administrative coordinator

Oceanic Group of Companies

1. Administration &amp; Office Management<ul><li>Manage the overall administration of corporate offices and facilities.</li><li>Ensure smooth day-to-day office operations across all departments.</li><li>Develop and implement administrative policies and procedures.</li><li>Maintain office discipline, cleanliness, and workplace standards.</li></ul>2. Facility Management<ul><li>Oversee maintenance of office premises, furniture, equipment, utilities, and infrastructure.</li><li>Coordinate preventive and corrective maintenance activities.</li><li>Ensure uninterrupted utility services including electricity, water, internet, and backup systems.</li><li>Supervise office renovation and space planning projects when required.</li></ul>3. Vendor &amp; Contract Management<ul><li>Identify, evaluate, and negotiate with vendors and service providers.</li><li>Manage contracts for housekeeping, security, transportation, maintenance, and other outsourced services.</li><li>Monitor vendor performance and ensure service quality.</li><li>Ensure timely renewal of contracts and service agreements.</li></ul>4. Procurement &amp; Inventory Management<ul><li>Manage procurement of office supplies, furniture, equipment, and administrative materials.</li><li>Monitor inventory levels and maintain proper stock records.</li><li>Ensure cost-effective purchasing while maintaining quality standards.</li><li>Coordinate with Finance for purchase approvals and payment processing.</li></ul>5. Asset Management<ul><li>Maintain an updated fixed asset register.</li><li>Ensure proper issuance, tracking, maintenance, and disposal of company assets.</li><li>Conduct periodic physical verification of assets.</li><li>Coordinate annual asset audits.</li></ul>6. Transport Management<ul><li>Manage company vehicles, drivers, fuel consumption, maintenance, and insurance.</li><li>Monitor vehicle utilization and ensure compliance with transport policies.</li><li>Coordinate transportation arrangements for employees and visitors.</li></ul>7. Security Management<ul><li>Supervise security personnel and security service providers.</li><li>Ensure effective access control and visitor management.</li><li>Monitor CCTV systems and office security protocols.</li><li>Conduct periodic security assessments and recommend improvements.</li></ul>8. Housekeeping &amp; Office Services<ul><li>Ensure office cleanliness and hygiene standards are consistently maintained.</li><li>Supervise housekeeping staff and outsourced service providers.</li><li>Ensure availability of pantry supplies and office consumables.</li></ul>9. Budget Management<ul><li>Prepare and manage the annual administration budget.</li><li>Monitor administrative expenses and implement cost-saving initiatives.</li><li>Review invoices and ensure proper utilization of resources.</li></ul>10. Health, Safety &amp; Compliance<ul><li>Ensure compliance with health, safety, and environmental regulations.</li><li>Coordinate emergency preparedness and evacuation drills.</li><li>Maintain fire safety equipment and emergency response procedures.</li><li>Ensure compliance with company policies and legal requirements.</li></ul>Pay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Administration Manager

Inoviotech

Job Title:Administration ManagerDepartment:Administration &amp; Facilities ManagementReports To:Director HR / Group Head HR / COOPosition SummaryThe Administration Manager is responsible for leading administration, facilities, procurement, security, transport, asset management, and support services to ensure efficient organizational operations.Detailed ResponsibilitiesAdministration &amp; Office Operations<ul><li>Manage day-to-day administrative functions.</li><li>Develop SOPs and administrative controls.</li><li>Ensure smooth office operations across locations.</li></ul>Facility Management<ul><li>Manage office infrastructure, utilities, maintenance, and housekeeping.</li><li>Conduct preventive maintenance and facility inspections.</li></ul>Security Management<ul><li>Oversee security staff and access controls.</li><li>Investigate incidents and implement corrective measures.</li></ul>Fleet &amp; Transport<ul><li>Manage vehicles, fuel, maintenance, and drivers.</li><li>Monitor transportation costs and efficiency.</li></ul>Procurement &amp; Inventory<ul><li>Procure office supplies, equipment, and services.</li><li>Maintain inventory records and asset registers.</li></ul>Vendor Management<ul><li>Negotiate contracts and monitor vendor performance.</li><li>Ensure SLA compliance and service quality.</li></ul>Budgeting &amp; Cost Control<ul><li>Prepare annual budgets and track expenditures.</li><li>Identify cost-saving opportunities.</li></ul>Compliance &amp; Risk<ul><li>Ensure compliance with company policies and regulations.</li><li>Support audits and maintain licenses and permits.</li></ul>Team Leadership<ul><li>Manage administration, support, transport, and security teams.</li><li>Conduct performance reviews and training.</li></ul>KPIs<ul><li>Budget adherence</li><li>Facility uptime</li><li>Vendor SLA compliance</li><li>Security incident reduction</li><li>Fleet utilization efficiency</li><li>Asset management accuracy</li><li>Employee satisfaction</li></ul>Qualifications<ul><li>Bachelor's degree in Business Administration or related field.</li><li>MBA preferred.</li></ul>Experience<ul><li>7&ndash;10 years of relevant experience.</li><li>3&ndash;5 years in a managerial role.</li><li>Experience with large workforce environments preferred.</li></ul>Preferred Profile<ul><li>Age 30&ndash;45 years.</li><li>Strong leadership and operational management skills.</li><li>Retired Armed Forces personnel highly preferred.</li></ul>Application Question(s):<ul><li>How many years of experience do you have as a Manager Administration?</li><li>How many years of experience do you have working in a BPO or IT company, specifically in an administrative or operations management role?</li><li>How many years of experience do you have in managing a team, and what was the maximum team size you have directly supervised?</li><li>Are you comfortable to work in night shift? 8pm to 5am</li><li>How soon you can start?</li><li>Current Salary?</li><li>Expected Salary?</li></ul>Work Location: In person

Aptech

We are seeking a motivated, professional, and results-oriented Student Relationship Officer to join our team. The ideal candidate will be responsible for maintaining strong relationships with students, ensuring student satisfaction and retention, managing fee recovery, and providing administrative support to facilitate smooth academic operations.Key Responsibilities:<ul><li>Build and maintain positive relationships with students throughout their academic journey.</li><li>Conduct regular follow-ups with students to ensure engagement and retention.</li><li>Manage fee recovery activities, including payment reminders, follow-up calls, and collection coordination.</li><li>Address student concerns, complaints, and queries in a timely and professional manner.</li><li>Maintain accurate student records and update relevant databases.</li><li>Coordinate with academic and administrative departments to ensure effective student support.</li><li>Assist in admission-related activities and student orientation sessions.</li><li>Prepare reports related to student retention, fee recovery, and student engagement.</li></ul>Requirements:<ul><li>Bachelor's degree in any discipline.</li><li>1&ndash;2 years of experience in student services, customer relations, counseling, sales, recovery, or a similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Strong persuasion, negotiation, and relationship-management abilities.</li><li>Good organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li></ul>Preferred Skills:<ul><li>Strong follow-up and fee recovery skills.</li><li>Customer service and student-centric approach.</li><li>Ability to work under pressure and achieve recovery targets.</li><li>Problem-solving and conflict-resolution abilities.</li><li>Time management and attention to detail.</li><li>Team-oriented mindset.</li></ul>Job Timings: 01:00 PM to 09:00 PM / 11:00 AM to 07:00 PMLocation: Aptech Metro Star Gate Center, KarachiJob Type: Full-timePay: From Rs40,000.00 per monthWork Location: In person

Student Relationship Officer

Bioniks.org

Front Desk Officer (FDO)We are looking for a professional and organized Front Desk Officer to manage front desk operations and ensure a smooth visitor and patient experience.Key Responsibilities:<ul><li>Greet and assist visitors in a professional manner.</li><li>Coordinate with Sales and Care Center teams upon patient arrival.</li><li>Handle basic billing and maintain invoice records.</li><li>Provide accurate company information and support inquiries.</li><li>Manage incoming and outgoing parcels, courier coordination, and shipment follow-ups.</li><li>Resolve courier-related issues and report delays or damages.</li><li>Maintain reception office supplies and support administrative tasks.</li><li>Ensure effective time management and multitasking in daily operations.</li><li>To handle Filing.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree preferred.</li><li>1&ndash;2 years of relevant experience in front desk, administration, or customer service.</li><li>Strong communication, coordination, and organizational skills.</li><li>Proficiency in MS Office.</li></ul>Location: Tariq roadTiming: 9 am to 6 pmPay: Up to Rs40,000.00 per monthWork Location: In person

Front Desk Officer

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
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 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
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 Proficient with Microsoft office word, excel and PowerPoint.
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 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
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 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
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 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
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 Handle the public relation activates guest facilitation and residential management.
 
 
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 Qualifications
 
 
 
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 Must have a Bachelor&rsquo;s degree.
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 Fluent English (Oral and Verbal)
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 Basic knowledge of computer skills (MS Word &amp; Excel).
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 Full-time, Rotational Shifts
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 Ability to commute
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Senior Administration Executive

1AZ0 Marketing (Pvt) Ltd.

We are looking for a motivated and detail-oriented Human Resources Intern to join our team. This is an excellent opportunity for students or recent graduates who want to gain hands-on experience in recruitment, onboarding, employee relations, and HR administration.Responsibilities:* Assist with recruitment, screening, and scheduling interviews.* Support employee onboarding and orientation.* Maintain employee records and HR documentation.* Help prepare job postings and coordinate hiring activities.* Assist with HR projects and administrative tasks.* Ensure confidentiality of employee information.Requirements:* Currently enrolled in or recently completed a Human Resources, Business, or related program.* Fluent in English (mandatory).* Strong communication and interpersonal skills.* Excellent organizational and time management abilities.* Proficient in Microsoft Office (Word, Excel, Outlook).* Ability to work independently and as part of a team.Apply today and start building your career in Human Resources!Pay: Up to Rs40,000.00 per monthApplication Question(s):<ul><li>Only female candidates residing in Gulistan-e-Johar will be considered.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Fluent In English (Required)</li></ul>Work Location: In person

Human Resources Intern

Goldwind

<div>
 
 Position Overview
 
 
 
 Carry out the O&amp;M service of the WTG in accordance with project schedule and to the standard of company specifications, including WTG troubleshooting, spare parts replacement, general maintenance, daily report, spare parts collection etc.
 
 
 
 Key Responsibilities
 
 
 
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 Carry out the O&amp;M service of the WTG in accordance with project schedule and to the standard of company specifications:
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 Carry out service inspections in accordance with project schedule and to the standard of company specifications.
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 Contact with customers regarding completed and upcoming service and repairs.
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 Monitor and analyze wind turbine operation data.
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 Swiftly respond to issues and conduct troubleshooting for electrical, mechanical, software issues as well as component replacement, ensuring the project continuity.
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 Manage warehouse by ordering materials, tools, and spare parts when needed.
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 Complete daily &amp; weekly report and administrative work.
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 Complete other tasks assigned by the company.
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 Comply with the HSE requirements of the company, find and report hazards in the process of work, report HSE incident in a timely and truthful manner, and participate in the activities organized by department's and company's HSE team.
 
 
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 Qualifications &amp; Experience
 
 
 
 
 Company Information
 
 
 
 
 Diversity &amp; Inclusion
 
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O&M Assistant Engineer

Explore 16+ Administrative coordinator in Karachi this July. Find roles across top companies and apply now to boost your career.

16 administrative coordinator jobs In Karachi

Administration Manager

Administration Manager

Student Relationship Officer

Front Desk Officer

Senior Administration Executive

Human Resources Intern

O&M Assistant Engineer