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administrative coordinator

Talha Elevators

Job SummaryWe are looking for a highly organized Project Administration Coordinator to provide administrative and coordination support across projects, including lift orders and installations. This role is primarily administrative, supporting the smooth running of projects from order stage through to installation and completion.The ideal candidate will have strong administration experience and be comfortable working in an environment involving lift or installation projects.Key Responsibilities<ul><li>Provide day-to-day administrative support to project and operations teams</li><li>Assist with managing projects from order through to installation and completion</li><li>Prepare and maintain project documentation, orders, schedules, and records</li><li>Coordinate information between internal teams, suppliers, and installers</li><li>Track project progress and update systems and reports</li><li>Handle emails, calls, and general correspondence related to projects</li><li>Support invoicing, purchase orders, and documentation control</li><li>Maintain compliance, health &amp; safety, and installation paperwork</li><li>Support handover and close-out of completed installations</li></ul>Requirements<ul><li>Proven experience in an administrative or project support role</li><li>Experience supporting projects involving lifts, installations, or engineering environments</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and coordination abilities</li><li>Confident using MS Office and administrative systems</li><li>High attention to detail and ability to meet deadlines</li></ul>Desirable<ul><li>Previous experience in lift, construction, engineering, or building services industries</li><li>Familiarity with order processing and installation coordination</li><li>Experience working with technical or site-based teams</li></ul>Job Type: Full-timeWork Location: In person

Project Administration Coordinator (Lifts & Installations)

Treadstone Associates

This is an in-person job in our Lahore Gulberg office. About Us: Learn more at www.treadstoneassociates.pkTreadstone Associates Pakistan is a global professional services firm offering team augmentation and strategic operational support. We partner with international clients across operations, legal, marketing, finance, and business support functions.Our Associate Program is designed to help young professionals build strong operational, analytical, and leadership capabilities.Role OverviewAs a Finance Associate, you will support administrative operations, documentation workflows, and cross-functional coordination. You will maintain critical operational records, streamline internal processes, and ensure consistent, high-quality administrative support for both internal teams and global clients.Key Responsibilities<ul><li>Assist with daily administrative operations, workflow coordination, and task management.</li><li>Prepare and maintain documentation, reports, meeting minutes, and operational records.</li><li>Support internal teams by coordinating schedules, maintaining trackers, and ensuring timely follow-ups.</li><li>Collaborate with sales, marketing, legal, and finance teams to ensure smooth administrative workflows.</li><li>Help develop and update internal operational systems, SOPs, and process documentation.</li><li>Track KPIs, deadlines, and project milestones while providing administrative support on special projects.</li></ul>What We&rsquo;re Looking For<ul><li>Bachelor&rsquo;s Degree</li><li>Strong organizational and administrative skills.</li><li>Excellent written and verbal communication abilities.</li><li>Ability to support and improve administrative workflows.</li><li>Familiarity with productivity, CRM, or project management tools is a plus.</li><li>Proactive, detail-oriented, and comfortable working in a fast-paced global environment.</li></ul>Growth &amp; DevelopmentThrough the Associate Program, you will:<ul><li>Gain practical experience across global administrative and operational functions.</li><li>Strengthen problem-solving, execution, and leadership skills.</li><li>Advance in a performance-based career path within an international firm.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthWork Location: In person

Finance Associate

Web Applications & Data Integration Company

Administrative Assistant (On-Site &ndash; Night Shift)Location: College Road, Township, Lahore Shift Timing: 9:00 PM &ndash; 6:00 AM (Night Shift)About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations. This role requires strong communication skills, the ability to multitask, and experience managing administrative responsibilities in a professional office environment.The ideal candidate will be proactive, resourceful, and capable of managing schedules, documentation, and office coordination efficiently.Key Responsibilities<ul><li>Act as the central point of contact for office communication and inquiries</li><li>Provide administrative support to senior management, including email handling and document preparation</li><li>Prepare and distribute memos, letters, reports, spreadsheets, and other documents</li><li>Maintain and improve office systems, procedures, and workflow</li><li>Assist in preparing scheduled reports</li><li>Monitor office supplies and coordinate with vendors for procurement</li><li>Ensure proper maintenance and efficient use of office equipment</li><li>Coordinate internal and external resources to support smooth operations</li><li>Maintain confidentiality of sensitive information</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (preferred)</li><li>Minimum 2 years of experience as an Administrative Assistant</li><li>Experience in office management systems and procedures</li><li>Ability to manage budgets and track expenses</li><li>Strong organizational and process improvement skills</li><li>Proficiency in MS Office (especially Excel and PowerPoint)</li><li>Excellent written and verbal communication skills</li><li>Strong attention to detail and problem-solving ability</li><li>Comfortable handling confidential information</li><li>Prior experience in a software house environment is a plus</li></ul>Job Type: Full-Time Work Setting: On-Site Only Industry Preference: Software House experience preferredJob Type: Full-timeApplication Question(s):<ul><li>Are you willing to work the night shift (9:00 PM &ndash; 6:00 AM PKT)?</li><li>What is your current salary?</li><li>What are your salary expectations?</li><li>How many years experience you have as a Admin Assistant?</li></ul>Work Location: In person

Admin Assistant

Taraki

<div>
 Responsibilities:
 
 
 <ul>
 <li>
 Provide general administrative support to ensure efficient operation of the office.
 </li>
 <li>
 Answer and direct phone calls, emails, and in-person inquiries with professionalism.
 </li>
 <li>
 Maintain office cleanliness and visit market as per need.
 </li>
 <li>
 Organize and schedule meetings and appointments.
 </li>
 <li>
 Maintain a filing system and update electronic files as needed.
 </li>
 <li>
 Order office supplies and research new deals and suppliers.
 </li>
 <li>
 Coordinate and plan office events and meetings.
 </li>
 <li>
 Greet and assist visitors to the office.
 </li>
 <li>
 Handle sensitive information with discretion and confidentiality.
 
 
 
 </li>
 </ul>
 Requirements:
 
 
 <ul>
 <li>
 1-2 years of experience in an administrative or assistant role.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Ability to multi-task and prioritize work in a fast-paced environment.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 
 
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 High school diploma or equivalent; Associates degree or higher is a plus.
 </li>
 <li>
 Proven experience as an administrative assistant or in a related field.
 </li>
 <li>
 Familiarity with office equipment, like printers and fax machines.
 </li>
 <li>
 Positive, proactive, and able to work independently as well as part of a team.
 
 
 
 </li>
 </ul>
 Working Conditions:
 
 
 <ul>
 <li>
 Full-time position, Must be able to work in person at the office location.
 
 </li>
 </ul>
</div>

Admin Assistant - Qanmos Trainings

Zameen.com

<div>
 
 We at
 
 Zameen.com
 
 are looking for a proactive and responsible
 
 Admin Executive
 
 to manage day-to-day
 
 office administrative and operational activities
 
 . The ideal candidate should have strong coordination skills, experience in office management, and the ability to liaise with internal teams and external service providers to ensure smooth office operations.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Oversee and manage daily
 
 office administration and operational activities
 
 .
 </li>
 <li>
 Coordinate with
 
 government and private departments
 
 (GR, LESCO, EPA, TEPA, DHA, Police, etc.) for office-related documentation, approvals, and compliance.
 </li>
 <li>
 Supervise office facilities including
 
 security, housekeeping, reception, and maintenance staff
 
 .
 </li>
 <li>
 Ensure smooth
 
 administrative and logistical support
 
 to all departments.
 </li>
 <li>
 Manage office supplies, assets, and vendor coordination.
 </li>
 <li>
 Maintain accurate
 
 records, reports, invoices, and expense logs
 
 .
 </li>
 <li>
 Handle vendor management, service contracts, and procurement coordination.
 </li>
 <li>
 Support management in enforcing
 
 office policies, discipline, and safety protocols
 
 .
 </li>
 <li>
 Coordinate office moves, setups, and day-to-day facility requirements.
 </li>
 <li>
 Conduct regular office inspections to ensure a clean, safe, and efficient work environment.
 </li>
 </ul>
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree (preferably in
 
 Business Administration
 
 or a relevant field).
 </li>
 <li>
 
 2&ndash;4 years
 
 of relevant experience in
 
 office administration or facilities management
 
 .
 </li>
 <li>
 Strong coordination and networking skills with
 
 local authorities and service providers
 
 .
 </li>
 <li>
 Good
 
 communication, documentation, and reporting skills
 
 .
 </li>
 <li>
 Ability to work independently and manage multiple tasks effectively.
 </li>
 <li>
 Proficiency in MS Office and basic reporting tools.
 </li>
 </ul>
 
 
 Benefits:
 
 
 <ul>
 <li>
 Market-competitive salary and benefits
 </li>
 <li>
 Professional corporate work environment
 </li>
 <li>
 Growth and learning opportunities within
 
 Pakistan&rsquo;s leading property portal
 
 </li>
 </ul>
 
 
</div>

Administrative Executive

Harris Silicone & Glass Pvt. Ltd.

Job Title: Sales CoordinatorDepartment: Sales Location: Harris Silicones &amp; Glass Pvt. Ltd., Farooq Industrial Estate, 20-KM Ferozepur Road, Lahore Reporting To: Sales Manager / Head of SalesCompany OverviewHarris Silicones &amp; Glass Pvt. Ltd. is a leading manufacturing company engaged in the production and distribution of silicone sealants, glass products, and related solutions. The company is committed to quality, customer satisfaction, and continuous growth.Job SummaryThe Sales Coordinator will support the Sales team by coordinating sales activities, managing documentation, ensuring smooth order processing, and maintaining effective communication between customers and internal departments.Key Responsibilities<ul><li>Provide administrative and coordination support to the Sales team.</li><li>Prepare and process sales orders, quotations, and related documentation.</li><li>Coordinate with production, logistics, and accounts departments to ensure timely order execution and delivery.</li><li>Maintain accurate records of sales data, customer information, and order status.</li><li>Communicate with customers regarding order confirmations, delivery schedules, and inquiries.</li><li>Assist in preparing sales reports and summaries for management.</li><li>Support sales meetings, follow-ups, and internal coordination.</li><li>Handle after-sales coordination and assist in resolving customer issues.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>1 to 3 years of experience in a sales coordination or sales support role, preferably in a manufacturing environment.</li></ul>Skills &amp; Competencies<ul><li>Strong communication and coordination skills.</li><li>Good organizational and time-management abilities.</li><li>Proficiency in MS Office and basic ERP/CRM systems.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to work under pressure and meet deadlines.</li><li>Team-oriented with a customer-focused approach.</li></ul>How to ApplyInterested candidates may share their updated CV at: https://hsxtech-hsg.odoo.com/jobs/sales-coordinator-108Job Type: Full-timeWork Location: In person

Sales Coordinator

Delta International PK

Reporting LineReports directly to the Chinese General ManagerRole OverviewWe are seeking a highly reliable and well-organized Business Assistant / GM Assistant to support our Chinese General Manager in Lahore.This role serves as a communication hub and coordination hub between:<ul><li>The Chinese headquarters</li><li>The local Pakistani office team</li><li>Clients and external partners</li></ul>The position is not limited to interpretation. The successful candidate is expected to convert discussions into written action items, coordinate follow-ups, and ensure proper execution and closure of tasks.Key Responsibilities1) Interpretation &amp; External Communication<ul><li>Provide consecutive interpretation (Chinese &harr; English / Urdu) during meetings, calls, and site visits with clients, partners, and suppliers.</li><li>Assist the GM in explaining and clarifying commercial and technical terms with customers.</li><li>Prepare meeting minutes in Chinese, including key decisions, action items, responsible persons, and deadlines.</li></ul>2) Internal Coordination (Local Team &amp; China HQ)<ul><li>Act as the main communication bridge between the Chinese GM and local Pakistani staff.</li><li>Accurately convey the GM&rsquo;s instructions, priorities, and decisions to the local team.</li><li>Collect execution updates and feedback from local staff and report them in Chinese to the GM.</li><li>Track tasks, follow up on deadlines, and ensure proper execution and closure.</li></ul>⸻3) Trade &amp; Order Process Support<ul><li>Assist with inquiries, quotations, samples, and order coordination.</li><li>Check and align PI / PO details, delivery schedules, and payment terms.</li><li>Coordinate with China-based sales, factory, logistics, and finance teams.</li><li>Maintain customer and project tracking sheets.</li></ul>4) Office &amp; Operations Support<ul><li>Support the daily operations of the Lahore office.</li><li>Coordinate with local service providers (logistics companies, customs brokers, drivers, suppliers).</li><li>Organize basic administrative documents, contracts, and expense records.</li><li>Help build and maintain simple internal workflows and templates.</li></ul>Candidate ProfileMust-Have Requirements<ul><li>Pakistani national, able to work long-term in Lahore.</li><li>Fluent spoken Chinese, capable of handling business interpretation.</li><li>Fluent English; Urdu required; Punjabi is a plus.</li><li>Basic understanding of international trade (e.g., PI, PO, delivery time, payment terms, logistics).</li></ul>Preferred Background<ul><li>Experience working in a Chinese company, trading company, or overseas representative office.</li><li>Experience as an assistant, coordinator, interpreter, or sales support.</li><li>Strong note-taking, organization, and follow-up skills.</li><li>Execution-oriented, reliable, and detail-conscious.</li><li>Able to handle confidential business information with discretion.</li></ul>Nice to Have<ul><li>Experience in solar / energy / industrial products.</li><li>Driving license and willingness to travel within Pakistan when required.</li><li>Basic Excel or Google Sheets skills.</li></ul>What We Offer<ul><li>Competitive salary based on experience and language capability.</li><li>Direct exposure to Chinese management and international business operations.</li><li>Clear development path toward Office Coordinator or Business Coordinator.</li><li>High level of responsibility and fast learning curve.</li></ul>Application ProcessCandidates should submit:<ul><li>CV in English or Chinese</li></ul>Shortlisted candidates will be asked to:<ul><li>Complete a short Chinese interpretation test</li><li>Participate in a simple coordination / follow-up task simulation</li></ul>Job Type: Full-timeWork Location: In person

Mandarin Chinese speaker - General Manager Assistant

Explore 51+ Administrative coordinator in Lahore this February. Find roles across top companies and apply now to boost your career.