administrative assistant

KW Property Management

<div><p>As the key employee liaisons between the client and KWPM services &amp; internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.</p>
<p>
Duties and Essential Functions</p>
<p>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p>
<ul>
<li>Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.</li>
<li>Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.</li>
<li>Maintain, update, type, and coordinate account information in computer database.</li>
<li>Research any owner discrepancies regarding payment to accounts.</li>
<li>Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.</li>
<li>Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.</li>
<li>Ensure that emails are responded to within 24 hours.</li>
<li>Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.</li>
<li>Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.</li>
<li>Reservation &amp; coordination of conference room events.</li>
<li>Special projects as instructed.</li>
</ul>
<p>Work Environment<br>
This position will be located indoors and in an office setting.</p>
<p>
Physical Demands<br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.</p>
<p>
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.</p>
<p>
Position Type/Expected Hours of Work<br>
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.</p>
<p>
Required Education and Experience</p>
<ul>
<li>Prior experience in a related position; a minimum of 1-year experience.</li>
<li>Working knowledge of computer and associated programs; MS Office Suite.</li>
<li>Ability to multi-task, set, and manage priorities.</li>
<li>Bi-lingual English/Spanish, a plus</li>
<li>Excellent communication and listening skills in order to interact with a diverse and multi-culture population.</li>
<li>Keyboarding ability with accuracy at 45-50 words per minute.</li>
<li>Must function in team organized environment.</li>
</ul>
<p>Other Duties<br>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</p>
<p>
KW Property Management &amp; Consulting is a drug-free workplace.<br>
<br>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</p></div>

Administrative Assistant

American Vision Group Your Eye Specialists

<p><b>Overview:</b><br/>In this position there&rsquo;s a range of primary duties which includes preparing the patient to see Attending Physician (preliminary exam, medical history, &amp; testing), preparation of examination and treatment rooms, performing basic and routine vision screening examinations, administering eye medications, cleaning, and maintaining ophthalmic instruments and assisting physicians during surgical and laser procedures.</p><p><b>Responsibilities:</b><br/>&middot; Performs complete ophthalmic history and preliminary exams, sub-specialty tests.</p><p>&middot; Accurately perform: Tonometry, Visual Field Exam, Amsler&rsquo;s Grid Screening, Muscle Testing, Pupil Exams, Optical Coherence Tomography (OCT), and Fluorescein Angiograph (FA).</p><p>&middot; Assists Physician with Retinal injections.</p><p>&middot; Verifies patient information by interviewing patients, recording medical history, and confirming purpose of visit.</p><p>&middot; Accurately records all information in EMR system according to established standards and physician requirements.</p><p>&middot; Checks condition of patients' eyes by observing pupils, muscle, visual acuity, extraocular movements.</p><p>&middot; Prepares patients for ophthalmology examination by dilating pupils, changes in visual acuity, elevated extraocular pressure, or blood pressure and communicating results to attending Physician.</p><p>&middot; Secures patient information and maintains patient confidence by completing and safeguarding medical records, completing diagnostic and procedure coding, and keeping patient information confidential.</p><p>&middot; Counsels patients by transmitting physician's orders, use of drops, contact lenses, drugs, and answer questions about surgery and specialty imaging required/ordered.</p><p>&middot; Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures along with complying with legal regulations.</p><p>&middot; Keeps equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, and promptly reporting equipment issues.</p><p>&middot; Performs set standard number of patient work-ups based on established times while maintaining quality of customer service.</p><p>&middot; Maintains stock in exam room in accordance with standard inventory and Physician preferences.</p><p>&middot; Maintains sterilization of instruments.</p><p>&middot; Sets up and prep for procedures to include setting sterile tray and maintaining sterile field.</p><p>&middot; Must be able to work at alternative locations as needed.</p><p>&middot; Perform other duties and assume various responsibilities as determined by the team lead and Doctor.</p><p>&middot; Must be able to travel between our locations.</p><p><b>Qualifications: </b></p><p>&middot; Prior experience as an Ophthalmic Technician.</p><p>&middot; Experience in a Medical setting (preferably in an Ophthalmology practice).</p><p>&middot; Ophthalmic Certifications preferred; Certified Ophthalmic Assistant (COA), Certified Ophthalmic Technician (COT), Certified Ophthalmic Medical Technologist (COMT)</p><p>&middot; Strong knowledge of medical office procedures.</p><p>&middot; Proficient in computers and relevant software applications and practice management technology</p><p>&middot; Knowledge of customer service principles and practices.</p><p>&middot; Possession of strong problem-solving skills and sound judgment.</p><p>&middot; Ability to achieve team goals while demonstrating organizational values and utilizing resources responsibly.</p><p>&middot; Ability to be proactive and take initiative.</p><p>&middot; Possession of strong organizational skills.</p><p>&middot; Excellent verbal and written communication.</p><p>&middot; Ability to collaborate across departments and build effective relationships with internal and external customers to achieve goals.</p><p>&middot; Exhibit high level of quality through attention to detail and monitoring of work.</p><p>&middot; Ability to work independently on assigned tasks as well as to accept direction on given assignments.</p><p>&middot; Deals with confidential information and/or issues using discretion and judgment.</p><p><b>Physical Requirements: </b></p><p>&middot; Must be able to stand and walk for long periods of time.</p><p>&middot; Must have manual dexterity to work with ophthalmic equipment and maneuver a patient if in a wheelchair.</p><p>&middot; Must be able to accurately type information into EMR system.</p><p>&middot; Must be able to have face to face conversations with patients and staff.</p><p>&middot; Must be able to lift 25lbs.</p><p>If you are a dedicated professional with a passion for eye care, we encourage you to apply for this rewarding position. Join our team of skilled professionals in providing exceptional eye care services to our patients.</p><p>Job Type: Full-time</p><p>Pay: From $15.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Entry Level Technician

Castle Group

<div>Overview:
<p>
The Front Desk Attendant is responsible for the professional, effective, and efficient handling of all residents&rsquo; requests and needs upon entering the community or building.</p><p>
The Front Desk Attendant provides exemplary service consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.</p>
Responsibilities:
<div><b>
Essential </b><b>Duties and </b><b>R</b><b>esponsibilities</b></div><ul><li>
Greets residents/guests upon entry, and respond to requests, questions, and any other needs.</li><li>
Documents issues or transactions as needed.</li><li>
Develop an understanding of Association policies and requirements.</li><li>
Develop an understanding of the appropriate department/person to support when an escalation for resolution is needed.</li><li>
Develop knowledge of surrounding areas and attractions.</li><li>
Answers phones promptly, with an ability to answer questions and requests while understanding support resources when needed.</li><li>
Tracks activity logs and incident reports, records, and forms for the Property Manager&rsquo;s daily review.</li><li>
Escalates concerns and issues to the Property Manager for immediate resolution when necessary.</li><li>
Monitors Emergency Response System and responds in a timely and efficient manner.</li><li>
Monitors and controls Electronic Security Control Systems if applicable.</li><li>
Ensures all safety precautions and procedures are followed while performing duties.</li><li>
Logging all packages and tracking them until pick-up by or delivery to the resident, when applicable.</li><li>
Dependent on shift, maybe required to handle overnight activities.</li></ul><ul><li>
Other duties and responsibilities as assigned.</li><li>
Must stay awake and alert for the entire shift.</li></ul>
Qualifications:
<div><b>
Qualifications</b></div><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p><div><b>
Education and Experience</b></div><ul><li>
High school diploma or equivalency required.</li><li>
1+ years of administrative or hospitality experience preferred.</li></ul><div></div><div><b><br>
Skills and Abilities</b></div><ul><li>
Effective written and verbal communication skills.</li><li>
Excellent customer service skills including strong conflict resolution and de-escalation techniques.</li><li>
Intermediate command of computer hardware/software, specifically Microsoft Office Suite.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Ability to prioritize tasks.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li><li>
Multiple language fluency is desirable but not necessary.</li></ul><div></div><div><b><br>
Physical requirements</b></div><div>
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</div><br>
<div></div><ul><li>
Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.</li><li>
Ability to lift 30lbs. following appropriate safety procedures.</li><li>
Ability to:</li><li>
Work in an upright standing position for long periods.</li><li>
Walk and climb stairs.</li><li>
Easily navigate the property/building as required to meet the job functions.</li><li>
Extensive use of fingers for typing and visual use of the computer monitor.</li><li>
Handle, grasp, and feel objects and equipment.</li><li>
Reach with hands and arms.</li><li>
Repeat various motions with wrists, hands, and fingers.</li><li>
Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.</li><li>
Ability to respond verbally in an understandable, professional manner in person and over the telephone.</li><li>
Ability to stoop and bend.</li></ul><div></div><div><b><br>
EQUAL EMPLOYMENT OPPORTUNITY</b></div><div>
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.</div><div></div><div><b><br>
DISCLAIMER</b></div><div>
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.</div></div><div></div>

Front Desk Attendant

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3 administrative assistant jobs In North Miami Beach

Administrative Assistant

Entry Level Technician

Front Desk Attendant