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administrative coordinator

M.IRFAN M.AAMIR & BROS

<p><b>Job Title:</b> Female Office Coordinator</p><p><b>Location:</b> Mima Construction, 303, 3rd Floor, Central Hotel Building, Mereweather Road, Karachi</p><p><b>Job Type:</b> Full-Time</p><p><b>Department:</b> Administration / Project Support</p><p><b>Reports To:</b> Office Manager / Director</p><p><b>Job Overview:</b></p><p>We are seeking a highly organized and proactive Office Coordinator to join our construction company team. The Office Coordinator plays a vital role in ensuring the smooth day-to-day operations of the office and supports project teams with administrative and external coordination tasks.</p><p>As the Office Coordinator, she will be the central point of contact for all administrative activities that keep our construction office running smoothly. She is responsible for organizing project documentation, facilitating communication between external stakeholders and future business contacts, and ensuring that day-to-day operations support our project goals and company standards.</p><p>This position requires strong communication, multitasking, and organizational skills, as well as the ability to thrive in a fast-paced, deadline-driven environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative support to the General Manager and Director</li><li>Coordinate office operations, including scheduling meetings, maintaining records, and filing documentation</li><li>Drafting and sending out emails to other businesses for official communication</li><li><b>Administrative Support:</b> manage incoming/outgoing correspondence (e-mail, mail, fax).</li><li><b>Team Liaison:</b> Coordinate internal communications&mdash;bulletins, policy updates, and company announcements.</li><li>Maintain up-to-date project files, logs, and reports using digital tools or project management software</li><li>Liaise with clients, suppliers, and businesses professionally and efficiently</li><li>Handle incoming and outgoing correspondence, including emails, calls, and mail</li><li>Ensure compliance with company policies and safety procedures in all administrative tasks</li></ul><p><b>Requirements:</b></p><ul><li>Punctuality and strict adherence to office timings from 9 am to 6 pm (Monday to Saturday). A hardworking and dedicated candidate with the ability to understand the office responsibilities and carry out their daily tasks with a strong commitment will be rewarded.</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook);</li><li>Ability to draft emails to prospective business partners and emails requesting the distributorship for the products of established foreign companies.</li><li>Excellent verbal and written communication skills</li><li>Ability to work independently and as part of a team</li><li><b>Interpersonal Attributes:</b> Positive attitude, strong work ethic, and the flexibility to adapt in a fast-paced environment.</li><li>Attention to detail and problem-solving abilities</li><li>High school diploma required; additional qualifications or certifications in administration or construction management are an advantage</li></ul><p><b>Preferred Skills:</b></p><ul><li>Familiarity with construction terminology and workflows</li><li>Professional demeanor with strong interpersonal skills</li><li><b>Organizational Abilities: </b>Highly detail&#8208;oriented, with the ability to juggle multiple projects and deadlines.</li></ul><p><b>Why Join Us?</b></p><ul><li><b>Career Growth:</b> Opportunities to advance into project coordination or office management roles.</li><li><b>Collaborative Culture:</b> A supportive team environment that values mentorship and continuous learning.</li></ul><p>We encourage qualified female candidates who thrive in dynamic settings to apply and become an integral part of our office team.</p><p>Job Type: Full-time</p><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Work Location: In person</p>

Female Office Coordinator

<p><b>Job Description &mdash; Office Coordinator </b></p><p><b>Position:</b> Office Coordinator</p><p><b>Location:</b> Karachi, Pakistan</p><p><b>Employment type:</b> Full-time, Office-based</p><p><b>Reports to:</b> Office Director</p><p>About the company</p><p>We are a dynamic construction company delivering commercial and residential projects. We value safety, clear communication, operational rigor, and a collaborative office culture. The Office Coordinator supports the Office Director by ensuring the smooth, efficient running of the office and acting as a central point of contact for project teams, vendors, and site staff.</p><p><b>Position summary</b></p><p>The Office Coordinator is responsible for day-to-day office operations, administrative support, and coordination across projects and departments. This role ensures the Office Director&rsquo;s priorities are implemented, office processes run reliably, and internal and external stakeholders receive timely, professional service.</p><p><b>Key responsibilities</b></p><ul><li>Serve as the primary point of contact for the office: answer phone, greet visitors, manage incoming/outgoing correspondence, and route communications appropriately.</li><li>Manage the Office Director&rsquo;s calendar, schedule meetings, prepare agendas, coordinate meeting logistics, and take/track minutes and action items.</li><li>Oversee office administration: ordering supplies, maintaining office equipment, managing vendor relationships (maintenance, security, cleaners), and ensuring a safe, organized work environment.</li><li>Support HR-related tasks: assist with onboarding/offboarding, coordinate background checks and inductions, maintain personnel files (confidentially), and schedule training and safety orientations.</li><li>Coordinate procurement and small-purchase processes: maintain vendor lists, obtain quotes, track purchase orders, and help reconcile invoices with the accounting team.</li><li>Maintain office and project records: organize and file contracts, permits, insurance certificates, and administrative project documentation (both digital and physical filing systems).</li><li>Assist with expense reporting and petty cash management: verify receipts, prepare expense submissions, and liaise with finance for timely processing.</li><li>Support project teams by coordinating site visit logistics, arranging temporary access/badges, and facilitating communication between field and office staff.</li><li>Prepare basic reports, presentations, and correspondence for the Office Director and project managers.</li><li>Implement and improve office procedures and workflows to increase efficiency and reduce administrative bottlenecks.</li><li>Ensure compliance with company policies on records retention, confidentiality, and safety procedures.</li><li>Perform ad-hoc administrative tasks and special projects as assigned by the Office Director.</li></ul><p><b>Required qualifications &amp; experience</b></p><ul><li>High school diploma or equivalent; certificate or diploma in Office Administration, Business, or related field preferred.</li><li>2+ years of administrative or office coordination experience; experience in construction, engineering, or a trades-related environment strongly preferred.</li><li>Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning industry software (ERP, project management or construction management platforms).</li><li>Strong organizational skills and proven ability to manage multiple priorities and deadlines.</li></ul><p><b>Preferred skills &amp; competencies</b></p><ul><li>Excellent verbal and written communication skills; professional phone and email etiquette.</li><li>Meticulous attention to detail and strong follow-through.</li><li>Ability to build productive relationships with project teams, vendors and site personnel.</li><li>Discretion and the ability to handle confidential information sensitively.</li><li>Problem-solving mindset and initiative &mdash; able to anticipate needs and act autonomously.</li><li>Customer-service orientation and a calm, solutions-focused approach under pressure.</li><li>Basic numeracy and comfort preparing simple reconciliations and expense reports.</li></ul><p><b>Performance expectations / KPIs (examples)</b></p><ul><li>Office requests and inquiries responded to within 24 business hours.</li><li>Meeting logistics and Director calendar conflicts resolved proactively (target: 95% on-time coordination).</li><li>Onboarding paperwork and inductions completed within agreed timeframes.</li><li>Accuracy of administrative records and filing (target error rate &lt;1&ndash;2%).</li><li>Timely submission and basic reconciliation of expense reports (e.g., within 5 business days of receipt).</li></ul><p><b>Working conditions</b></p><ul><li>Standard office hours (9:00 AM &ndash; 6:00 PM)</li><li>Primarily office-based.</li><li>Role involves extended computer/phone use and frequent interaction with internal and external stakeholders.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>High School (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><p>Work Location: In person</p>

Office Coordinator

CBRE

<div><div><div><div><div><div><b>Admin Coordinator (Karachi)
</b></div></div></div></div></div><div><div><div><div><div><b>Job ID
</b></div><div>233807
</div></div><div><div><b>Posted
</b></div><div>13-Aug-2025
</div></div><div><div><b>Role type
</b></div><div>Full-time
</div></div></div></div></div><div><div><div><div><div><b>Areas of Interest
</b></div><p>Administrative
</p></div></div></div></div><div><div><div><div><div><b>Location(s)
</b></div><p>Karachi - Sindh - Pakistan
</p></div></div></div></div><div><div><div><div><div><div><b>About the Role:</b></div><div>
The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.</div><div></div><div><b><br>
What You&rsquo;ll Do:</b></div><div><div><ul><li>
Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.</li><li>
Oversee soft service operation and staff &ndash; provide instruction and manage day to day responsibilities.</li><li>
Responds to client inquires and complaints. Ensures timely and quality service delivery to clients.</li><li>
Follows up with clients to ensure customer satisfaction.</li><li>
Performs facilities inspections and prepares reports.</li><li>
May coordinate and manage move, add, and change activities.</li><li>
Assists in the preparation of operating and capital budgets.</li><li>
Leading the tasks assigned to AFCs, getting them completed and reporting back with progress updates.</li><li>
Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.</li><li>
Reviews periodic reports including financials and explains variances. Works with finance team to correct errors.</li><li>
Uses PC and/or PDA for work order system, email, ESS, process and procedure training.</li><li>
Other duties may be assigned.</li></ul></div><div><b>
SUPERVISORY RESPONSIBILITIES</b></div><div><ul><li>
Formal supervisory responsibilities for the soft service team</li><li>
Co-ordinate&rsquo;s work and assign tasks.</li></ul></div><div><b>
What You&rsquo;ll Need</b></div></div><div></div><div><div><br>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.</div><div>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><div><b><br>
EDUCATION and EXPERIENCE</b></div><div><ul><li>
General Education Degree.</li><li>
Preference for Engineering, Administrative, or Facilities related qualification.</li><li>
Minimum of 03 years of related experience and/or training.</li></ul></div><div></div><div><b><br>
COMMUNICATION SKILLS</b></div><div><ul><li>
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.</li><li>
Ability to write routine reports and correspondence.</li><li>
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.</li><li>
Ability to effectively present information to an internal department and/or large groups of employees.</li></ul></div><div></div><div><b><br>
FINANCIAL KNOWLEDGE</b></div><div><ul><li>
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.</li></ul></div><div></div><div><b><br>
REASONING ABILITY</b></div><div><ul><li>
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.</li></ul></div><div></div><div><b><br>
OTHER SKILLS and/or ABILITIES</b></div><div><ul><li>
Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.</li></ul></div></div></div></div></div></div></div></div><div></div>

Admin Coordinator (Karachi)

Inspired Solutions Provider

<p>We are seeking a highly organized and proactive <b>Administrative Assistant</b> with 3 to 4 years of experience to support daily office operations. The ideal candidate will be responsible for handling a wide range of administrative and executive support tasks with professionalism, efficiency, and attention to detail.</p><ul><li>Manage day-to-day administrative tasks, including scheduling meetings, maintaining calendars, and handling correspondence.</li><li>Prepare and edit documents, reports, presentations, and other communications.</li><li>Maintain filing systems, both electronic and physical, ensuring documents are organized and easily accessible.</li><li>Coordinate with departments to support operational needs and ensure smooth workflow.</li><li>Handle travel arrangements, expense reports, and logistics for meetings and company events.</li><li>Manage office supplies and maintain inventory records.</li><li>Support HR and finance departments with basic documentation and record-keeping tasks.</li><li>Serve as the first point of contact for internal and external communications.</li><li>Maintain confidentiality of sensitive information and uphold company policies at all times.</li></ul><p>Job Type: Full-time</p><p>Pay: Rs35,000.00 - Rs50,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Admin Officer: 4 years (Preferred)</li></ul><p>Work Location: In person</p>

Admin Officer

Aspire92

<p>We are seeking a detail-oriented and organized administrative assistant to join our growing team. In this role, you will perform various administrative and clerical tasks to support our operations. You should have excellent communication skills, a strong ability to prioritize tasks, and a proactive approach to problem-solving.</p><p>Key Responsibilities &amp; Duties:</p><ul><li>Prepare accurate and timely US Individual and Business Tax Returns.</li><li>Oversee and manage the day-to-day administrative operations of the company.</li><li>Supervise administrative staff and ensure their performance meets company standards.</li><li>Coordinate office activities and operations to secure efficiency and compliance with company</li></ul><p>policies.</p><ul><li>Manage office supplies, equipment, and maintenance.</li><li>Handle employee recordkeeping, attendance, and HR-related tasks.</li><li>Assist in organizing company events and meetings.</li><li>Collaborate with other departments to streamline administrative processes.</li><li>Maintain a safe and secure working environment</li></ul><p>Requirements &amp; Qualifications:</p><p>Ideal candidates should have following qualifications:</p><ul><li>At least 2-4 years of experience</li><li>Qualification: BBA/MBA/MPA</li><li>Strong leadership and communication skills</li><li>Basic knowledge of school operations and protocols</li><li>Proficient in MS Office (Excel, Word, PowerPoint) and Google DOCS</li><li>Ability to handle multitasking and work under pressure.</li></ul><p>Skills:</p><ul><li>Proven ability to manage multiple tasks and meet deadlines</li><li>Strong attention to detail and organizational skills</li><li>Ability to work independently and as part of a team</li></ul><p>Job Type: Full-time</p><p>Work Location: Remote</p>

Staff Assistant

EmiGrants

<p><b>Job Summary:</b></p><p>We are seeking a highly organized and tech-savvy <b>Personal Assistant</b> to support daily operations with a strong focus on digitalization, data entry, task management, and document processing. The ideal candidate will be responsible for coordinating schedules, managing administrative workflows, and maintaining data accuracy across various platforms and portals.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Digitalization &amp; Data Entry</b></li><li>Digitize paper records and ensure accurate entry of data into company systems.</li><li>Maintain and update electronic databases, spreadsheets, and filing systems.</li><li><b>Scheduling &amp; Calendar Management</b></li><li>Coordinate and schedule meetings, appointments, and events across multiple calendars.</li><li>Send reminders and follow-ups to ensure timely attendance and preparation.</li><li><b>Task &amp; Workflow Management</b></li><li>Track project tasks and deadlines, ensuring all assignments are completed on time.</li><li>Communicate status updates and escalate issues when necessary.</li><li><b>Document Handling &amp; Processing</b></li><li>Prepare, review, and process documents across a range of internal and third-party platforms.</li><li>Ensure documents are correctly formatted, filed, and securely stored or shared.</li><li><b>Administrative Support</b></li><li>Assist with general administrative duties including email correspondence and report generation.</li><li>Act as a liaison between departments or external contacts as needed.</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as a Personal Assistant, Administrative Assistant, or similar role.</li><li>Strong digital literacy, including proficiency in Microsoft Office Suite, Google Workspace, and cloud-based tools.</li><li>Familiarity with online platforms and portals for document management and scheduling.</li><li>Excellent organizational and multitasking abilities.</li><li>High level of attention to detail and accuracy.</li><li>Strong verbal and written communication skills.</li><li>Ability to work independently and handle confidential information with discretion.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience with task management tools (e.g., Trello, Asana, Notion).</li><li>Knowledge of document automation or electronic signature platforms (e.g., DocuSign, Adobe Sign).</li><li>Previous experience in a digital transformation or data-driven role.</li></ul><p>Location: DHA Phase 7</p><p>Job Type: Full-time</p><p>Pay: Rs25,000.00 - Rs45,000.00 per month</p><p>Work Location: In person</p>

Personal Assistant

Kruddson

<p><b>Job Summary:</b></p><p>We are looking for a detail-oriented and proactive Sales Coordinator to support our sales team and help improve productivity. The Sales Coordinator will handle administrative tasks, manage customer dealing, process orders, and assist in sales reporting and communication between internal departments and clients.</p><p><b>Key Responsibilities:</b></p><ul><li>Support the sales team with administrative duties and customer service.</li><li>Prepare and process quotes, proposals, sales orders, and invoices.</li><li>Track sales leads, customer inquiries, and ensure timely follow-up.</li><li>Maintain and update customer records in the CRM system.</li><li>Coordinate with logistics and supply chain teams to ensure timely order delivery.</li><li>Monitor sales targets and generate regular performance reports.</li><li>Organize and schedule meetings, appointments, and product demos.</li><li>Assist in planning and executing sales events or campaigns.</li><li>Communicate with clients to ensure satisfaction and resolve issues.</li><li>Collaborate with marketing and other departments to align on promotional strategies.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Sales Coordiator

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