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administrative assistant ii

administrative assistant people teams

Manatt, Phelps & Phillips, LLP

<div>
 Department: Office Administration
 
 
 Job Number: 100420
 
 
 Offices: Los Angeles
 
 
 With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 
 
 We are seeking a motivated and detail-oriented Assistant to join our dynamic People teams. This foundational position will provide essential administrative support to our People Team leaders in various areas, including Human Resources/Benefits, Diversity &amp; Inclusion, Professional Development, and Strategic Growth.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Extensive calendar management, scheduling of meetings, interviews, training sessions, and coordination of travel arrangements and events.
 </li>
 <li>
 Assisting with the processing and submission of department invoices.
 </li>
 <li>
 Management and tracking of expense reimbursements.
 </li>
 <li>
 Budget development support.
 </li>
 <li>
 Project management support, including monitoring progress, following up with team members, and tracking deadlines to ensure initiatives stay organized and on schedule.
 </li>
 <li>
 Survey creation, data analysis, and database management across all people teams.
 </li>
 <li>
 Preparing and formatting sensitive documents in Power Point, Word and PDF.
 </li>
 <li>
 Updating and regular auditing of department pages on Firm intranet, OneManatt.
 </li>
 <li>
 Assist in the preparation of agendas, documents, reports, and presentations.
 </li>
 <li>
 Assist with the preparation of annual AAP reporting.
 </li>
 <li>
 Summer program support, including but not limited to tracking of expenses and events, and managing event calendars/invitations.
 </li>
 <li>
 Participate in projects across all people teams and contribute to process improvements.
 </li>
 <li>
 Ad hoc special projects and duties as needed.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Candidate should have 1-2 years of previous experience in an administrative or HR/people function-related role.
 </li>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field preferred.
 </li>
 <li>
 Experience supporting multiple professionals, including ability to keep team members on track with processes, policies, and deadlines.
 </li>
 <li>
 Demonstrated reliability and ability to work collaboratively in a team environment.
 </li>
 <li>
 Ability to manage multiple competing priorities with support from the team and adapt to changing workloads and tight deadlines.
 </li>
 <li>
 Demonstrated ability to proactively identify and solve problems and communicate effectively to ensure task completion.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Capacity to maintain a high-level of confidentiality and handle sensitive information.
 </li>
 <li>
 Must have exceptional organizational skills and strong attention to detail.
 </li>
 <li>
 Ability to adapt communication and collaboration styles to work effectively across teams.
 </li>
 <li>
 Proficiency in Outlook, Word, PowerPoint and Excel skills required, with a willingness to learn new software programs which support the business operations of the department.
 </li>
 <li>
 Proficiency with AI tools, with a willingness to learn additional AI tools for process improvement and productivity.
 
 
 </li>
 </ul>
 The base annual pay range for this role is between $57,000-$62,000. The base pay to be offered will vary and depend on skills and qualifications, experience, and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
 
 
 This position is open to candidates based in Los Angeles. Manatt maintains a hybrid work schedule requiring in-office presence 3 days per week for this role in our Century City office. Candidates must reside within a reasonable commuting distance and be able to comply with our in-office requirements. This is not a remote position.
 
 
 EEO/AA EMPLOYER/Veterans/Disabled
 
 
 
 Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
 
</div>

Administrative Assistant (People Teams)

Motive Companies

<div>Administrative Assistant - eCommerce / Consumer Goods 
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire<div>
Monday - Friday 8a-5p</div> 
About the Company 
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team. 
Why You'll Love Working Here 
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.<div> 
What You'll Do 
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div> 

<div>What We're Looking For 
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div> 
Compensation 
$25/hour 
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</div>

Administrative Assistant

SKIMS

<div>
 
 
 Department:
 
 People and Culture
 
 
 
 Location:
 
 Los Angeles HQ
 
 
 
 Compensation:
 
 $115,000 - $125,000 / year
 
 
 
 
 Description
 
 
 
 SKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, shapewear, and essentials. We are setting new standards by delivering technically innovative, comfort-driven products with elevated design for everybody.
 
 
 At the intersection of culture, innovation, and commerce, SKIMS is a global brand redefining modern apparel. Our teams are built on creativity, collaboration, and operational excellence, and we are committed to fostering an inclusive, high-performance environment where ambitious, curious, and values-driven individuals can do the best work of their careers.
 
 
 As we continue to scale globally, our HQ teams play a critical role in shaping strategy, building world-class infrastructure, and driving sustainable growth across markets.
 
 
 
 About the Role
 
 
 
 
 SKIMS is looking for a highly skilled and dynamic Executive Assistant to provide proactive, seamless support to three senior leaders. This role goes beyond traditional administrative tasks&mdash;requiring a manager-level professional who can anticipate needs, manage complex priorities, and serve as a trusted partner. The ideal candidate is operationally excellent, agile under pressure, and deeply collaborative, embodying our SKIMS values and core competencies.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Prioritization
 
 
 
 
 &middot; Manage complex and dynamic calendars, ensuring seamless scheduling across multiple leaders with competing priorities.
 
 &middot; Anticipate needs and proactively resolve scheduling conflicts, flagging critical deadlines and opportunities.
 
 &middot; Coordinate international and domestic travel logistics, agendas, and itineraries.
 
 
 
 Project &amp; Operational Management
 
 
 
 
 &middot; Act as a liaison across departments to ensure senior leaders are prepared for meetings, presentations, and external engagements.
 
 &middot; Lead follow-up on action items, ensuring accountability and execution across teams.
 
 &middot; Draft, edit, and manage executive communications, presentations, and briefing materials.
 
 
 
 Relationship Management
 
 
 
 
 &middot; Build and maintain trusted relationships with internal stakeholders, external partners, and high-profile contacts.
 
 &middot; Represent leaders with professionalism, discretion, and a customer-first mindset.
 
 
 
 
 Process Excellence
 
 
 
 
 &middot; Streamline administrative processes, identifying innovative solutions to improve efficiency.
 
 &middot; Handle confidential information with the highest level of integrity and judgment.
 
 
 
 Core Competencies in Action
 
 
 
 
 &middot;
 
 Deliver Results
 
 : Demonstrates accountability and operational excellence by managing multiple leaders with precision and ensuring follow-through on critical initiatives.
 
 &middot;
 
 Foster Collaboration
 
 : Creates strong cross-functional relationships, promotes inclusivity, and builds trust to keep leaders connected and aligned.
 
 
 
 Shape the Future
 
 : Anticipates challenges, adapts quickly, and provides innovative solutions to support the evolving needs of a fast-paced, global brand
 
 
 
 Skills, Knowledge and Expertise
 
 
 
 &middot; 7+ years of experience as an Executive Assistant, with at least 3 years supporting multiple senior executives simultaneously.
 
 &middot; Proven ability to manage competing priorities with discretion, judgment, and agility.
 
 &middot; Strong written and verbal communication skills; adept at preparing executive-level communications and presentations.
 
 &middot; Highly organized with a forward-thinking approach to anticipating needs.
 
 &middot; Experience in fashion, consumer, or high-growth industries strongly preferred.
 
 &middot; Bachelor&rsquo;s degree or equivalent professional experience.
 
 
 
 What We Value
 
 
 &middot; Agility &amp; Resilience: Thrives in a fast-paced, evolving environment.
 
 &middot; Customer Focus: Brings a service-minded, professional approach to all interactions.
 
 &middot; Execution-Focused: Ensures follow-through with a strong attention to detail.
 
 &middot; Team Player Mindset: Works collaboratively while supporting leaders in driving performance.
 
 
 
 Benefits, Culture and Perks
 
 
 
 
 Benefits and Culture
 
 <ul>
 <li>
 Up to 100% Company Paid Healthcare (medical, dental, vision)
 </li>
 <li>
 Kind Body Fertility Benefits
 </li>
 <li>
 401(k) savings plan with up to 4% match
 </li>
 <li>
 Unlimited PTO
 </li>
 <li>
 Full Access to LinkedIn learning
 </li>
 <li>
 Employee Discounts
 </li>
 </ul>
 
 Perks (HQ Location)
 
 <ul>
 <li>
 Free weekly catered lunch at HQ &ndash; M/T/W/Th
 </li>
 <li>
 Dog-Friendly office on a Thursday and Friday
 </li>
 <li>
 Free Swag Giveaways
 </li>
 <li>
 Annual Holiday Party
 </li>
 <li>
 Annual Summer Party
 </li>
 <li>
 Invitations to pop-ups and other company events
 </li>
 <li>
 Complimentary daily office snacks and beverages
 </li>
 </ul>
</div>

Executive Assistant

Fulton Management

<div>
 
 
 Receptionist / Front Office Assistant
 
 
 
 Fulton Management
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are seeking an energetic, detail-oriented
 
 Receptionist / Front Office Assistant
 
 to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 The
 
 Receptionist / Front Office Assistant
 
 plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Answer and direct incoming phone calls
 </li>
 <li>
 Greet and assist clients and visitors
 </li>
 <li>
 Prepare, sort, and track incoming and outgoing mail
 </li>
 <li>
 Run occasional errands, including bank deposits (reliable transportation required)
 </li>
 <li>
 Provide administrative support under the guidance of the Office Manager
 </li>
 <li>
 Assist staff with various clerical and administrative tasks as needed
 </li>
 <li>
 Maintain organization of front office and common areas
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Previous front desk or administrative experience preferred
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Strong multitasking skills with the ability to perform under pressure
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Quick learner with a positive, team-oriented attitude
 </li>
 </ul>
 
 
 
 
 This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 
 
 
 
 
 Medical, dental, vision, 401(k), PTO, and holidays
 
 
 
</div>

Receptionist/Front Office Assistant

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 We&rsquo;re looking for a highly proactive Administrative Assistant to partner with senior HR and Talent leaders at Netflix, keeping them two steps ahead in a fast-moving, global environment. If you love anticipating needs, creating structure out of complexity, and taking pride in flawless execution, this role will put you at the center of our people and talent work. You are energized by enabling others, passionate about operational excellence, and hold a high bar for your own work.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Proactively manage complex calendars for multiple executives and leaders across time zones, aligning time with key business, team, and broader Talent priorities.
 </li>
 <li>
 Own high-volume meeting support (all-hands, leadership reviews, cross-functional sessions): scheduling, agendas, logistics, note-taking, and tracking follow-ups and actions.
 </li>
 <li>
 Coordinate domestic and international travel and process accurate, timely expense reports.
 </li>
 <li>
 Prepare materials for meetings and off-sites (agendas, decks, pre-reads, securing logistics) and ensure leaders are set up with the right context in advance.
 </li>
 <li>
 Anticipate operational needs and identify opportunities to innovate, streamline processes, tools, and routines for HRBPs and Talent leaders.
 </li>
 <li>
 Pull and organize basic reports and trackers (e.g., from HR systems or spreadsheets) to support visibility into key metrics, timelines, and Talent programs.
 </li>
 <li>
 Maintain and optimize team tools: shared drives, trackers, distribution lists, Google Groups, team org chart, Slack channels, and other communication channels.
 </li>
 <li>
 Assist with planning and executing team events and off-sites, including vendor/venue sourcing, logistics, and on-site execution support.
 </li>
 <li>
 Support executive-ready presentation deck development and end-to-end meeting preparation (content, logistics, and follow-up materials).
 </li>
 <li>
 Partner on the creation and refinement of presentations and materials for key talent and business discussions.
 </li>
 <li>
 Manage ad hoc data, reporting, and project requests to deliver insights that support talent planning and decision-making.
 </li>
 <li>
 Liaise with Workplace to support in-office space planning and team setup as needed.
 </li>
 <li>
 Handle ad hoc projects and sensitive information with professionalism, discretion, and sound judgment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 4+ years as an administrative or executive assistant supporting multiple leaders, ideally in a fast-paced, global, matrixed environment.
 </li>
 <li>
 Experience supporting Human Resources or Talent leaders preferred; interest in HR/people-related work is a plus.
 </li>
 <li>
 Demonstrated ability to anticipate needs, take initiative, be self-motivated, and drive work forward with minimal direction.
 </li>
 <li>
 Strong executive-level written and verbal communication skills.
 </li>
 <li>
 Highly organized, detail-obsessed, and comfortable juggling multiple priorities and stakeholders at once.
 </li>
 <li>
 Comfort pulling reports and working with basic data (e.g., spreadsheets, dashboards); strong Google Suite skills required (Calendar, Docs, Sheets, Slides, Drive).
 </li>
 <li>
 Proven ability to handle confidential information and sensitive topics with discretion.
 </li>
 <li>
 Responsive and able to work effectively across multiple time zones and cultures.
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, HR (MarComms)

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location to support our Business Restructuring practice group.
 
Responsibilities
 
<ul>
<li>Drafting correspondence, editing and filing pleadings with state and federal courts, scheduling depositions, maintaining attorney calendars and files, making travel arrangements, creating and maintaining accurate expense reports and time entry, reviewing and editing of pre-bills, and other administrative duties as assigned</li>
</ul>
Requirements
 
<ul>
<li>Minimum of 3 years of experience with bankruptcy support</li>
<li>Strong experience calendaring deadlines</li>
<li>The ideal candidate will be highly skilled, detail oriented, and flexible</li>
<li>Working knowledge and understanding of bankruptcy processes and procedures</li>
<li>Filing/e-filing experience in state and federal courts, ECF, and Pacer</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Must have experience and proficiency using MS Office Suite</li>
<li>Strong experience editing complex Word documents</li>
<li>Ability to manage multiple deadlines and ability to prioritize a busy workload</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Excellent interpersonal and organizational skills are required</li>
</ul>
Salary
 
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Business Restructuring Legal Administrative Assistant

Lulus.com

<div>The Marketing Assistant is an integral part of the Brand Marketing department, comprising of brand, social, and influencer teams. They assist with tasks that support the operations and activations of all things brand marketing. They will help with administrative functions, manage the process of marketing orders, collaborate on brand activations, and attend department meetings. This role is ideal for someone who is detail-oriented, a natural problem solver, and passionate about all things fashion.
Schedule: This is a hybrid position based at our Melrose store in Los Angeles, with in-office days Tuesday - Thursday.
What You&rsquo;ll Do
<ul><li>Process and maintain all marketing orders promptly, following through tracking and ensuring delivery.
</li><li>Create and organize a process for gifting product.
</li><li>Order, track and ship products to influencers, celebrities, stylists etc.
</li><li>Assist in vetting our applications for potential new brand ambassadors.
</li><li>Support execution of marketing campaigns across digital, social, email, ecommerce, and retail
</li><li>Collaborate with email, influencer, creative, and SMS teams to support campaign launches
</li><li>Assist the social team in scheduling posts.
</li><li>Assist the social team in proactive and reactive community management across all social channels
</li><li>Prepare marketing activity reports weekly and present to management.
</li><li>Work with project managers to coordinate campaign timelines, assets, and deliverables.
</li><li>Maintain brand showroom and monitor inventory levels
</li><li>Assist in the planning and execution of special events as needed.
</li><li>Research and pitch on-brand content, creators, and agencies bi-weekly.
</li><li>Monitors competitive markets/programs and marketing activities.
</li><li>Serves as the main point of contact for all office-related needs including but not limited to product delivery, third party vendors, and maintenance teams.
</li><li>Performs additional duties and special projects, as required.
</li></ul>What You&rsquo;ll Need
<ul><li>High school diploma or GED equivalent.
</li><li>The ideal candidate understands and has a connection to the Lulus brand and community.
</li><li>A Growth Mindset: Curious, motivated to keep learning and growing vs. settled in what you already know, especially as it relates to marketing best practices and emerging techniques.
</li><li>Creativity: You bring creativity to every aspect of your work.
</li><li>Team Player: You believe collaboration leads to stronger results and is the best way to get things done, you listen and vocalize your point of view.
</li><li>Authenticity: Working with influencers to create an authentic network of Lulus ambassadors.
</li><li>Ability to thrive while working with and supporting a team with varying needs.
</li><li>Excellent oral and written communication skills.
</li><li>Strong organizational/time management skills, with astute attention to detail.
</li><li>Proficient working knowledge of Google products and G Suite.
</li><li>Proficient working with Microsoft Office products.
</li><li>Ability to embrace frequent changes and work with a sense of urgency.
</li></ul>Nice to Have - Bonus Points!
<ul><li>Experience in creator/influencer marketing.
</li></ul>We&rsquo;re ready to meet you! Come help us achieve our ambitious goals!
At Lulus, we believe our people are our greatest asset and we seek to structure competitive compensation offers to ensure that we can attract and retain the best talent. Our job postings include an annual base salary range for the role. The stated base salary range represents our good faith estimate as to what candidates are likely to expect, and we tailor our offers within the range based on several factors, including the selected candidate's educational and professional experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the selection process. Base salary is a part of a total compensation package, which, depending on the position, may also include an annual bonus and other benefit programs.</div>

Marketing Assistant

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