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administrative executive

AW Rostamani

<div>Job responsibilities:
<ul><li>Coordinate with the software engineering team and QA to successfully test and verify the functionality using agile methodology within deadlines
</li><li>Ensure business processes as per the originally defined scope Suggest and make necessary to improve process flow for further development
</li><li>Identify the user rights, hierarchies and Department functions and assign the roles &amp; permission
</li><li>Create and maintain daily tasks for a back-end system to update the required fields in the front-end application
</li><li>Responsible for escalating any troubleshooting in front &amp; back-end applications to the relevant Department and ensuring that the issue is resolved promptly
</li><li>Coordinating with CX and the Receivable team to ensure all parties are utilizing the system effectively
</li><li>Responsible for training on the application to suppliers and internal team members
</li><li>Maintain the vendor panels (Update inventory, Pricing, promotions, invoicing upload) with the relevant supplier
</li><li>Engage with the suppliers to understand their challenges related to the application and resolve them on top priority
</li><li>Managing the Vendor invoices panel, such as invoice upload and verifying invoices 
</li></ul>Educational Qualification:
Bachelor&rsquo;s degree with 3-4 years in back end panel 
<ul><li>
</li></ul>Competencies:
Highly skilled in application<ul><li>
</li>Proficient both verbally and in writing English<li>
</li>Excellent communication skills and passionate for work<li>
</li><li>Great team player and appreciate working both individually and as a team</li></ul></div>
 <div><div>AW Rostamani Group is a leading multi-sector family business in the Middle East, driven by a legacy of over seven decades. Its operations span across a diverse range of sectors including automotive, real estate, retail, lighting solutions, travel, logistics, agritech and sustainable packaging, the Group serves over 155,000 customers and 24,000 businesses annually, supported by a diverse team of more than 3,000 employees. 
</div><div></div> 
<div>Guided by its purpose to enrich lives across generations, AW Rostamani Group is dedicated to building purposeful businesses that meaningfully impacts people, industries and the planet. By Championing innovation, sustainability, and progress, AW Rostamani Group leads transformative change - creating a future where opportunity and progress go hand in hand. 
</div><div></div> 
<div>Rooted in its rich legacy and guided by its values, AW Rostamani Group continues to lead with focus on the future, nurturing partnerships and delivering excellence across its operations. 
</div><div></div> 
<div>For more information, visit www.awrostamani.com .</div></div>

Administrative Executive

Green Field Management Consultancy

Job Purpose:To support the finance and administrative operations of the cleaning company by handling accounting tasks, maintaining records, assisting with payroll, supporting HR activities, and providing general administrative support.Key Responsibilities:Accounting Responsibilities:<ul><li>Record and maintain daily financial transactions in Excel.</li><li>Process supplier invoices, payments, and staff reimbursements.</li><li>Monitor accounts receivable and follow up with clients for payments.</li><li>Assist in preparing monthly financial reports, bank reconciliations, and petty cash management.</li><li>Prepare VAT filings and assist with external audits.</li><li>Assist in payroll preparation and maintaining payroll records.</li></ul>Administrative Responsibilities:<ul><li>Maintain accurate records of employee attendance, leave, and overtime.</li><li>Support recruitment processes by scheduling interviews and maintaining employee files.</li><li>Assist with the onboarding of new employees, including documentation and induction.</li><li>Manage office supplies, equipment, and maintenance requests.</li><li>Coordinate with cleaning supervisors to ensure timesheets and job cards are submitted on time.</li><li>Maintain company documentation, licenses, and renewals.</li><li>Prepare letters, memos, reports, and other documents as required.</li></ul>Customer and Operations Support:<ul><li>Assist in preparing quotations, contracts, and invoices for clients.</li><li>Handle incoming calls, emails, and customer inquiries professionally.</li><li>Liaise with clients for documentation and payment follow-up.</li><li>Support field teams with administrative and logistical needs.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Accounting: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In personApplication Deadline: 10/06/2025

Accounts and Administrative Executive

PlaceUp

<div>Job Title: Admin Executive - UAEN
Location: Dubai - Hybrid 
Role Overview
We are seeking an organized and proactive Admin Executive to support daily administrative operations, office management, and coordination across departments. The ideal candidate is detail-oriented, efficient, and able to handle multiple tasks while maintaining a high level of professionalism. 
Key Responsibilities<ul><li>
Handle daily administrative tasks including filing, documentation, correspondence, and data entry</li><li>
Manage office supplies, stationery, and procurement of general items</li><li>
Coordinate with vendors, service providers, and maintenance teams</li><li>
Assist with scheduling, meeting arrangements, and travel bookings</li><li>
Support HR and finance teams with basic admin tasks (attendance tracking, document collection, invoice processing, etc.)</li><li>
Maintain office records, employee files, and internal databases</li><li>
Handle incoming calls, emails, and front-desk duties (if applicable)</li><li>
Prepare reports, memos, presentations, and other administrative materials</li><li>
Assist in onboarding of new employees by preparing documentation and access setup</li><li>
Ensure office environment is well-maintained, organized, and compliant with company standards</li></ul> 
Requirements<ul><li>
Bachelors degree or diploma in Business Administration or related field</li><li>
1 - 3 years of administrative or office management experience</li><li>
Strong organizational and multitasking abilities</li><li>
Excellent communication skills (written and verbal)</li><li>
Proficient in MS Office (Word, Excel, PowerPoint) and basic office tools</li><li>
Detail-oriented with the ability to prioritize and meet deadlines</li><li>
Professional and positive attitude</li></ul></div>

Admin Executive - UAEN

skipperseil

<div><h2 class="jobSectionHeader">Job Title: Admin Executive</h2><div>
Location: Dubai, UAE</div><div>
Department: Administration &amp; Operations</div><h3 class="jobSectionHeader">
Position Overview</h3><div>
We are looking for a proactive Admin Executive to manage daily administrative operations for our Dubai office. The role requires knowledge in UAE administrative procedures, government liaison, and office coordination to ensure smooth business operations and compliance.</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><h3 class="jobSectionHeader">
Administration &amp; Office Operations</h3><ul><li>
Handle day-to-day office administration and ensure smooth functioning of the office.</li><li>
Coordinate with vendors for office supplies, maintenance, housekeeping, and service providers.</li><li>
Maintain administrative records, files, contracts, and office documentation.</li><li>
Support internal teams with administrative coordination and logistics.</li></ul><h3 class="jobSectionHeader">
PRO &amp; Government Coordination</h3><ul><li>
Coordinate all PRO-related activities including employment visas, Emirates ID, medicals, labor cards, and immigration processes.</li><li>
Liaise with Freezone authorities, MOHRE, Immigration, and other government departments.</li><li>
Track visa renewals, cancellations, license renewals, and compliance deadlines.</li><li>
Maintain accurate records of employee visas and company statutory documents.</li></ul><h3 class="jobSectionHeader">
Reporting &amp; Coordination</h3><ul><li>
Prepare basic administrative MIS reports related to visas, licenses, and office operations.</li><li>
Coordinate with internal and external stakeholders for administrative requirements.</li><li>
Support management with operational and administrative tasks as assigned.</li></ul><h3 class="jobSectionHeader">
Ideal Candidate Profile</h3><ul><li>
0-5 years of experience in Administration</li><li>
Good knowledge of UAE labor law and administrative compliance (non-financial).</li><li>
Strong organizational and multitasking skills.</li><li>
Good communication skills with a presentable and professional attitude.</li><li>
Ability to work independently and manage routine admin tasks efficiently.</li></ul></div>

Dubai - Corporate - Admin - Admin Executive

Rushabh Sealink PVt LTD

Job Description &ndash; Admin &amp; Accounts Executive (Female)Positions: 1 Location: UAE (Bur Dubai)Role SummaryWe are seeking a reliable and detail-oriented Admin &amp; Accounts Executive to manage daily administrative functions and support basic accounting and finance activities within a freight forwarding/logistics organization.Key ResponsibilitiesAdministrative Responsibilities<ul><li>Support senior managers and executives with routine clerical and administrative tasks.</li><li>Plan, organize, and coordinate meetings; prepare agendas and record minutes.</li><li>Handle phone calls, schedule appointments, and maintain updated calendars.</li><li>Arrange travel bookings, hotel reservations, and logistics for senior management.</li><li>Draft and manage official correspondence, emails, invitations, and documents.</li><li>Develop and maintain an organized filing and documentation system (physical &amp; digital).</li><li>Prepare spreadsheets, presentations, and basic budget/statistical reports.</li><li>Greet visitors and provide general front-office and administrative support.</li><li>Assist in developing, implementing, and improving office policies and procedures.</li></ul>Accounts &amp; Finance Responsibilities<ul><li>Maintain basic purchase and sales records.</li><li>Assist in invoice preparation and follow up on receivables.</li><li>Handle petty cash and maintain accurate expense records.</li><li>Support bank reconciliation and maintain organized financial documentation.</li><li>Assist in basic tax-related and statutory compliance coordination, as guided.</li><li>Generate internal MIS reports and ensure proper document control.</li></ul>Requirements &amp; Skills<ul><li>Bachelor&rsquo;s degree in commerce, Accounting, Business Administration, or a related field.</li><li>Minimum 1&ndash;2 years of experience in Freight Forwarding or Logistics (experience from any country accepted).</li><li>Basic understanding of accounting principles and financial documentation.</li><li>Proficiency in Microsoft Excel and MS Office.</li><li>Knowledge of logistics/shipping documentation is an advantage.</li><li>Good English communication skills (Hindi will be an added advantage).</li><li>Strong organizational skills, attention to detail, and ability to multitask effectively.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Admin & Accounts Executive

Infibiz

About Us: Infibiz CSP is a trusted partner for company formation and business setup in Dubai. We guide entrepreneurs and businesses through every stage of establishing their operations in the UAE, from selecting the right structure to obtaining trade licenses and ongoing compliance. As Dubai continues to grow as a global business hub, we ensure our clients have a seamless and efficient setup experience.Position Overview:We are seeking aFemale Business Operation Executive & Adminwho is highly organized, detail-oriented, and experienced in handling UAE business setup procedures. The ideal candidate will play a crucial role in supporting the operations team, managing administrative tasks, and ensuring compliance with all legal requirements related to company formation.Key Responsibilities:<ul><li>Coordinate and manage end-to-end business setup procedures across Mainland, Free Zone, and Offshore jurisdictions.</li><li>Prepare, review, and submit company formation documents, license applications, visa paperwork, and related documentation.</li><li>Liaise and follow up with UAE government authorities such as DED , MOHRE , Immigration, and Free Zone entities.</li><li>Track renewal deadlines, monitor visa statuses, and maintain corporate compliance schedules.</li><li>Support internal departments and clients with timely administrative and operational updates.</li><li>Maintain well-organized digital and physical records of all company setup processes and client files.</li><li>Assist with scheduling appointments, preparing reports, and other executive administrative tasks.</li><li>Ensure smooth office operations and act as the first point of contact for internal queries.</li><li>Keep updated on UAE laws and regulatory changes affecting business operations and licensing.</li></ul>Requirements:<ul><li>Female candidates only(can speakTagalog)</li><li>Minimum1-2 years of UAE experiencein business setup operations or related administrative role</li><li>Knowledge ofMainland, Free Zone, and Offshore company formation procedures</li><li>Familiarity with UAE government portals and systems (DED, MOHRE, ICA, Free Zone portals)</li><li>Strong organizational and multitasking skills</li><li>Excellent verbal and written communication in English</li><li>Proficiency in MS Office (Word, Excel, Outlook) and document tracking tools</li><li>Ability to work independently in a fast-paced environment</li><li>Professional appearance and customer-service mindset</li></ul>Salary & Benefits:<ul><li>Salary:From AED 3,000 - AED 4,000 per month (commensurate with experience)</li><li>Opportunity for performance-based incentives</li><li>Career advancement within a growing company</li><li>Supportive and collaborative team environment</li><li>Annual leave and other standard UAE employment benefits</li></ul>Note:Only candidates currently residing in the UAE will be considered. All applications will be treated with strict confidentiality.Job Type:Full-time Industry:Business Setup / Corporate Services / Consultancy Office Location:Nassima Tower, Sheikh Zayed Road, DubaiJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Same industry: 1 year (Preferred)</li></ul>Language:<ul><li>Tagalog (Preferred)</li></ul>

Business Operation Executive (Filipino Female)

Brainstorm Human Resource Consultant

Job Title: Office Admin Executive Location: Dubai, UAEJob Description: We are looking for an Office Admin Executive to support daily office operations in a design firm environment.Key Responsibilities:<ul><li>Follow up on accounts receivable</li><li>Handle office paperwork and documentation</li><li>Prepare well-designed PowerPoint presentations</li><li>Perform other administrative tasks as required</li></ul>Requirements:<ul><li>Female candidates preferred</li><li>Husband Visa / Own Visa preferred</li><li>Well spoken, well groomed, and professionally dressed</li><li>Good working knowledge of MS Office, especially PowerPoint</li></ul>Salary: AED 3,000 &ndash; 4,000Application Process: Initial Shortlisted candidates are required to record a 5-minute self-introduction video, highlighting their experience and suitability for the role, as part of the application process.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Your visa status, Expected salary, Notice period?</li></ul>Experience:<ul><li>Office admin/Accounts/HR or similar: 2 years (Required)</li><li>Accounts/Finance knowledge-based : 1 year (Preferred)</li><li>Paperwork/Office documentation: 2 years (Required)</li><li>MS Powerpoint/MS office: 2 years (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>License/Certification:<ul><li>Spouse Visa/Own Visa (Required)</li></ul>

Office Admin - Female - Spouse Visa

Explore 1458+ Administrative executive in Dubai United Arab Emirates this January. Find roles across top companies and apply now to boost your career.