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administrative assistant government affairs female

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

One Hospitality Sole Proprietorship

We are seeking a detail-oriented and proactive Junior HR Assistant (Arabic) to support the HR and Government Relations functions. The ideal candidate will have hands-on experience in UAE labor procedures, visa processing, and government portal management, along with basic HR administrative knowledge.Key Responsibilities:<ul><li>Maintain and update employee records and HR database.</li><li>Coordinate employee medical insurance, Emirates ID, and onboarding formalities.</li><li>Support payroll data preparation (attendance).</li><li>Assist in handling employee queries related to HR policies and procedures.</li><li>Process employment visas, labor cards, Emirates ID applications, and visa renewals.</li><li>Handle work permits, visa cancellations, and status changes.</li><li>Coordinate with government authorities such as:</li><li>Ministry of Human Resources and Emiratisation (MOHRE)</li><li>General Directorate of Residency and Foreigners Affairs (GDRFA)</li><li>Federal Authority for Identity and Citizenship (ICP)</li><li>Maintain company immigration files and ensure compliance with UAE labor laws.</li><li>Track visa expiry dates and ensure timely renewals.</li><li>Assist with company license renewals and other regulatory documentation when required.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>Minimum 1&ndash;2 years of experience in HR role within the UAE.</li><li>Strong knowledge of UAE Labor Law and immigration procedures.</li><li>Experience using MOHRE and immigration online portals.</li><li>Strong communication skills (English and Arabic is required).</li><li>Excellent organizational and documentation skills.</li><li>High level of confidentiality.</li><li>Ability to manage multiple tasks and deadlines.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Junior HR Assistant

Al Aman Middle East Group

We are seeking a professional and dedicated Emirati lady to join our team as a Receptionist. The ideal candidate will be responsible for handling front desk operations along with government-related transactions including labour typing, new work permits, visa renewals, cancellations, and other public relations tasks.Key Responsibilities:<ul><li>Greet and welcome visitors in a professional manner</li><li>Answer and direct phone calls appropriately</li><li>Handle incoming and outgoing correspondence</li><li>Maintain reception area cleanliness and organization</li><li>Provide administrative support to management when required</li></ul>Public Relations &amp; Government Transactions:<ul><li>Process labour typing and submit applications through relevant government portals</li><li>Handle new work permit applications</li><li>Process visa renewals and visa cancellations</li><li>Coordinate with government departments such as:</li><li>Ministry of Human Resources and Emiratisation (MOHRE)</li><li>Federal Authority for Identity, Citizenship, Customs and Port Security (ICP)</li><li>Tasheel, Amer, and other related service centers</li><li>Ensure compliance with UAE labor and immigration laws</li><li>Maintain proper documentation and employee records</li><li>Follow up on application statuses and approvals</li></ul>Requirements:<ul><li>Emirati National (Female)</li><li>Previous experience in labour typing and visa processing preferred</li><li>Knowledge of MOHRE, ICP systems, and UAE labor procedures</li><li>Strong communication skills (Arabic &amp; English)</li><li>Good organizational and multitasking skills</li><li>Proficient in MS Office and online government portals</li><li>Professional appearance and customer service skills</li></ul>Preferred Skills:<ul><li>Experience in Public Relations role within UAE</li><li>Familiarity with Abu Dhabi government procedures</li><li>Ability to handle confidential information professionally</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Receptionist (Emirati National – Female)

Brainstorm Human Resource Consultant

Position - Personal Assistant to ChairmanLocation - Abu DhabiJob OverviewWe are seeking a highly professional, proactive, and well-organized Personal Assistant to the Chairman to provide comprehensive administrative and executive support. The ideal candidate will be discreet, detail-oriented, and capable of handling confidential matters with a high level of professionalism and efficiency.Key Responsibilities<ul><li>Provide full administrative and secretarial support to the Chairman</li><li>Manage and coordinate the Chairman&rsquo;s calendar, meetings, appointments, and travel arrangements</li><li>Prepare and draft correspondence, reports, presentations, and other documentation</li><li>Handle confidential information and sensitive documents with utmost discretion</li><li>Coordinate effectively with internal departments and external stakeholders</li><li>Follow up on assigned tasks and ensure timely completion</li><li>Assist with personal matters and special projects as required</li><li>Organize events, meetings, and business engagements when needed</li></ul>Requirements<ul><li>Female candidate preferred</li><li>Below 35 years of age</li><li>Minimum 5 years of experience as a Personal Assistant or Executive Assistant to senior management / C-level executives</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of integrity and professionalism</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li></ul>Preferred Skills<ul><li>Experience supporting high-profile executives or Chairmen</li><li>Strong coordination and interpersonal skills</li><li>Ability to handle last-minute changes and urgent requests</li></ul>Job Type: Full-timePay: AED12,000.00 - AED15,000.00 per monthApplication Question(s):<ul><li>Have you previously supported a Chairman, CEO, or senior executive?</li><li>Do you have experience with international travel bookings and visa coordination</li></ul>?<ul><li>Are you proficient in MS Office (Word, Excel, PowerPoint, Outlook)?</li><li>Can you prepare professional presentations independently?</li><li>Do you have experience in managing expense reports or budgets?</li><li>Do you have a valid UAE driving License?</li><li>Do you speak Tagalog &amp; English fluently?</li></ul>Experience:<ul><li>Administrative &amp; Executive support: 5 years (Required)</li><li>meetings,appointments &amp; travel arrangements: 4 years (Required)</li><li>Personal Asst /Exec Asst to Senior Management: 5 years (Required)</li></ul>

Personal Assistant to Chairman

Al Jassim Electromechanical LLC

Job Title: Tenant Coordination &amp; Accounts Assistant (Female &ndash; Husband Visa Preferred)Role Overview: We are seeking a dedicated and well-spoken female candidate with a spouse visa to manage tenant calls, coordinate service requests, and support basic accounting operations within our facility management team. The ideal candidate must have strong communication skills in English and Hindi and be capable of handling tenant complaints professionally while also assisting the accounts department with petty cash management and data entry in Tally.Key ResponsibilitiesTenant Coordination &amp; Operations<ul><li>Attend inbound and outbound calls related to tenant complaints and service requests.</li><li>Register, track, and follow up on complaints until closure.</li><li>Coordinate with technical teams and supervisors to ensure timely resolution of issues.</li><li>Send email updates to tenants, clients, and internal departments regarding service status.</li><li>Maintain documentation and collect service completion data after work is completed.</li><li>Ensure all communication and records are updated in the system.</li><li>Provide excellent customer service and maintain a positive company image.</li></ul>Accounts &amp; Administrative Support<ul><li>Handle Petty Cash management and maintain proper records of daily expenses.</li><li>Perform data entry in Tally for invoices, expenses, and basic accounting records.</li><li>Assist the Main Accountant with documentation, vouchers, and expense tracking.</li><li>Maintain organized financial records and supporting documents.</li><li>Support preparation of basic financial reports when required.</li></ul>Reporting &amp; Documentation<ul><li>Prepare daily, weekly, and monthly reports related to operations and service requests.</li><li>Maintain accurate records for both operational and financial documentation.</li></ul>Requirements<ul><li>Strong verbal and written communication skills in English and Hindi.</li><li>Basic knowledge or experience with Tally accounting software.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Previous experience in customer service, administration, facility management, or accounts assistance is preferred.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li><li>Good coordination, organization, and follow-up skills.</li><li>Professional attitude, patience, and problem-solving ability.</li><li>Husband-visa candidates preferred.</li></ul>Working Conditions<ul><li>Full-time position within a Facility Management environment.</li><li>Working Hours: 8:00 AM &ndash; 5:00 PM (Monday &ndash; Saturday).</li><li>May require occasional extended hours depending on operational requirements.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month

Office Admin-Female

New York University

<div>Position Summary:

Applications are welcome from all qualified candidates. In line with UAE regulations, Emirati candidates are encouraged to apply 
New York University Abu Dhabi (NYUAD) seeks to appoint a Assistant Director, Project Management reporting to the Associate Vice Chancellor of Student Affairs. 
This role serves as the strategic integrator for the division, leading enterprise-level planning, governance, assessment, and resource optimization across eight departments, 80+ FTE, and 2,000+ students. 
The position provides executive advisory leadership to shape divisional priorities, align operations with institutional strategy, and ensure measurable impact on student success, retention, and engagement. The incumbent drives cross-functional transformation initiatives; establishes governance frameworks for data, communications, professional development, and budget planning; and ensures divisional readiness for accreditation, compliance, and institutional reporting. 
This role operates at the intersection of strategy, analytics, finance, and organizational development, translating institutional vision into executable roadmaps while building divisional capacity and accountability. 
Key Responsibilities: 
Divisional Strategy, Governance &amp; Transformation<ul><li>
Serve as strategic advisor to the Associate Vice Chancellor on divisional planning, performance, and risk</li><li>
Lead the development, execution, and monitoring of the Student Affairs strategic roadmap, ensuring alignment with NYUAD and One NYU institutional priorities</li><li>
Establish governance frameworks for cross-departmental initiatives, ensuring clarity of decision rights, accountability, and performance metrics</li><li>
Oversee divisional change management initiatives, ensuring adoption, stakeholder alignment, and measurable outcomes</li><li>
Identify operational risks and performance gaps; develop mitigation strategies and executive-level recommendations</li></ul>
 Institutional Effectiveness, Data Strategy &amp; Analytics<ul><li>
Architect and govern a comprehensive divisional assessment and performance management framework aligned with accreditation and institutional KPIs</li><li>
Provide executive-level analysis of student engagement, retention indicators, learning outcomes, and subpopulation performance trends</li><li>
Lead predictive and exploratory analytics initiatives to identify early intervention opportunities and strategic investment areas</li><li>
Represent Student Affairs in institutional data governance conversations across NYU New York and NYU Shanghai</li><li>
Ensure data integrity, compliance tracking, and reporting accuracy for mandatory training, accreditation, and institutional audits</li><li>
Supervise and develop a graduate analytics team, building internal analytical capacity</li></ul>
 Financial Stewardship &amp; Resource Optimization<ul><li>
Lead the annual divisional planning and budget cycle, aligning financial investments with strategic priorities and measurable outcomes</li><li>
Develop financial modeling and cost-benefit analyses for new initiatives and resource allocation decisions</li><li>
Advise divisional leadership on budget trade-offs, long-term resource planning, and operational efficiencies</li><li>
Establish accountability frameworks to promote fiscally responsible decision-making across departments</li><li>
Partner with Finance to monitor budget performance, forecast risks, and recommend reallocations</li></ul>
 Executive Communications &amp; Institutional Positioning<ul><li>
Define and implement the divisional communications and storytelling strategy to articulate impact, outcomes, and student success narratives</li><li>
Oversee executive communications on behalf of divisional leadership, ensuring alignment with institutional messaging and change priorities</li><li>
Govern divisional digital ecosystem standards (shared drives, portals, sites) to ensure security, efficiency, and knowledge continuity</li><li>
Ensure consistent brand alignment and quality assurance across all internal and external messaging. Lead interdivisional coordination with IR and External communication teams</li></ul>
 External Reporting, Accreditation &amp; Institutional Relations<ul><li>
Lead the production of the Annual Student Engagement Impact Report as a strategic institutional document informing senior leadership and external stakeholders</li><li>
Serve as divisional lead for accreditation data, compliance readiness, and government reporting</li><li>
Represent Student Affairs in cross-campus One NYU initiatives requiring coordinated data, planning, or reporting</li><li>
Engage external partners, accreditation bodies, and peer institutions for benchmarking and best-practice exchange</li></ul>
 Institutional Events &amp; Strategic Representation<ul><li>
Provide executive oversight of divisional participation in high-visibility institutional events (Open Day, Candidate Weekends, re-orientation programs), ensuring strategic alignment and measurable impact</li><li>
Ensure resource optimization and coherent divisional representation at institution-wide initiatives</li></ul>
 Other duties as assigned 

Qualifications:

Required Education:<ul><li>
Master&rsquo;s degree in higher education appropriate fields</li></ul>
 Required Experience:<ul><li>
7+ years of project management experience
</li><li>Fluency with Microsoft office suite, linked in learning, project management tools</li><li>
Experience working with diverse populations, including familiarity working with international youth</li><li>
Knowledge of assessment within higher education / student affairs context</li><li>
Experience engaging with partners in the UAE</li></ul>
 Preferred Experience:
<ul><li>Project Management Qualifications</li><li>
High proficiency in developing and implementing strategic communications campaigns and leveraging data for storytelling</li><li>
Ability and willingness to work evenings and weekends, particularly during the academic year</li><li>
Excellent organization, presentation, written communication, and interpersonal skills</li><li>
Passion for community building, working with students and social impact</li><li>
Experience working with diverse populations, including familiarity working with international youth</li><li>
Knowledge of assessment within higher education / student affairs context</li><li>
Experience engaging with partners in the UAE</li></ul>
Additional Information:

About NYUAD 
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU&rsquo;s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.</div>

Assistant Director, Strategic Initiatives - Student Affairs (Fixed-Term for 3 years)

AGM foodrestaurant llc

Join a reputable restaurant in the UAE and become a key part of our back-end operations.Position: Female AdminIndustry: Restaurant / Food &amp; BeverageJob Type: Full-timeLocation: Abu Dhabi, UAE.If you have strong administrative skills and the drive to contribute to a growing business, this is the opportunity for you.Join a reputable restaurant in Abu Dhabi and become an essential part of our back-office operations.We are looking for a dedicated and detail-oriented female candidate with experience in administrative support within the F&amp;B industry.Your role will directly support operational efficiency across HR, payroll, purchasing, and general administration.Key Responsibilities:<ul><li>Perform accurate data entry and record-keeping for daily sales, employee attendance, payroll, inventory, and HR files.</li><li>Request, Track and encode purchase orders, supplier invoices, and delivery receipts into the system.</li><li>Monitor and manage employee attendance logs and ensure accurate monthly payroll processing.</li><li>Maintain up-to-date employee records, contracts, and leave balances.</li><li>Coordinate with kitchen and front-of-house teams for smooth documentation of operational tasks.</li><li>Assist in processing and filing HR documents, memos, and correspondence.</li><li>Prepare and update administrative reports, expense sheets, and tracking logs as needed.</li><li>Support day-to-day office management tasks and general admin duties.</li></ul>Requirements:<ul><li>Gender: Female (as per business preference)</li><li>Experience: Minimum 2 years in a administrative role</li><li>Prior experience in a restaurant or F&amp;B business in the UAE preferred</li><li>Basic accountant skills is a plus.</li><li>Familiarity with Omega software or other Restaurant Softwares is a strong advantage</li><li>Strong attention to detail and organisational skills</li><li>Proficient in Microsoft Excel and other office tools</li><li>Good command of English (spoken and written)</li><li>Ability to multitask and work efficiently under pressure</li><li>Reliable, proactive, and good at following structured processes</li></ul>We value individuals who are proactive, reliable, and eager to grow with us.If you're someone who enjoys working in a structured yet dynamic environment and understands the pace of restaurant operations, we want to hear from you.Apply now.Job Type: Full-time

Administrator (Female)

Explore 431+ Administrative assistant government affairs female in Abu Dhabi this March. Find roles across top companies and apply now to boost your career.