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administrative assistant document controller

Zeallco Transport & General Contracting Est.

Job SummaryWe are seeking a detail-oriented and organized Administrative Assistant / Document Controller to support administrative and documentation operations within our transport company in Al Dhafra, Abu Dhabi. The ideal candidate must be proficient in Microsoft Excel and fluent in both verbal and written communication. Experience in handling transport-related documents will be an added advantage.Key Responsibilities<ul><li>Maintain and control company documents, including vehicle records, permits, and transport-related documentation</li><li>Ensure proper document filing, tracking, and version control</li><li>Prepare reports and maintain databases using Microsoft Excel (formulas, pivot tables, reporting)</li><li>Monitor vehicle registration, permits, insurance, and related compliance documents</li><li>Draft professional correspondence, emails, and internal communications</li><li>Coordinate with drivers, operations team, and management</li><li>Handle incoming calls and inquiries professionally</li><li>Assist in preparing invoices, LPOs, and other administrative documents</li><li>Maintain confidentiality and organized record-keeping systems</li></ul>Requirements<ul><li>1&ndash;2 years of experience in an administrative or document control role</li><li>Experience in transport/logistics industry is an advantage</li><li>Strong proficiency in Microsoft Excel</li><li>Fluent in verbal and written communication</li><li>Strong organizational and multitasking skills</li><li>Ability to work independently and meet deadlines</li><li>Proficient in Microsoft Office applications</li></ul>Working Conditions<ul><li>Office-based role located in Al Dhafra, Abu Dhabi</li><li>Candidates must be willing to relocate to Al Dhafra, Abu Dhabi if not currently residing in the area</li><li>Fast-paced transport operations environment</li><li>Prolonged periods of sitting and computer use</li><li>May require occasional overtime depending on operational needs</li></ul>Salary &amp; Benefits<ul><li>Salary Range: AED 1,400 &ndash; AED 1,800 (based on experience)</li><li>Food provided by the company</li><li>Accommodation provided by the company</li><li>Annual leave as per UAE labor law</li></ul>Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED1,400.00 - AED1,800.00 per month

Administrative Assistant/Document Controller

PURPLE BRICKS TECHINAL SERVICE

Job Title: Admin Assistant &amp; Document Controller (FEMALE) Location: Dubai, UAEWe are hiring a Document Controller &amp; Admin Assistant to join our team in Dubai. Flipino candidates are preferred. Freshers are welcome to apply.Requirements:<ul><li>Age 24&ndash;27 years</li><li>Good knowledge of MS Excel (data entry, formatting, basic formulas)</li><li>Willing to work in a site office</li><li>Strong organizational and communication skills</li><li>Detail-oriented and able to meet deadlines</li></ul>Responsibilities:<ul><li>Manage and maintain project documents</li><li>Ensure proper filing and document control</li><li>Handle data entry and prepare Excel reports</li><li>Support administrative tasks as needed</li></ul>Job Type: Full-time

Admin Assistant / Document Controller (FEMALE)

LAITH Electromechanical llc

Document Controller / Procurement Location: UAEExperience Required: 3&ndash;5 YearsJob Type: Full‑Time Job Summary We are hiring a detail‑oriented Document Controller / Procurement Assistant to support facility management operations through accurate documentation control, procurement coordination, and contract compliance. The ideal candidate must have strong organizational skills, ERP proficiency, and experience handling FM or construction‑related documentation. Key Responsibilities Document Control<ul><li>Manage, organize, and update all contractual, technical, and operational documents related to the Facility Management contract.</li><li>Ensure proper version control, systematic filing, and secure storage of drawings, permits, reports, correspondence, and records.</li><li>Maintain and update the Document Register to track submissions, approvals, and communications with clients, contractors, and stakeholders.</li><li>Assist the contract management team in preparing, monitoring, and archiving contract deliverables and compliance documents.</li><li>Ensure all document control processes comply with company policies and FM contract requirements.</li></ul>Procurement Support<ul><li>Prepare procurement documentation such as LPOs, RFQs, quotations, and comparison sheets.</li><li>Ensure all procurement activities remain within approved budgets.</li><li>Analyze cost deviations and propose cost‑saving opportunities.</li><li>Ensure full compliance with company procurement procedures and financial controls.</li><li>Coordinate with suppliers and internal teams to ensure timely delivery of materials and services.</li></ul>Additional Responsibilities<ul><li>Support internal and external audits by maintaining well‑organized records.</li><li>Ensure confidentiality and proper authorization of controlled documents.</li><li>Coordinate with FM operations, engineering, HSE, and quality teams for documentation requirements.</li></ul>Qualifications &amp; Requirements<ul><li>Diploma/Degree in Business Administration, Engineering, or related field.</li><li>3&ndash;5 years of experience in document control or procurement (FM, construction, MEP preferred).</li><li>Proficient in MS Office; knowledge of ERP/DMS systems is an advantage.</li><li>Strong organizational, coordination, and communication skills.</li><li>Ability to handle multiple tasks and meet deadlines with high accuracy.</li></ul>Skills<ul><li>Document Control</li><li>Procurement &amp; LPO Preparation</li><li>ERP / DMS Systems</li><li>File Management &amp; Version Control</li><li>Cost Analysis</li><li>Reporting &amp; Record Keeping</li><li>Communication &amp; Coordination</li><li>Budget Compliance</li></ul>Job Type: Full-time

Document Controller/Procurement

The Second Construction Co. LTD of China Construction Third Engineering Bureau （Dubai Branch）

Position: Document ControllerDocument Controller Responsibility:&middot;Responsible for organizing and filing project information, including construction drawings, change notices, meeting minutes, acceptance reports, etc., to ensure the integrity and traceability of the information.&middot;Assist department head in document preparation, revision and distribution to ensure timely information transfer and effective communication..Participate in the sorting and archiving of project materials, and provide strong support for project review, acceptance and other work.&middot;Attend and arrange meetings as required, communicate with project manager, consultant, designer, etc., to ensure accurate transmission and coordination of project information.&middot;Liaise closely with consultant, project managers and engineers, responsible for timely processing and sending project correspondence and email.&middot;Complete other tasks assigned by the leader.Document Controller Requirement:&middot; Possession of a Bachelor&rsquo;s degree in Civil Engineering or a closely related discipline.&middot; Minimum of 5 year of practical experience as a Document controller in a high-rise construction environment, preferably in the UAE.&middot; Demonstrated proficiency in time management and organizational skills.&middot; Robust analytical and problem-solving capabilities.&middot; Excellent communication and interpersonal abilities.&middot; Ability to work both independently and as part of a team.&middot; Attention to detail and a meticulous approach to work.&middot; Proven leadership skills and the ability to motivate and guide a team.&middot; Immediate availability for the role is preferred.Job Types: Full-time, ContractPay: AED6,000.00 - AED8,000.00 per month

Document Controller

Future Towers Contracting

Role: DOCUMENT CONTROLLER (Construction Site)Availability: ImmediateResponsibilities:<ul><li>Register, file and track all incoming/outgoing documents</li><li>Typing and formatting letter and reports</li><li>Monitoring deadlines for document submissions and approvals</li><li>Coordinating with engineer, consultant and subcontractors</li><li>Training staff on document control systems.</li><li>Maintain version control of drawings, specifications and revisions</li></ul>Qualifications:<ul><li>2+ years experience in document control, preferably in UAE construction projects</li><li>Strong knowledge of UAE construction site</li><li>Proficent in MS Word and Excel</li><li>Excellent communication skills</li></ul>Benefits:<ul><li>Salary plus Overtime</li><li>Shared accommodation provided</li><li>Transportation to/from accommodation</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>Document Controller (UAE): 1 year (Required)</li></ul>

Document Controller / Site Secretary

PLUTO ELECTRO-MECHANICAL CONT. COMPANY

As a document controller you will be responsible for maintaining the accurate records of company documentation. You could be sorting electronic or hard copies of project documentation and producing reports based on this.The job role of a document controller involves the following duties:<ul><li>Controlling company and project documentation</li><li>Following and improving document control procedures</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals</li><li>Producing document progress reports for senior managers</li><li>Conducting regular reviews and document audits</li><li>Using computers to organise and distribute documents within a company</li><li>Helping in the planning stages of a specific project</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Working in an office.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>

Secretary / Document Controller

Al Haktur IT Solutions

<div>Al Haktur IT Solutions is looking for a highly organized and detail-oriented Document Controller to join our team in Dubai. The ideal candidate will be responsible for managing company documentation, maintaining accurate records, and ensuring proper document control procedures across departments.

Key Responsibilities:
<ul>
<li>Maintain and organize physical and electronic documents systematically</li>
<li>Ensure proper version control and document tracking</li>
<li>Manage incoming and outgoing documentation</li>
<li>Prepare, review, and distribute official documents as required</li>
<li>Maintain confidential files and secure sensitive information</li>
<li>Assist departments with documentation requirements</li>
<li>Conduct regular audits to ensure document accuracy and compliance</li>
<li>Archive outdated documents according to company policy</li>
<li>Update document control logs and databases</li>
</ul>
Requirements and Skills:
<ul>
<li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li>
<li>2&ndash;3 years of experience as a Document Controller or similar role</li>
<li>Strong knowledge of document management systems</li>
<li>Proficiency in MS Office applications</li>
<li>Excellent organizational and time-management skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to handle confidential information professionally</li>
</ul>
This position offers a structured and growth-oriented opportunity within a professional IT solutions company. If you are detail-focused, organized, and ready to contribute to efficient documentation processes in Dubai, Al Haktur IT Solutions encourages you to apply.</div>

Explore 1727+ Administrative assistant document controller in United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

1727 administrative assistant document controller jobs In United Arab Emirates

Administrative Assistant/Document Controller

Admin Assistant / Document Controller (FEMALE)

Document Controller/Procurement

Document Controller

Document Controller / Site Secretary

Secretary / Document Controller

Document Controller