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administrative assistant ii

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administrative assistant for home care agency

Briggs Foundation

<ul><li>Computer &amp; Office Technology Proficiency</li></ul>Demonstrated proficiency in standard business office applications, including Microsoft Word, Microsoft Excel, email platforms, and accurate data entry systems. Ability to create documents, manage spreadsheets, maintain electronic records, and communicate professionally via email.<ul><li>Communication Skills</li></ul>Must possess excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and effectively with staff, clients, families, and management. Strong attention to detail in written correspondence and documentation is required.<ul><li>Personnel &amp; Workplace Knowledge</li></ul>Basic working knowledge of personnel management principles, including workplace policies, procedures, and general labor regulations. Ability to apply company rules and regulatory guidelines appropriately in day-to-day operations.<ul><li>Home Care Experience (Preferred)</li></ul>Prior experience working in a home care or healthcare-related environment is strongly preferred. Familiarity with home care operations, staffing coordination, and compliance requirements is a plus.<ul><li>Language Skills</li></ul>Bilingual proficiency in English and Spanish is preferred, with the ability to communicate effectively in both languages in a professional setting.Job Type: Full-timePay: $14.00 - $15.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Administrative Assistant for Home Care Agency

Creative Outlook Counseling & Consulting Services, PLLC

Creative Outlook Counseling &amp; Consulting Services is seeking someone who will be responsible for providing strengths-based training utilizing an evidence-based curriculum that will help develop and build skills to help the adult or child have a more successful existence. The Qualified Mental Health Professional will provide the following services: Skill Training &amp; Development, Medication Training &amp; Support Services, and Crisis Intervention Services. The Qualified Mental Health Professional will implement the Service/Treatment Plan focused on the child and family needs and recognize their strengths. The plan will address all the client needs identified by the caregiver, family, child, and any collateral information.As the Qualified Mental Health Professional, your key responsibilities will involve:<ul><li>Responsible for providing skill-building training in the home or out in the community: one-on-one skills sessions at home, at the office, or in the community relating to goals and objectives using evidence-based practices and curriculums</li><li>Provides support and crisis/emergency services for the child/family through face-to-face contact, phone contact, or availability by an on-call system (all time spent on crisis assessment and planning, crisis linkage and follow-up, and stabilization must be documented as crisis hours)</li><li>Maintains all client documentation in the electronic record and writes progress notes adhering to requirements set by the Texas Administrative Code.</li><li>Utilize effective listening skills to establish rapport with clients, family members, and other individuals close to the client; provide emotional support and encouragement; and engage family members in the service process.</li><li>Maintains records by regulatory/agency standards. Enters data in a clear, accurate, and timely manner. Also, promptly submits documentation needed for the tracking of output/outcome measures. May be asked to assist in record review or qualitative review processes.</li><li>Responsible for keeping the family and team members informed on progress toward achieving Service Plan goals</li><li>Assist clients with daily living tasks such as behavior management, counseling services to the client, budget management, independent transportation assistance, time management skills, and other tasks to promote independent living.</li><li>Collaborates with court/probation, tribal/community agencies, families, and other natural support systems to ensure client&rsquo;s needs are met. Develops a strong working relationship with community partners. Assist clients in practicing effective communication, problem-solving, and anger management techniques in their daily lives.</li><li>Participate in staff meetings, monthly training, company programs, professional development training as required.</li></ul>Initial Requirements:<ul><li>Applicant must have a minimum of Bachelors&rsquo; Degree in Human Services or related (e.g. psychology, social work, medicine, nursing, rehabilitation, counseling, sociology, human growth and development, physician assistant, gerontology, special education, educational psychology, early childhood education, or early childhood intervention;</li><li>is a registered nurse; or</li><li>At least 2 years of experience providing therapeutic services for children/adolescents with behavioral challenges on an intensive level</li><li>All applicants must have at least (1) year of paid experience.</li></ul>Job Types: Full-time, Part-timePay: $22.00 - $25.00 per hourWork Location: Hybrid remote in Houston, TX 77026

Qualified Mental Health Specialist (QMHP-CS)

San Jose Based Company

Job description:Overview We are seeking a detail-oriented and organized Office Assistant in our Mobile Home Community to join our dynamic team. This role is essential in maintaining smooth office operations, supporting administrative functions, and providing excellent customer service. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. Experience with office management software, clerical tasks, and a professional demeanor are highly valued. Bilingual abilities are a plus to assist diverse client needs.Duties<ul><li>Manage front desk responsibilities including greeting visitors and answering multi-line phone systems with professionalism and courtesy</li><li>Handle data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and correspondence</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Assist with bookkeeping tasks using QuickBooks or similar software as needed</li><li>Provide customer support via phone, email, or in person while maintaining excellent phone etiquette</li><li>Support office management activities such as supply inventory, mail distribution, and general administrative support</li><li>Maintain a clean and organized work environment to promote efficiency and professionalism</li><li>Perform clerical duties including typing reports, managing files, and supporting other administrative functions as required</li></ul>Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Excellent written and verbal communication skills; bilingual abilities are preferred</li><li>Experience with front desk operations, multi-line phone systems, and customer service excellence</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools is a plus</li><li>Demonstrated clerical experience including data entry, filing, proofreading, and calendar management</li><li>Strong computer literacy with the ability to adapt to new software quickly</li><li>Time management skills to handle multiple responsibilities efficiently</li><li>Professional phone etiquette and customer support skills for positive client interactions</li><li>Previous experience as an office assistant or personal assistant is advantageous but not required</li></ul>Job Type: Full-timePay: From $18.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Catholic Charities of the Archdiocese of Galveston-Houston

<div>Catholic Charities is looking for the right people; people who wish to serve their community as a part of a family friendly organization doing good within the Houston-Galveston area. We attract and retain the best talent by investing in our employees. People of all faiths helping people in need.
The Case Review Specialist is responsible for organizing, maintaining, and auditing unaccompanied minor case files to ensure completeness, accuracy, and accessibility. This role supports program compliance by filing and retrieving records, entering and maintaining data in designated information systems, and ensuring files meet program record keeping standards, funder requirements, agency policies, licensing standards, and applicable federal, state, accreditation, and local regulatory requirements. The Case Review Specialist maintains strict confidentiality and supports internal quality assurance efforts to strengthen documentation practices.
PRINCIPAL DUTIES<ul><li>
Manages and facilitates an individual small caseload of client cases for which documentation and compliance will be in order. Completes documentation of client progress within required timeframes; maintains client records in accordance with regulatory/agency standards.</li><li>
Direct client service delivery includes but is not limited to the following case management duties: conducting assessments in person or on the phone, developing and implementing treatment plans, assessing risk and safety needs for possible sponsors regarding home studies or follow up services, and providing appropriate referrals.</li><li>
Review case manager documentation for completeness, accuracy, timeliness, and required elements such as signed forms, supporting documents, required case notes, release-related documentation as applicable.</li><li>
Verify required documents meets internal standards and funder requirements and uploaded to the designated case management system and/or secure file within established timeframes.</li><li>
Track missing, late, incomplete, or noncompliant documentation and communicate findings to program leadership.</li><li>
Conduct routine weekly internal file audits using established checklists to assess compliance with program and agency documentation standards.</li><li>
Ensure all required documents are uploaded to the appropriate systems/folders and labeled correctly.</li><li>
Maintain an audit log and prepare summary reports that include trends and recurring issues. Assist with corrective action tracking by monitoring due dates and documenting resolution/closure of findings.</li><li>
Support readiness for internal/external monitoring by maintaining well organized documentation and retrieving requested records promptly.</li><li>
Provide technical/administrative support to Case Managers related to document upload procedures, file organization, and compliance checklists.</li><li>
Coordinate with Case Management, Clinical, Education, and Program Operations teams as needed to obtain required documentation and resolve discrepancies.</li><li>
Serve as a point of contact for document related inquiries and assist with onboarding new staff on documentation standards.</li><li>
Participate in team meetings to share compliance trends, workflow improvements, and documentation reminders.</li><li>
Accurately enter and maintain information in agency approved databases and internal systems. Maintain up to date, well organized, and compliant program records.</li><li>
Assist with preparation for funder audits, monitoring visits, and internal reviews by organizing files, verifying document presence, and preparing audit ready packets.</li><li>
Ensure records are current and accessible while maintaining confidentiality and role based access.
</li><li>Ensure sensitive information is protected and accessed only by authorized personnel.</li><li>
Adhere to all safety protocols and participate in regular drills; support evacuation and accountability of minors in emergencies. Identify and escalate safety risks; contribute to behavior support plans and deescalation using trauma informed approaches. Comply with incident reporting procedures and timelines.
</li><li>Respond to and participate in emergency situations, including executing evacuation procedures and other safety protocols.</li><li>
Work a rotating schedule that may include evenings, weekends, holidays, and on call coverage; provide shift support to maintain required staffing ratios. Flex between units/teams to meet program needs; cover peer caseload tasks when other case managers are off duty.</li><li>
Engage in ongoing training and professional development related to child welfare, immigration, and case management best practices. Complete and maintain required certifications (e.g., CPR/First Aid), program orientations, and annual refreshers (e.g., trauma informed care, emergency preparedness, confidentiality, child welfare best practices).</li><li>
Performing other duties as required by supervisor.</li></ul>
MINIMUM QUALIFICATIONS<ul><li>
Bachelor&rsquo;s degree in Social Work, Human Services, or a related field</li><li>
One (1) year of administrative, records, data entry, compliance, or documentation quality experience in a social services or child welfare setting.</li><li>
Bilingual (English/Spanish)</li><li>
Valid Texas Driver&rsquo;s License</li></ul>
SKILLS REQUIREMENTS<ul><li>
Strong attention to detail, high accuracy, and ability to identify inconsistencies or missing documentation.</li><li>
Working knowledge of records management, secure file handling, and confidentiality standards.</li><li>
Ability to interpret checklists, procedures, and documentation requirements and apply them consistently.</li><li>
Proficiency with databases and document management systems (e.g., Excel, case management platforms, secure file repositories).</li><li>
Clear written and verbal communication; ability to provide corrective guidance professionally.</li><li>
Ability to manage competing priorities, meet deadlines, and maintain audit readiness in a fast paced environment.</li></ul>
...............................................................................................................................................................................................................
Catholic Charities is an equal opportunity employer. We actively foster an environment that is free of racism, discrimination, bias, and harassment where all individuals are treated with dignity, safety, and respect. Successful applicant must comply with federal contractor vaccine mandate requirements. 
 
The work you do will help us advocate for the vulnerable among us, a network of support services to people of all ages and from all walks of life and religious backgrounds.</div>

St Michael's Home for Children | Case Review Specialist, Case Manager

Psychiatry of Texas

About PsychPlus:At PsychPlus, we deliver high-quality mental health care while fostering a supportive work environment. Our team is dedicated to patient well-being, professional growth, and collaborative care. Join us and help make a meaningful impact every day.Job Description:PsychPlus is seeking a skilled and compassionate Certified Medical Assistant to support our clinical team and ensure a smooth, patient-centered care experience. The ideal candidate will be detail-oriented, organized, and confident in both administrative and clinical tasks. This role plays an essential part in maintaining clinic flow and delivering exceptional patient care.Key Responsibilities:Clinical Duties:<ul><li>Assist providers with patient examinations and procedures</li><li>Take and record vital signs, patient history, and medical information</li><li>Prepare exam rooms and sterilize instruments</li><li>Administer medications and injections as directed by providers</li><li>Perform EKGs, labs, and other diagnostic tests (as applicable)</li><li>Support care coordination based on provider instructions</li></ul>Administrative Duties:<ul><li>Schedule appointments and manage patient flow</li><li>Verify insurance and patient information</li><li>Maintain accurate and timely documentation in EMR systems</li><li>Handle patient communication, follow-ups, and call triage</li><li>Manage medication refills and prior authorization requests (if needed)</li></ul>Qualifications:<ul><li>Current Certified Medical Assistant (CMA) credential</li><li>High school diploma or equivalent</li><li>CPR/BLS certification (preferred or required depending on state)</li><li>Prior experience in a medical or behavioral health clinic preferred</li><li>Strong communication, customer service, and organizational skills</li><li>Ability to multitask in a fast-paced environment</li><li>Proficiency with EMR/EHR systems is a plus</li></ul>Job Type: Full-time, In-person.Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Medical Specialty:<ul><li>Psychiatry</li></ul>Schedule:<ul><li>8-hour shift</li><li>Day shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $18.00 - $23.00 per hourApplication Question(s):<ul><li>Can you confirm that you currently hold an active Certified Medical Assistant (CMA) certification?</li></ul>Work Location: In person

Certified Medical Assistant

HCA Houston Healthcare

<div>As a Registered Nurse Home Health PRN , your voice to influence patient care is valued and empowered at every turn &ndash;whether through open, collaborative relationships with your direct manager or more formal opportunities through hospital councils and national nursing initiatives. You'll help shape decisions that elevate both patient outcomes and the future of nursing.
Do you want to work where you have a voice? Nurses are at the forefront of our commitment to the care and improvement of human life. At HCA Healthcare, there are many ways for nurses to have a voice through professional practice councils, advisory councils, vital voices surveys, and units of distinction. We learn from our multi-generational nursing family. We partner with our Nurses at HCA Houston Healthcare at Home!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
Provides coordinated skilled nursing care to patients of all age groups, in the home. Demonstrates accountability and responsibility in collaborating with the interdisciplinary team to establish and achieve patient goals and maintain high quality patient care. Performs in accordance with physician&rsquo;s orders and under the supervision of the Clinical Manager.
What you will do in this role:
<ul><li>Assesses home care patients identifying physical, psychosocial and environmental needs as evidenced by documentation, clinical records, case conferences, team reports, call-in logs and on-site evaluations.</li><li>
Completes OASIS, assessment and visit paperwork according to agency policy. Assures clinical notes accurately indicate continuing communication and coordination of services with the physician, other interdisciplinary team members and patient/family/caregiver.</li><li>
Communicates significant findings, problems and changes to Clinical Manager and physician, and documents all findings, communications, and appropriate interventions.</li><li>
Supervises and provides clinical direction to home health aides and LPNs/LVNs to ensure quality and continuity of services provided.</li><li>
Responsible for participating in on-call rotation and emergency call according to agency policy.</li></ul><h6 class="jobSectionHeader">
What qualifications you will need:</h6><ul><li>
Graduate of an accredited school of professional nursing</li><li>
Minimum of one or more years of home health, public nursing or acute hospital nursing experience</li><li>
Familiar with Medicare home health regulations, documentation requirements, ICD-10 coding and PPS (Strongly preferred)</li><li>
Reliable transportation and proof of valid automobile liability insurance</li><li>
Must have valid driver&rsquo;s license</li><li>
Current BCLS Certification prior to providing patient care.</li></ul>
<h5 class="jobSectionHeader">Benefits</h5>
HCA Houston Healthcare at Home, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services</li><li>
Wellbeing support, including free counseling and referral services</li><li>
Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence</li><li>
Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling</li><li>
Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing</li><li>
Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
&quot;Nurses play a pivotal role and are the backbone of healthcare delivery. At HCA Healthcare, we are dedicated to ensuring nurses have necessary tools and resources to provide world-class patient care, advocating for the profession and helping to shape the future of nursing.&quot;
Sammie Mosier, DHA, MA, BSN, NE-BC
Senior Vice President and Chief Nursing Executive, HCA Healthcare
Healthcare at Home is a service line from HCA healthcare. We are dedicated to providing patients with quality care during their recovery at home. We are Medicare certified. Our patients are under the supervision of a physician and our team of professionals develop an individualized plan of care. Our professionals include registered nurses, licensed practical nurses, therapists, and social workers. We provide the care you need in the comfort of your own home to restore your independence. Healthcare at Home raises the bar on what quality healthcare looks like. Just like family, we pull together to care for, support and celebrate with each other being able to provide exceptional, expert care for patients.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
If this opportunity is your next step in your career path, we encourage you to apply for our Registered Nurse Home Health PRN opening. We review all applications. Qualified candidates will be contacted by a member of our team. We are interviewing apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Registered Nurse Home Health PRN

AMA Recovery Group, LLC

Financial services company is seeking a motivated Paralegal to perform a variety of high volume administrative tasks. A successful applicant will need at least one (3.0) years of experience, a degree or certificate in paralegal studies, experience with Texas efiling, a meticulous attention to detail, and computer proficiency with Microsoft Office. Experience in a high volume document creation and/or file intake environment is a plus. This position offers a competitive salary, benefits package, and opportunities for professional growth. If you are a highly organized individual with strong administrative skills and paralegal degree or certificate, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.Responsibilities:The Paralegal will work directly with the Legal Operations Manager and Collections Attorney on the following responsibilities:<ul><li>Setting up newly placed files in our internal software system (Salesforce)</li><li>Drafting and sending legal demands letters to third parties</li><li>Drafting and Filing of legal pleadings</li><li>Provide administrative support to the senior management team</li><li>Email communications to third parties based on collector requests</li><li>Organzing and managing the legal calendar, including all deadlines and hearings</li><li>Serve demand letters via mail, fax, email, and online upload</li><li>Contact third parties to follow up on lien demands</li><li>Follow up with debtors and defendants regarding settlement negotiations</li><li>Prepare and send reports to management and clients</li><li>General office needs including printing, copying, scanning, faxing, and postage</li><li>Act as adminsitrative assistant to the senior management team as needed</li><li>Coordinate and schedule meetings, appointments, and travel arrangements</li></ul>Skills:<ul><li>Able to communicate professionally and effectively with customers and third parties</li><li>Computer proficiency with knowledge of Microsoft Word</li><li>Good grammar skills</li><li>Ability to meet multiple deadlines without losing attention to detail</li><li>Produce accurate and timely deliverables on a variety of different tasks</li><li>Results driven and detail-oriented</li><li>Proficiency in file management and organization</li><li>Strong proofreading skills with attention to detail</li></ul>A successful applicant will have excellent organizational skills, meticulous attention to detail, and computer proficiency with knowledge of Microsoft Office. Prior experience in a legal department, law firm or collection agency is required.Job Type: Full-timePay: $25.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>paralegal: 3 years (Required)</li></ul>License/Certification:<ul><li>certificate or degree in paralegal studies (Required)</li></ul>Location:<ul><li>Houston, TX 77098 (Required)</li></ul>Work Location: In person

Paralegal

Explore 803+ Administrative assistant for home care agency in Houston United States this March. Find roles across top companies and apply now to boost your career.