office administrator

administrative assistant Jobs in Abu Dhabi

administrative assistant

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administrative assistant uae national

Alkojak General Contracting

Job Title: Secretary &amp; Administrative Assistant Location: Abu Dhabi, UAE Employment Type: Full-TimeJoin Our Team!We are looking for a proactive, organized, and detail-oriented Secretary &amp; Administrative Assistant to support our Leasing and Accounts teams while providing executive-level administrative support to management.Requirements<ul><li>Preferred age: Below 30 years old.</li><li>Diploma or Bachelor's degree in Business Administration or a related field preferred.</li><li>Previous experience as a Secretary, Executive Assistant, or Administrative Assistant supporting senior executives.</li><li>Real estate experience is an advantage.</li><li>Excellent written and verbal communication skills in English; Arabic is an advantage.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent email correspondence, organizational, and multitasking skills.</li><li>Proactive, able to take initiative, and remain calm under pressure.</li><li>Professional, discreet, and customer-focused.</li></ul>Key Responsibilities<ul><li>Provide secretarial and administrative support to management, the Leasing team, and the Accounts team.</li><li>Manage executive calendars, meetings, appointments, and business correspondence.</li><li>Draft emails, letters, reports, and other business documents.</li><li>Assist with leasing documentation, accounts filing, invoices, and record keeping.</li><li>Maintain office files, company documents, and general office administration.</li><li>Coordinate with clients, tenants, suppliers, and service providers.</li><li>Support management with daily administrative tasks and follow up on pending matters.</li></ul>Pay: AED2,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you currently living in Abu dhabi?</li><li>Can you join immediately?</li><li>What is your age?</li></ul>Work Location: In person

Secretary/Administrative Assistant

ASTRACO CONSTRUCTON

Astraco Construction LLC is looking for a reliable and responsible Messenger to join our team. The ideal candidate will be responsible for delivering and collecting documents, coordinating with government authorities, banks, clients, suppliers, and project sites, while ensuring timely and accurate handling of official correspondence.Key Responsibilities<ul><li>Deliver and collect official documents from government departments, clients, suppliers, banks, and other organizations.</li><li>Coordinate with the PRO regarding visa, labor, and immigration-related document submissions and collections.</li><li>Visit project sites to deliver or collect documents and materials when required.</li><li>Assist with document filing and maintaining delivery records.</li><li>Handle confidential documents with care and professionalism.</li><li>Support the HR and Administration departments with day-to-day administrative tasks.</li><li>Ensure all deliveries and collections are completed within the required deadlines.</li><li>Follow company policies and safety procedures while performing duties.</li></ul>Requirements<ul><li>High school certificate or equivalent.</li><li>Previous experience as a Messenger, Office Assistant, or similar role is preferred.</li><li>Valid UAE driving license is an advantage.</li><li>Good knowledge of Abu Dhabi and UAE routes.</li><li>Basic English communication skills (Arabic is an added advantage).</li><li>Honest, punctual, organized, and able to work independently.</li><li>Physically fit and willing to travel within the UAE when required.</li></ul>Benefits<ul><li>Competitive salary.</li><li>Company accommodation</li><li>Medical insurance.</li><li>Visa provided by the company.</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Messanger

The Makeover Corp

Admin Cum Office AssistantTre&yuml;sta Abu DhabiLocation: Abu Dhabi, UAEJob Type: Full-timeAbout UsTre&yuml;sta Abu Dhabi is part of the Tre&yuml;sta Real Estate brand, built on the belief that trust isn&rsquo;t just a value&mdash;it&rsquo;s our identity. Inspired by the Nordic word for &ldquo;trust,&rdquo; we combine integrity, transparency, and data-driven expertise to help clients buy, sell, and invest in real estate with confidence. Our mission is to make every property journey simple, enjoyable, and rewarding while delivering exceptional service and long-term relationships.About the RoleTre&yuml;sta Abu Dhabi is looking for a highly organized and proactive Admin Cum Office Assistant to support our daily office operations. The ideal candidate will ensure the office runs efficiently while assisting the management team with administrative tasks, documentation, communication, and coordination.Key Responsibilities<ul><li>Manage day-to-day office administration and operations.</li><li>Handle incoming calls and walk-in clients.</li><li>Maintain and organize company files, records, and documents.</li><li>Prepare reports, letters, contracts, and other business documents.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Coordinate with internal teams and external vendors.</li><li>Manage office supplies and ensure smooth office functioning.</li><li>Ensure confidentiality of company information and documents.</li></ul>Requirements<ul><li>Minimum 1 year of administrative or office assistant experience (real estate experience is an advantage).</li><li>Excellent communication skills in English.</li><li>Strong organizational and time management skills.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional appearance and positive attitude.</li><li>Immediate joiners will be preferred.</li></ul>Salary: Up to AED 4,000 per month (based on experience and qualifications).Pay: Up to AED4,000.00 per monthWork Location: In person

Admin Cum Office Assistant

The Wave Lounge Beauty Spa

The HR and Accounts Assistant is responsible for providing administrative support to both the Human Resources and Finance departments. The role includes assisting with recruitment, employee records, payroll administration, attendance monitoring, visa and labour documentation, invoicing, accounts payable and receivable, petty cash, reconciliations, and maintaining accurate financial and HR records while ensuring compliance with company policies and UAE labour regulations.Key ResponsibilitiesHuman Resources<ul><li>Assist in recruitment by posting vacancies, screening CVs, scheduling interviews, and preparing employment documentation.</li><li>Must be able to conduct telephonic interviews</li><li>Must be able to arrange Demo/Trials/Face-To-Face Interviews</li><li>Prepare employment contracts, offer letters, warning letters, salary certificates, NOCs, experience certificates, and other HR correspondence.</li><li>Maintain employee personnel files and ensure all records remain accurate and confidential.</li><li>Monitor attendance, leave balances, overtime, public holidays, and absenteeism.</li><li>Assist in processing payroll and preparing payroll reports.</li><li>Assist with employee onboarding and offboarding processes.</li><li>Monitor probation periods and contract expiry dates.</li><li>Maintain HR databases and prepare monthly HR reports.</li><li>Support disciplinary procedures and ensure proper documentation.</li><li>Ensure compliance with UAE Labour Law and company policies.</li><li>Assist employees with HR-related enquiries.</li></ul>Accounts<ul><li>Prepare customer invoices and receipts.</li><li>Record daily financial transactions accurately.</li><li>Assist with accounts payable and accounts receivable.</li><li>Process supplier invoices and employee reimbursements.</li><li>Maintain petty cash records and prepare reconciliation reports.</li><li>Perform bank reconciliations.</li><li>Assist with monthly payroll verification.</li><li>Prepare payment vouchers, journal entries, and supporting documents.</li><li>Follow up on outstanding customer payments.</li><li>Assist in preparing monthly financial reports.</li><li>Maintain organised accounting records and filing systems.</li><li>Coordinate with external auditors and accountants as required.</li></ul>Administrative Duties<ul><li>Answer telephone calls and respond to emails professionally.</li><li>Maintain confidential company records and documents.</li><li>Order and monitor office supplies.</li><li>Coordinate meetings and prepare meeting minutes when required.</li><li>Assist with document filing, scanning, and archiving.</li><li>Support management with administrative tasks and special projects.</li></ul>Skills &amp; Competencies<ul><li>Excellent organisational and time management skills.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and interpersonal skills.</li><li>Ability to maintain confidentiality.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook) and Canva for Birthday Greetings designs.</li><li>Must be familiar with PDF and/or Adobe</li><li>Experience with payroll and accounting software is preferred.</li><li>Ability to multitask and meet deadlines.</li><li>Problem-solving and analytical skills.</li><li>Professional attitude and customer service orientation.</li></ul>Working Conditions<ul><li>Office-based position.</li><li>May be required to work additional hours during payroll processing, audits, or month-end closing.</li><li>Required to maintain strict confidentiality of employee and financial information.</li></ul>Please share your updated CVs via whatsapp at +971 50 926 1797. Preferably immediate joiners.Work Location: In person

HR and Accounts Assistant

Ritzy

ob Summary: We are looking for a reliable and responsible Company Driver &amp; Logistics Assistant to support daily business operations. The role involves transporting inventory and company materials between branches, handling deliveries and collections, assisting with staff transportation when required, and supporting various company-related errands.Key Responsibilities:<ul><li>Transport inventory, stock, and company materials between branches, warehouses, and suppliers.</li><li>Deliver and collect goods, documents, and packages safely and on time.</li><li>Obtain signatures and delivery confirmations for all transferred items.</li><li>Assist in stock transfers and inventory movements between locations.</li><li>Support staff transportation when required for business purposes.</li><li>Handle company-related errands, banking, government, and administrative tasks as assigned.</li><li>Ensure proper care and cleanliness of the company vehicle.</li><li>Maintain records of deliveries, collections, and vehicle usage.</li><li>Follow all traffic laws and company policies at all times.</li><li>Report any vehicle maintenance issues promptly.</li></ul>Requirements:<ul><li>Valid UAE Driving License.</li><li>Good knowledge of Abu Dhabi and Dubai routes.</li><li>Responsible, punctual, and trustworthy.</li><li>Basic communication skills in English.</li><li>Previous experience as a company driver is preferred.</li><li>Ability to handle and transport inventory carefully.</li></ul>Working Hours: As per company schedule.Pay: AED2,000.00 per monthApplication Question(s):<ul><li>immediately to join?</li></ul>Work Location: In person

company driver - Logistic Assistant

fort specialties

Job Title: Accountant cum AdminCompany: Fort Specialties Trading LLCLocation: Abu Dhabi, UAEJob SummaryFort Specialties Trading LLC is looking for a proactive and detail-oriented Accountant cum Admin with a minimum of 3 years of relevant accounting experience, preferably in a UAE trading company. The ideal candidate will be responsible for managing day-to-day accounting operations, ensuring accurate financial records, supporting tax compliance, and handling general administrative responsibilities.Key ResponsibilitiesAccounting &amp; Finance* Process supplier invoices and ensure timely supplier payments.* Prepare, verify, and record purchase invoices and sales invoices.* Maintain accurate accounts payable (AP) and accounts receivable (AR).* Monitor customer collections and follow up on overdue payments.* Reconcile supplier and customer statements regularly.* Perform monthly bank reconciliations and petty cash reconciliations.* Record daily accounting transactions and maintain the general ledger.* Prepare payment vouchers, receipt vouchers, and journal entries.* Assist in monthly and year-end closing activities.* Maintain proper accounting records and supporting documentation.VAT &amp; Corporate Tax* Assist in the preparation and filing of UAE VAT returns.* Maintain VAT-related records and supporting documents.* Assist in Corporate Tax documentation and compliance requirements.* Coordinate with auditors and tax consultants whenever required.Administration* Maintain organized filing systems for financial and administrative documents.* Coordinate with suppliers, customers, banks, and government authorities when required.* Prepare reports, letters, quotations, and other business documents.* Support management with administrative and operational tasks.* Ensure confidentiality of financial and company information.Requirements* Bachelor&rsquo;s Degree in Accounting, Finance, Commerce, or a related field.* Minimum 3 years of accounting experience, preferably in a UAE trading company.* Strong knowledge of UAE VAT and basic understanding of UAE Corporate Tax.* Experience in accounts payable, accounts receivable, bank reconciliation, and petty cash management.* Proficiency in Tally ERP, ERP software, and Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, reporting).* Knowledge of accounting principles and financial reporting.* Excellent organizational skills with strong attention to detail.* Good communication skills in English (Hindi/Malayalam is an added advantage).* Ability to work independently, prioritize tasks, and meet deadlines.Preferred Qualifications* Experience in construction, building materials, or industrial trading companies.* Familiarity with inventory accounting and stock reconciliation.* Experience coordinating with external auditors and preparing audit schedules.* Immediate joiners will be preferred.Pay: AED1,800.00 - AED2,500.00 per monthWork Location: In person

Accountant cum Administrator

Property Shop Investment LLC

DriverLocation: Abu Dhabi, UAE Company: Property Shop Investment (PSI)Job SummaryProperty Shop Investment (PSI) is seeking a reliable, professional, and experienced Driver to provide safe and efficient transportation for company personnel while supporting general administrative and operational tasks. The ideal candidate should have excellent knowledge of UAE roads, traffic regulations, and a strong commitment to safety and professionalism.Key Responsibilities<ul><li>Safely transport company executives, employees, and guests to designated locations.</li><li>Ensure timely pick-up and drop-off according to assigned schedules.</li><li>Plan efficient routes while considering traffic and road conditions.</li><li>Maintain the cleanliness and overall condition of the assigned company vehicle.</li><li>Conduct routine vehicle inspections and report any maintenance or repair requirements.</li><li>Ensure the vehicle registration, insurance, and other required documents are always valid and available.</li><li>Adhere to UAE traffic laws and company safety policies.</li><li>Assist with the delivery and collection of documents, packages, and office materials when required.</li><li>Support administrative and office-related tasks as assigned by the Administration department.</li><li>Keep accurate records of vehicle usage, mileage, fuel consumption, and maintenance.</li><li>Handle confidential information with professionalism and discretion.</li></ul>Requirements<ul><li>Valid UAE Driving License.</li><li>Minimum 2&ndash;3 years of driving experience in the UAE.</li><li>Good knowledge of Abu Dhabi, Dubai, and other UAE routes.</li><li>English communication is required.</li><li>High school diploma or equivalent is preferred.</li><li>Clean driving record with no major traffic violations.</li><li>Well-groomed, punctual, and professional in appearance.</li><li>Flexible to work extended hours, weekends, or public holidays when required.</li></ul>Skills<ul><li>Safe driving practices</li><li>Excellent knowledge of UAE roads and traffic regulations</li><li>Time management and punctuality</li><li>Good communication and interpersonal skills</li><li>Professionalism and confidentiality</li><li>Problem-solving and route planning</li><li>Basic vehicle maintenance awareness</li></ul>Preferred Qualifications<ul><li>Experience driving for corporate offices or senior management.</li><li>Familiarity with GPS navigation systems and route optimization.</li><li>Immediate availability is an advantage.</li></ul>What We Offer<ul><li>Competitive salary and benefits.</li><li>Employment visa and medical insurance as per UAE Labour Law.</li><li>Professional and supportive work environment.</li><li>Opportunities for long-term career growth within PSI.</li></ul>Pay: AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Driving: 2 years (Required)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>Work Location: In person

Driver

Explore 220+ Administrative assistant uae national in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.