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administrative coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p><b>
Administrative Assistant/Coordinator (UAE National)</b></p><p><b>
Dubai, UAE</b></p><p></p><p>
Parsons is looking for an amazingly talented <b>Administrative Assistant (UAE National) </b>to join our team! In this role you will get to <b>perform a variety of administrative functions for a project or department.</b></p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li><p>
Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.</p></li><li><p>
Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.</p></li><li><p>
Scans documents for electronic storage.</p></li><li><p>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.</p></li><li><p>
May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.</p></li><li><p>
Assists junior document control staff to ensure effective implementation of project-specific procedures.</p></li><li><p>
Performs other duties commensurate with functional level and responsibilities.</p></li><li><p>
Contributes as a team player who is deadline driven and works well with others.</p></li><li><p>
Performs other responsibilities associated with this position as may be appropriate.</p></li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li><p>
Diploma/ degree or High school diploma</p></li><li><p>
Prior experience in administration/coordination</p></li><li><p>
Fresh graduates are also welcome to apply.</p></li><li><p>
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.</p></li><li><p>
Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.</p></li><li><p><b>
Only UAE nationals will be considered for this role</b></p></li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Administrative Assistant/Coordinator (UAE National)

Al Tannan

<div></div><div><div>Dubai
</div><div><p><b>Job Description:</b></p>
<p><b>
Job Summary</b></p>
<p>
Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement &amp; Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Prepare and maintain purchase order (PO) lists and track order status</li>
<li>Coordinate daily procurement and operational follow-ups with vendors and internal teams</li>
<li>Document all communications, updates, and changes related to SKUs and orders</li>
<li>Maintain and update vendor records, product categories, and specifications</li>
<li>Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready</li>
<li>Support internal audits by ensuring complete and accessible documentation</li>
<li>Provide general administrative support to ensure efficient workflow and compliance</li>
</ul>
<p><b>Technical Skills Required</b></p>
<ul>
<li>Strong Microsoft Excel skills (data tracking, reports, accuracy checks)</li>
<li>Knowledge of procurement and purchasing processes</li>
<li>Familiarity with electronic and non-electronic appliances</li>
<li>Experience handling procurement documentation and order tracking</li>
</ul>
<p><b>Soft Skills Required</b></p>
<ul>
<li>Strong communication and coordination skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Good organizational and time-management skills</li></ul></div></div><p></p>

Administrative / Purchasing Assistant

RAH Group

<p><b>About Us:</b><br/>We are a growing tourism company dedicated to providing exceptional travel experiences. Our operations team works closely with drivers to ensure smooth daily tours and transfers. We are looking for a detail-oriented and organized Operations Coordinator to manage and update daily job orders and track expenses.</p><p><b>Job Summary:</b><br/>The Operations Coordinator will be responsible for managing daily job orders, updating trip details, and tracking expenses submitted by our operations team and drivers. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and update daily job orders for drivers</li><li>Coordinate with the operations team regarding schedules and changes</li><li>Track and record daily expenses submitted by drivers</li><li>Verify trip details, invoices, and receipts</li><li>Maintain accurate records in spreadsheets or management systems</li><li>Report discrepancies and provide daily summaries to management</li><li>Ensure smooth communication between office staff and drivers</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience in operations, logistics, or administrative roles (tourism experience preferred)</li><li>Strong organizational and multitasking skills</li><li>Proficiency in Microsoft Excel or Google Sheets</li><li>Excellent communication skills</li><li>Ability to work under pressure and meet deadlines</li><li>High attention to detail and accuracy</li></ul><p><b>Preferred Skills:</b></p><ul><li>Experience in transportation or tourism industry</li><li>Basic accounting or bookkeeping knowledge</li><li>Familiarity with scheduling or dispatch systems</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary</li><li>Supportive team environment</li><li>Opportunity to grow within the company</li><li>Stable full-time position</li></ul><p><b>How to Apply:</b><br/>Please submit your resume along with a brief cover letter explaining your relevant experience.</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p>

Operations Coordinator

EET LLC

<p>We are looking for a motivated and detail-oriented HR Coordinator with at least 1 year of HR experience in the UAE. The ideal candidate will handle client service, HR administrative tasks, and data analysis to support our HR operations.</p><p>Immediate joiners are highly preferred.</p><p>Key Responsibilities:</p><ul><li>Provide professional client service and act as a primary point of contact.</li></ul><ul><li>Assist with HR administrative duties, documentation, and employee records.</li></ul><ul><li>Perform data collection, reporting, and analysis for HR metrics.</li></ul><ul><li>Support recruitment, onboarding, and coordination of HR activities.</li></ul><ul><li>Ensure timely communication and follow-ups with clients and team members.Required Qualifications:</li></ul><ul><li>Minimum of 1 year of HR experience in the UAE.&bull; Experience in client-facing HR roles.</li></ul><ul><li>Experience in insurance coordination.</li></ul><ul><li>Strong communication and interpersonal skills.</li></ul><ul><li>Proficient in data analysis and MS Office (especially Excel).&bull; Ability to work under pressure and manage multiple tasks.</li></ul><p>If you are a reliable, professional, and proactive individual and working in a fast-paced environment, we encourage you to apply and be part of our growing team!</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Experience: Minimum 1 to 2 years of experience in UAE.</p><p>Must be available to join in 30days.</p><p>Candidates who are interested in the position and have the required experience &amp; knowledge, and those who are available in the UAE, need only apply.</p><p>Benefits: As per UAE labor law.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED4,500.00 - AED5,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>

HR Coordinator - English and Tagalog speaking

Heal Hub

<p><b>Job Title:</b> Office Coordinator (Local Talent)</p><p><b>Department:</b> Administration</p><p><b>Reporting to:</b> Clinic Manager</p><p><b>Location:</b> Dubai, UAE</p><p><b>Employment Type:</b> Full-time (5 days/week, Saturday &amp; Sunday off)</p><p><b>About Heal Hub Rehabilitation Center:</b></p><p>Heal Hub is a leading rehabilitation center in Dubai offering holistic care for physical, mental, and emotional well-being. Our multidisciplinary team provides physiotherapy, chiropractic, osteopathy, yoga, energy healing, and recovery services. We are committed to excellence, innovation, and a patient-centric approach.</p><p><b>Role Overview:</b><br/>We are looking for a proactive and organized Office Coordinatorto manage daily office operations, administration, and IT-related tasks. The ideal candidate will be a UAE national, reliable, tech-savvy, and capable of ensuring smooth operations while supporting management and staff.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee day-to-day office operations, including scheduling, correspondence, and office supplies.</li><li>Manage inventory of office supplies.</li><li>Coordinate appointments, workshops, and events across departments.</li><li>Maintain accurate databases, filing systems, and digital records.</li><li>Assist with IT administration: manage user accounts, software updates, troubleshoot minor IT issues, and liaise with external IT support.</li><li>Prepare reports, presentations, and internal communications.</li><li>Assist management with ad hoc administrative tasks and projects.</li><li>Ensure smooth workflow and support staff across departments.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>UAE National (local talent) with a valid Family Book.</li><li>Minimum 1 year of experience in administrative or office coordination roles.</li><li>Basic IT knowledge: MS Office, cloud-based tools, digital filing systems; familiarity with IT troubleshooting is a plus.</li><li>Strong organizational, multitasking, and problem-solving skills.</li><li>Excellent communication skills in English; Arabic proficiency is a plus.</li><li>Professional, proactive, and detail-oriented with a strong sense of confidentiality.</li></ul><p><b>Why Join Us:</b></p><ul><li>Work in a dynamic, tech-enabled healthcare environment.</li><li>Opportunity to contribute to a growing holistic wellness center.</li><li>Exposure to multidisciplinary healthcare operations and professional development opportunities.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary, up to AED 6000/ Month.</li><li>Professional development opportunities</li><li>Dynamic and inclusive work environment</li></ul><p>Job Types: Full-time, Permanent, Fresher</p>

Office Coordinator- UAE Nationals Only

Dr Joy Dental Clinic Dubai

<div>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 We are looking for a well-organized, proactive, and detail-oriented
 <strong>
  Lab Receptionist / Lab Coordinator
 </strong>
 to manage the daily administrative and coordination activities of the dental laboratory. The role involves close coordination with doctors, branch managers, and internal teams to ensure smooth workflow, timely case delivery, and accurate reporting.
 <br/>
 <br/>
 This position is crucial in maintaining efficiency, communication flow, and operational accuracy within the lab.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordination &amp; Communication
  </li>
  <li>
   Act as the primary point of contact between the laboratory and doctors across all branches.
  </li>
  <li>
   Coordinate case submissions, clarifications, and follow-ups with dentists.
  </li>
  <li>
   Liaise with branch managers regarding case timelines, urgent requests, and delivery schedules.
  </li>
  <li>
   Ensure clear and timely communication regarding case status updates.
  </li>
  <li>
   Case &amp; Workflow Management
  </li>
  <li>
   Receive, record, and track all incoming lab cases.
  </li>
  <li>
   Maintain accurate case logs and ensure proper documentation.
  </li>
  <li>
   Monitor turnaround time (TAT) and escalate delays when necessary.
  </li>
  <li>
   Ensure smooth flow of cases between lab technicians and branches.
  </li>
  <li>
   Deliveries &amp; Logistics
  </li>
  <li>
   Coordinate dispatch and receipt of lab cases and materials.
  </li>
  <li>
   Manage courier schedules and internal delivery coordination.
  </li>
  <li>
   Track outgoing and incoming deliveries to ensure timely handover.
  </li>
  <li>
   Maintain records of delivery acknowledgements.
  </li>
  <li>
   Reporting &amp; Documentation
  </li>
  <li>
   Prepare daily, weekly, and monthly lab reports.
  </li>
  <li>
   Maintain case tracking sheets and productivity reports.
  </li>
  <li>
   Generate reports for management regarding workload, pending cases, and performance.
  </li>
  <li>
   Ensure proper filing and documentation of all lab-related records.
  </li>
  <li>
   Administrative Support
  </li>
  <li>
   Maintain inventory records of lab materials (if required).
  </li>
  <li>
   Assist in stock coordination with the procurement team.
  </li>
  <li>
   Support Lab Manager with scheduling and operational documentation.
  </li>
  <li>
   Ensure the lab reception area is organized and professional.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills &amp; Competencies
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong coordination and communication skills.
  </li>
  <li>
   Good knowledge of MS Excel and reporting tools.
  </li>
  <li>
   High attention to detail and accuracy.
  </li>
  <li>
   Ability to multitask and handle pressure in a fast-paced environment.
  </li>
  <li>
   Professional and confident personality.
  </li>
  <li>
   Strong follow-up skills.
  </li>
  <li>
   Ability to maintain confidentiality and professionalism.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree or diploma in administration or related field.
  </li>
  <li>
   Previous experience in a dental clinic or dental laboratory (preferred).
  </li>
  <li>
   Experience in coordination or operations roles.
  </li>
 </ul>
</div>


Lab Receptionist

TALENTMATE

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are seeking a dynamic and highly organized individual to join our team as an Admin Cum Customer Coordinator. This essential role balances administrative duties with direct interaction with our valued customers, ensuring efficient operations and outstanding customer service. As the first point of contact for inquiries and support needs, you will be responsible for managing both the smooth day-to-day operations of the office and maintaining positive relationships with our clients. Your ability to multitask, communicate effectively, and exhibit strong problem-solving skills will be crucial to your success in this position. Join our team and contribute to a vibrant work environment where no two days are the same, and where your expertise will make a significant impact on both our operational success and customer satisfaction.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to ensure efficient operation of the office.
  </li>
  <li>
   Act as the primary contact point for all customer-related inquiries and questions.
  </li>
  <li>
   Manage and organize files, documents, and databases efficiently and securely.
  </li>
  <li>
   Coordinate and manage communication between clients and internal teams clearly.
  </li>
  <li>
   Schedule meetings, appointments, and manage travel itineraries for management.
  </li>
  <li>
   Assist in the preparation of regularly scheduled reports and presentations.
  </li>
  <li>
   Facilitate communication and collaboration between sales, customer service, and operations.
  </li>
  <li>
   Identify and resolve customer issues promptly to ensure satisfaction and retention.
  </li>
  <li>
   Maintain a comprehensive understanding of the company&rsquo;s services and product offerings.
  </li>
  <li>
   Track inventory and order office supplies to ensure smooth operations.
  </li>
  <li>
   Support operations team in project planning and execution of customer orders.
  </li>
  <li>
   Develop strategies to improve customer experience and administrative processes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience in an administrative or customer service role for two or more years.
  </li>
  <li>
   Excellent verbal and written communication skills are essential for this position.
  </li>
  <li>
   Strong organizational skills with the ability to multitask effectively and efficiently.
  </li>
  <li>
   Familiarity with office management procedures and basic accounting principles.
  </li>
  <li>
   Proficiency with Microsoft Office Suite and other relevant software applications.
  </li>
  <li>
   Ability to work independently and as part of a team to achieve goals.
  </li>
  <li>
   Strong problem-solving skills and attention to detail are crucial for success.
   <br/>
   <br/>
  </li>
 </ul>
 Job Details
 <br/>
 <br/>
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 <br/>
 <br/>
 Sector: Recruitment &amp; Staffing
 <br/>
 <br/>
 What We Offer
 <br/>
 <br/>
 <strong>
  About The Company
  <br/>
  <br/>
 </strong>
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
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 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>


Admin Cum Customer Coordinator 28F26

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