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administrative assistant

MEDvidi

<div>
 
 About MEDvidi
 
 
 
 MEDvidi is a leading telemental health provider delivering comprehensive online mental health services through a network of licensed professionals. We specialize in treating ADHD, anxiety, depression, stress, OCD, and insomnia, offering accessible and cost-effective virtual care solutions. With a global workforce of 150+ professionals, we're committed to revolutionizing mental healthcare delivery through innovative telehealth solutions.
 
 
 
 Position Overview
 
 
 
 The Support Assistant role is essential in supporting our healthcare providers by managing administrative and clinical support functions. This position facilitates seamless provider-patient communications, manages electronic medical records (EMR), coordinates pharmacy services, and ensures efficient telehealth operations. The role focuses on delivering exceptional support while maintaining high standards of patient care and provider satisfaction.
 
 
 Requirements:
 
 
 
 Required
 
 
 
 <ul>
 <li>
 Bachelor's degree in healthcare administration or related field
 </li>
 <li>
 Experience in healthcare or customer service environment, minimum 2 years experience
 </li>
 <li>
 Strong understanding of medical terminology and healthcare processes
 </li>
 <li>
 Excellent documentation and record-keeping abilities
 </li>
 <li>
 Proficiency in healthcare management systems and CRM platforms
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience in mental health or telehealth settings
 </li>
 <li>
 Knowledge of pharmacy operations and prescription management
 </li>
 <li>
 Healthcare administration certifications
 </li>
 <li>
 Multi-lingual capabilities
 
 
 </li>
 </ul>
 
 Personal Attributes
 
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Problem-solving and analytical capabilities
 </li>
 <li>
 Ability to work effectively under pressure
 </li>
 <li>
 Customer service orientation
 </li>
 <li>
 Professional demeanor and reliability
 </li>
 <li>
 Adaptability to changing priorities
 
 
 </li>
 </ul>
 
 Technical Competencies
 
 
 
 <ul>
 <li>
 Healthcare management platforms
 </li>
 <li>
 Communication tools (phone, email, chat systems, Intercom, Slack)
 </li>
 <li>
 Prescription management software
 </li>
 <li>
 Documentation and reporting tools
 </li>
 <li>
 Google Workspace
 </li>
 <li>
 Amazon WorkSpaces
 </li>
 <li>
 Reliable high-speed internet connection (minimum 20 Mbps download/upload)
 </li>
 <li>
 Backup internet connection
 </li>
 <li>
 Quiet, dedicated home office space with appropriate equipment
 
 
 </li>
 </ul>
 Responsibilities:
 
 
 
 Provider Support Management
 
 
 
 <ul>
 <li>
 Serve as dedicated support for assigned healthcare providers
 </li>
 <li>
 Monitor and respond to provider queries through communication system
 </li>
 <li>
 Ensure priority handling of provider concerns and requests
 </li>
 <li>
 Maintain regular communication with clinical leadership regarding provider needs
 </li>
 <li>
 Support providers in maintaining efficient clinical workflows
 
 
 </li>
 </ul>
 
 Patient Care Coordination
 
 
 
 <ul>
 <li>
 Handle incoming patient communications via phone, email, and chat
 </li>
 <li>
 Coordinate follow-up appointments and medication management
 </li>
 <li>
 Process and document patient inquiries using standardized templates
 </li>
 <li>
 Facilitate verification process
 </li>
 <li>
 Manage patient documentation in electronic medical records
 
 
 </li>
 </ul>
 
 Pharmacy Operations
 
 
 
 <ul>
 <li>
 Coordinate pharmacy changes and prescription management
 </li>
 <li>
 Document medication-related concerns in patient medical records
 </li>
 <li>
 Assist with electronic prescription processing
 </li>
 <li>
 Liaise between providers, patients, and pharmacies
 </li>
 <li>
 Ensure accurate prescription information update
 
 
 </li>
 </ul>
 
 Clinical Administration
 
 
 
 <ul>
 <li>
 Maintain accurate documentation in CRM systems
 </li>
 <li>
 Process intake verifications and manage appointment scheduling
 </li>
 <li>
 Handle Electronic Rx creation and management
 </li>
 <li>
 Coordinate with refund department for billing issues
 </li>
 <li>
 Execute daily priority tasks within established timeframes
 </li>
 </ul>
</div>

Administrative Assistant

My law Associates

Overview We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong office management skills, be proficient with various computer applications, and demonstrate excellent communication abilities. Bilingual skills are a plus, as well as experience with medical or dental reception duties. This position offers an engaging work environment where attention to detail and organizational skills are highly valued. FemaleDuties<ul><li>Greet visitors and clients at the front desk with professionalism and courtesy</li><li>Manage multi-line phone systems, calls</li><li>Schedule appointments and maintain calendars using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and maintain accurate records using office management software</li><li>Support bookkeeping tasks including basic invoicing and record keeping</li><li>Assist with office management tasks such as supply ordering, document proofreading, and organizational duties</li><li>Provide customer support by addressing inquiries promptly and professionally</li><li>Maintain a clean and organized reception area to ensure a welcoming environment</li><li>Support personal assistant duties as needed, including calendar management and administrative support for staff</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong computer literacy with experience in data entry, filing, and document proofreading</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Effective time management skills to handle multiple responsibilities efficiently</li><li>Experience with multi-line phone systems and front desk operations</li><li>Knowledge of QuickBooks or similar bookkeeping software is preferred</li><li>Bilingual abilities are highly desirable to assist a diverse client base</li><li>Previous office management or clerical experience is preferred</li><li>Exceptional customer service skills with professional phone etiquette</li><li>Ability to work independently while supporting team needs</li></ul>Job Type: Full-timePay: Up to Rs1,000.00 per dayWork Location: In person

Receptionist/Administrative Assistant (Female)

CO BUILD PVT LTD

Co Build Pvt. Ltd. is seeking a highly organized, proactive, and professional Executive Assistant (Female) to provide comprehensive administrative and operational support to senior management. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day executive operations.Key Responsibilities<ul><li>Manage and organize executive calendars, appointments, and meetings</li><li>Prepare correspondence, reports, presentations, and meeting minutes</li><li>Coordinate internal and external communications on behalf of management</li><li>Handle confidential documents and sensitive information with discretion</li><li>Arrange travel plans, meetings, and company events</li><li>Assist in follow-ups, task tracking, and deadline management</li><li>Maintain records, files, and documentation in an organized manner</li><li>Support management in daily administrative and operational tasks</li></ul>Requirements &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Assistant or similar administrative role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Professional attitude with strong attention to detail</li></ul>Preferred Skills<ul><li>Experience working with senior management</li><li>Knowledge of office management procedures</li><li>Problem-solving and decision-making skills</li></ul>Location : Lake City , Lahore.Job Types: Full-time, FresherPay: Rs35,000.00 - Rs60,000.00 per monthWork Location: In person

Executive Assistant

Paper Works Printers

Please Read The Job Description Carefully Before Apply. This Job is Not Related To Accounts and Finance Department.Job SummaryWe are seeking a detail-oriented and proactive Account Assistant to join our dynamic team. This position requires strong communication skills and the ability to work collaboratively in a fast-paced environment. The Account Assistant ensures that administrative processes are executed efficiently, supporting the Brokers and other team members in delivering exceptional service to clients.Key Responsibilities<ul><li>Assist with day-to-day administrative tasks such as filing, data entry, and managing client records.</li><li>Prepare and maintain accurate documentation for insurance policies, endorsements, and client correspondence.</li><li>Process and distribute internal and external communications, including emails, letters, and reports.</li><li>Support client communications by scheduling appointments, handling basic inquiries, and directing complex issues to appropriate team members.</li><li>Assist in preparing client proposals, policy documents, and renewal notices.</li><li>Update clients on the status of their requests or documents, as directed by licensed team members.</li><li>Manage the collection, organization, and distribution of documents related to insurance policies, claims, and client interactions.</li><li>Maintain confidentiality and security of sensitive client information.</li><li>Assist in coordinating internal meetings, training sessions, and client events.</li><li>Collaborate with other team members to ensure smooth operations and resolve any administrative issues.</li></ul>Periodic Duties<ul><li>Support the preparation of presentations, reports, and other materials for team meetings.</li><li>Generate reports and summaries for internal use, including client activity and policy status.</li></ul>Qualifications &amp; Asset<ul><li>High school diploma or equivalent required.</li><li>Minimum of 1-2 years of experience in an administrative or support role, preferably within an insurance or financial services environment.</li><li>A post-secondary diploma in Business, Finance, Insurance, or a related field preferred.</li></ul>Requirements<ul><li>Proficiency in English; bilingual or multilingual skills are highly desirable.</li><li>Previous experience in customer support, client services, or call center environments is preferred.</li><li>Strong computer skills with a focus on Microsoft Office applications (Excel, Word, PowerPoint).</li><li>Excellent typing skills with attention to detail for accurate data entry.</li><li>Strong communication skills, both verbal and written, to effectively interact with clients and team members.</li><li>Ability to handle cash transactions accurately and responsibly.</li></ul>Technical Competencies<ul><li>Familiarity with insurance management software and CRM systems to perform data entry and manage client information.</li><li>Ability to enter and maintain data accurately, with attention to detail and efficiency.</li><li>Experience in handling, organizing, and processing documents in a professional setting.</li><li>Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) for preparing documents, spreadsheets, and presentations.</li><li>Basic understanding of financial and insurance terminology and processes.</li></ul>Person Specification<ul><li>Clear and effective verbal and written communication skills for interacting with clients and team members.</li><li>Ability to provide supportive and responsive service to clients, addressing their needs professionally.</li><li>Strong organizational abilities to manage multiple tasks, prioritize responsibilities, and ensure timely completion of duties.</li><li>Ability to work effectively with colleagues and support the team&rsquo;s objectives and goals.</li><li>Basic problem-solving skills to address and escalate issues as needed, ensuring smooth administrative operations.</li></ul>Working ConditionsWorks primarily in a standard office setting with a typical climate-controlled environment. The role requires periods of sitting, computer use, and participation in meetings or collaborative sessions. Noise levels are generally low, and the position involves minimal physical exertion.Shift Schedule - Monday to Friday, 07:00 pm to 03:00 am. Please note that it is an In-Person position and requires the candidate to be physically present in our Lahore Office.Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthWork Location: In person

Account Assistant (Insurance) Read Job Description Before Apply

Accounts Automated (BPO/Outsourcing)

Executive Assistant to CEO Job Type: Full-Time Location: OnsiteAbout the RoleWe are looking for a highly organized, proactive, and strategic Executive Assistant (EA) to support our CEO. This is not a routine administrative role; this position requires someone who can think ahead, manage complex workflows, and coordinate across multiple teams with professionalism and precision.The EA will ensure optimized use of the CEO&rsquo;s time by managing inboxes, filtering priorities, coordinating meetings, preparing documentation, and driving follow-ups across the business. If you&rsquo;re an exceptional communicator, a natural problem-solver, and thrive in fast-paced environments&mdash;this role is for you.Key Responsibilities 1. Inbox &amp; Strategic Communication Management<ul><li>Full ownership of the CEO&rsquo;s inbox, including triaging, categorizing, prioritizing, and escalating emails.</li><li>Draft and respond to communications on behalf of the CEO where appropriate.</li><li>Maintain a pending action log and ensure timely follow-ups.</li></ul>2. Calendar &amp; Meeting Management<ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments.</li><li>Prepare agendas, briefing notes, presentations, reports, and minutes.</li><li>Attend meetings where needed to document decisions and action items.</li></ul>3. Project &amp; Workflow Oversight<ul><li>Track progress of CEO-assigned initiatives across departments.</li><li>Follow up with internal team members to ensure timely execution.</li><li>Identify bottlenecks, risks, or workflow issues and propose solutions.</li></ul>4. Document Preparation &amp; Reporting<ul><li>Create business proposals, corporate reports, presentations, and internal briefs.</li><li>Summarize information for quick CEO decision-making.</li></ul>5. Stakeholder &amp; Relationship Management<ul><li>Serve as the communication bridge between the CEO, internal teams, clients, and partners.</li><li>Ensure timely and professional correspondence at all times.</li></ul>6. Strategic Support &amp; Insight<ul><li>Anticipate CEO needs and prepare relevant information or briefing material in advance.</li><li>Compile insights, summaries, and decision-support documents when required.</li></ul>7. Confidentiality &amp; Professional Conduct<ul><li>Uphold strict confidentiality across all matters handled.</li><li>Represent the CEO with professionalism and maturity.</li></ul>Tools &amp; Systems<ul><li>Outlook / Gmail delegated inboxes</li><li>Microsoft Office (Word, PowerPoint, Excel)</li><li>ClickUp or other workflow management tools</li><li>Zoom / Virtual meeting platforms</li><li>CRM or proposal creation tools</li></ul>Job Requirements<ul><li>3&ndash;5 years of experience as an Executive Assistant or in a similar senior administrative role.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, multitasking, and analytical skills.</li><li>Ability to manage competing priorities in a fast-paced environment.</li><li>High emotional intelligence and professional maturity.</li><li>Proficiency in MS Office and email management tools.</li><li>Ability to work independently with minimal supervision.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assitant

IPS (USA)

Job SummaryWe are seeking a detail-oriented and dependable Assistant Administrator to support the smooth functioning of daily administrative and operational activities in a fast-paced BPO environment. The role requires close coordination with HR, Operations, IT, and Management to ensure efficient office administration, staff management, policy compliance, and uninterrupted business operations.Key ResponsibilitiesAdministrative &amp; Office Operations<ul><li>Support daily office administration and ensure smooth operational flow</li><li>Maintain and organize physical and digital records, files, and documentation</li><li>Manage office supplies, inventory, and vendor coordination</li><li>Assist in preparing administrative reports, trackers, and summaries</li></ul>Staff Coordination &amp; Attendance<ul><li>Maintain attendance records, shift rosters, and leave data</li><li>Coordinate with team leads and HR on staffing requirements and schedule adjustments</li><li>Monitor punctuality and adherence to assigned shifts</li><li>Assist in onboarding formalities and documentation for new hires</li></ul>Compliance &amp; Policy Implementation<ul><li>Ensure adherence to company policies, SOPs, and BPO compliance standards</li><li>Support implementation of workplace rules, discipline, and operational guidelines</li><li>Assist management in communicating policies and procedural updates to staff</li></ul>Interdepartmental Coordination<ul><li>Liaise with HR, Operations, IT, and Finance teams for administrative support</li><li>Coordinate access, system requests, and workplace arrangements with IT</li><li>Support operational teams with documentation and logistical needs</li></ul>Reporting &amp; Management Support<ul><li>Prepare daily, weekly, and monthly administrative reports</li><li>Track operational issues and escalate to management when required</li><li>Assist senior management with scheduling, follow-ups, and internal communications</li></ul>Requirements &amp; Qualifications<ul><li>2 to 3 years of experience in an administrative role (BPO experience preferred)</li><li>Strong organizational, coordination, and multitasking skills</li><li>Good verbal and written communication skills</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to work 12-hour shift in a high-pressure BPO environment</li><li>Basic understanding of HR, admin, and operational processes</li><li>Problem-solving mindset with attention to detail</li></ul>Compensation &amp; Benefits<ul><li>Salary: Up to PKR 70,000</li><li>Growth and learning opportunities</li><li>Professional and supportive work environment</li></ul>Ideal Candidate Profile<ul><li>Reliable, disciplined, and process-oriented</li><li>Comfortable working extended shifts</li><li>Strong follow-up and coordination abilities</li><li>Able to handle confidential information responsibly</li></ul>Shift Timings :12 hours as per discussion in interviewTo Apply: Please email your resume with tile &lsquo;Assistant Administrator&rsquo;hamza.zubair@ipscloud.corecruitment@ipscloud.coWhatsApp: 0336-0777103Job Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthAbility to commute/relocate:<ul><li>Lahore: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have prior experience as assistant administrator if yes then apply</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>4year: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Assistant Administrator

GenXe Tech

GenXe (SMC-Pvt) Ltd is a leading web development and digital marketing agency based in Lahore. We specialize in creating innovative websites, e-commerce solutions, social media marketing, and comprehensive digital strategies for businesses worldwide.We're a dynamic, creative team passionate about empowering brands in the digital space.We're expanding our team and looking for a motivated and organized Female Office Assistant / Admin Assistant to support our daily operations and contribute to a smooth-running office environment.Key Responsibilities:<ul><li>Handle administrative tasks such as managing correspondence, filing, and data entry</li><li>Answer phone calls, greet visitors, and manage front desk/reception duties</li><li>Assist in scheduling meetings, coordinating appointments, and organizing office events</li><li>Maintain office supplies inventory and coordinate with vendors</li><li>Support the team with basic bookkeeping, invoicing, and report preparation</li><li>Manage emails, prepare documents, and handle general clerical work</li><li>Ensure office cleanliness and organization</li><li>Manage and correspond with internal team members for smooth communication and coordination</li><li>Monitor and follow up on ongoing projects/tasks to ensure timely progress and deadlines are met</li><li>Assist in HR-related tasks including attendance tracking, recruitment support, employee onboarding, and maintaining personnel records</li></ul>Requirements:<ul><li>Minimum Graduate qualification</li><li>6 months to 1 year of experience in office administration or a similar role (fresh candidates with strong skills are also encouraged to apply)</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Excellent communication skills in English and Urdu</li><li>Strong organizational and multitasking abilities</li><li>Pleasant personality, reliable, and proactive</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Friendly and professional work environment</li><li>Opportunity to grow in a creative digital agency</li><li>On-the-job learning and support</li></ul>Job Type: Full-timePay: Rs25,000.00 - Rs30,000.00 per monthLocation:<ul><li>Lahore (Preferred)</li></ul>Work Location: In person

Female Office Assistant / Admin Assistant

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