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Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant/Coordinator (UAE National)
Dubai, UAE
Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.
What You'll Be Doing:<ul><li>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</li><li>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</li><li>
Scans documents for electronic storage.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</li><li>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</li><li>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</li><li>
Performs other duties commensurate with functional level and responsibilities.</li><li>
Contributes as a team player who is deadline driven and works well with others.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul>
What Required Skills You'll Bring:<ul><li>
Diploma/ degree or High school diploma</li><li>
Prior experience in administration/coordination</li><li>
Fresh graduates are also welcome to apply.</li><li>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</li><li>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</li><li>
Only UAE nationals will be considered for this role</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant/Coordinator (UAE National)

Joker Codes

Executive Assistant &amp; HR Operations CoordinatorRole OverviewWe are looking for a highly organized and reliable Executive Assistant &amp; HR Operations Coordinator to support daily administrative, HR, and office management activities. This role is essential to ensuring smooth internal operations, staff support, compliance with company policies, and efficient coordination of administrative processes.The position requires strong attention to detail, excellent organizational skills, and the ability to manage multiple responsibilities independently.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Assist management with daily operational and administrative tasks</li><li>Coordinate schedules, reminders, and internal follow-ups</li><li>Handle documentation, records, and internal communications</li><li>Support management with special requests and priority tasks</li></ul>HR Administration<ul><li>Track employee attendance, lateness, punch-in/punch-out records</li><li>Manage leave requests, approvals, and balances</li><li>Coordinate staff insurance renewals and HR documentation</li><li>Maintain employee files and ensure records are up to date</li><li>Support onboarding and administrative employee processes</li></ul>Office Operations<ul><li>Monitor office supplies and ensure adequate stock levels</li><li>Coordinate with vendors and service providers (cleaning, maintenance, etc.)</li><li>Handle office-related expenses and tracking</li><li>Ensure the workplace environment remains organized and functional</li></ul>Compliance &amp; Organization<ul><li>Maintain structured records of expenses and administrative documents</li><li>Ensure internal procedures are followed</li><li>Track recurring administrative deadlines</li><li>Assist in implementing and improving internal processes</li></ul>Desired Candidate ProfileWe are looking for a responsible, discreet, and highly organized professional who can manage multiple administrative tasks while maintaining accuracy and efficiency.The ideal candidate should:<ul><li>Be extremely organized and detail-oriented</li><li>Have strong time management skills</li><li>Be proactive and solution-oriented</li><li>Be trustworthy and discreet with confidential information</li><li>Be able to multitask efficiently</li><li>Have strong communication skills</li><li>Be dependable and consistent</li></ul>Requirements<ul><li>2&ndash;5 years experience in Administration, HR Support, or Executive Assistance</li><li>Strong proficiency in Microsoft Office / Google Workspace</li><li>Experience handling HR administrative tasks is preferred</li><li>Fluent in English (mandatory)</li><li>Arabic is a strong advantage</li><li>Ability to work independently and manage priorities</li></ul>Key Success IndicatorsPerformance will be evaluated based on:<ul><li>Accuracy of records and documentation</li><li>Timely handling of HR and administrative tasks</li><li>Office operational efficiency</li><li>Responsiveness to management requests</li><li>Organization and process improvement contributions</li></ul>✅ This version is optimized to attract<ul><li>structured profiles</li><li>responsible candidates</li><li>HR-admin hybrids</li><li>operations-minded assistants</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,500.00 per month

Executive Assistant & HR Operations Coordinator

Space Oddity

The Role
 The Administrative & Traffic Coordination Assistant is responsible for ensuring the smooth and efficient operation of the office while providing essential administrative and coordination support. The role combines strong organizational skills, attention to detail, and clear communication to support internal teams and ensure effective coordination of administrative and project-related activities. The position supports multiple departments and contributes to project traffic management, ensuring tasks, timelines, and deliverables are tracked and coordinated efficiently across Job Duties and Responsibilities: - Administrative & Office Support: Manage calendars, meetings, correspondence, reports, and travel arrangements. - Office Operations & Facilities Management: Oversee office supplies, vendor coordination, and facilities management. - Project Traffic & Coordination: Track projects, deadlines, and deliverables; maintain project trackers and follow up with teams. - Event & Project Support: Coordinate internal meetings, events, and support production logistics. - HR & IT Support: Assist with recruitment coordination, onboarding documentation, and IT asset tracking. - Communication & Collaboration: Act as a central coordination point across departments.
 
Requirements
 Required Qualifications: - Bachelor's degree in Business Administration, Office Management or a related field. - Proven experience in office management, administrative support, or a similar role, preferably in a creative or advertising agency setting. - Strong organizational skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment. - Excellent communication skills, both verbal and written, with a professional and friendly demeanor. - Proficiency in office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint). - Attention to detail and problem-solving skills, with the ability to anticipate needs, identify issues, and implement effective solutions. - Strong interpersonal skills, with the ability to interact with individuals at all levels of the organization and establish positive working relationships. - Discretion and confidentiality when handling sensitive information. - Proactive attitude, with a capacity to embrace challenges and an enthusiasm to take initiative in office coordination tasks. Required Competencies: - Organization and Time Management: Ability to manage multiple administrative and project-related priorities in parallel. - Attention to Detail: Strong accuracy in tracking tasks, timelines, and documentation. - Communication & Coordination: Clear, professional communication with internal teams and external partners. - Problem-Solving: Ability to anticipate issues, identify workflow gaps, and propose practical solutions. - Adaptability & Team Collaboration: Comfortable working in a fast-paced, project-driven environment. - Professionalism & Confidentiality: High level of discretion when handling sensitive information.
 
About the company
 Space Oddity is a fully integrated advertising agency with offices in the UAE and Lebanon since 2009. Our eclectic team of talents believes that groundbreaking concepts come from a spotless know-how and a pinch of eccentricity.

Administrative And Traffic Coordination Assistant

Al Tannan

<div></div><div><div>Dubai
</div><div>Job Description:

Job Summary

Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement &amp; Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.

Key Responsibilities
<ul>
<li>Prepare and maintain purchase order (PO) lists and track order status</li>
<li>Coordinate daily procurement and operational follow-ups with vendors and internal teams</li>
<li>Document all communications, updates, and changes related to SKUs and orders</li>
<li>Maintain and update vendor records, product categories, and specifications</li>
<li>Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready</li>
<li>Support internal audits by ensuring complete and accessible documentation</li>
<li>Provide general administrative support to ensure efficient workflow and compliance</li>
</ul>
Technical Skills Required
<ul>
<li>Strong Microsoft Excel skills (data tracking, reports, accuracy checks)</li>
<li>Knowledge of procurement and purchasing processes</li>
<li>Familiarity with electronic and non-electronic appliances</li>
<li>Experience handling procurement documentation and order tracking</li>
</ul>
Soft Skills Required
<ul>
<li>Strong communication and coordination skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Good organizational and time-management skills</li></ul></div></div>

Administrative / Purchasing Assistant

PulseMediaNL (APAC REGION)

<div>
 Position Overview
 
 
 We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to support remote operational activities across teams serving the MENA region and broader markets, including the UAE, Qatar, and Saudi Arabia. This fully remote opportunity is ideal for individuals who thrive in structured environments, value organization, and are comfortable managing responsibilities independently while maintaining high standards of accuracy.
 
 
 In this role, you will contribute directly to the efficiency of daily business operations by ensuring administrative systems remain organized, updated, and aligned with established internal procedures. Your work will support cross-regional coordination by maintaining accurate records, tracking workflows, and preserving documentation standards. Strong organizational habits, consistency, and reliability are essential for success.
 
 
 This position is well suited for candidates beginning their professional journey in administrative support, remote coordination, or operational assistance. Prior experience is welcomed but not required. Comprehensive onboarding and clear process documentation will be provided to ensure you understand expectations, tools, and workflow standards. Success in this role depends primarily on dependability, attention to detail, and the ability to carefully follow structured procedures.
 
 
 
 Primary Responsibilities
 
 
 
 Administrative Record Maintenance
 
 
 You will manage and update structured administrative records that support reporting and internal operations. This includes working daily with spreadsheets in Google Sheets or Microsoft Excel, reviewing entries for completeness and formatting consistency, and correcting obvious discrepancies. Standardizing naming conventions, regional identifiers, and folder structures will be part of your routine responsibilities. You will also identify missing or unclear data and flag it appropriately for follow-up. Maintaining clean, accurate datasets is critical to supporting reliable reporting and operational decision-making.
 
 
 Workflow Coordination Support
 
 
 You will assist in organizing incoming requests and ensuring tasks are properly categorized within established internal systems. Responsibilities include routing assignments to appropriate team members, tracking task progress, and following up on incomplete or delayed items. Clear written communication will be necessary when clarifying instructions or requesting additional information. Your coordination efforts will help maintain transparency and accountability across distributed teams.
 
 
 Operational Tracking and Reporting
 
 
 Maintaining accurate trackers that reflect ongoing, completed, and pending work will be part of your daily workflow. You will log updates, document issues, and record items requiring further attention. Periodically, you may prepare brief summaries outlining task progress and outstanding items. Identifying recurring data inconsistencies or workflow inefficiencies and escalating them appropriately will contribute to continuous operational improvement.
 
 
 Scheduling and Administrative Coordination
 
 
 When required, you will provide light coordination support such as updating shared calendars, confirming availability, sending deadline reminders, and tracking onboarding steps or project milestones. Ensuring administrative timelines move forward smoothly will require careful organization and consistent follow-through.
 
 
 Documentation and Quality Standards
 
 
 A core component of this role is maintaining documentation integrity. You will review your work prior to submission to ensure alignment with internal formatting standards and procedural guidelines. Keeping shared folders organized and ensuring documentation remains accessible and consistently structured will help preserve operational efficiency. Adherence to standard operating procedures is expected at all times.
 
 
 Performance Expectations
 
 
 Successful candidates demonstrate high accuracy with minimal errors, steady daily productivity, and dependable task completion. You should be comfortable working independently in a remote setting while maintaining accountability. Clear written communication when encountering obstacles is essential. The ability to execute repetitive administrative processes with precision and consistency is critical to long-term success in this role.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Basic proficiency in Google Sheets or Microsoft Excel
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 High attention to detail and organizational discipline
 </li>
 <li>
 Ability to carefully follow structured written instructions
 </li>
 <li>
 Comfortable working independently in a remote environment
 </li>
 <li>
 Reliable internet connection and appropriate home workspace setup
 
 
 </li>
 </ul>
 This is an entry-level role, and structured training will be provided.
 
 
 Work Structure
 
 
 This is a fully remote position supporting regional teams across the MENA region, including the UAE, Qatar, and Saudi Arabia. Flexible scheduling options may be available; however, consistency and reliability are required. Both full-time and part-time arrangements may be considered based on operational needs.
 
 
 Growth Opportunities
 
 
 This role provides hands-on exposure to administrative systems, workflow coordination, operational tracking, and remote collaboration. High-performing team members may progress into advanced positions such as Senior Administrative Assistant, Operations Coordinator, Quality Support Specialist, Workflow Analyst, Team Lead, or Operations Supervisor. We prioritize internal development and recognize individuals who demonstrate initiative, consistency, and strong organizational capabilities.
 
 
 Ideal Candidate
 
 
 You prefer structured environments and take pride in maintaining organized systems. You enjoy working with data, tracking progress, and ensuring tasks are completed accurately and on schedule. You value reliability and contribute effectively behind the scenes to enhance team efficiency. If you are seeking a long-term remote administrative career path with advancement potential, this role offers a strong foundation.
 
 
 Core Skills
 
 
 Entry-Level Administrative Assistant, Remote Operations Support, Work-from-Home Administrative Role, Data Entry, Spreadsheet Management, Task Tracking, Workflow Coordination, Business Operations Support, Virtual Administrative Assistant, Remote Entry-Level Opportunity
 
 
 If you are dependable, detail-oriented, and eager to build a career in remote administrative operations, we encourage you to apply.
</div>

Entry-Level Remote Operations & Office Support

Blaura Wellness and Fitness Center LLC

Department: Kids Zone / Childcare &amp; ActivitiesJob Summary:We are looking for a caring, energetic, and well-organized Kids Administrator / Kids Activity Coordinator to manage and engage children of different age groups in a safe, fun, and structured environment. The role involves planning and conducting age-appropriate sensory, recreational, and creative activities, while ensuring children are well supervised, comfortable, and happy at all times.Key Responsibilities:<ul><li>Supervise and manage children across different age groups (toddlers to young kids)</li><li>Plan and conduct sensory activities, recreational games, creative play, and learning-based activities</li><li>Ensure a safe, hygienic, and nurturing environment at all times</li><li>Maintain discipline gently while being warm, patient, and attentive</li><li>Coordinate daily activity schedules and manage group rotations</li><li>Keep children engaged while parents attend their sessions/programs</li><li>Handle basic administrative tasks related to kids&rsquo; attendance and activity planning</li><li>Communicate effectively with parents regarding child behavior, comfort, and needs</li><li>Assist children with basic needs (snacks, rest time, emotional comfort)</li><li>Work closely with other staff members to ensure smooth operations</li></ul>Required Qualifications &amp; Experience:<ul><li>Background in toddler schools, preschools, daycare centers, kids parks, play zones, or playgrounds</li><li>Certification or training in Early Childhood Education / Montessori / Teaching Assistant is preferred</li><li>Minimum 1&ndash;3 years of experience working with children</li><li>Strong understanding of age-appropriate activities and child behavior</li></ul>Skills &amp; Competencies:<ul><li>Excellent child-handling and communication skills</li><li>High level of patience, empathy, and emotional intelligence</li><li>Creative mindset with the ability to design engaging activities</li><li>Calm and confident in handling multiple children at once</li><li>Organized, responsible, and proactive</li><li>Friendly, energetic, and nurturing personality</li></ul>Preferred Candidate Profile:<ul><li>Experience in play schools, kids clubs, soft play areas, or recreational centers</li><li>Comfortable managing groups of children independently</li><li>Passionate about child development and engagement</li></ul>Why Join Us:<ul><li>Positive, child-friendly environment</li><li>Opportunity to work in a wellness-focused, family-oriented space</li><li>Growth opportunities within the organization</li></ul>Job Type: Full-time

Kids Administrator / Kids Activity Coordinator/ Teacher Assistant

talabat

<div>
 As the region&rsquo;s leading local tech organization, we&rsquo;re proud to say that we have been delivering for millions of people right across MENA for the past 18 years.
 
 
 We were founded in Kuwait in 2004, and acquired by Delivery Hero (DHER) in 2015. This gives us a unique outlook - local knowledge with global expertise. It also allows us to innovate, create, and bring new technologies for the betterment of the MENA region, such as q-commerce, sustainable packaging, cloud kitchens, autonomous delivery vehicles, robots, and drones.
 
 
 Today, we deliver hundreds of millions of food orders, grocery items, and other products per year, to our customers in nine countries throughout the region with more than 4,500+ employees! Our food delivery business works with over 27,000 brands and almost 50,000 branches.
 
 
 Our q-commerce concept, talabat mart (121 Stores), now delivers groceries to customers in Bahrain, Egypt, Jordan Kuwait, Oman, Qatar, and the UAE in 30 minutes or less! Our philosophy is to ensure we do what is suitable for our ecosystem- our customers, partners, people, riders, and the communities in which we operate.
 
 
 
 Job Description
 
 
 
 
 Role Summary:
 
 
 
 
 A Brief Role Summary Including
 
 
 
 <ul>
 <li>
 Role Purpose This entry-level position aims to provide the incumbent with an opportunity to gain experience in their chosen field. The role will involve various tasks that support the department's operations, providing valuable insights into the workings of a professional environment.
 </li>
 <li>
 Impact &amp; Scope The successful candidate will support their department in various tasks, contributing to the team's overall efficiency and productivity.
 
 
 </li>
 </ul>
 
 Duties &amp; Responsibilities
 
 
 
 This role will take direction from the Line manager and any other team member assigned by the line manager or HOD. Day-to-day tasks will include:
 
 
 <ul>
 <li>
 Assisting with day-to-day operations within the department.
 </li>
 <li>
 Providing administrative support to team members.
 </li>
 <li>
 Organizing and maintaining departmental documents, maintaining accurate data records, and generating reports as needed.
 </li>
 <li>
 Participating in team meetings and contributing ideas and feedback.
 </li>
 <li>
 Handling inquiries and requests from internal and external stakeholders.
 </li>
 <li>
 Coordinating and scheduling meetings, appointments, and events within the team and with external stakeholders as required.
 </li>
 <li>
 Preparing meeting agendas, taking minutes, and distributing them as needed.
 </li>
 <li>
 Supporting the team with research and data collection for various projects.
 </li>
 <li>
 Providing support in the preparation and review of presentations and other documents.
 </li>
 <li>
 Contributing to process improvement initiatives within the department
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Qualifications &amp; experience:
 
 
 
 <ul>
 <li>
 High school diploma or above education.
 </li>
 <li>
 Prior experience in an administrative support role is an advantage, but not essential
 
 
 </li>
 </ul>
 
 Skills And Attributes
 
 
 
 <ul>
 <li>
 Familiarity with basic computer applications such as Microsoft Office.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Good verbal and written communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Attention to detail and accuracy in completing tasks.
 </li>
 <li>
 Professional demeanor and positive attitude.
 </li>
 <li>
 Willingness to learn and take on new responsibilities as needed.
 </li>
 <li>
 Ability to maintain confidentiality of sensitive information.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 What you&rsquo;ll receive in return:
 
 
 
 Join Our Vibrant Team at City Walk - Where Work Meets Innovation and Fun!
 
 
 <ul>
 <li>
 Cool Workspace: Our City Walk space is more than an office; it&rsquo;s a creative hub with an atrium, development areas, and lots of greenery. It&rsquo;s designed to inspire.
 </li>
 <li>
 Grow With Us: We're all about growth and recognition, both professionally and personally. Your journey of development starts here.
 </li>
 <li>
 Diverse &amp; Inclusive: With colleagues from across the globe, our diversity is our strength. Everyone&rsquo;s welcome in our inclusive environment.
 </li>
 <li>
 Make a Difference: Join the team behind the fastest-growing online food ordering network. Your work here really counts.
 </li>
 <li>
 Fun &amp; Community: Our company events, cultural outings, and sports activities aren&rsquo;t just fun; they&rsquo;re a way to bond with our amazing team.
 </li>
 <li>
 Daily Perks: From fresh fruits and coffee in our lounges to wellness rooms and a rooftop with a view, we&rsquo;ve got perks that make every day better.
 </li>
 <li>
 Health &amp; Wellness: With sponsored healthcare and gym memberships, we care about your wellbeing.
 </li>
 </ul>
</div>

Admin / Coordinator (UAE National)

Explore 724+ Administrative assistant coordinator in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.