tasks such as document preparation, filing, scanning, and data entry.</li><li>Provide secretarial and administrative support to management, including scheduling meetings, preparing agendas, and drafting basic correspondence.</li><li>Assist in maintaining workplace health and safety protocols and support emergency procedures when needed.</li></ul> Qualifications <ul><li>UAE Nationality (with a valid Family Book).</li><li>Recent graduate with a Diploma or bachelor's degree in business administration, Communications, or a related field.</li><li>0-2 years of work experience.</li><li>Strong communication and interpersonal skills in both English and Arabic.</li><li>Basic proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Professional demeanor with a positive attitude and customer service mindset.</li><li>Ability to multi-task and stay organized in a fast-paced, client-facing environment.</li><li>A genuine interest in building a career in corporate services, administration, or HR.</li><li>Willingness to learn, collaborate with diverse teams, and grow within the organization.</li><li>Flexibility to support occasional internal events or office coordination tasks.</li></ul> Details <ul><li>Seniority level: Entry level</li><li>Employment type: Full-time</li><li>Job function: Administrative</li><li>Industries: Professional Services</li></ul><p>We're not including referral prompts or third-party notices in this refined listing.</p>

Workplace & Admin Coordinator_(Emirati National)

CBRE

<div><div><div><div><div><div><b>Leasing Administration Coordinator
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>244298
</div></div><div><div><b>Posted
</b></div><div>16-Oct-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Dubai - Dubayy - United Arab Emirates
</p></div></div></div></div><div><div><div><div><div><p><b>About the Role:
</b></p><p>As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.</p><p><b>
What You&rsquo;ll Do:</b></p><ul><li>
Preparation of Listing Authorization Form</li><li>
Create new listings and update new ones on behalf of agents</li><li>
Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing</li><li>
Monitor listing approval until it is published in CRM and Property portals</li><li>
Coordinate with Photographer regarding listing photos when required</li><li>
Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.</li><li>
Timely renewal of portals (Property Finder / Trakheesi)</li><li>
Contract negotiation and preparation for HOD approvals.</li><li>
Agency registrations and submission of documents via Developers / Landlords</li><li>
Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents</li><li>
Track agency agreements for renewals</li><li>
Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.</li><li>
Liaise with Marketing Department on properties for social media posting</li><li>
Manage Lead Conversion report</li><li>
Modify or update contact details on behalf of agents when required</li><li>
Verify all identification and company documents received from agents and clients are valid and clear</li><li>
Preparation of Agent-to-Agent forms</li><li>
Register Initial Due Diligence check with compliance team ( upon agent request )</li><li>
Provide requested documents, liaising between agent and compliance.</li><li>
Upon compliance client approval, initiate invoicing on ramp with accounts</li><li>
Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )</li><li>
Issue acknowledgement recent for any payments or documents received</li><li>
Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.</li><li>
Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
</li><li>Coordinate with Admin Manager to resolve deal related issues</li><li>
Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements</li></ul>
</div></div></div></div></div><div><div><div><div><div><div><p><b>What You&rsquo;ll Need:</b></p><ul><li>
High School Diploma or GED with 5+ years of job-related experience.</li><li>
In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.</li><li>
Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.</li><li>
Excellent organizational skills with a master-level inquisitive mindset.</li></ul><p><b>
Why CBRE</b></p><p>
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values &mdash; respect, integrity, service and excellence &mdash; and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.</p><p><b>
Our Values in Hiring</b></p><p>
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.</p></div></div></div></div></div></div></div>

Leasing Administration Coordinator

The Pharmaceutical Research and Manufacturers Association in the Gulf (PHRMAG)

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   Key Responsibilities
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   Administrative &amp; Operational Support
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   Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
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   Coordinate internal communications and support alignment across leadership, working groups, and member companies.
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   Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
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   Prepare reports, summaries, and internal updates to support smooth decision-making.
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   Events &amp; Meetings Management
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   Support the planning, logistics, and execution of events, workshops, and member engagements.
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   Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
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   Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
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   Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.
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  <strong>
   Communications Support
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   Draft and edit official correspondence, meeting minutes, and administrative communications.
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   Support the development of basic content for member updates, presentations, and event-related materials.
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   Ensure clarity, consistency, and accuracy across all outgoing documents.
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  <strong>
   Qualifications &amp; Experience:
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   Bachelor&rsquo;s degree in Business Administration, Communications, or Event Management (or related field).
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   Minimum 2 years of experience in communications, event management, and operational coordination.
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   Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
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   Excellent organizational and multitasking skills with strong attention to detail.
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   Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
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   Strong project management experience with a proactive, solution-oriented mindset.
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   Ability to travel within the GCC region and internationally as required.
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Operations & Administrative Coordinator

talabat

Overview <p>Role Summary :</p><p>A brief role summary including :</p><p><b>Role Purpose</b></p><p>This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.</p><p><b>Impact & Scope</b></p><p>The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.</p> Responsibilities <p><b>Duties & Responsibilities :</b></p><p>This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include :</p><ul><li>Assisting with day-to-day operations within the department.</li><li>Providing administrative support to team members.</li><li>Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.</li><li>Participating in team meetings and contributing ideas and feedback.</li><li>Handling inquiries and requests from internal and external stakeholders.</li><li>Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.</li><li>Preparing meeting agendas, taking minutes, and distributing them as needed.</li><li>Supporting the team with research and data collection for various projects.</li><li>Providing support in the preparation and review of presentations and other documents.</li><li>Contributing to process improvement initiatives within the department</li></ul> Qualifications <ul><li>High school diploma or above education.</li><li>Prior experience in an administrative support role is an advantage, but not essential</li></ul> Skills and attributes <ul><li>Familiarity with basic computer applications such as Microsoft Office.</li><li>Strong organizational and time management skills.</li><li>Good verbal and written communication skills.</li><li>Ability to work independently and as part of a team.</li><li>Attention to detail and accuracy in completing tasks.</li><li>Professional demeanor and positive attitude.</li><li>Willingness to learn and take on new responsibilities as needed.</li><li>Ability to maintain confidentiality of sensitive information.</li></ul>

Admin / Coordinator (UAE National)

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